5kva Ups Tender

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No. HUDCO/ITW/UPS/2013-2014 Dated: 20th

May, 2013

Sub:- Tender for Procurement of 5KVA UPS

Dear Sir/Madam,

Housing and Urban Development Corporation Ltd. (HUDCO), a fully owned Govt. of India

Enterprise (under the administrative control of Ministry of Housing and Urban Poverty

Alleviation, Govt. of India) invites quotation of supply of branded UPS with batteries.

SCOPE of Work

Sealed quotations are invited from the authorized dealers for supply of installation of one number

of branded UPS with batteries with 3 years comprehensive warranty. The configuration of

required UPS are given at Annexure-I

GENERAL TERMS & CONDITIONS:-

The general terms and conditions applicable for submission of quotation/bid and for award of

contract are as under:

1. The bids may be submitted in three sealed envelopes separately placed in one envelope.One envelope shall contain EMD, second shall contain Technical bid and third shall

contain financial bid. All envelopes should be super-scribed respectively.

2. Quotation/bid must accompany earnest money deposit (EMD) of Rs. 2000/- (Rs. TwoThousand only) by way of Demand Draft/Pay order in favour of HUDCO payable at New

Delhi. The quotation/bid without EMD will be considered as unresponsive and rejected.

The EMD of unsuccessful bidder shall be refunded.

3. The technical bid of only those vendors who have submitted the EMD shall be openedand if found technically qualifying; the financial bids will be opened.

4. The period of validity of quotation should be six months from the tender closing date.Quotations with less validity shall not be accepted.

5. HUDCO shall not entertain any request for escalation in cost/price on account of anyreasons whatsoever during the period of validity of quotation.

6. (i) The quotation should be strictly as per Annexure-I failing which the bids is liable tothe rejected without any further notice; (ii) The rates for items should be quoted in the


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relevant column of Annexure-I. Please note that no other alternate item(s)/unit(s) will be

considered; (iii) Quotation should also clearly mention guarantee, warranty for the UPS.

7. All taxes and levies should be clearly mentioned in respective column of Annexure-I. Incase, this information is not indicated in the quotation, it would be presumed that the

rates quoted are inclusive of all type of taxes/duties. No extra cost will be paid on

account of transportation, insurance, installation, packaging & forwarding or on any other

account. However, all the statutory taxes like tax/Vat will be paid as per the prevailing

notified rate at that time.

8. If there is any downward revision of prices during the validity of quotation period andcontract period then the benefit of the same shall have to the passed on to HUDCO.

However, in case of increase in prices, the bidder shall have to supply the items at the

quoted prices.

9. Any modification in offer after the submission of quotation/bid, will not be considered.10. Bidders, before submitting quotation, should clearly understand HUDCOs requirement

and, in case any information/clarification is required, he/she may visit HUDCO Office

during working days (Monday to Friday between 9.30 a.m. to 6 p.m). It may be noted

that no clarification/information, after closure of the last date of receipt of bid, would be

entertained.

11. It may be noted that evaluation of tender/bid will not be based on conditional discounts.And such quotation/bid will be rejected.

12. The EMD amount of Rs. 2000/- (Rs. Two Thousand only) of the successful vendor willbe converted into security deposit. The security amount will remain with HUDCO during

the period of execution of job order. No interest will be paid on the security deposit. The

security amount shall be released only after successful completion/satisfactory execution

of the contract.

13. The supplier shall provide comprehensive warranty for UPS supplied and ensures troublefree operation for a period of 3 years from the date of successful completion of

installation, acceptance and handling over the UPS.

14. The Bidder shall be fully responsible for the warranty of all equipments. Accessories,spare parts, etc. against any defects arising from design, material, manufacturing,

workmanship or any act or omission of the manufacturer and/or Bidder or any defect that

may develop under normal use of supplied equipments during warranty period.


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15. In case the successful vendor does not acknowledge the purchase order, the EMDdeposited by the bidder shall be forfeited and the company will be debarred from dealing

with HUDCO in future.

16. In the event of rejection of item(s) supplied, the party would be intimated the details ofsuch rejected item(s) as well as the reasons for the rejection. Further the items(s) would

remain lying at HUDCOs premises at the risk and cost of the party. The party would

call upon to remove the item(s) or should give instruction as to their disposal within 15

days, failing which HUDCO would either return the items(s) to the party on freight-to-

pay basis or otherwise dispose-off them at the risk and cost of the party.

17. In the event of suppliers failure to supply the material of acceptable quality withindelivery period, HUDCO reserves the right to procure the material from any other source

at the suppliers cost & risk and the difference in the cost shall be borne by the supplier.

18. The bidder should supply the UPS within 15 days of placing the purchase order. If thesupplier is not able to supply the items within the specified period, he would be liable to

pay liquidated damage @ .05% per week or part there of subject to maximum of 5% of

the total cost of the price of items(s), which contractor had failed to deliver within the

delivery schedule. In case, the supplier fails to execute the order in full or in part, the

EMD would be liable to be forfeited in full or in part/to be determined by HUDCO.

19. If at any point of time, the above mentioned items received in HUDCO are foundunsatisfactory on account of quality or not matching with the specification laid down by

HUDCO, the material would be returned and no further bills would be processed for

payment by HUDCO.

WARRANTY:

20. The bidder is required to provide sound after-sales service/support on call-basis duringwarranty period of 3 year, to look after the up keep of the systems with following terms:-

a. The complaint, if any, will have to be attended at the earliest. In case, if the problemcannot be rectified immediately, the vendor will provide stand-by system(s). And, in

case, the agency fails to provide a stand-by systems(s) or is unable to rectify the

defects within 4 hours of the receipt of complaint, following penalties will be

imposed:1. After 1 day of the receipt of complaint R. 50 per day.2. After 2 days, but within 7 days of the Receipt of complaint: Rs. 100 per day.3. After 7 days of the receipt of complaint and till date of final redressal of

complaint Rs. 150 per day.

b. If the services provided by the agency during warranty period are not satisfactory,then the HUDCO reserves the right to encash the PBG without any further notice.


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PAYMENTS TERMS:-

21. HUDCO shall make payment of bills after deduction of all applicable taxes. Thepayment will be made in the following manner:

i. 90% payment will be released after receipt and successful installation of all thematerials.

ii. 10% will be released after expiry of one month from the date of expiry ofwarranty period or submission of performance bank guarantee (PBG) equivalent

to 10% of order value from any nationalized bank valid for a period of 3 years

warranty period plus one month. The PBG will be released after satisfactory

performance during the warranty period and will be released after expiry of

warranty period plus one month. If services provided by the bidder are not

satisfactory, then the PBG will be encashed forthwith without any further notice.

22. The vendor should submit the authorization certificate directly from OEM, failing whichthe quotation will be rejected without any further notice to the vendor.

23. The vendor should submit the bank details as mentioned in Annexure-III for refundingthe EMD amount or other payments through E-payments.

24. The vendor should not be blacklisted or debarred by any Government company/entity.25. Models that are marked as end of life, support or production in near future or to be

withdrawn by OEM should not be offered.

26. Vendor should ensure compatibility of all hardware and software quoted by them forfunctionality.

27. The configuration given at Annexure-I is the minimum load capacity that is required.Bidders may choose to supply high/better/enhanced load capacity, but their financialquotation shall be treated as if they have been offered for the specified load capacity only.

If any model mentioned in the tender has been discontinued by the manufacturer, nexthigher compatible model should be quoted.

28. Bidders annual turnover for the each last three years should be more than Rs. 50 lakh.29. The vendor should have support service Centre in Delhi/NCR for which Address may

provided in Annexure-II

30. L1 will be decided on the basis of net cost of the UPS, as per Annexure-I.31. HUDCO reserves the right to reject any or all bids and/or alter the quantity without

assigning any reason.

32. Quotations received after closing date will not be considered. HUDCO will not beresponsible for any postal delay.


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33. Decision of Chairman and Managing Director, HUDCO shall be final & binding on both

the parties in respect of all matters of dispute arising out of this tender. Any dispute

arising shall be subject to Delhi jurisdiction only.

34.

The item would be delivered to undersigned at HUDCO, India Habitat Centre, LodhiRoad, New Delhi 110 003, within 15 days for the date of issue of work order byHUDCO.

The quotation should be in a sealed cover containing all the three envelope super scribingQuotation for procurement of UPS and should be deposited in tender box available at First

floor of HUDCO Bhawan, India Habitat Centre, Lodhi Road, New Delhi- 110003 at aboveaddress on or before 5th June, 2013 by 2.30 P.M.

Thanking you,

For and on behalf of HUDCO

(D C Meena)Asstt. Manager(IT)


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Annexure-I

Performa for Financial Bid

S.No. Specifications Quantity Rate perunit/item

(Rs.)

Tax (Rs.)(___ %)

Total GrossAmount (Rs.)

(1) (2) (3) (4) (5) (6)

1. UPS online,3500 Watts/ 5000VA,Input 230V/Output 230V,Battery

rack with batteries 30 minutesbackup

1 No.

*Please quote in figures as well as in words.

Notes:1. Column 4,5 and 6 are to be filled in by bidder.2. No correction/overwriting/misprinting/additions etc. are allowed in this Annexure.


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ANNEXURE II

Performa for Technical Bid

1. Name of the Company ____________________________________________

A) Status (Private/PSU/Others) ______________________________________

B) Date of Establishment ____________ ______________________________

C) Present Manpower ______________________________________________

2. Address : __________________________________________________________________________________________________________________________

____________________________________________________________________

Telephone ______________________ Fax ____________ E-mail______________

3. Name and Phone/Mobile number of the CEO : __________________________________________________________________________________________________

4. Name and Phone/Mobile number of the contract person : __________________________________________________________________________________________

5. Total turnover for each of last 3 years should be minimum Rs. 50 lakhs (Balance sheet pageand Profit and loss sheet)

2011-2012 2010-2011 2009-2010

6. Authorization Certificate from OEM if yes, attach a certificate from OEM: YES/No7. Address of Authorized Service centre

Authorized Signature with Seal


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Annexure-III

Bank Details

The details of Bank A/c in which payment is to be transferred and other details are

as follows:-

Bank Name : -------------------------------------------------------------------------------

Bank A/c No. : -------------------------------------------------------------------------------

Branch Address: -------------------------------------------------------------------------------

Bank City : -------------------------------------------------------------------------------

Branch Tel.No. : -----------------------------------------------------------------------------

A/c Type : Saving/Current

Bank Code : -------------------------------------------------------------------------------

MICR No. : -------------------------------------------------------------------------------

IFSC No. : -------------------------------------------------------------------------------

PAN No. : -------------------------------------------------------------------------------

TIN Mo. : -------------------------------------------------------------------------------

Service Tax No. : ------------------------------------------------------------------------------

5kva Ups Tender

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