5E04 SPD-Generic-Eng and Construct Works-Aug06

7/28/2019 5E04 SPD-Generic-Eng and Construct Works-Aug06

1/82

STANDARDIZED CONSTRUCTIONPROCUREMENT DOCUMENTS FOR

ENGINEERING AND CONSTRUCTION WORKS

20 August 2006

Department of Public Works, Roads andTransportDepartement van Openbare Werke, Paaie &VervoerLefapha la Mesebetsi ya Setjhaba Ditsela, leDipalangwa

Free StateProvincial Government


2/82

Notes to compilers

This standardized procurement document complies with the provisions of the CIDB Standard forUniformity in Construction Procurement (September 2005), which incorporates amendments publishedin Board Notice 68 of 2005 in Government Gazette 27831 of 22 July 2005, Board Notice 99 of 2005 inGovernment Gazette 28127 of 14 October and in terms of Board Notice 94 of 2006 in GovernmentGazette No. 29138 of 18 August 2006, reflects the procurement policy of the Department of Public

Works, Roads and Transport of the Free State Provincial Government.

The text included in this document relating to the Expanded Public Works Programme (EPWP) is based onthe second edition of the Guidelines for the Implementation of Labour-Intensive Infrastructure Projectsunder the Expanded Public Works Programme (EPWP).

This document is prepared for use where a single volume approach is adopted and should be read inconjunction with the Compilers Notes on the use of the Standardized Procurement Documents forEngineering and Construction Works published by the Department. (see www.freetrans.gov.za).

Compilers must follow instructions in this document in compiling contracts. Compilers may not without priordepartmental permission amend any of the standard wording and options or format of the documents.

The text in red italics provides specific instructions to compilers and must not be included in procurementdocuments.

Written comments on and suggestions for improvements should be forwarded to:

Mr Ngozwana email: [email protected]

Mr Keyter email: [email protected]
http://www.freetrans.gov.za/http://www.freetrans.gov.za/


3/82

FREE STATE PROVINCIAL GOVERNMENTDEPARTMENT OF PUBLIC WORKS, ROADS AND TRANSPORT

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .(Compiler to insert title)

. . . . . . . . . . . . . . . . . . . . .

(Compiler to insert reference number)

The Department ofPublic Works, Roads and TransportP.O. Box 690101 Medfontein BuildingSt Andrews StreetBloemfontein

Contact:Name: . . . . . . . . . . . . . . . . . . . .Telephone . . . . . . . . . . . . . . . . . . . .(Compiler to insert name and telephone number ofresponsible departmental official)

(Compiler to insert name and address of the firm

preparing the procurement document as well asname of telephone number of contact person)

Tenderer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Total of the prices inclusive of value added tax: R . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Compiler to include where preferences are granted in respect of the following categories of preference)

Preferences claimed for : (tick relevant boxes) HDI equity ownership Youth equity ownership Subcontracting to CIDB registered contractors SMME status Specific CIDB Contractor Grading Designations Head office in Free state Province(Compiler to include where preferences are granted in respect of the participation of targeted enterprises and / orlabour)


4/82

Preferences claimed for tendered contract participation goal of . . . . . . . . . . . . . . .:


5/82

FREE STATE PROVINCIAL GOVERNMENT

DEPARTMENT OF PUBLIC WORKS, ROADS AND TRANSPORT

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .(Compiler to insert title)

ContentsNumber Heading

The Tender

Part T1: Tendering procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

Part T2: Returnable documents

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

The Contract

Part C1: Agreement and Contract Data

C1.1 Form of Offer and AcceptanceC1.2 Contract Data

C1.3 Form of Guarantee (Compiler to insert only if GCC 2004 is used)

C1.3 Construction Guarantee (Compiler to insert only if JBCC Series2000 is used)

C1.4 Adjudicators Contract (Compiler to insert only if JBCC Serie 2000 is used)

Part C2: Pricing data

C2.1 Pricing Instructions

C2.2 Activity Schedule or Bills of Quantities

Part C3: Scope of Work

C3 Scope of Work

Part C4: Site information

C4 Site Information


6/82




T1.1 Tender Notice and Invitation to Tender

The Department of Public Works, Roads and Transport, Free State Provincial Government, invitestenders for. . . . . . .(Compiler tobriefly describe what is to be procured)

It is estimated that tenderers should have a CIDB contractor grading designation of .. or ... orhigher.(Compiler to omit where the quotation procedure is used or where potentially emerging enterprises are promoted.

Compiler to insert best estimate of required contractor grading designation based preferably on a single class of

construction works, but not more than two e.g. .contractor grading designation 4GB or 4CE or higher .)

Tenderers must be registered with the CIDB in a or .class of construction works.(Compiler to insert if quotation procedure is used. Compiler to insert preferably a single class of constructionworks, but not more than two, e.g. in a 4GB or 4CE class of construction works.)

It is estimated that tenderers should have a CIDB contractor grading designation of .. or .. or higher. .or .. potentially emerging enterprises who satisfy criteria stated in the Tender Data may submit tenderoffers.(Compiler to insert where potentially emerging enterprises are to be promoted in terms of a targeted development

programme. Compiler to insert best estimate of required contractor grading designation and one designation lowerbefore potentially emerging enterprises, based preferably on a single class of construction works, but not morethan two e.g. .contractor grading designation 4GB or 4CE or higher. 3GB or 3CE potentially emerging ..... )

Preferences are offered to tenderers who have HDI / Youth Equity ownership, undertake to

subcontract work to CIDB registered contractors, have a specific CIDB Contractor GradingDesignation, are SMMEs or have a head office in the Free State Province.(Compiler to amend as necessary and include if preferences are granted for these categories of preference.)

Preferences are offered to tenderers who tender contract participation goals in terms of SANS 1914- in respect of .(Compiler to include and insert number of specification and type of target group if preferences are offered forcontract participation goals).

Only tenderers who employ staff which satisfy EPWP requirements are eligible to submit tenders(Compiler to include if contract falls under the EPWP and the contract does not involve Learner ContractingCompanies)

The physical address for collection of tender documents is:Department of Public Works, Roads and TransportRoom 414Medfontein Building101 St Andrews StreetBloemfontein

Documents may be collected during working hours after 09:00 on ..(Tender office to insert date when documents are available)

Tender 1 T1.1Part T1: Tendering procedures Tender Notice and Invitation to Tender Reference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


7/82

A non-refundable tender deposit of Rpayable in cash or by bank guaranteed cheque made out infavour of the Employer, payable at the groundfloor till of Medfontein Building between 9:00 and 12:00and 12:00 and 14:45, is required on collection of the tender documents.(Compiler is to insert a value of R50 if the estimated tender value, inclusive of VAT, is less than or equal to R300000; R100 if it is between R 300 000 and R 2 000 000 and R200 if greater than R 2 000 000)

Queries relating to the issue of these documents may be addressed to Mr/Ms . . . . ., Tel No. . . . . . . ,Fax No. . . . . . . e mail . . . . . . (Compiler to insert name and contact particulars)

A compulsory clarification meeting with representatives of the Employer will take place at . . . . . .on . . . . .. starting at . . . . hrs. (Compiler to omit if not a requirement or provide required information)

The closing time for receipt of tenders is . . . . . . hrs on . . . . . . .Telegraphic, telephonic, telex, facsimile and late tenders will not be accepted. (Compiler to enter data)

Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in theTender Data.

Tender 2 T1.1Part T1: Tendering procedures Tender Notice and Invitation to Tender Reference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


8/82




T1.2 Tender Data

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDBStandard for Uniformity in Construction Procurement (August 2006). (see www.cidb.org.za).

The Standard Conditions of Tender make several references to the Tender Data for details that applyspecifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity orinconsistency between it and the standard conditions of tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

The additional conditions of tender are:

(Compiler to include additional conditions only if approved by the Department. Compilers are to note that they are notto vary the Standard Conditions of Tender in any manner)

Clausenumber

Tender Data

F.1.1 The employer is the Department of Public Works, Roads and Transport, Free State ProvincialGovernment.

F.1.2 The tender documents issued by the employer comprise:T1.1 Tender notice and invitation to tenderT1.2 Tender data

T2.1 List of returnable documentsT2.2 Returnable schedulesPart 1: Agreements and contract dataC1.1 Form of offer and acceptanceC1.2 Contract dataC1.3 Form of GuaranteeC1.4 Adjudicators ContractPart 2: Pricing dataC2.1 Pricing instructionsC2.2 Activity schedules / Bills of QuantitiesPart 3: Scope of workC3 Scope of workPart 4: Site informationC4 Site information

F.1.4 The employers agent is:

Name: ..Address: Tel: .Fax: E-mail: (Compiler to insert data)

Tender 3 T1.2Part T1: Tendering procedures Tender DataReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)
http://www.cidb.org.za/http://www.cidb.org.za/


9/82

F.2.1 Only those tenderers who have in their employ management and supervisory staff satisfying therequirements of the Scope of Work for labour intensive competencies for supervisory andmanagement staff are eligible to submit tenders.(Compiler to include if contract falls under the EPWP and the contract does not involve LearnerContracting Companies)

F.2.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior to theevaluation of submissions, in a contractor grading designation equal to or higher than a contractor

grading designation determined in accordance with the sum tendered, or a value determined inaccordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development Regulations,for a .. or .. class of construction work, are eligible to have their tenders evaluated.Joint ventures are eligible to submit tenders provided that:1. every member of the joint venture is registered with the CIDB;2. the lead partner has a contractor grading designation in the or . class of construction

work; and3 the combined contractor grading designation calculated in accordance with the ConstructionIndustry Development Regulations is equal to or higher than a contractor grading designationdetermined in accordance with the sum tendered for a or . class of construction work or avalue determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction IndustryDevelopment Regulations.(Compiler to include where tenders (as apposed to quotations) are called for and where the contract

does not involve Learner Contracting Companies) and no supportive arrangements are in place forpotentially emerging contractors. Insert preferably the single class of construction works, but not morethan two, that represents the works to be performed e.g... for a 4GB or 4CE class of constructionworks.)

F.2.1 The following tenderers who are registered with the CIDB, or are capable of being so registered priorto the evaluation of submissions, are eligible to have their tenders evaluated:a) contractors who have a contractor grading designation equal to or higher than a contractor grading

designation determined in accordance with the sum tendered, or a value determined inaccordance with Regulation 25 (1B) or 25(7A) of the Construction Industry DevelopmentRegulations, for a .. or . class of construction work; and

b) contractors registered as potentially emerging enterprises with the CIDB who are registered in onecontractor grading designation lower than that required in terms of a) above and who satisfy thefollowing criteria:

............................................................Joint ventures are eligible to submit tenders provided that:3. every member of the joint venture is registered with the CIDB;

4. the lead partner has a contractor grading designation in the or . class of constructionwork; and

3 the combined contractor grading designation calculated in accordance with the ConstructionIndustry Development Regulations is equal to or higher than a contractor grading designationdetermined in accordance with the sum tendered for a.. or . class of construction work or a valuedetermined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry DevelopmentRegulations.(Compiler to include where tenders (as opposed to quotations) are called for and where the contract

does not involve Learner Contracting Companies and where supportive arrangements are in place foremerging contractors. Where specific development programmes are in place state criteria associatedwith such programmes. Insert preferably the single class of construction works, but not more than two,that represents the works to be performed, e.g... for a 4GB or 4CE class of construction works.Enter criteria for potentially emerging contractors.).

F.2.1 Only those tenderers who are registered with the CIDB, or are capable of being so prior to theevaluation of submissions, in a . or class of construction work, are eligible to have their tendersevaluated..(Compiler to include where quotations are called for. Compiler to insert insert preferably the singleclass of construction works, but not more than two, that represents the works, e.g... for a 4GB or4CE class of construction works.)

F.2.7 There are no compulsory clarification meetings(Compiler to include if there are no compulsory or clarification meetings)



10/82

F.2.7 The arrangements for a compulsory clarification meeting are as stated in the Tender Notice andInvitation to Tender.

Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued toand tenders will be received only from those tendering entities appearing on the attendance list.(Compiler to include if there are compulsory clarification meetings. ).

F.2.12 (Compiler to include the following only if no alternative tender offers will be considered i.e. thestandard provisions of clause F.2.1.2 are unacceptable)

No alterative tender offers will be considered

(Compiler to include the following if appropriate or any alternative wording to describe the conditionsunder which alternative offers may be submitted)

If a tenderer wishes to submit an alternative tender offer, the only criteria permitted for such alternativetender offer is that it demonstrably satisfies the Employers standards and requirements, the details ofwhich may be obtained from the Employers Agent.

Calculations, drawings and all other pertinent technical information and characteristics as well asmodified or proposed Pricing Data must be submitted with the alternative tender offer to enable theEmployer to evaluate the efficacy of the alternative and its principal elements, to take a view on the

degree to which the alternative complies with the Employers standards and requirements and toevaluate the acceptability of the pricing proposals. Calculations must be set out in a clear and logicalsequence and must clearly reflect all design assumptions. Pricing Data must reflect all assumptions inthe development of the pricing proposal.

Acceptance of an alternative tender offer will mean acceptance in principle of the offer. It will be anobligation of the contract for the tenderer, in the event that the alternative is accepted, to accept fullresponsibility and liability that the alternative offer complies in all respects with the Employersstandards and requirements.

The modified Pricing Data must include an amount equal to 5% of the amount tendered for thealternative offer to cover the Employers costs of confirming the acceptability of the detailed designbefore it is constructed.

F.2.13.3 Parts of each tender offer communicated on paper shall be submitted as an original, plus 0 copies.

F.2.13.5F2.15.1

The employers address for delivery of tender offers and identification details to be shown on eachtender offer package are:

Location of tender box: Entrance Hall, Medfontein BuildingPhysical address: 101 St Andrews Street, Bloemfontein.Identification details: Reference number, title of tender and the closing date and time of the tender

Postal address: Department of Public Works, Roads and Transport, PO Box 690, Bloemfontein, 9300(Compiler to insert the abovementioned data in respect of competitive tenders and the data pertinentto local costing centres where the quotation procedure is used. )

F.2.13F.3.5

A two-envelope procedure will not be followed.

F.2.15 The closing time for submission of tender offers is as stated in the Tender Notice and Invitation toTender.

F.2.15 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.16 The tender offer validity period is 8 weeks



11/82

F.2.18 The tenderer shall, when requested by the Employer to do so, submit the names of all managementand supervisory staff that will be employed to supervise the labour-intensive portion of the workstogether with satisfactory evidence that such staff members satisfy the eligibility requirements.(Compiler to include if contract falls under the EPWP and the contract does not involve LearnerContracting Companies))

F.2.19 Access shall be provided for the following inspections, tests and analysis:

(Compiler to include only if these are requirements for inspections etc at tender stage)

F.2.23 The tenderer is required to submit with his tender a Certificate of Contractor Registration issued by theConstruction Industry Development Board and a copy of an original valid Tax Clearance Certificateissued by the South African Revenue Services.Where a tenderer satisfies CIDB contractor grading designation requirements through joint ventureformation, such tenderers must submit the Certificates of Contractor Registration in respect of eachpartner.

F.3.4 Tenders will be opened immediately after the closing time for tenders at (Compiler to provide data and omit where a quotation procedure is followed)

F.3.11 The procedure for the evaluation of responsive tenders is Method 1.(Compiler to include in quotations where the value is less than R30 000 unless otherwise directed)

The procedure for the evaluation of responsive tenders is Method 2

The financial offer will be scored using Formula 2 (option 1) where the value of W1 is:1) 90 where the financial value inclusive of VAT of all responsive tenders received have a value in

excess of R 500 000; or2) 80 where the financial value inclusive of VAT of one or more responsive tender offers equals or is

less than R 500 000.

Up to 100 minus W1 tender evaluation points will be awarded to tenderers who complete thepreferencing schedule and who are found to be eligible for the preference claimed.(Compiler to use this wording where the Preference Schedule (Direct Preference) is used.)

F.3.11 A maximum of 100 minus W1 tender evaluation points will be awarded for the extent to which thetendered Contract Participation Goal exceeds the specified minimum. The basis of award of

preference points is:

Np = (100 W1) x (D - Ds)(X - Ds)

where D = tendered Contract Participation Goal.Ds = the minimum Contract Participation Goal below which no preference will be granted,

namely, .%X = the maximum Contract Participation Goal above which no further tender evaluation

points are awarded, namely .. %.(Compiler to use this wording where Preference Schedules (Contract Participation Goal) is used.Compiler to insert values for Ds and X.)

F3.13.1 Tender offers will only be accepted if:a) the tenderer has in his or her possession an original valid Tax Clearance Certificate issued by

the South African Revenue Services or has made arrangements to meet outstanding taxobligations;b) the tenderer is registered with the Construction Industry Development Board in an appropriate

contractor grading designation;c) the tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms of

the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited fromdoing business with the public sector;

d) the tenderer has not:i) abused the Employers Supply Chain Management System; orii) failed to perform on any previous contract and has been given a written notice to this effect;



12/82

ande) has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest

which may impact on the tenderers ability to perform the contract in the best interests of theemployer or potentially compromise the tender process.

F.3.18 The number of paper copies of the signed contract to be provided by the employer is one.



13/82




T2.1 List of Returnable Documents

The tenderer must complete the following returnable documents:

1 Returnable Schedules required only for tender evaluation purposes

Certificate of authority for joint ventures (where applicable)

Compulsory Enterprise Questionnaire

Record of Addenda to Tender Documents

Proposed Amendments and Qualifications

Schedule of Subcontractors

Schedule of Plant and Equipment

Schedule of the Tenderers Experience

(Compiler to list all schedules required for tender evaluation purposes. In quotations only theCompulsory Enterprise Questionnaire must be included. In competitive tenders, the first four documentsmust be included. )

2 Other documents required only for tender evaluation purposes

Proof of registration for regional levies if a preference is claimed for being registered in the Free

State Province. Certificate of Contractor Registration issued by the Construction Industry Development Board

An original valid Tax Clearance Certificate issued by the South African Revenue Services.

(Compiler to list all certificates and other documents that are required.)

3 Returnable Schedules that will be incorporated into the contract

Preferencing Schedule (direct preferences) / Preferencing Schedule (contract participation

goals)

(Compiler to list all schedules that will be incorporated into the contract)

4 Other documents that will be incorporated into the contract

(Compiler to list all documents that will be incorporated into the contract)

5 The offer portion of the C1.1 Offer and Acceptance

6 C1.2 Contract Data (Part 2)

7 C2.2 Bills of quantities

Tender 8 T2.1Part T2: Returnable documents List of Returnable DocumentsReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


14/82

Tender 9 T2.1Part T2: Returnable documents List of Returnable DocumentsReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


15/82

Record of Addenda to tender documents

We confirm that the following communications received from the Employer before the submission of this tenderoffer, amending the tender documents, have been taken into account in this tender offer:

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

Attach additional pages if more space is required.

Signed Date

Name Position

Tenderer

Tender 10 T2.2Part T2: Returnable documents Returnable SchedulesReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


16/82

Compulsory Enterprise Questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires inrespect of each partner must be completed and submitted.

Section 1: Name of enterprise: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 2: VAT registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 3: CIDB registration number, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 4: Particulars of sole proprietors and partners in partnerships

Name* Identity number* Personal income tax number*

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Close corporation number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Tax reference number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 6: Record in the service of the state

Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director,manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within thelast 12 months in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or theNational Council of Province

a member of the board of directors of any

municipal entity

an official of any municipality or municipal entity

an employee of any provincial department, national or

provincial public entity or constitutional institution

within the meaning of the Public FinanceManagement Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national

or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of sole proprietor,partner, director, manager,principal shareholder orstakeholder

Name of institution, public office, boardor organ of state and position held

Status of service(tick appropriate column)

Current Within last12 months



17/82

*insert separate page if necessary

Section 7: Record of spouses, children and parents in the service of the state

Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in apartnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currentlyor has been within the last 12 months been in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or

the National Council of Province

a member of the board of directors of

any municipal entity

an official of any municipality or

municipal entity

an employee of any provincial department, national or

provincial public entity or constitutional institutionwithin the meaning of the Public FinanceManagement Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national

or provincial public entity

an employee of Parliament or a provincial legislature

Name of spouse, child orparent

Name of institution, public office, boardor organ of state and position held

Status of service(tick appropriatecolumn)

Current Within last12 months

*insert separate page if necessary

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise:i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue Services that my /

our tax matters are in order;ii) confirms that the neither the name of the enterprise or the name of any partner, manager, director or other

person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register ofTender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise,control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

iv) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tenderoffers and have no other relationship with any of the tenderers or those responsible for compiling the scope ofwork that could cause or be interpreted as a conflict of interest; and

iv) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of mybelief both true and correct.

Signed Date

Name Position

Enterprisename



18/82

Certificate of Authority for Joint Ventures

This Returnable Schedule is to be completed by joint ventures.

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise

Mr/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead

partner, to sign all documents in connection with the tender offer and any contract resulting from it on our

behalf.

NAME OF FIRM ADDRESS DULY AUTHORISED

SIGNATORY

Lead partner

Signature. . . . . . . . . . . . .Name ..

Designation

Signature. . . . . . . . . . . . .

Name ..

Designation

Signature. . . . . . . . . . . . .

Name ..

Designation

Signature. . . . . . . . . . . . .

Name ..

Designation



19/82

Schedule of Proposed Subcontractors

We notify you that it is our intention to employ the following Subcontractors for work in this contract.

If we are awarded a contract we agree that this notification does not change the requirement for us to submit thenames of proposed Subcontractors in accordance with requirements in the contract for such appointments. If there

are no such requirements in the contract, then your written acceptance of this list shall be binding between us.We confirm that all Subcontractors who are contracted to construct a house are registered as home builders with theNational Home Builders Registration Council.

Name and address of proposedSubcontractor

Nature and extent of work Previous experience withSubcontractor.

1.

2.

3.

4.

5.

Signed Date

Name Position

Tenderer

Schedule of Plant and Equipment



20/82

The following are lists of major items of relevant equipment that I / we presently own or lease and will have availablefor this contract or will acquire or hire for this contract if my / our tender is accepted.

(a) Details of major equipment that is owned by and immediately available for this contract.

Quantity Description, size, capacity, etc.


(b) Details of major equipment that will be hired, or acquired for this contract if my / our tender is acceptable.

Quantity Description, size, capacity, etc.


Signed Date

Name Position

Tenderer

Schedule of the Tenderers Experience



21/82

The following is a statement of similar work successfully executed by myself / ourselves:

Employer, contact personand telephone number.

Description of contract Value of workinclusive of VAT(Rand)

Datecompleted

Signed Date

Name Position

Tenderer



22/82

Proposed amendments and qualifications

The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in thisReturnable Schedule. Alternatively, a tenderer may state such deviations and qualifications in a covering letter to histender and reference such letter in this schedule.

The Tenderers attention is drawn to clause F.3.8 of the Standard Conditions of Tender referenced in the TenderData regarding the employers handling of material deviations and qualifications.

Page Clause or item Proposal

Signed Date

Name Position

Tenderer



23/82

Preferencing schedule (direct preference)

1 Definitions

The following definitions shall apply to this schedule:

Disabled: in respect of a person, a permanent impairment of a physical, intellectual, or sensory function, which resultsin restricted, or lack of, ability to perform an activity in the manner, or within the range, considered normal for a humanbeing.

Equity ownership: The percentage of an enterprise or business owned by individuals or, in respect of a company, thepercentage of the companys shares that are owned by individuals, who are actively involved in the management of anenterprise or business and exercise control over the enterprise, commensurate with their degree of ownership at theclosing date of the tender.

Note: All claims for HDI / youth equity ownership by an HDI / Youth will be considered according to the following criteria:- equity within private companies will be based on the percentage of equity ownership;- preference points will not be awarded to public companies and tertiary institutions;- equity claims for a trust will only be allowed in respect of those persons who are both trustees and beneficiaries

and who are actively involved in the management of the Trust (i.e. the arrangement through which the propertyof one person is made over or bequeathed to a trustee to administer such property for the benefit of anotherperson);

- ; and.- a joint venture may, based on the percentage of the contract value managed or executed by their HDI / Youth

members, be entitled to equity ownership.

Historically disadvantaged individual (HDI): A South African citizena) who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the

introduction of the Constitution of the RSA, 1983 (Act 110 of 1983) or the Constitution of the RSA, 1993 (Act200 of 1993) (the interim Constitution), or

b) who is a female; orc) who has a disability:provided that a person who obtained South African citizenship on or after the coming to effect of the InterimConstitution, is deemed not to be an HDI;

joint venture: a grouping of two or more contractors who jointly and severally undertake to perform a constructionworks contract.

managed: the possession and exercise of legal authority and power to manage the assets, goodwill and dailyoperations of a business and the active and continuous exercise of appropriate managerial and financial authority andpower in determining the policies and directing the operations of the business.

owner: A person who has all the customary incidents of ownership, including the right of disposition, and sharing in allthe risks and profits commensurate with the degree of ownership interest as demonstrated by an examination of thesubstance, rather than the form of ownership arrangements.

Registered contractor: a contractor registered with the Construction Industry Development Board in a contractorgrading designation appropriate to the works.

SMME: A sole trader, partnership or legal entity, including co-operative enterprises and non-governmentalorganisations, managed by one owner or more which, including its branches or subsidiaries, if any, is predominantlycarried out in any sector or sub sector of the economy mentioned in column 1 of the Schedule and which can be

classified as a micro - a very small, a small or a medium enterprise by satisfying the criteria mentioned in columns 3, 4and 5 of the Schedule opposite the smallest relevant size or class as mentioned in column 2 of the Schedule

Schedule



24/82

Column 1 Column 2 Column 3 Column 4 Column 5

SECTOR OR SUB-SECTORS INACCORDANCE WITHTHE STANDARDINDUSTRIALCLASSIFICATION

SIZE OR CLASS TOTAL FULL-TIMEEQUIVALENT OF

PAID EMPLOYEES

LESS THAN

TOTAL ANNUALTURNOVER

LESS THAN

TOTAL GROSSASSET VALUE

(FIXED PROPERTYEXCLUDED)LESS THAN

Construction MediumSmallVery smallMicro

20050205

R26,00 mR 6,00 mR 3,00 mR 0,20 m

R5,00 mR1,00 mR0,50 mR0,10 m

Youth: A South African citizen who is between the age of 18 and 35 at the time that tenders close.

2 Conditions associated with the granting of preferences

The tenderer who claims a preference, undertakes to:

1) not subcontract more than 25% of the contract price, unless such contracting is undertaken in terms of apreference claimed.

2) maintain a HDI / Youth or youth equity ownership of not less than that upon which the preference is based

for the duration of the Contract, or in the case of a joint venture, ensure that the percentage of the contractvalue managed or executed by HDIs and Youth is not less than that upon which the preference is based;

3) accept the sanctions set out in Section 3 below should conditions 1 or 2 be breached;4) complete sections 4 to 7 below as relevant;5) enter into written subcontract agreements in accordance with the provisions of the Construction Industry

Development Boards Best Practice Guideline D1: Subcontracting Arrangements; and6) complete the Declaration with regard to Equity Ownership contained in section 5 below.7) provide proof of registration for regional levies if a preference is claimed for being registered in the Free State

Province.

3 Sanctions relating to breaches of preferencing conditions

The sanctions for breaching the preferencing conditions are:1) termination of the Contract; or2) a financial penalty payable to the Employer equal to 1,25 times the number of tender evaluation points

awarded in respect of the preference claimed, multiplied by the Contract Price exclusive of VAT, divided by100.

4 Tender preference claim in respect of HDI / youth enterprise status or structure of the tendering entity

Number of preference points = NOP x EP / 100

NOP = maximum tender evaluation points provided for HDI / Youth equity ownershipEP = the percentage of equity ownership by an HDI / Youth within the business enterprise or, in the case of a joint

venture, the percentage of the contract value managed or executed by their HDI / Youth members.

I/we apply on behalf of my/our firm for a preference based on:

Non-joint ventures

HDI equity ownership percentage of .%

Youth equity ownership percentage of .%

Joint Ventures

the percentage of the contract value managed or executed by their HDI members of %

the percentage of the contract value managed or executed by their Youth members of %

5 Tender preferences claimed



25/82

I / we apply on behalf of my / our firm for the following preference:

6 Declaration with regard to equity ownership

6.1 How long has the Company been in existence ?. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

6.2 Describe principal business activities:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.3 List all shareholders by name, identity number, citizenship, status, ownership, as relevant

Name Status ID number Date RSACitizenshipobtained

Percentageowned

Woman Blackperson

Youth

Disability

6.4 In the case of a person with a disability:


Category of preference Percentage of maximumtender evaluation pointsprovided for in thePreferential ProcurementPolicy Framework Act(Act 5 of 2000)(Compiler to insert

percentages)

Preferenceclaimed forCategory ofPreference(Y=yes)

Having HDI equity ownership as set out in 4 above

Having Youth equity ownership as set out in 4 above

Having a CIDB Contractor grading designation of ..(Compiler to insert contractor grading designation whichshould not be more than one above the estimateddesignation required for the contract)

SMME statusMicroVery small

SmallMediumUndertaking to subcontract the following to registeredcontractors:

40% of the contract price30% of the contract price10% of the contract price

Having a head office in Free State Province


26/82

Name Describe what the permanent impairmentis.

Outline how the permanent impairmentimpacts on ability to perform an activityin the manner or within the rangesconsidered normal for a human being?

7 SMME criteria

Provide the following information:

TOTAL FULL-TIME EQUIVALENT OFPAID EMPLOYEES

TOTAL ANNUAL TURNOVER TOTAL GROSSASSET VALUE

(FIXED PROPERTY EXCLUDED)

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the firm or sole proprieterconfirms that he / she understands the conditions under which such preferences are granted and confirms that thetenderer satisfies the conditions pertaining to the granting of tender preferences.

Signature : ................................................................................................................................

Name : .......................................................................................................................................

Duly authorised to sign on behalf of : ............................................................................................

Telephone : ......................................................................

Fax : ................................................................................

Date : ...............................................................................



27/82

Preferencing Schedule (Contract Participation Goals)

1 DEFINITIONS

The following definitions shall apply to this schedule:

(Compiler to Insert definition for Targeted Enterprises and/ or Targeted Labour, as appropriate).

2 CONDITIONS ASSOCIATED WITH THE GRANTING OF PREFERENCES

The Tenderer, undertakes to:1) engage one or more Targeted Enterprises / Targeted Labour (compiler to adjust as necessary) in

accordance with the provisions of the SANS 1914- (compiler to insert part number and title as relevant)as varied in Section 3 hereunder;

2) deliver to the Employer, within 5 working days of being requested in writing to do so, a completed JointVenture Disclosure Form (Annex D of SANS 1914-1) and a Joint Venture Agreement, should a jointventure be proposed at prime contract level with Targeted Partners to satisfy Contract ParticipationGoal undertakings (compiler to adjust wording to reflect documentation that is required or delete);

3) deliver to the Employer, within 5 working days of being requested in writing to do so, a TargetedEnterprise Declaration Affidavit in respect of all Targeted Enterprises engaged at prime contract level tosatisfy Contract Participation Goal undertakings (compiler to delete if not required);

4) accept the sanctions set out in Section 4 below should such conditions be breached;5) complete the Tender Preference Claim Form contained in Section 5 below; and6) complete the Supporting Contract Participation Goal Calculation contained in this schedule.

3 VARIATIONS TO THE TARGETED CONSTRUCTION PROCUREMENT SPECIFICATION SANS 1914-(compiler to insert part number)

The variations to SANS 1914- (compiler to insert part number) are set out below. Should any requirements ofthe variations conflict with requirements of SANS 1914- (compiler to insert part number and title as relevant), therequirements of the variations shall prevail.

(Compiler to insert variations if any. If none, insert There are no variations.)

4 SANCTIONS

In the event that the Tenderer fails to substantiate that any failure to achieve the Contract Participation Goalrelating to the granting of a preference was due to quantitative under runs, the elimination of items, or any otherreason beyond the Contractors control which may be acceptable to the Employer, it shall be liable to pay to theEmployer a financial penalty calculated in the following manner:

P = 0,15 x (D Do) x NA(100)

where D = tendered Contract Participation Goal percentage.Do = the Contract Participation Goal which the Employers representative based on the

credits passed, certifies as being achieved upon completion of the Contract.NA = Net AmountP = Rand value of penalty payable



28/82

5 TENDER PREFERENCE CLAIM IN RESPECT OF ENTERPRISE STATUS OR STRUCTURE OF THETENDERING ENTITY

I / we hereby tender a Contract Participation Goal of .% in order to claim a preference.

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the firm or sole proprietorconfirms that he / she understands the conditions under which such preferences are granted and confirms thatthe tenderer satisfies the conditions pertaining to the granting of tender preferences.

Signature : ................................................................................................................................

Name : .......................................................................................................................................

Duly authorised to sign on behalf of ............................................................................................

Telephone : ......................................................................

Fax : .........................................................................

Date : .......................................................................

SUPPORTING CONTRACTPARTICIPATION GOALCALCULATION

(Compiler to insert Annex A: Tendered goal calculation from relevant part of SANS 1914)



29/82




C1.1Form of Offer and Acceptance

Offer

The employer, identified in the acceptance signature block, has solicited offers to enter into a contractfor the procurement of:.(Compiler to insert reference number and title of contract)

The tenderer, identified in the offer signature block, has examined the documents listed in the tender

data and addenda thereto as listed in the returnable schedules, and by submitting this offer hasaccepted the conditions of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offerand acceptance, the tenderer offers to perform all of the obligations and liabilities of the contractor underthe contract including compliance with all its terms and conditions according to their true intent andmeaning for an amount to be determined in accordance with the conditions of contract identified in thecontract data.

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rand (in words);

R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (in figures)

This offer may be accepted by the employer by signing the acceptance part of this form of offer andacceptance and returning one copy of this document to the tenderer before the end of the period ofvalidity stated in the tender data, whereupon the tenderer becomes the party named as the contractor inthe conditions of contract identified in the contract data.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer(Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .address oforganization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Name andsignatureof witness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Contract 25 C1.1Part C1: Agreements and contract data Form of offer and acceptanceReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


30/82

Acceptance

By signing this part of this form of offer and acceptance, the employer identified below accepts thetenderers offer. In consideration thereof, the employer shall pay the contractor the amount due inaccordance with the conditions of contract identified in the contract data. Acceptance of the tenderersoffer shall form an agreement between the employer and the tenderer upon the terms and conditions

contained in this agreement and in the contract that is the subject of this agreement.

The terms of the contract, are contained in:

Part C1: Agreements and contract data, (which includes this agreement)Part C2: Pricing dataPart C3: Scope of work.Part C4: Site information

and drawings and documents or parts thereof, which may be incorporated by reference into Parts 1 to 4above.

Deviations from and amendments to the documents listed in the tender data and any addenda thereto

as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tendererand the employer during this process of offer and acceptance, are contained in the schedule ofdeviations attached to and forming part of this agreement. No amendments to or deviations from saiddocuments are valid unless contained in this schedule.

The tenderer shall within two weeks after receiving a completed copy of this agreement, including theschedule of deviations (if any), contact the employers agent (whose details are given in the contractdata) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentationto be provided in terms of the conditions of contract identified in the contract data. Failure to fulfill any ofthese obligations in accordance with those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when thetenderer receives one fully completed original copy of this document, including the schedule of

deviations (if any). Unless the tenderer (now contractor) within five working days of the date of suchreceipt notifies the employer in writing of any reason why he cannot accept the contents of thisagreement, this agreement shall constitute a binding contract between the parties.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for theEmployer Department of Public Works, Roads and Transport

Medfontein Building101 St Andrews Street

Bloemfontein

(Compiler to confirm correctness of address)

Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .signatureof witness Date . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .



31/82

Schedule of Deviations

1 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5 Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

By the duly authorised representatives signing this agreement, the employer and the tenderer agree toand accept the foregoing schedule of deviations as the only deviations from and amendments to thedocuments listed in the tender data and addenda thereto as listed in the tender schedules, as well asany confirmation, clarification or changes to the terms of the offer agreed by the tenderer and the

employer during this process of offer and acceptance.

It is expressly agreed that no other matter whether in writing, oral communication or implied during theperiod between the issue of the tender documents and the receipt by the tenderer of a completed signedcopy of this Agreement shall have any meaning or effect in the contract between the parties arising fromthis agreement.



32/82




C1.2 Contract Data

(Compiler to include where GCC 2004 is used)

The General Conditions of Contract for Construction Works (2004) published by the South AfricanInstitution of Civil Engineering, is applicable to this contract. Copies of these conditions of contract may beobtained from the South African Institution of Civil Engineering (tel 011-805 5947).

The General Conditions of Contract for Construction Works make several references to the Contract Data

for specific data, which together with these conditions collectively describe the risks, liabilities andobligations of the contracting parties and the procedures for the administration of the Contract. TheContract Data shall have precedence in the interpretation of any ambiguity or inconsistency between itand the general conditions of contract.

Each item of data given below is cross-referenced to the clause in the General Conditions of Contract forConstruction Works to which it mainly applies.

4.5.2

49.6.1 to4.9.6.3

55.1.8

49.6

The variations to the General Conditions of Contract are:

Replace the term Safety with Occupational Health and Safety

Replace the term Bank with Bank or Insurance Company

Replace sub-clause with:The Contractor or anyone on his behalf or in his employ would pay, offer or offer as payment to anyperson in the employ of the Employer, or in the employ of the Engineer, a gratuity or reward orcommission.

(Compiler to include the following in high value roads contracts that do not involve buildings)A Retention Guarantee must be furnished for the defects liability period.

42

The additional clauses to the General Conditions of Contract are:

(Compiler to include the following in building and civil engineering contracts where the COLTO StandardSpecification for Road and Bridge Works for State Authorities (1998 edition) is not used and suitablerainfall records are available from a suitable rainfall station near the site.)

Extensions of time in respect of clause 42 in respect of abnormal rainfall shall be calculated using thefollowing formula for each calendar month or part thereof:

V = (Nw Nn) + (Rw Rn)X

Where:V = Extension of time in calendar days in respect of the calendar month under consideration.

Nw = Actual number of days during the calendar month on which a rainfall of 10 mm or more hasbeen recorded.

Contract 28 C1.2Part C1: Agreement and Contract Data Contract DataReference no . . . . . . . . . . . . . . . . . (Compiler to insert reference number)


33/82

Nn = Average number of days in the relevant calendar month , as derived from existing rainfallrecords, as stated in the Site Information, on which a rainfall of 20mm or more has beenrecorded for the calendar month.

Rw = Actual average rainfall in mm recorded for the calendar month under consideration.

Rn = Average rainfall in mm for the calendar month as derived from existing rainfall records as statedin the Site Information.

For purposes of the Contract Nn, Rn, X and Y shall have those values assigned to them in the Appendixand/or the Specification.

If V is negative and its absolute value exceeds Nn, then V shall be taken as equal to minus Nn.

The total extension of time shall be the algebraic sum of all monthly totals for the period underconsideration, but if the total is negative the time for completion shall not be reduced due tosubnormal rainfall.

Extensions of time for part of a month shall be calculated using pro rata values of Nn and Rn.This formula does not take account flood damage which could cause further or concurrent delays andwill be treated separately as far as extension of time is concerned.

The factor (Nw Nn) shall be considered to represent a fair allowance for variations from the average inthe number of days during which rainfall exceeds 10 mm. The factor (Rw-Rn) shall be considered torepresent a fair allowance for variations from the average in the number of days during which the rainfalldid not exceed 10 mm but wet conditions prevented or disrupted work.

For the purpose of applying the formula, accurate rain gauging shall be taken at a suitable point on theSite and the Contractor shall at his own expense , take all nebessary precautiuons to ensure that raingauges cannot be interfered with by unauthorized persons.

(Compiler to include the following in building and civil engineering contracts where the COLTO StandardSpecification for Road and Bridge Works for State Authorities (1998 edition) is not used andno suitablerainfall records are available from a suitable rainfall station near the site. Compiler to insert suitable data)

A delay caused by inclement weather conditions will be regarded as a delay only if, in the opinion of the

engineer, all progress on an item or items of work on the critical path of the working programme of thecontractor has been brought to a halt. Delays on working days only (based on a five-day working week) willbe taken into account for the extension of time, but the contractor shall make provision in his programme ofwork for an expected delay of "n working days caused by normal rainy weather, for which he will notreceive any extension of time, where n equals days. Extension of time during working days will begranted to the degree to which actual delays, as defined above, exceed the number of "n" workings days asmentioned in the project specifications.

(Compiler to include the following in all contracts involving Learner Contracting Companies)

Mentoring of learners

Definition

Mentor means an experienced and trusted advisor appointed by the National Department of PublicWorks and tasked with the provision of assistance to the Learners and Learner Contracting Companiesin the planning, execution and management of the on-site training projects.

Objectives of mentorship services

The National Department of Public Works objective in appointing a Mentor is to:

a) minimize the Public Bodys risk of the projects not being constructed to stated requirements, withinbudget and on time;

b) provide access to project and commercial expertise that Learner Contracting Companies may lack



34/82

during the execution of the three projects which form an intergral part of the EPWP ContractorLearnership Programme outlined in Annex A;

c) capacitate Leaner Contracting Companies to successfully complete their contracts with the PublicBody and to work independently and profitably; and

d) identify learners who do not satisfy the requirements of the EPWP Learnership Programme and assuch be removed from the programme.

Authority of mentorsThe Mentor has no authority to relieve the Contractor or the Employer of any of his obligations under theContract.

(Compiler to include the following in all contracts falling under the EPWP programme)Payment for the labour-intensive component of the works

Payment for works identified in the Scope of Work as being labour-intensive shall only be made inaccordance with the provisions of the Contract if the works are constructed strictly in accordance with theprovisions of the scope of work. Any non-payment for such works shall not relieve the Contractor in anyway from his obligations either in contract or in delict.

Applicable labour laws

The Ministerial Determination, Special Public Works Programmes, issued in terms of the Basic

Conditions of Employment Act of 1997by the Minister of Labour in Government Notice N R63 of 25January 2002, as reproduced below, shall apply to works described in the scope of work as being labourintensive and which are undertaken by unskilled or semi-skilled workers.

1 Introduction

1.1 This document contains the standard terms and conditions for workers employed in elementaryoccupations on a Special Public Works Programme (SPWP). These terms and conditions do NOT applyto persons employed in the supervision and management of a SPWP.1.2 In this document

(a) department means any department of the State, implementing agent or contractor;(b) employer means any department, implementing agency or contractor that hires workers to

work in elementary occupations on a SPWP;(c) worker means any person working in an elementary occupation on a SPWP;(d) elementary occupation means any occupation involving unskilled or semi-skilled work;

(e) management means any person employed by a department or implementing agency toadminister or execute an SPWP;

(f) task means a fixed quantity of work;(g) task-based work means work in which a worker is paid a fixed rate for performing a task;(h) task-rated worker means a worker paid on the basis of the number of tasks completed;(i) time-rated worker means a worker paid on the basis of the length of time worked.

2 Terms of Work

2.1 Workers on a SPWP are employed on a temporary basis.2.2 A worker may NOT be employed for longer than 24 months in any five-year cycle on a SPWP.2.3 Employment on a SPWP does not qualify as employment as a contributor for the purposes of theUnemployment Insurance Act 30 of 1966.

3 Normal Hours of Work

3.1 An employer may not set tasks or hours of work that require a worker to work(a) more than forty hours in any week(b) on more than five days in any week; and(c) for more than eight hours on any day.

3.2 An employer and worker may agree that a worker will work four days per week. The worker maythen work up to ten hours per day.3.3 A task-rated worker may not work more than a total of 55 hours in any week to complete the tasksallocated (based on a 40-hour week) to that worker.



35/82

4 Meal Breaks

4.1 A worker may not work for more than five hours without taking a meal break of at least thirty minutesduration.4.2 An employer and worker may agree on longer meal breaks.4.3 A worker may not work during a meal break. However, an employer may require a worker toperform duties during a meal break if those duties cannot be left unattended and cannot be performed by

another worker. An employer must take reasonable steps to ensure that a worker is relieved of his orher duties during the meal break.4.4 A worker is not entitled to payment for the period of a meal break. However, a worker who is paidon the basis of time worked must be paid if the worker is required to work or to be available for workduring the meal break.

5 Special Conditions for Security Guards

5.1 A security guard may work up to 55 hours per week and up to eleven hours per day.5.2 A security guard who works more than ten hours per day must have a meal break of at least onehour or two breaks of at least 30 minutes each.

6 Daily Rest Period

Every worker is entitled to a daily rest period of at least eight consecutive hours. The daily rest period is

measured from the time the worker ends work on one day until the time the worker starts work on thenext day.

7 Weekly Rest Period

Every worker must have two days off every week. A worker may only work on their day off to performwork which must be done without delay and cannot be performed by workers during their ordinary hoursof work (emergency work).

8 Work on Sundays and Public Holidays

8.1 A worker may only work on a Sunday or public holiday to perform emergency or security work.8.2 Work on Sundays is paid at the ordinary rate of pay.8.3 A task-rated worker who works on a public holiday must be paid

(a) the workers daily task rate, if the worker works for less than four hours;

(b) double the workers daily task rate, if the worker works for more than four hours.8.4 A time-rated worker who works on a public holiday must be paid

(a) the workers daily rate of pay, if the worker works for less than four hours on the public holiday;(b) double the workers daily rate of pay, if the worker works for more than four hours on the public

holiday.

9 Sick Leave

9.1 Only workers who work four or more days per week have the right to claim sick-pay in terms of thisclause.9.2 A worker who is unable to work on account of illness or injury is entitled to claim one days paid sickleave for every full month that the worker has worked in terms of a contract.9.3 A worker may accumulate a maximum of twelve days sick leave in a year.9.4 Accumulated sick-leave may not be transferred from one contract to another contract.9.5 An employer must pay a task-rated worker the workers daily task rate for a days sick leave.9.6 An employer must pay a time-rated worker the workers daily rate of pay for a days sick leave.9.7 An employer must pay a worker sick pay on the workers usual payday.9.8 Before paying sick-pay, an employer may require a worker to produce a certificate stating that theworker was unable to work on account of sickness or injury if the worker is

(a) absent from work for more than two consecutive days; or(b) absent from work on more than two occasions in any eight-week period.

9.9 A medical certificate must be issued and signed by a medical practitioner, a qualified nurse or aclinic staff member authorised to issue medical certificates indicating the duration and reason forincapacity.9.10 A worker is not entitled to paid sick-leave for a work-related injury or occupational disease for which



36/82

the worker can claim compensation under the Compensation for Occupational Injuries and Diseases Act.

10 Maternity Leave

10.1 A worker may take up to four consecutive months unpaid maternity leave.10.2 A worker is not entitled to any payment or employment-related benefits during maternity leave.10.3 A worker must give her employer reasonable notice of when she will start maternity leave and

when she will return to work.10.4 A worker is not required to take the full period of maternity leave. However, a worker may not workfor four weeks before the expected date of birth of her child or for six weeks after the birth of her child,unless a medical practitioner, midwife or qualified nurse certifies that she is fit to do so.10.5 A worker may begin maternity leave

(a) four weeks before the expected date of birth; or(b) on an earlier date

(i) if a medical practitioner, midwife or certified nurse certifies that it is necessary for thehealth of the worker or that of her unborn child; or

(ii) if agreed to between employer and worker; or(c) on a later date, if a medical practitioner, midwife or certified nurse has certified that the worker is

able to continue to work without endangering her health.10.6 A worker who has a miscarriage during the third trimester of pregnancy or bears a stillborn childmay take maternity leave for up to six weeks after the miscarriage or stillbirth.10.7 A worker who returns to work after maternity leave, has the right to start a new cycle of twenty-four

months employment, unless the SPWP on which she was employed has ended.

11 Family responsibility leave

11.1 Workers, who work for at least four days per week, are entitled to three days paid familyresponsibility leave each year in the following circumstances -

(a) when the employees child is born;(b) when the employees child is sick;(c) in the event of a death of

(i) the employees spouse or life partner;(ii) the employees parent, adoptive parent, grandparent, child, adopted child, grandchild

or sibling.

12 Statement of Conditions

12.1 An employer must give a worker a statement containing the following details at the start ofemployment

(a) the employers name and address and the name of the SPWP;(b) the tasks or job that the worker is to perform; and(c) the period for which the worker is hired or, if this is not certain, the expected duration of the

contract;(d) the workers rate of pay and how this is to be calculated;(e) the training that the worker will receive during the SPWP.

12.2 An employer must ensure that these terms are explained in a suitable language to any employeewho is unable to read the statement.12.3 An employer must supply each worker with a copy of these conditions of employment.

13 Keeping Records

13.1 Every employer must keep a written record of at least the following (a) the workers name and position;(b) in the case of a task-rated worker, the number of tasks completed by the worker;(c) in the case of a time-rated worker, the time worked by the worker;(d) payments made to each worker.

13.2 The employer must keep this record for a period of at least three years after the completion of theSPWP.

14 Payment

14.1 An employer must pay all wages at least monthly in cash or by cheque or into a bank account.



37/82

14.2 A task-rated worker will only be paid for tasks that have been completed.14.3 An employer must pay a task-rated worker within five weeks of the work being completed and thework having been approved by the manager or the contractor having submitted an invoice to theemployer.14.4 A time-rated worker will be paid at the end of each month.14,5 Payment must be made in cash, by cheque or by direct deposit into a bank account designated bythe worker.

14.6 Payment in cash or by cheque must take place (a) at the workplace or at a place agreed to by the worker;(b) during the workers working hours or within fifteen minutes of the start or finish of work;(c) in a sealed envelope which becomes the property of the worker.

14.7 An employer must give a worker the following information in writing (a) the period for which payment is made;(b) the numbers of tasks completed or hours worked;(c) the workers earnings;(d) any money deducted from the payment;(e) the actual amount paid to the worker.

14.8 If the worker is paid in cash or by cheque, this information must be recorded on the envelope andthe worker must acknowledge receipt of payment by signing for it14.9 If a workers employment is terminated, the employer must pay all monies owing to that workerwithin one month of the termination of employment.

15 Deductions

15.1 An employer may not deduct money from a workers payment unless the deduction is required interms of a law.15.2 An employer must deduct and pay to the SA Revenue Services any income tax that the worker isrequired to pay.15.3 An employer who deducts money from a workers pay for payment to another person must pay themoney to that person within the time period and other requirements specified in the agreement law, courtorder or arbitration award concerned.15.4 An employer may not require or allow a worker to

(a) repay any payment except an overpayment previously made by the employer by mistake;(b) state that the worker received a greater amount of money than the employer actually paid to the

worker; or(f) pay the employer or any other person for having been employed.

16 Health and Safety

16.1 Employers must take all reasonable steps to ensure that the working environment is healthy andsafe.16.2 A worker must

(a) work in a way that does not endanger his/her health and safety or that of any other person;(b) obey any health and safety instruction;(c) obey all health and safety rules of the SPWP;(d) use any personal protective equipment or clothing issued by the employer;(e) report any accident, near-miss incident or dangerous behaviour by another person to their

employer or manager.

17 Compensation for Injuries and Diseases

17.1 It is the responsibility of the employers (other than a contractor) to arrange for all personsemployed on a SPWP to be covered in terms of the Compensation for Occupational Injuries andDiseases Act, 130 of 1993.17.2 A worker must report any work-related injury or occupational disease to their employer or manager.17.3 The employer must report the accident or disease to the Compensation Commissioner.17.4 An employer must pay a worker who is unable to work because of an injury caused by an accidentat work 75% of their earnings for up to three months. The employer will be refunded this amount by theCompensation Commissioner. This does NOT apply to injuries caused by accidents outside theworkplace such as road accidents or accidents at home.



38/82

18 Termination

18.1 The employer may terminate the employment of a worker for good cause after following a fairprocedure.18.2 A worker will not receive severance pay on termination.18.3 A worker is not required to give notice to terminate employment. However, a worker who wishes toresign should advise the employer in advance to allow the employer to find a replacement.

18.4 A worker who is absent for more than three consecutive days without informing the employer of anintention to return to work will have terminated the contract. However, the worker may be re-engaged ifa position becomes available for the balance of the 24-month period.18.5 A worker who does not attend required training events, without good reason, will have terminatedthe contract. However, the worker may be re-engaged if a position becomes available for the balance ofthe 24-month period.

19 Certificate of Service

19.1 On termination of employment, a worker is entitled to a certificate stating (a) the workers full name;(b) the name and address of the employer;(c) the SPWP on which the worker worked;(d) the work performed by the worker;(e) any training received by the worker as part of the SPWP;

(f) the period for which the worker worked on the SPWP;(g) any other information agreed on by the employer and worker.

Part 1: Contract Data completed by the Employer

Clause

1.1.14

1.2.2

The name of the Employer is the Department of Public Works, Roads and Transport, Free StateProvincial Government

The address of the Employer is:

Telephone: 051-403-3331Facsimile: 051- 403-3761Address (physical): Medfontein Building, 101 St Andrews Street, BloemfonteinAddress (postal): PO Box 690, Bloemfontein, 9300

1.1.15

1.2.2

The name of the Engineer is . . . . . . . . . . . . . . . . . . . . . . .

The address of the Engineer is:Telephone: . . . . . . . . . . . . . . . . . . . . . . . . . . .Facsimile: . . . . . . . . . . . . . . . . . . . . . . . . . . .

Address (physical): . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .

Address (postal): . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . .(compiler to insert relevant data)

1.6 and38

The special non-working days are public holidays, Saturdays, Sundays and the days on which thecontra

5E04 SPD-Generic-Eng and Construct Works-Aug06

Documents

Transcript of 5E04 SPD-Generic-Eng and Construct Works-Aug06