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Chapter 6 System Implementation

  SYSTEM IMPLEMENTATION

6.1 Problem Definition:

• Data Duplication: The same data gets repeated over and over since the workers

find it hard to keep track of the documents, information and transactions

• Lac of !ecurit": Since data is stored in filing cabinets it is freely available to

anyone. If information falls into the wrong hands it can be used against the

company and customers and can blackmail them.

• #ommon error!: hen entering data customers might have accidentally

switched details and data since it is hand written.

• Incon!i!tenc" of $ata: There will be unavailability for future use, since data

might get misplaced during manual filing. So data won!t be preserved properly for

future use.

• %epetition of &or : If there are any changes to be made, the data will have to be

entered again. "t times the worker would forget to make the changes or forget

that they had already altered it and might redo it again, it!s again time consuming.

• Too muc' paper &or : Since everything and every detail are written down

manually in paper there will be too much paper work#

• Space con!umin(: Since the data and paper is stored in filing cabinets it

consumes too much place, as the amount of work done on paper increases the

filing cabinets too increases.

• Slo& retrie)al of $ata: The information of customers and details are stored in

different parts of the site and so takes a long time to retrieve the data. It takes a

long time to find the information about a relevant person.

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Chapter 6 System Implementation

6.* Mo$ule De!cription:

+odule description provides the information about what this module actually

doing.

 Mo$ule!:

• Company etails

• -ogin

• +aster 

o -oanInterest

o Customer /rofile

o (uarantor /rofile

• "ccounts

o Cash 0ntry

o -edger and (roup Creation

o 1eceipt and voucher entry

o -edger 2ook 

o Cash 2ook 

o ay book 

o 2ank 2ook 

• Security

• -oan Issue

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Chapter 6 System Implementation

• /ayment

• -oan Closing

•

1eport

o "ction 'otice

o /ayment etails

o Customer "ccount Info

o Status 1eport

o Customer etails

o avering

6.*.1 #ompan" Detail!:

Concise description which, among other items of information, includes

geographic information, proprietor details, past, current  and anticipated  performance, 

contact information.

6.*.* Lo(in #reation:

-ogin account created by the administrator. 0ach staff can have a separate user

account with uni5ue settings and preferences. $ser accounts also control the files and

 programs user can access and what types of changes makes on the computer.

6.*.+ Ma!ter:

2asic processes of finance system are maintained in +aster module.

6.*.+.1 Loan,Intere!t #reation:

0ach finance company can have different loan services. 2ased on their services

that company can include specific loans as well as their interest rate.

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Chapter 6 System Implementation

6.*.+.* #u!tomer Profile:

" customer profile is a specific description about the person, including

demographic and geographic characteristics. This helps the company understand e7actly

what its customers are looking for.

 Demographics: The demographic profile of the customer should include age, gender, and

location of residence, profession, education, income level and marital status.

Geographic Information: The customer profile should include geographic information where the

customer lives.

6.*.+.+ -uarantor Profile:

" guarantor profile is a specific description about the guarantor who is a person or

company that guarantees that a loan or other type of debt will be paid, including

demographic and geographic characteristics.

6.*. Account!:

"ccounting /rocesses of the finance system are maintained in "ccounts module.

6.*..1 #a!' Entr":

Cash 0ntry maintain by the administrator. In cash entry, opening and closing

 balance of a day is maintained.

6.*..* Le$(er an$ -roup #reation:

" ledger is an accounting file that is used for recording the summaries of debit

and credit entries. 0ssentially, it is a collection of  account records used within a company.

" ledger group is a combination of ledgers for the purpose of applying the

functions and processes of (eneral -edger "ccounting to the group as a whole.

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Chapter 6 System Implementation

6.*..+ %eceipt an$ )ouc'er entr":

The 9oucher 0ntry basically helps the user in maintaining activities relating to

account. 2y using this user can directly maintain payment and receipts accounts. The

entry has the customer, date and transaction information.

6.*.. Le$(er /oo:

-edger book shows the report about the financial transaction in a specific ledger.

6.*..0 #a!' /oo:

  Cash book is a report of entry in which transaction relating only to cash receipt

and payments are record in detail.

6.*..6 Da" /oo:

ay book shows the report which an account of debit and credit made each day

can be recorded.

6.*.. /an /oo:

2ank book shows the report of entry in which transaction relating only to

che5ue receipt and payments are record in detail.

6.*.0 Securit":

2oth income and assets are verified and income is used in determining the

applicants ability to repay the mortgage. &ormal verification re5uires the borrowers

employer to verify employment and the borrowers bank to verify deposits.

6.*.6 Loan I!!ue:

This Transaction offers functions for processing new loan transactions. It is based

on the verification of the assets and income.

6.*. Intere!t Pa"ment:

" payment amount determined by the interest rate on an account. "s a borrower, 

an interest payment represents the rate charged for being lent funds.

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Chapter 6 System Implementation

6.*.2 #lo!in( Tran!action:

"n arrangement in which a lender  gives money or  property to a borrower , and the

 borrower agrees to return the property or repay the money, usually along with interest, at

some future point in time. $sually, there is a predetermined time for repaying a loan.

6.*.3 %eport!:

" document containing information organi<ed in a narrative or tabular   form,

 prepared on  periodic, recurring, regular , or as re5uired   basis.  1eports  used to specific

 periods, events, occurrences, or sub=ects, and presented in written form.

The 1eport +odule provides the report for following purpose:

• "ction 'otice

• /ayment etails

• Customer "ccount Info

• Status 1eport

• Customer etails

• avering

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