6766059 Workflow Training

8/6/2019 6766059 Workflow Training

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Copyright Siemens Business Services

Global network

of innovation

Date Author/Filename

SAP Business Workflow

(BC-BMT-WFM)


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Workflow Builder

Need for Work flow

Benefits of Workflow

Components of Workflow

Other Tools

What is WorkFlow ?


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Need for Work flow


Workflow Builder


What is Workflow ?

Other Tools


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What is WORKFLOW ?

SAP Business Workflow can be used to

define business processes that are not yet

mapped in the R/3 System

These may be simple release or approval

procedures, or more complex business

processes Workflow is nothing but sequence of actions

taken (Tasks) that follows some event


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What is Workflow ?

The component uses the existing transactions

and function modules

The functionality and operability of theexisting transactions and function modules

are neither changed nor restricted by the

workflow control

SAP Business Workflow does not intervene

in the programmed processes within a

transaction


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What is Workflow ?


Workflow Builder


Need for Workflow

Other Tools


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The common problem in manual co-

ordination is :

Inefficiency

Each lacks a way to trace where a task is

Who executed(or is executing it),

How much time it required.

Need of Workflow


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Need of Workflow

The workflow ensures that

the right work

sent to right person

at the right time

in the right sequence

with the right information.


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Need for Work flow

What is Workflow ?

Workflow Builder



Other Tools


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Business Process Integration

Intelligent Routing

Flexible task assignments

Proactive approach

Substitution and backup facility

Process monitoring capability Deadline monitoring

Statistical analysis

UDJ4


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Slide 10

UDJ4 what do you mean by proactive approach ?Uday Diwakar joshi, 12/21/2003


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Need for Work flow

What is Workflow ?



Workflow Builder

Other Tools


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Workflow Builder snap shot-1


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Workflow Builder snap shot-2


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Workflow Builder

In the Workflow frame, you see a close-up

of some of the workflow steps that comprise

the workflow definition. In the Overview area, to the right, you see a

birds-eye view of the complete workflow

definition, inclusive of all its workflow steps.

This overview offers a handy way to navigate

or resize the main view in the center of the

screen.


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Workflow Builder

In the Step types area, you see all the types

of workflow steps or iterations. These can be

selected one by one and dropped into theworkflow.

In the Navigation frame, to the left, you find

a quick navigating tool that takes you directly

to a detailed view of any of the steps in theworkflow.


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Workflow Builder

My workflows and tasks shows workflows and

tasks that you have used previously or that you have

assigned to your work area. These can be dragged

into the workflow definition as needed.

Document templates shows a list of PC file

templates (such as MS Word or Lotus SmartSuite)

that can be used as is within the workflow or even

modified (such as the address field being filled in) as

the workflow progresses.

Workflow container shows the variables, container

elements, used in the workflow.


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Workflow Builder-Functionality

Create Workflow

Event linkage

Create Activity

Data Binding between various containers

And Much more .


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Need for Work flow

What is Workflow ?


Workflow Builder


Other Tools


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Business Objects Types

Object types include: Documents such as invoices, purchase requisitions and job

applications

Master data such as customer, material, and vendor

Movement data such as order or quotation

Object types are described and implemented

by specifying keyfields

attributes

methods with parameters, result and exceptions

events with parameters

implementation program


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Business Object

A type of related information that can be

addressed uniquely using an identifying key

Most of this information is stored in an

ABAP Dictionary table

Object makes it available to your programunder one roof


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Business Object Repository (BOR)

The Business Object Repository provides a

full directory of all object types in

hierarchical order.

The object type must be defined before its

data (objects) can be used in the system.


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Events

Event publishes the object's status change in

the system

We mainly use Events to start workflowprocesses

They can start tasks (triggering events)

They can also complete tasks (terminatingevents).


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Task

Standard task (single-step task, task type TS)

Customer task (single-step task, task type T ) Workflow template (multistep task, task type

WS)

Workflow task (multistep task, task type WF)

Task group (task type TG)


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Define a Task

To create a single-step task, you must know

the object type and its method to beexecuted with the task.

To create a multistep task, you must be

familiar with the business process you wish

to map as a workflow definition, its flow andits individual steps.

UDJ1


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Slide 25

UDJ1 When a workflow is created, the associated multistep task is created automatically as well ?Uday Diwakar joshi, 12/21/2003


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Work Item

Work item is object that represents a task or

action in the workflow system at runtime Work items are subdivided into a specific

work item type according to their

assignments

The internal processing procedures arecontrolled via this work item type


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Work Item

Dialog WorkItems (Type W) : Work item that represents a task at runtime that requires

interaction with the user

It is displayed in Business workplace of agent

When a dialog work item is executed, the underlying object

method of the task is called

Background WorkItem (Type B) :

Work item that represents a single-step task at runtimewhose execution does not require a dialog

it can be controlled automatically by the system.

Type B work item are not displayed in Business workplace


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Work Item

Work queue work item (Type A) :

A work queue is a list of objects to be processed once andtogether in a limited time frame.

Workflow work item (Type F) : Runtime presentation of a workflow

Missed deadline work item ( Type D) : Work item for notification when deadline missed


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Agent

Agent is the person who is going to receive

the work item in his Business Workplace and

carry out the task which requires user

interaction.

Generally they are the employees in company

organization who take certain decisions.

Possible agent : Users who are authorized to start a task (not necessarily starta task always) and execute the associated work item

Without possible agents a task cannot be executed or started

in dialog


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Agent

Responsible agent : Users who actually receives the Work Item

The system establishes the recipient(s) of a work item fromthe intersection of responsible and possible agents

If intersection of responsible and possible agents comes out

to be NULL then the workitem is send to all the Possible

agentsAgent

Excluded agent : Users who should not execute the workitem even if they are

in list of possible agents


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Containers

A basic common data structure of the various

definition components and execution

components of SAP Business Workflow. Containers have container elements to hold

the following: Values (constants)

Structures Object references


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Workflow container

Data that you require for controlling the

workflow execution directly

Data that you want to forward from one step

execution to another

Every workflow container already containsworkflow system elements

UDJ3


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Slide 32

UDJ3 They can be viewed as global variables for the workflowUday Diwakar joshi, 12/21/2003


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Task Container

Each task container already contains

the workflow system elements and any additional elements for the method parameters of the

referenced object method.

Need to create additional elements if Additional information in work item text, in the task

description or in the other texts

Additional information is required to resolve a default rule

UDJ2


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Slide 33

UDJ2 The task container elements can be viewed as local variables.Uday Diwakar joshi, 12/21/2003


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Method and Event containers

The event container contains the event

parameters as container elements.

The method container holds the method

parameters, which are used for information

exchange between the caller of a method andthe method.


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Binding

A binding is simply the art of pouring

selected container elements from onecontainer into another.

The binding definition controls which

container elements are transferred.


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Data Flow

Event

Container

Workflow

Container

x, y

a

Task-1

Containerx,y

ax, y, a,

b

Task-2

Container

b


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Need for Work flow

What is Workflow ?

Workflow Builder


Other Tools



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Other Tools

Simulate Event (SWU0)

Create Event (SWUE)

Report for Work Items (SWI1)

Business Object Repository (SWO1)

Task Maintenance (PFTC)


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Advanced Topics

Dead line monitoring

Loops

Container operation

Forks

Rules and responsibility

Z-Business Objects

Delegation

Background Tasks


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Thank You

6766059 Workflow Training

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