6.1 SANITAS 2 Dissemination Plan Fin -...

Dissemination & Exploitation Plan 1

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SANITAS

SUSTAINABLE AND INTEGRATED URBAN WATER SYSTEM MANAGEMENT Marie Curie Network for Initial Training

Seventh Framework Programme Grant Agreement Nr. 289193

Dissemination and Exploitation Plan for Year 2 Deliverable reference: D.6.1 Coordinator name: Dr. Joaquim Comas i Matas Coordinator institution name: UNIVERSITAT DE GIRONA http://sanitas-‐itn.eu Date of delivery: 30/10/2012 Period covered: 1st of November 2012 -‐ 31st of October 2013


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INDEX

INTRODUCTION 3

1. COMMUNICATION AND DISSEMINATION OBJECTIVES 4

1.1. Overview of SANITAS impact and dissemination objectives 4

1.2. Objectives for the 2nd project year 5

2. DISSEMINATION ACTIVITIES FOR YEAR 2 6

2.1. Internal communication 6

2.2. External communication 7

2.3. Exploitation activities 15

3. MONITORING 16

ANNEX -‐ Overview of main activities 17


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INTRODUCTION

The core objective of the SANITAS project is training: providing the SANITAS recruited

fellows with the multidisciplinary skills required to become the next generation of

Urban Water System (UWS) managers. Since training is achieved mainly through

research undertaken in the framework of Individual Research Projects (IRP),

dissemination of research results constitutes a key element of the project. Creating,

organizing and monitoring a flow of communication, internally (among IRPs) and

outwards, to the society in general, is expected to produce a “win-‐win” effect: the

fellows will receive valuable inputs on their work while promoting the application of

their research for the benefit of the societal sectors involved.

This first annual Dissemination and Exploitation Plan aims to set the basis for the

communication strategy of SANITAS in the next project year and, at the same time,

inform on the foreseen concrete activities of the partners during this period.

Since the fellows were incorporated in the project only few months ago, they are

therefore at an early stage of their research projects. Additionally, the starting dates of

the IRPs were distinct from one partner to another, a fact that creates an unequal

landscape in terms of planning of research, especially during the first project year. This

document reflects these constraints in the sense that the activities contained here are

not always fully defined or that there are partners who could not fully contribute to

the plan at this point.


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1. COMMUNICATION AND DISSEMINATION OBJECTIVES

1.1. Overview of SANITAS impact and dissemination objectives

This section provides an overview of the overall expected communication objectives of

the project, from more general goals to more specific objectives related to priority

target audiences and how scientific activities are connected to the society. Finally we

present the communication objectives for the forthcoming project year, which are

subsequently translated into project activities (section 2).

1.1.1. Overall communication objectives of SANITAS

• Position SANITAS as a reference point in the Urban Water Management research,

including academia, industry and policy-‐makers’ main targets at all levels.

• Inform the society about the advances of the research in this field in order to

enhance the awareness of the society on our research topic.

• Transfer knowledge to the sectors involved in order to improve processes and

policies.

• Maintain a fluent internal communication among partners and fellows in order to

optimize the research effort and ensure a coherent dissemination of results.

• Ensure that Intellectual Property Rights (IPR) are adequately incorporated in the

dissemination activities of the consortium

1.1.2. From science to society: specific objectives

• Assist the Commission and other policy-‐makers to incorporate new knowledge to

existing policies (WP 4 -‐ “From science to policy).

• Industry: disseminate new technology and strategy, marketing

• Academic community: contribute to existing knowledge, create synergies with

other groups and projects.

• Promote among the young the option for a research career


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• Inform the general public and raise awareness on the importance of the issues

addressed in SANITAS and secure support for policies

1.2 Objectives for 2nd project year

The 2nd project year is a strategic year in terms of communication: our overall goal is to

prepare the terrain for the forthcoming years, when the fellows will have reached a

more advanced stage in their training and more mature research results are expected

to be produced. In this sense, the creation of a database of contacts in all water

sectors in the EU (at least in the partner countries) as well as a thorough and focused

communication in digital media, will all be key actions serving this goal. Nevertheless,

the participation in specific conferences and publication of papers will be the main

dissemination activity of the second project year.

The core dissemination objectives of the project for the 2nd year are the following:

• A sustained presence of the SANITAS fellows in the water research related

conferences.

• Commence and maintain a good rhythm of paper publishing in relevant journals.

• Create and consolidate a network of contacts that will ensure a multiplicative

effect of the dissemination activities.

• Design a digital communication strategy in order to improve the positioning of

SANITAS in the relevant social networks.

• Encourage and facilitate internal communication among fellows and sub-‐projects.

All these objectives are reflected in the dissemination activities planned for the

next year detailed in the subsequent section.

2. DISSEMINATION ACTIVITIES FOR YEAR 2

2.1. Internal communication

The internal dissemination understood as the flow of communication among the

persons involved in the projects (fellows and seniors) and between the distinct levels


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of the SANITAS work-‐chain, is a key element to the success of project and its adequate

external dissemination too.

During the 2nd project year, the following channels of communication will be

promoted.

2.1.1. Communication among fellows and partner representatives

SANITAS is actually a collection of 15 research projects that are independent but also

complementary. Due to this fragmentation, putting emphasis on this complementarity

is a difficult, yet crucial task and it goes through ensuring a fluent and regular

communication among the fellows. A “Map of Connections between Individual

Research Projects” will be approved by the Scientific Committee. Moreover, during

the next project year, several communication tools will be promoted to guarantee that

the fellows exchange information and receive mutual feedback.

• The intranet usage will be promoted, especially regarding blog entries and sharing

of documents. A database of articles and participation in congresses will be

created by each fellow and constantly updated in each specific group. The

automatic e-‐mail notification will also be promoted. Disseminating the Personal

Career Development Plan on the intranet is compulsory to each fellow and will be

verified from month 13 on.

• SANITAS specific Skype accounts will be created to facilitate day-‐to-‐day

communication and avoid the “spamming” effect of SANITAS related emails.

• E-‐seminars and the Training Week in Ghent will be also forums for exchange of

knowledge (see next section for more information)

• Twitter and LinkedIn will be used to further connect the fellows.

2.1.2 Independent Panel of Experts (IPE)

The communication among partners, fellows and the IPE will be a core objective of the

internal communication. The following actions will be undertaken.


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• The IPE will be provided access to the intranet with subscription to all the

Individual Research Projects so that they can comment on the blog entries of the

fellows

• E-‐seminars will be another opportunity to receive feedback from the IPE on

fellows research progress of the fellows

2.2. External communication

The external communication of the project during the following project year is meant

to have an impact on the target audiences identified as a priority for the project.

During this period, not all audiences are targeted to the same extent; rather, the

academia -‐ researchers, PhD students, etc. -‐ is the main focus of the dissemination

activities for the second project year (see figure 1).

Figure 1 -‐ Communication targets and instruments


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2.2.1 Academic dissemination

This section gives an overview of the academic dissemination activities planned by the

consortium partners for the forthcoming project year. It is important to note that the

information provided here is by no means exhaustive and in many cases is still in a

phase of planning. This is due, as was mentioned earlier, to the fact that the fellows

are still in an early stage of their research projects. Moreover, the information also

reflects the particularities of each institution and the manner in which the fellows and

their tutors have designed the Personal Career Development Plans. In this sense a

relevant example is the University of Lund, where the fellows have a 4 year contract

(contrary to the rest of the ESRs who are contracted for 3 years), where the first year

of study is mainly devoted to courses and acquiring the necessary ECTS points foreseen

in the PhD program. Consequently, at this point in time, no specific papers or other

publications have been explicitly defined and therefore some of the partners and

fellows are not represented in the list bellow. To compensate the preliminary phase of

the information provided in this Plan, the project will set up an interactive data-‐base

of research dissemination, available on the intranet of SANITAS. The profiles of the

fellows on the SANITAS website (www.sanitas-‐int.eu) will also be updated regularly to

include this information.

Papers to published in journals

Celia Castro-‐Barros, M.R.J. Daelman, K.E. Mampaey, M.C.M. van Loosdrecht, E.I.P

Volcke // Dynamics of N2O emission from partial nitritation-‐anammox in a full-‐scale

granular sludge reactor// Journal to be decided.

Fanlin Meng, David Butler, Guangtao Fu // Real-‐time based consenting in an

integrated urban wastewater system // Water Research // 2013 // In preparation.

Laura Snip, Xavier Flores-‐Alsina, Benedek Gy. Plosz, Erik Lindblom, Krist V. Gernaey and

Ulf Jeppsson// Working title: Extending the BSM platform with occurrence, transport


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and fate of trace chemicals using the ASM-‐X framework// Journal: Environmental

Modelling and Software// Submission foreseen: December 2012-‐February 2013

Michele Stefani, Comas, J., Rodriguez-‐Roda, I., Dalmau, M., Monclús, H. // Working

title: Biological nutrient removal efficiency in an Integrated Membrane System for

wastewater reuse // Envisaged journals: Desalination, Water Science and

Technology or Water Research // Abstract to be submitted. Possible publication in

July 2013

Papers to be presented in conferences

Joana Batista, Olga Auguet, Maite Pijuan, Carles Borrego, Oriol Gutierrez // Biofilm

colonisation during sewer start up// 9th IWA international Conference on Biofilm

Reactors, Paris, 28-‐31 May 2013// Abstract Submitted.

Joana Batista, Olga Auguet, Maite Pijuan, Carles Borrego, Oriol Gutierrez // Microbial

development in a laboratory scale sewer start up // 7th IWA International Conference

on Sewer Processes & Network, Sheffield, 28-‐31 August 2013// In preparation.

Celia Castro-‐Barros M.R.J. Daelman, K.E. Mampaey, M.C.M. van Loosdrecht, E.I.P

Volcke // Dynamics of N2O emission from partial nitritation-‐anammox in a full-‐scale//

IWA 9th International Conference on Biofilm Reactors that will take place in Paris on

May 2013 // Abstract submitted.

Fanlin Meng, David Butler, Guangtao Fu // A dynamic consenting approach in the

integrated wastewater system// Fanlin Meng // Conference on Computing and

Control for the Water Industry, Perugia Italy, 2013 // In preparation.

Laura Snip and other authors to be decided// Topic: Modelling of micropollutants in

wastewater treatment systems// 11th IWA conference on instrumentation, control and


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automation, 18-‐20 September 2013, Narbonne, France// Abstract to be submitted by

the end of December 2012.

Usman Rehman., Guo L., Vesvikar M., Vanrolleghem P.A. and Nopens I. // Impact of

sensor location on controller performance using a compartmental hydraulic model //

Rehman U. // 11th IWA conference on instrumentation, control and automation, 18-‐20

September 2013, Narbonne, France // In preparation (deadline Dec 20, 2012)

Michele Stefani, Comas, J., Rodriguez-‐Roda, I., Dalmau, M., Monclús, H. // Working

Title: Biological nutrient removal efficiency in an Integrated Membrane System for

wastewater reuse // 10th IWA Leading Edge Technology Conference on Water and

Waste Water TechnologiesBordeaux, France, 3rd -‐ 6th of June 2013 // Abstract

submitted: 15th November 2012.

Poster presentations

Stefani, M. Comas, J., Rodriguez-‐Roda, I., Monclús, H. // Working Title: Fouling control

in an Integrated Membrane System for wastewater reuse with concentrate

recirculation // 1st International Conference on Desalination using Membrane

Technology, Sitges, Spain, 7th -‐10th of April 2013.

Other planned participations in conferences

• SANITAS will organize a specific workshop devoted to the project research

topics in the framework of 10th IWA Leading Edge Technology Conference on

Water and Waste Water Technologies Bordeaux, France, 3rd -‐ 6th of June 2013.

The proposal has been recently accepted by the organizers and a specific call

for papers will be issued next year. Many of the SANITAS fellows will most likely

take part.

• 18th yearly national symposium on Applied Biological Sciences, Gent, 2013.

• Young Water Professional (YWP) Conferences and Workshops of the IWA


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• The SANITAS senior fellows aim to present a joint panel in one of IWA

conferences (for example IWA conference in Narbonne). More details on this

action will be decided at the project annual meeting.

Project reports to be made available online at http://sanitas-‐itn.eu

30/04/2013, UNEXE, D.2.1,“Literature review on CBC, RTBC and its application”

30/04/2013, LUND, D.2.5, “Sewer system model finished”

30/04/2013, LUND, D.2.9, “Reject water treatment models finished”

30/08/2013, UGent, D.1.10, “Guideline for granular sludge reactor design”

30/10/2013, WU, D.1.8, “Molecular insight of microbial communities in anaerobic

bioreactors that degrade short chain fatty acids”

30/10/2013, ICRA, D.2.1.6, “Module of EDDS on control of sewer detrimental

emissions for optimal integrated UWS management”

30/10/2013, ICRA, D.1.5, “Estimation of biodegradation mechanisms of selected

micropollutants in wastewater”

30/10/2013, ICRA, D.2.15, “Operational strategies for control of sewer detrimental

emissions provided for each case of study”

30/10/2013, LUND, D.2.6, “Sewer system model”

30/10/2013, LUND, D.2.10, “ADM1 extended with phosphorus, sulfur etc”

Events: organization and attendance

a) 3rd SANITAS Training Week in Ghent -‐ “Practical Fieldwork”.

The Training Week will be organized by Ghent University and Aquafin -‐ SANITAS

partners and will take place in Ghent, on 21-‐25th of October 2013. Even if this is the

only Training Week that is not open to external audience, this event will nonetheless

contribute to the internal communication of the project, as it will give fellows the

opportunity to exchange information on their research progress and it will facilitate

the interaction with all the SANITAS senior researchers.

b) Marie Curie Infoday


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The Marie Curie annual infoday will be held in each academic partner to promote

the research career among young graduates. Invitations will be extended to other

researchers, from national funded programmes for example. Dissemination will be

done online at each partner institution and on SANITAS webpage.

c) Attendance at specific events

Attendance to specific events such as European Research Night, European Science

week, Open day at the University and Youth Campus for secondary school will be

guaranteed and will be reviewed annually from 2nd to the end of the project

Others

• A joint paper about SANITAS and its research focus, authored by the WP Leaders

and the Coordinator, will be submitted to the Journal “Re/Views in Environmental

Science & Bio/Technology”. Foreseen date for submission -‐ July 2013.

• SANITAS will be present in the Newsletter of the IWA Modelling and Integrated

Assessment (MIA) Specialist Group (SG) that will be published by the end of

November 2012. The newsletter is disseminated to all SG members and is issued

frequently, therefore SANITAS will sent contributions on a regular basis.

• News on the SANITAS Training Week in Lund will appear in the IWA Newsletter

Instrumentation, Control and Automation (ICA) Specialist Group (SG), to be

published in December 2012

• Dissemination of SANITAS in the framework of the STREAM project -‐ www.stream-‐

project.eu.

2.2.2 Digital communication

Website

The SANITAS website -‐ http://sanitas-‐itn.eu -‐ is active since the 3rd project month and

will be constantly updated. Other sites include information on the project such as the

following

• http://biomath.ugent.be/biomath/infopage2.php?SANITAS


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• IWA TG website under projects: http://iwataskgroupghg.com

• http://www.icra.cat/projectes

For the next project year, all partners will be encouraged to open -‐ where possible -‐ a

section devoted to SANITAS on their Department/institution webpage.

Newsletter

Description. The SANITAS newsletter will be published on a semester base from the

2nd year on. It will include relevant information on the research and training activities

undertaken by the consortium, including papers published in relevant journals,

participation at important conferences, events organized by the partners that are

appropriate to the topic of SANITAS, progresses achieved by the fellows in their

specific research projects, etc. The Coordinator will elaborate and distribute a

template and all partners will be invited to contribute with a brief summary of their

relevant news.

Dissemination. The newsletter will be freely downloadable on the SANITAS website

and will further distributed by email and promoted via social networks (Twitter,

LinkedIn, Facebook). In order to increase the dissemination potential of the document,

the newsletter will be disseminated by all the partners in their own network of

contacts. The partners will be instructed to identify the relevant stakeholders in this

field: water authorities in their countries at all levels, partner academic institutions in

EU countries, industry representatives they have contact with, researchers working in

this field from their universities. Each partner will set up a database of contacts to be

used in this sense that, depending on each partner’s availability, can be shared with

the consortium, using the intranet facility. The Independent Panel of Experts will be an

important asset in promoting the project outside the EU borders.

Target audience. Academia, industry.

Quantifiable objective for year 2. The Newsletter reached at least 200 users.

Factsheets


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Description. The Factsheets are short and clearly written documents -‐ preferably in a

layman’s language -‐ that will summarize the implications of the research results for the

targeted policies (water policy, innovation policy, urban policy, environmental policy)

at different levels but mainly focussing on the EU level. The Fact sheets will be

elaborated by the Coordinator, in collaboration with the WP Leaders. Importantly, the

work undertaken in WP4 will help to identify a set of main challenges that water-‐

related policies confront nowadays. This will ensure that the focus of the Factsheets

will be gradually sharpened and their impact enhanced.

Dissemination. The Factsheets will be freely downloadable on the SANITAS website

and promoted via social networks and email by the coordinator and by all the

partners. A database of contacts from the EU Commission will be elaborated by the

Coordinator for this purpose. The Factsheets will also be printed and distributed in

appropriate settings, together with the project brochure.

Target audience. Policy makers, general public

Quantifiable objective for year 2. Ensure that the Factsheets reached at least 30 policy

makers at EU level.

Twitter

Description. The SANITAS Twitter account was created in month 3 of the project. The

objective for the 2nd project year is to enhance its visibility so that it may perform as a

showcase for the project results and activities.

Target audience. Academia, industry, general public.

Quantifiable objective for year 2. The SANITAS twitter reaches 300 followers.

LinkedIn

Description. A LinkedIn account will be created from the 2nd year on. Its objective is to

connect the project with the stakeholders, researchers, industry representatives and

interest groups in the field. This will not only facilitate a more focussed dissemination

of results but it can also represent an effective channel for receiving feedback and

useful information.


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Target audience: Academia, industry, general public.

Quantifiable objective for year 2. The SANITAS LinkedIn reached 150 contacts.

E-‐seminars

Description. The SANITAS E-‐seminars or “webinars” are events organized via an online

training tool (WebEx) and are not only an effective training and internal

communication tool but they can also constitute a showcase for the project. The E-‐

seminars take place every 2 months in between the Training Weeks where the fellows

but also invited guests make presentations and exchange comments and views. The

first E-‐seminar was successfully organized in September 2012 with 25 attendees,

mainly from the SANITAS consortium, but also from outside the project. In this sense,

it is expected that the interest in the seminars will increase in the forthcoming year.

Dissemination. The SANITAS E-‐seminars are open to external participation upon

registration. The channels of dissemination are the following: SANITAS website,

Twitter, Facebook, WebEx tool, email by all partners.

Target audience. Academia, industry

Quantifiable objective for year 2. The project organized 6 E-‐seminars with an average

participation of 30 attendees per session.

2.3. Exploitation activities

By exploitation we understand those activities meant to “put to use” the research

results, in a broad sense: commercial exploitation, integration in teaching curricula or

incorporation in policy practices or measures, are a few examples in this sense. Given

the early stage of the research of SANITAS, few contributions were made by the

partners, except the two presented bellow.

Integration of results in the teaching curricula


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The Biomath group at Ghent University will integrate the knowledge on

compartmental models and N2O models in the following courses: “Modelling and

Control of WWTPs” (MSc in Bio-‐science Engineering) and “Integrated modelling and

design of basin management plans” (Master after Master programme Technology

for Integrated Water Management. Additionally, the Computational Fluid Dynamics

(CFD) results will be incorporated in a new course on “Modelling and simulation of

Biosystems 2: advanced modelling with partial differential equations”, which is

approved in the MSc in Bio-‐science Engineering (as of Sep 2013).

Contribution to adaptations: collaboration Aquafin -‐ Flemish Environmental Agency

(VMM)

A big part of the data required for the IRP carried out at Aquafin have been made

available by VMM. As these data currently do not undergo quality control or validation

of any kind, feedback will be given to VMM to allow for the discussion of adjustments

to the current monitoring procedure, if necessary, and, where required, suggest

potential validation procedures for improved data quality which could then be used

independently at VMM. This way the study will build valuable experience contributing

to policy adaptations resulting in improved UWS.

3. MONITORING

The accomplishment of the objectives set forth in this planned will be carefully

monitored by the Coordinator using the following instruments:

• The constant update of the intranet database of articles and conference

participation by the partners and verification by coordinator and WP leaders every

3 months.

• Constant communication with the fellows and senior researchers to update

information on potential problems and delays.


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• A mid-‐term verification -‐ 6 months -‐ of accomplishment of dissemination

quantifiable objectives. This will include a questionnaire to the fellows and senior

researchers as well as an analysis of the digital communication objectives.

• Depending on the results of the mid-‐term verification and if the results are not

satisfactory -‐ the Coordinator will consult the Supervisory Board to design an

alternative strategy to give further incentive to the dissemination activities.


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ANNEX. Overview of main dissemination activities in the 2nd project year Activity Date of

implementation Who is in charge

Internal communication

Creation and update of dissemination database

From Nov.2012 on Fellows

Update of intranet blogs From Nov.2012 on Fellows

Skype accounts connected From Nov.2012 on Fellows

Academic dissemination

Publication of papers From 2013 on All partners

Attendance to conferences From Nov. 2012 on All partners

Joint paper on SANITAS research focus

April 2013 Coordinator and WP leaders

Joint panel in conference June 2013 Coordinator and WP leaders

Organization of Marie Curie Infodays

From 2013 on All partners

Researchers’ Night, European Youth Campus

From 2013 on All partners

Digital dissemination

Website update Constant Coordinator

Newsletter From Feb. 2013 Coordinator and all partners

Fact-‐sheets From Feb.2013 Coordinator and all partners

Twitter Constant Coordinator

Linkedin Constant Coordinator

E-‐seminars Every 2 months All partners

Creation of contacts database (EU and stakeholders)

Jan. 2013 Coordinator

Published informative material

Brochure Nov. 2013 Coordinator

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