6622 Wilson Mills Road - · PDF fileMAYFIELD VILLAGE Administration 6622 Wilson Mills Road ......
Transcript of 6622 Wilson Mills Road - · PDF fileMAYFIELD VILLAGE Administration 6622 Wilson Mills Road ......
MAYFIELD VILLAGE Administration
6622 Wilson Mills Road
Mayfield Village, Ohio 44143
Memo To: Mayor Bodnar & Council
From: Jeff Thomas
Date: March 2nd, 2018
Re: File & Mail Server Replacements
We currently have two physical servers that support our staff. Our file server handles usernames, passwords,
file sharing, and printing. Our mail server handles our email. Our current servers were installed back in 2012
(average life expectancy of 4-5 years) and are due to be replaced. They are no longer covered under warranty
for repairs and the main components are near the end of their life. I have worked with All Covered (previously
ThinSolutions) since 2008 and received two different proposals for the replacement.
The first proposal is for a combination of a physical server and a new server that will run on a virtualization
platform, which includes migrating us over to Office 365.
The second proposal is for a more traditional setup. We would migrate from the existing file/mail servers and
replace them with two new physical servers.
I recommend going with Proposal #1 which includes the Office 365 migration. One of the biggest advantages of
moving to Office 365 is the ability to work from anywhere (w/ an internet connection). It makes collaboration
easier so everyone who needs to contribute to/edit a document can work on the same version rather than having
multiple versions floating around. We will also always have the latest versions of Office for every user. Office
365 is a subscription-based service that we will pay $43 per user per year. The quote shows 131 users but the
actual number will be less since some of those accounts are aliases and just utilize email. The total cost for this
project is $39, 533.00. Future replacements (4-6 years) will be much less as we would mainly just need to
purchase hardware and renew licenses.
I will attend both March Caucus/Council to answer any questions you may have.
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City of Mayfield Village
O365 Migration with New Server Proposal Date: 9/13/2017
Proposal Ref: 0010406839 Prepared by: Kevin Fischer Account Manager All Covered 9150 South Hills Blvd., Suite 125 Broadview Heights, OH 44147 216-255-3355 Pricing is valid for 15 days from date of this document Confidential. Not to be distributed to third parties
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Overview The City of Mayfield Village has two physical servers that support the staff. One server handles usernames, passwords, file sharing and printing. The other handles e-mail. Many organizations are reducing costs and complexity by moving from on premise e-mail servers to the cloud. All Covered recommends that the City of Mayfield Village move to Office 365 for e-mail. This move will reduce some of the risk of hardware failure for the city and will give staff additional benefits that are bundled in with the service. Government pricing allows the city to save some money when compared to typical commercial costs. The move to Office 365 allows the local e-mail server to be decommissioned. The remaining server is aging and also presents some risk of failure. The city could just replace it with another physical server, but All Covered recommends a new server that will run a virtualization platform like VMware. Creating a new virtual server will allow the city to plan better for the future. The new server will use a portion of the physical server, leaving a pool of remaining resources available for future growth. If something comes up and the city needs another server, available resources can be assigned to the new server instead of purchasing additional hardware.
The purpose of this Proposal is to outline the path that will enable All Covered, a division of Konica
Minolta Business Solutions U.S.A., Inc., to transition the City of Mayfield Village from their existing
server environment to this newly proposed virtual server environment.
This proposal is based on the initial Scope of Work, but is not a detailed project plan. A project plan will
be created and managed by the technical resources assigned to your project once the proposal has
been approved. We would like the opportunity to work with the City of Mayfield Village on this exciting
project and help create a technology environment that will enable the business to be successful with
room to grow and expand.
Assumptions
Standard project deployment assumptions:
Access to the physical space, server and services will be made available during normal business hours.
Client understands that service interruptions may occur throughout the course of the project. All Covered will make reasonable efforts to forewarn personnel so they may prepare
Access to all employees and their equipment affected by the project will be made available during normal business hours.
Project Deliverables
The desired goals of this project are:
Procurement of items listed within Cost estimate section enabling successful completion of scope provided by this proposal.
Phase 1-Office 365 Setup
Phase 2-Transition to O365
Phase 3-Post O365 Migration Help, Cleanup reminders, Documentation
Phase 4-New Virtual Host (MV-ESX01)
Phase 5-New Virtual Server
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Phase 6-Onsite after server cutoverSetup/configure O365, transition and provide post cutover support.
Project Services for: City of Mayfield Village
Pre-Project Tasks Project Planning, Procurement, Ensure equipment arrival, Initial project kick-off
Project Tasks Phase 1-Office 365 Setup
Messaging-Configure Office 365 portal Plan GOV E1 for 131 users
Messaging-Azure Active Directory Connector deployment and configuration
Migration-Office 365 account setup Migration-Office 365 migration (131)
Phase 2-Transition to O365 Planning-Assist with cutover communication to staff Messaging-Cut over to O365 Messaging-Reconfigure scan to e-mail for copier(s) Phase 3-Post O365 Migration Help, Cleanup reminders, Documentation
Messaging-REMOVE Exchange Role from Existing Server Backup-Disable AC Server Backup of MVEX1
Hardware-Single Server Decommission (MVEX1)
Hardware-General Firewall Modification (remove Exchange rules)
Documentation-How to access Outlook Web App in O365
Documentation-How to connect Outlook to O365 Documentation-How to connect mobile devices to O365 Phase 4-New Virtual Host (MV-ESX01) Hardware-Assemble Hardware Hardware-Firmware updates Hardware-Configure iLo
Hardware-Configure storage 4 x 600GB SAS RAID10 + spare = 1.2TB Virtualization-VMware vSphere Host Install Phase 5-New Virtual Server Windows-Windows Server Operating System Installation Windows-Add Domain Controller to Existing Domain Windows-FSMO Role Migration Windows -DHCP Server Installation and Configuration Windows-File Server Installation and Configuration Windows-File Server Data Migration - Using Automated Tools Windows-Print Server Installation and Configuration
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Windows-MIGRATE Print Server Windows-Cutover to new server Phase 6-Onsite after server cutover Windows-Onsite assistance after cutover to new server Post Project Support Project Management
Total Services $22,575
- Estimated Hours to Complete: 147
- Estimated Business Hours: 140
- Estimated After Hours: 7
- Business Hours Hourly Rate: $150
- After Hours Hourly Rate: $225
Total Procurement Cost $16,958
See next section for Hardware/Software list
Total Project Cost $39,533
*** Please note that this estimated total does not include tax or shipping***
Any fee estimates provided for work to be billed on an hourly or daily basis are for informational purposes only; Client agrees to pay for the actual services provided by All Covered at the rates specified in each Schedule.
Hardware/Software
Details Unit Price Quantity Total
VMware Licensing
VMware vSphere Essentials Kit ( v. 6 ) license - 3 hosts - up to 2 processors per host $495 1 $495
VMware vSphere Essentials Kit ( v. 6 ) - subscription license ( 1 year ) $65 1 $65
O365 Licensing
Microsoft Exchange Online Plan 1 Subscription license (1 year) - 1 user - hosted - local, Microsoft Qualified - OLP: Government - Win, Mac - English (131) $43 131 $5,633
Windows Server Licensing
Microsoft Windows Server 2016 Standard License - 2 cores - local - OLP: Government - English (8) $88 8 $704
5
Microsoft Windows Server 2016 License - 1 user CAL - local - OLP: Government - English (131) $31 131 $4,061
Patch Cables
Tripp Lite patch cable Patch cable - RJ-45 (M) - RJ-45 (M) - 7 ft - UTP - ( CAT 6 ) - black (5) $3 5 $15
New Server
HPE ProLiant ML350 Gen9 Server - tower - 5U - 2-way - 1 x Xeon E5-2620V4 / 2.1 GHz - RAM 8 GB - SAS - hot-swap 2.5" - no HDD - DVD - Matrox G200 - GigE - monitor: none - HPE Smart Buy $1,899 1 $1,899
HPE DDR4 - 8 GB - DIMM 288-pin - 2400 MHz / PC4-19200 - CL17 - 1.2 V - registered - ECC $266 1 $266
HPE Hard drive - 600 GB - hot-swap - 2.5" SFF - SAS - 10000 rpm - with HPE SmartDrive carrier (5) $407 5 $2,035
HP 500W Flexible Slot Platinum Hot Plug Power Supply $250 1 $250
HPE Power cable - IEC 60320 C13 to NEMA 5-15 (M) - AC 110 V - 10 A - 6 ft - black - Canada, United States - for HPE MSL2024, MSL4048; Apollo 4510 Gen9; ProLiant DL380 G6, DL380p Gen8, DL560 Gen8 (2) $10 2 $20
HPE Integrated Lights-Out Advanced License + 1 Year 24x7 Support - electronic - for ProLiant DL380 Gen9, MicroServer Gen8, ML310e Gen8, XL170r Gen9, XL190r Gen9, XL740f Gen9 $273 1 $273
HPE Foundation Care 24x7 Service Extended service agreement - parts and labor - 3 years - on-site - 24x7 - response time: 4 h - for ProLiant ML350 Gen9, ML350 Gen9 Base, ML350 Gen9 Entry, ML350 Gen9 Performance $1,242 1 $1,242
Total Procurement Cost $16,958
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Project Engagement Procedures
The Project will include, but not be limited to the following:
Definition of project/estimated costs
Project prerequisites, should they apply
Project implementation
Project management/documentation
Procurement of required materials
All Covered is not responsible for the
following:
Removing boxes or shipping materials
Disposing of or transporting IT equipment
Change Orders
Any items not specifically addressed by this document will be addressed by a change order process and
will be billed the same pricing structure agreed upon in the Schedule of Services associated with the
project outlined in this document. In the event of change in scope, you will be notified prior to the billing
of any additional services.
After Hours Work
After Hours work will be performed both on-site as well as via Remote Access depending upon the
advantage and/or necessity of being on-site versus remote. The specifics of which item(s) should be
done on-site versus remotely will be finalized prior to the project kickoff.
Procurement Services
During the procurement process, All Covered can assist by expediting the delivery of equipment and
standardizing billing for all costs associated with this project. All procurement pricing included in this
proposal is estimated. Once the proposal is signed a final quote will be generated with ‘to the day’
procurement pricing.
Fees, Taxes and Shipping
All prices are exclusive of any applicable sales or use taxes, and shipping costs.
All Projects with labor fees exceeding $10,000: These require a 50% deposit for the labor portion. Project
work will not commence until the deposit is received. Also, a progress billing of 25% of the labor amount
will be due when the project moves into the testing phase. The remaining 25% of the labor amount will
be billed on project completion. Any Procurement items will be billed on shipment.
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Terms and Conditions of Service
By executing this Schedule of Services, Client agrees to purchase the services designated above and further agrees that the services
shall be subject to the following Terms and Conditions of Service.
1. Fees and Payment: Client agrees to pay all fees specified in this Schedule. Invoices are payable upon receipt. Client shall be
responsible for all applicable taxes arising from the services. All Covered may suspend service if Client has failed to pay any undisputed
invoice within thirty (30) days of receipt. Unpaid invoices will be subject to a monthly service charge which is the lesser of one and one-
half percent (1½%) per month or the highest rate allowed by law.
Product Surcharge: All Covered reserves the right to charge Client for the time utilized in the development of quotes for hardware
or software not ultimately purchased through All Covered at the then current hourly rate for contracted clients.
2. Limited Warranty: (a) All Covered warrants for a period of thirty (30) days following delivery (the “Warranty Period”) that all services
shall be performed in a professional manner in accordance with generally applicable industry standards. All Covered’s sole l iability (and
Client’s exclusive remedy) for any breach of this warranty shall be for All Covered to re-perform any deficient services, or, if All Covered
is unable to remedy such deficiency within thirty (30) days, to void the invoice for the deficient services. All Covered shall have no
obligation with respect to a warranty claim: (i) if notified of such claim after the Warranty Period or (ii) if the claim is the result of third-
party hardware or software failures, or the actions of Client or a third party.
(b) THIS SECTION 2 IS A LIMITED WARRANTY, AND SETS FORTH THE ONLY WARRANTIES MADE BY ALL COVERED. ALL
COVERED MAKES NO OTHER WARRANTIES, CONDITIONS OR UNDERTAKINGS, EXPRESS OR IMPLIED, STATUTORY OR
OTHERWISE, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR ANY WARRANTIES REGARDING THE PERFORMANCE OF ANY SOFTWARE OR HARDWARE PROVIDED OR
INSTALLED BY ALL COVERED. CLIENT MAY HAVE OTHER STATUTORY RIGHTS. HOWEVER, TO THE FULL EXTENT
PERMITTED BY LAW, THE DURATION OF STATUTORILY REQUIRED WARRANTIES, IF ANY, SHALL BE LIMITED TO THE
WARRANTY PERIOD.
3. LIQUIDATED DAMAGES FOR HIRING OTHER PARTY’S EMPLOYEES: During the term of each Schedule and for twelve (12)
months thereafter, neither party shall retain the services (whether as an employee, independent contractor or otherwise) of any
employee of the other party (or ex-employee within six (6) months of the employee’s termination of employment.) Client and All Covered
agree that any breach of the foregoing obligation would result in harm to the other party and that the amount of legal damages would
be difficult to determine. Accordingly, Client and All Covered agree that for each such employee or ex-employee retained in breach of
this Section 3, the party in breach shall pay to the non-breaching party the sum of Fifty Thousand Dollars ($50,000) as liquidated
damages. Client and All Covered acknowledge and agree that such liquidated damages constitute a reasonable estimate of the
damages that would accrue to the non-breaching party and do not constitute a penalty.
4. LIMITATION OF LIABILITY: (A) NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL,
SPECIAL, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR INTERRUPTION OF
SERVICES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF REVENUE, LOSS OF DATA, OR LOSS OR INCREASED
EXPENSE OF USE), WHETHER IN AN ACTION IN CONTRACT, WARRANTY, TORT (INCLUDING, WITHOUT LIMITATION,
NEGLIGENCE), OR STRICT LIABILITY, EVEN IF THE PARTIES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
LIABILITIES. ALL COVERED SHALL NOT BE RESPONSIBLE FOR PROBLEMS THAT OCCUR AS A RESULT OF THE USE OF
ANY THIRD-PARTY SOFTWARE OR HARDWARE.
(B) IN NO EVENT SHALL THE AMOUNT EITHER PARTY MAY RECOVER UNDER THIS SCHEDULE EXCEED IN THE AGGREGATE
(AND NOT PER OCCURRENCE) THE TOTAL PAYMENTS MADE BY CLIENT TO ALL COVERED HEREUNDER.
(C) THE LIMITATIONS SET FORTH IN THIS SECTION 4 SHALL NOT APPLY TO PERSONAL INJURY OR DAMAGE TO TANGIBLE
PROPERTY CAUSED BY THE WILLFUL MISCONDUCT OR GROSS NEGLIGENCE OF EITHER PARTY.
5. Confidential and Proprietary Information: (a) Each party agrees that all know-how, business, technical and financial information it
obtains (as a “Receiving Party”) from the disclosing party (as a “Disclosing Party”) constitute the confidential property of the Disclosing
Party (“Confidential Information”), provided that it is identified as confidential at the time of disclosure or should be reasonably known
by the Receiving Party to be Confidential Information due to the nature of the information disclosed and the circumstances surrounding
the disclosure. Except as may be necessary to perform its obligations under this Schedule, the Receiving Party will hold in confidence
and not use or disclose any of the Disclosing Party's Confidential Information. The Receiving Party’s nondisclosure obligation shall not
apply to information that: (i) was known to it prior to receipt of the Confidential Information; (ii) is publicly available; (iii) is rightfully
obtained by the Receiving Party from a third party; (iv) is independently developed by employees of the Receiving Party; or (v) is required
to be disclosed pursuant to a regulation, law or court order. (b) Any templates, schematics, processes or technical documentation
provided by All Covered shall be deemed Confidential Information and proprietary information of All Covered without any marking or
further designation. Client may use such information solely for its own internal business purposes. All Covered shall retain all rights to
the aforementioned, which shall be returned to All Covered upon termination of the applicable Schedule. (c) All Covered shall
maintain the confidentiality of protected health information in its possession or under its control in accordance with the Health Insurance
Portability and Accountability Act of 1996, as amended by the Health Information Technology for Economic and Clinical Health Act.
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6. Independent Contractor: All Covered and Client shall at all times be independent contractors. There is no relationship of
partnership, joint venture, employment, franchise or agency created hereby between the parties. Neither party shall have the power to
bind the other or incur obligations on the other party’s behalf without the other party’s prior written consent.
7. Assignment: This Schedule may not be assigned by either party without the prior written consent of the other party, which consent
shall not be unreasonably withheld or delayed. No consent shall be required where an assignment is made (i) pursuant to a merger or
change of control or (ii) to an assignee of all or substantially all of the party’s assets. Any purported assignment in violation of this
section shall be void.
8. Disputes; Governing Law; Arbitration; Attorney’s Fees: New York law, without regard to its conflict of laws principles, shall govern
and enforce this Schedule. Any legal action between the parties arising out of or related to this Schedule shall be adjudicated by binding
arbitration by the Judicial Arbitration and Mediation Services in New York, New York in accordance with its Expedited Arbitration
Procedures. The prevailing party in any such action shall be entitled to an award of reasonable attorney’s fees and costs in addition to
any other award or recovery to which such party may be entitled. No legal action, regardless of form, may be brought by either party
against the other more than one (1) year after the cause of action has arisen.
9. Complete Understanding; Modification: This Schedule, as well as any applicable terms of service posted at
www.allcovered.com/terms, shall constitute the full and complete understanding and agreement between Client and All Covered and
supersedes all prior or contemporaneous negotiations, discussions or agreements, whether written or oral, between the parties
regarding the subject matter contained herein. Any waiver, modification or amendment of any provision of this Schedule shall be
effective only if in writing and signed by both parties.
10. Waiver and Severability: Waiver or failure by either party to exercise in any respect any right or obligation provided for in this
Schedule shall not be deemed a waiver of any further right or obligation hereunder. If any provision of this Schedule is found by a court
of competent jurisdiction to be unenforceable for any reason, the remainder of this Schedule shall continue in full force and effect.
11. Force Majeure: Neither party shall be liable to the other for any delay or failure to perform any obligation under this Schedule ,
except for a failure to pay fees , if the delay or failure is due to unforeseen events which are beyond the reasonable control of such
party, such as strikes, blockade, war, terrorism, riots, natural disasters, power outages, and/or refusal of license by the government,
insofar as such an event prevents or delays the affected party from fulfilling its obligations and such party is not able to prevent or
remove the force majeure at reasonable cost.
12. Notices: Any notice or communication required or permitted to be given under the Contract Documents shall be in writing and
addressed to All Covered, Attn. Legal Counsel, 1051 E. Hillsdale Blvd., Suite 510, Foster City, CA 94404 and shall be deemed given:
(i) upon receipt if by personal delivery; (ii) upon receipt if sent by certified U.S. mail (return receipt requested); or (iii) one day after it is
sent if by next day delivery by a major commercial delivery service.
13. Counterparts. This Schedule may be executed in any number of counterparts and each fully executed counterpart shall be
deemed an original. The parties agree (a) that facsimile or electronic signature shall be accepted as original signatures; and (b) that
the Schedule, or any document created pursuant to the Schedule, may be maintained in an electronic document storage and retrieval
system, a copy of which shall be considered an original. In any legal proceeding relating to the Schedule, the parties waive their right
to raise any defense based on the execution of the Schedule in counterparts or the delivery of such executed counterparts by copy,
facsimile, or electronic delivery.
City of Mayfield Village All Covered, a division of Konica Minolta Business
Solutions U.S.A., Inc.
Signature:
{{_es_signer1_signature }}
Signature:
{{_es_signer2_signature }}
Name: {{_es_signer1_fullname }} Name: {{_es_signer2_fullname }}
Title: {{_es_signer1_title }}
Title: {{_es_signer2_title }}
Date: {{_es_signer1_date }}
Date: {{_es_signer2_date }}
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City of Mayfield Village
New Server with Exchange Proposal Date: 2/07/2018
Proposal Ref: 0010488614 Prepared by: Kevin Fischer Account Manager All Covered 9150 South Hills Blvd., Suite 125 Broadview Heights, OH 44147 216-255-3355 Pricing is valid for 15 days from date of this document Confidential. Not to be distributed to third parties
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Overview The City of Mayfield Village has two physical servers that support the staff. One server handles usernames, passwords, file sharing and printing. The other handles e-mail. The city could just replace the two physical servers, but All Covered recommends a new server that will run a virtualization platform like VMware. Government pricing allows the city to save some money when compared to typical commercial costs. The new server will use a portion of the physical server, leaving a pool of remaining resources available for future growth. If something comes up and the city needs another server, available resources can be assigned to the new server instead of purchasing additional hardware.
The purpose of this Proposal is to outline the path that will enable All Covered, a division of Konica
Minolta Business Solutions U.S.A., Inc., to transition the City of Mayfield Village from their existing
server environment to this newly proposed virtual server environment.
This proposal is based on the initial Scope of Work, but is not a detailed project plan. A project plan will
be created and managed by the technical resources assigned to your project once the proposal has
been approved. We would like the opportunity to work with the City of Mayfield Village on this exciting
project and help create a technology environment that will enable the business to be successful with
room to grow and expand.
Assumptions
Standard project deployment assumptions:
Access to the physical space, server and services will be made available during normal business hours.
Client understands that service interruptions may occur throughout the course of the project. All Covered will make reasonable efforts to forewarn personnel so they may prepare
Access to all employees and their equipment affected by the project will be made available during normal business hours.
Project Deliverables
The desired goals of this project are:
Procurement of items listed within Cost estimate section enabling successful completion of scope provided by this proposal.
Assemble/Configure new virtual host server MV-ESX01
Perform new server cutover and provide on-site post cutover support.
Project Services for: City of Mayfield Village
Pre-Project Tasks Project Planning, Procurement, Ensure equipment arrival, Initial project kick-off
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Project Tasks Phase 1-New Virtual Host (MV-ESX01) Hardware-Assemble Hardware
Hardware-Firmware updates
Hardware-Configure iLo
Hardware-Configure storage 6 x 600GB SAS RAID10 + spare = 1.8TB
Virtualization-VMware vSphere Host Install Phase 2-New Domain Controller/File Server (MV-DC01) Windows-Windows Server Operating System Installation Windows-Add Domain Controller to Existing Domain Windows-FSMO Role Migration
Windows -DHCP Server Installation and Configuration Windows-File Server Installation and Configuration
Windows-File Server Data Migration - Using Automated Tools
Windows-Print Server Installation and Configuration
Windows-MIGRATE Print Server
Windows-Cutover to new server Windows-Remove Domain Controller From Existing Domain Hardware-Single Server Decommission (MVDC1) Phase 3-New Exchange Server (MV-EX01) Windows-Windows Server Operating System Installation Messaging-NEW Exchange Base Install (one server) Messaging-Exchange Mailbox Data Migration Messaging-Reconfigure scan to e-mail for copier(s) Messaging-REMOVE Exchange Role from Existing Server Hardware-Single Server Decommission (MVEX1) Phase 4-Onsite after server cutover Windows-Onsite assistance after cutover to new servers Post Project Support Project Management
Total Services $9,905
- Estimated Hours to Complete: 63
- Estimated Business Hours: 61
- Estimated After Hours: 2
- Business Hours Hourly Rate: $155
- After Hours Hourly Rate: $225
Total Procurement Cost $23,470
See next page for Hardware/Software list
Total Project Cost $33,375
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*** Please note that this estimated total does not include tax or shipping***
Any fee estimates provided for work to be billed on an hourly or daily basis are for informational purposes only; Client agrees to pay for the actual services provided by All Covered at the rates specified in each Schedule.
Hardware/Software List:
Item Description Qty. Unit Price Total
1
HPE ProLiant ML350 Gen9
Server - tower - 5U - 2-way - 1 x Xeon E5-
2620V4 / 2.1 GHz - RAM 8 GB - SAS - hot-swap
2.5" - no HDD - DVD - Matrox G200 - GigE -
monitor: none - HPE Smart Buy
1 $1,899.00 $1,899.00
2
HPE
DDR4 - 8 GB - DIMM 288-pin - 2400 MHz /
PC4-19200 - CL17 - 1.2 V - registered - ECC
7 $266.00 $1,862.00
3
HPE
Hard drive - 600 GB - hot-swap - 2.5" SFF - SAS
- 10000 rpm - with HPE SmartDrive carrier
7 $407.00 $2,849.00
4 Hewlett Packard Enterprise - 500W FS Plat Ht
Plg Pwr Supply 1 $250.00 $250.00
5
HPE
Power cable - IEC 60320 C13 to NEMA 5-15
(M) - AC 110 V - 10 A - 6 ft - black - Canada,
United States - for HPE MSL2024, MSL4048;
Apollo 4510 Gen9; ProLiant DL380 G6, DL380p
Gen8, DL560 Gen8
2 $10.00 $20.00
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HPE Integrated Lights-Out Advanced
License + 1 Year 24x7 Support - electronic - for
ProLiant DL380 Gen9, MicroServer Gen8,
ML310e Gen8, XL170r Gen9, XL190r Gen9,
XL740f Gen9
1 $273.00 $273.00
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HPE Foundation Care 24x7 Service
Extended service agreement - parts and labor - 3
years - on-site - 24x7 - response time: 4 h - for
ProLiant ML350 Gen9, ML350 Gen9 Base,
ML350 Gen9 Entry, ML350 Gen9 Performance
1 $1,242.00 $1,242.00
5
8
Microsoft Exchange Server 2016 Standard
License - 1 server - local - OLP: Government -
Win – English
1 $565.00 $565.00
9
Microsoft Exchange Server 2016 Standard CAL
License - 1 user CAL - local - OLP: Government
- Win - English (131)
131 $70.00 $9,170.00
10
Microsoft Windows Server 2016 Standard
License - 2 cores - local - OLP: Government -
English
8 $88.00 $704.00
11
Microsoft Windows Server 2016
License - 1 user CAL - local - OLP: Government
- English
131 $31.00 $4,061.00
12
Tripp Lite 7ft Cat6 Gigabit Snagless Molded
Patch Cable RJ45 M/M Black 7'
Patch cable - RJ-45 (M) to RJ-45 (M) - 7 ft - UTP
- CAT 6 - molded, snagless, stranded - black
5 $3.00 $15.00
13
VMware vSphere Essentials Kit
(v. 6) - license - 3 hosts - up to 2 processors per
host
1 $495.00 $495.00
14 VMware vSphere Essentials Kit
(v. 6) - subscription (1 year) 1 $65.00 $65.00
Subtotal: $23,470.00
Tax Rate (0.00%): $0.00
Total: $23,470.00
Project Engagement Procedures
The Project will include, but not be limited to the following:
Definition of project/estimated costs
Project prerequisites, should they apply
Project implementation
Project management/documentation
Procurement of required materials
All Covered is not responsible for the
following:
Removing boxes or shipping materials
Disposing of or transporting IT equipment
Change Orders
Any items not specifically addressed by this document will be addressed by a change order process and
will be billed the same pricing structure agreed upon in the Schedule of Services associated with the
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project outlined in this document. In the event of change in scope, you will be notified prior to the billing
of any additional services.
After Hours Work
After Hours work will be performed both on-site as well as via Remote Access depending upon the
advantage and/or necessity of being on-site versus remote. The specifics of which item(s) should be
done on-site versus remotely will be finalized prior to the project kickoff.
Procurement Services
During the procurement process, All Covered can assist by expediting the delivery of equipment and
standardizing billing for all costs associated with this project. All procurement pricing included in this
proposal is estimated. Once the proposal is signed a final quote will be generated with ‘to the day’
procurement pricing.
Fees, Taxes and Shipping
All prices are exclusive of any applicable sales or use taxes, and shipping costs.
All Projects with labor fees exceeding $10,000: These require a 50% deposit for the labor portion. Project
work will not commence until the deposit is received. Also, a progress billing of 25% of the labor amount
will be due when the project moves into the testing phase. The remaining 25% of the labor amount will
be billed on project completion. Any Procurement items will be billed on shipment.
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Terms and Conditions of Service
By executing this Schedule of Services, Client agrees to purchase the services designated above and further agrees that the services
shall be subject to the following Terms and Conditions of Service.
1. Fees and Payment: Client agrees to pay all fees specified in this Schedule. Invoices are payable upon receipt. Client shall be
responsible for all applicable taxes arising from the services. All Covered may suspend service if Client has failed to pay any undisputed
invoice within thirty (30) days of receipt. Unpaid invoices will be subject to a monthly service charge which is the lesser of one and one-
half percent (1½%) per month or the highest rate allowed by law.
Product Surcharge: All Covered reserves the right to charge Client for the time utilized in the development of quotes for hardware
or software not ultimately purchased through All Covered at the then current hourly rate for contracted clients.
2. Limited Warranty: (a) All Covered warrants for a period of thirty (30) days following delivery (the “Warranty Period”) that all services
shall be performed in a professional manner in accordance with generally applicable industry standards. All Covered’s sole l iability (and
Client’s exclusive remedy) for any breach of this warranty shall be for All Covered to re-perform any deficient services, or, if All Covered
is unable to remedy such deficiency within thirty (30) days, to void the invoice for the deficient services. All Covered shall have no
obligation with respect to a warranty claim: (i) if notified of such claim after the Warranty Period or (ii) if the claim is the result of third-
party hardware or software failures, or the actions of Client or a third party.
(b) THIS SECTION 2 IS A LIMITED WARRANTY, AND SETS FORTH THE ONLY WARRANTIES MADE BY ALL COVERED. ALL
COVERED MAKES NO OTHER WARRANTIES, CONDITIONS OR UNDERTAKINGS, EXPRESS OR IMPLIED, STATUTORY OR
OTHERWISE, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR ANY WARRANTIES REGARDING THE PERFORMANCE OF ANY SOFTWARE OR HARDWARE PROVIDED OR
INSTALLED BY ALL COVERED. CLIENT MAY HAVE OTHER STATUTORY RIGHTS. HOWEVER, TO THE FULL EXTENT
PERMITTED BY LAW, THE DURATION OF STATUTORILY REQUIRED WARRANTIES, IF ANY, SHALL BE LIMITED TO THE
WARRANTY PERIOD.
3. LIQUIDATED DAMAGES FOR HIRING OTHER PARTY’S EMPLOYEES: During the term of each Schedule and for twelve (12)
months thereafter, neither party shall retain the services (whether as an employee, independent contractor or otherwise) of any
employee of the other party (or ex-employee within six (6) months of the employee’s termination of employment.) Client and All Covered
agree that any breach of the foregoing obligation would result in harm to the other party and that the amount of legal damages would
be difficult to determine. Accordingly, Client and All Covered agree that for each such employee or ex-employee retained in breach of
this Section 3, the party in breach shall pay to the non-breaching party the sum of Fifty Thousand Dollars ($50,000) as liquidated
damages. Client and All Covered acknowledge and agree that such liquidated damages constitute a reasonable estimate of the
damages that would accrue to the non-breaching party and do not constitute a penalty.
4. LIMITATION OF LIABILITY: (A) NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL,
SPECIAL, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR INTERRUPTION OF
SERVICES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF REVENUE, LOSS OF DATA, OR LOSS OR INCREASED
EXPENSE OF USE), WHETHER IN AN ACTION IN CONTRACT, WARRANTY, TORT (INCLUDING, WITHOUT LIMITATION,
NEGLIGENCE), OR STRICT LIABILITY, EVEN IF THE PARTIES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
LIABILITIES. ALL COVERED SHALL NOT BE RESPONSIBLE FOR PROBLEMS THAT OCCUR AS A RESULT OF THE USE OF
ANY THIRD-PARTY SOFTWARE OR HARDWARE.
(B) IN NO EVENT SHALL THE AMOUNT EITHER PARTY MAY RECOVER UNDER THIS SCHEDULE EXCEED IN THE AGGREGATE
(AND NOT PER OCCURRENCE) THE TOTAL PAYMENTS MADE BY CLIENT TO ALL COVERED HEREUNDER.
(C) THE LIMITATIONS SET FORTH IN THIS SECTION 4 SHALL NOT APPLY TO PERSONAL INJURY OR DAMAGE TO TANGIBLE
PROPERTY CAUSED BY THE WILLFUL MISCONDUCT OR GROSS NEGLIGENCE OF EITHER PARTY.
5. Confidential and Proprietary Information: (a) Each party agrees that all know-how, business, technical and financial information it
obtains (as a “Receiving Party”) from the disclosing party (as a “Disclosing Party”) constitute the confidential property of the Disclosing
Party (“Confidential Information”), provided that it is identified as confidential at the time of disclosure or should be reasonably known
by the Receiving Party to be Confidential Information due to the nature of the information disclosed and the circumstances surrounding
the disclosure. Except as may be necessary to perform its obligations under this Schedule, the Receiving Party will hold in confidence
and not use or disclose any of the Disclosing Party's Confidential Information. The Receiving Party’s nondisclosure obligation shall not
apply to information that: (i) was known to it prior to receipt of the Confidential Information; (ii) is publicly available; (iii) is rightfully
obtained by the Receiving Party from a third party; (iv) is independently developed by employees of the Receiving Party; or (v) is required
to be disclosed pursuant to a regulation, law or court order. (b) Any templates, schematics, processes or technical documentation
provided by All Covered shall be deemed Confidential Information and proprietary information of All Covered without any marking or
further designation. Client may use such information solely for its own internal business purposes. All Covered shall retain all rights to
the aforementioned, which shall be returned to All Covered upon termination of the applicable Schedule. (c) All Covered shall
maintain the confidentiality of protected health information in its possession or under its control in accordance with the Health Insurance
Portability and Accountability Act of 1996, as amended by the Health Information Technology for Economic and Clinical Health Act.
8
6. Independent Contractor: All Covered and Client shall at all times be independent contractors. There is no relationship of
partnership, joint venture, employment, franchise or agency created hereby between the parties. Neither party shall have the power to
bind the other or incur obligations on the other party’s behalf without the other party’s prior written consent.
7. Assignment: This Schedule may not be assigned by either party without the prior written consent of the other party, which consent
shall not be unreasonably withheld or delayed. No consent shall be required where an assignment is made (i) pursuant to a merger or
change of control or (ii) to an assignee of all or substantially all of the party’s assets. Any purported assignment in violation of this
section shall be void.
8. Disputes; Governing Law; Arbitration; Attorney’s Fees: New York law, without regard to its conflict of laws principles, shall govern
and enforce this Schedule. Any legal action between the parties arising out of or related to this Schedule shall be adjudicated by binding
arbitration by the Judicial Arbitration and Mediation Services in New York, New York in accordance with its Expedited Arbitration
Procedures. The prevailing party in any such action shall be entitled to an award of reasonable attorney’s fees and costs in addition to
any other award or recovery to which such party may be entitled. No legal action, regardless of form, may be brought by either party
against the other more than one (1) year after the cause of action has arisen.
9. Complete Understanding; Modification: This Schedule, as well as any applicable terms of service posted at
www.allcovered.com/terms, shall constitute the full and complete understanding and agreement between Client and All Covered and
supersedes all prior or contemporaneous negotiations, discussions or agreements, whether written or oral, between the parties
regarding the subject matter contained herein. Any waiver, modification or amendment of any provision of this Schedule shall be
effective only if in writing and signed by both parties.
10. Waiver and Severability: Waiver or failure by either party to exercise in any respect any right or obligation provided for in this
Schedule shall not be deemed a waiver of any further right or obligation hereunder. If any provision of this Schedule is found by a court
of competent jurisdiction to be unenforceable for any reason, the remainder of this Schedule shall continue in full force and effect.
11. Force Majeure: Neither party shall be liable to the other for any delay or failure to perform any obligation under this Schedule ,
except for a failure to pay fees , if the delay or failure is due to unforeseen events which are beyond the reasonable control of such
party, such as strikes, blockade, war, terrorism, riots, natural disasters, power outages, and/or refusal of l icense by the government,
insofar as such an event prevents or delays the affected party from fulfilling its obligations and such party is not able to prevent or
remove the force majeure at reasonable cost.
12. Notices: Any notice or communication required or permitted to be given under the Contract Documents shall be in writing and
addressed to All Covered, Attn. Legal Counsel, 1051 E. Hillsdale Blvd., Suite 510, Foster City, CA 94404 and shall be deemed given:
(i) upon receipt if by personal delivery; (ii) upon receipt if sent by certified U.S. mail (return receipt requested); or (iii) one day after it is
sent if by next day delivery by a major commercial delivery service.
13. Counterparts. This Schedule may be executed in any number of counterparts and each fully executed counterpart shall be
deemed an original. The parties agree (a) that facsimile or electronic signature shall be accepted as original signatures; and (b) that
the Schedule, or any document created pursuant to the Schedule, may be maintained in an electronic document storage and retrieval
system, a copy of which shall be considered an original. In any legal proceeding relating to the Schedule, the parties waive their right
to raise any defense based on the execution of the Schedule in counterparts or the delivery of such executed counterparts by copy,
facsimile, or electronic delivery.
City of Mayfield Village All Covered, a division of Konica Minolta Business
Solutions U.S.A., Inc.
Signature:
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Signature:
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Title: {{_es_signer1_title }}
Title: {{_es_signer2_title }}
Date: {{_es_signer1_date }}
Date: {{_es_signer2_date }}