5002286B SAPS Sector Policing Operational Guide Spreads FA · 2015-11-25 · Operational...

Operational Guidelines: Commanders and Members 109Operational Guidelines: Commanders and Members 109

Annexures

5002286B_SAPS_Sector_Policing_Operational_Guide_Spreads_FA.indd 109 10/12/15 10:59 AM

110 Operational Guidelines: Commanders and Members

A. National Instruction 3 of 2013...............................................111B. Sector Profi le...............................................................................117C. Success-Capturing Report (Saps 594)................................157D. Example of a Constitution and Code of Conduct..............164E. Compliance Certifi cate..............................................................174F. Example of an Appointment Letter.......................................175G. Sector Policing Quarterly Feedback Template................177

INDEx

A


Operational Guidelines: Commanders and Members 111

National Instruction 3 of 2013 Sector Policing

Visible Policing: Proactive Policing and Crime Reduction V 01.00 Issued by Consolidation Notice 6 of 2013 Page 1 of 6

NATIONAL INSTRUCTION 3 OF 2013

SECTOR POLICING

1. Background The purpose of this Instruction is to provide minimum standards to regulate the implementation of sector policing in the Service. Sector policing is a policing approach to support the implementation of the philosophy of community and partnership policing, by dividing a policing area into smaller manageable sectors to improve community interaction.

2. Definitions In this Instruction, unless the context indicates otherwise, — (a) “CPF” means a Community Police Forum established in terms of

section 19(1) of the South African Police Service Act, 1995 (Act No 68 of 1995);

(b) “operations commander” means a member designated by the relief commander to take command and control of operational members for the duration of a shift;

(c) “operational deployment” refers to the deployment of operational members to render the necessary services to the community in the demarcated sectors, including police patrols, crime prevention activities and responding to complaints;

(d) “operational members” means any member of the Service referred to in section 5(2) of the South African Police Service Act, 1995 (Act No. 68 of 1995) who performs operational duties;

(e) “Operational support commander” means a member designated by the station commander to take control of all the operational support functions such as court services, firearm - liquor - and second-hand goods services, exhibit management, crime prevention and sector commander(s);

(f) “SCCF” means the Station Crime Combating Forum; (g) “sector” means a geographical area within a police station’s area

determined in accordance with this Instruction; (h) “sector commander” means a permanent member designated by the

station commander to manage and coordinate all crime-related activities in the demarcated sector and to act as liaison between the community and the police;

(i) “Sector Forum” means a forum established in a demarcated sector to support community participation in the prevention of crime;

(j) “sector policing” means a policing approach that adopts a decentralised and geographical approach to policing by dividing a station area into

ANNExURE A





manageable sectors to improve effective policing, service delivery, community involvement and interaction through partnership policing;

(k) “sector profile” means a planning tool that is used to provide direction to the sector commander to identify the demographical and geographical information, the needs, concerns, perceptions and abilities of a community within a sector in respect of crime-related matters;

(l) “sector report” means an operational report compiled by the operations commander and operational members after every shift; and

(m) “relief commander” means a member performing the duties referred to in Standing Order (General) 256.

3. Objectives of sector policing The aims and objectives of sector policing are to —

(a) prevent crime; (b) encourage visible and accessible policing by local police officials; (c) improve response times; (d) improve investigation; (e) establish informer networks; (f) bring the police service closer to the local community; (g) work in close cooperation with the local community; (h) improve interaction between the community and the police service; (i) establish partnerships with the community; (j) enable the police to understand local problems by identifying and

addressing the underlying causes; (k) render a quality service with the support of the local community; and (l) improve trust and confidence in the police.

4. Command and control

(1) The Divisional Commissioner: Visible Policing must set minimum standards and operational guidelines for sector policing and monitor the functioning of sector policing at all police stations.

(2) The Provincial Commissioner has overall command and control of

sector policing in the province. (3) The Cluster Commander must ensure that all the stations in his or her

cluster, implement sector policing. (4) The Station Commander has overall command of all sector policing

activities in his or her station area. (5) The Commander: Visible Policing at a police station has overall

operational command in the demarcated sectors in the station area.





(6) The Operational Support Commander must ensure that every sector

commander manage and coordinate all crime-related matters in his or her demarcated sector(s).

(7) The Relief Commander must, subject to the direction of the station

commander or the Commander: Visible Policing at a police station, — (a) brief and post operational members in the demarcated sectors; (b) debrief operational members after every shift; and (c) ensure that a complete, consolidated sector report from the

operations commander is available.

(8) The Operations Commander must take control of all operational policing activities in the sectors during a shift, and report directly to the relevant relief commander.

5. Criteria for implementation

The following minimum standards are set as criteria for the implementation of sector policing: (a) the police station area must be demarcated into manageable sectors; (b) a permanent member must be designated as sector commander to

manage and coordinate the policing of all crime-related activities in the demarcated sector;

(c) the designated sector commander must compile a sector profile for each demarcated sector;

(d) operational members and resources must be deployed in accordance with the crime pattern and threat analysis to perform policing duties in the demarcated sectors to enhance service delivery; and

(e) a sector forum must be established.

6. Demarcation of sectors (1) After consultation with the station management, the station commander

must divide his or her station area into manageable sectors.

(2) The station area must at least be divided into two sectors. (3) The following factors must be taken into account in demarcating the

sectors: Criteria

Description

Resources

This includes the available human and physical resources at the police station to address the





policing needs of the sector. Geographical size and topographical features

A sector must be of a manageable size and must, as far as is reasonably possible, be aligned with the CAS blocks, municipal wards, magisterial boundaries, mountain ranges, rivers, etc.

Infrastructure

This includes the road infrastructure, bus routes, taxi routes and terminals, main roads, railway lines, medical facilities, military bases, the presence of a municipal police service/ traffic police, etc.

Demographic features

This includes whether an industrial, residential or business area, farms, small holdings, villages or recreational areas, etc are located in the station area.

Community profile This includes the population size and cultural diversity (chiefdoms, indunas and tribal offices) of the area. Also note any interest groups in the community with extraordinary or specific policing needs.

7. Designation of a sector commander

(1) The station commander must, after consultation with the station management, designate a suitable member as sector commander to manage and coordinate the policing of all crime-related activities in the sector.

(2) The sector commander must perform the following liaison functions:

(a) coordinate all policing activities in the demarcated sector(s) in consultation with his or her commander at police station level;

(b) initiate, develop and implement crime prevention partnership programmes and projects in the demarcated sector(s) in cooperation with his or her commander based on specific identified community needs;

(c) interact with the community in order to ensure participation in crime prevention initiatives in the demarcated sector(s);

(d) compile and maintain the profile of the sector(s); (e) facilitate the establishment and functioning of a sector forum; (f) attend sector forum meetings in the demarcated sector(s) which

relate — (i) to crime prevention and social issues affecting the

community;





(ii) identify community needs and concerns at sector level; and (iii) provide information with the assistance of the liaison team at

the meeting on crime tendencies in the sector and propose measures to address these tendencies; and

(g) facilitate the development and implementation of crime prevention operations to address specific identified crime trends and problems in the demarcated sector(s) in consultation with his or her commander at police station level.

8. Compiling a sector profile

(1) The sector commander(s) must, in consultation with the member responsible for gathering crime statistics at the station, compile a sector profile for each demarcated sector by using the station profile as a basis.

(2) The following information must be included in the sector profile:

(a) the establishment of the sector at the police station; (b) the infrastructure and population; (c) the identified stakeholders; (d) crime trends; (e) socio-fabric factors; and (f) existing partnership programmes or projects.

(3) A sector profile must be reviewed at least quarterly to provide for changes that may occur in the demarcated sectors.

9. Deployment of operational members

(1) A relief commander must, in cooperation with the Commander: Visible Policing, post operational members in the demarcated sectors to render policing services to the community, including police patrols, crime prevention activities and responding to complaints.

(2) Reservists must, if available, be used as force multipliers to supplement

permanent operational members. (3) The posting of operational members must be in accordance with the

SCCF tasking and take account of the crime pattern and threat analysis.

10. Establishment of a sector forum (1) A sector forum must be established for each demarcated sector to

enhance interaction between the police and the community in order to jointly address safety and security issues in the sector.





(2) The CPF may be used to facilitate the establishment and effective functioning of a sector forum.

(3) The station commander must ensure that regular meetings are

held by the Sector Forum and the minutes are kept and distributed to all role players.

11. Monitoring and evaluation

(1) Provincial Commissioners must ensure that sector policing is established at every station in his or her province, in accordance with the minimum criteria determined and monitor the implementation thereof.

(2) The Division: Visible Policing will be responsible for monitoring the level

of implementation of sector policing in all the provinces and measure the impact of sector policing regularly to establish its sustainability, and address identified challenges.



S

ECTI

ON

B

SE

CT

OR

PR

OF

ILE

SAPS

Sector Com

man

der:

Sector num

ber:

ANNExURE B



Con

fiden

tial

1

INTR

OD

UC

TIO

N

• A

fter h

avin

g be

en a

ppoi

nted

, the

Sec

tor C

omm

ande

r mus

t com

pile

a s

ecto

r pro

file

by u

sing

the

stat

ion’

s pr

ofile

and

refin

e it

for t

he s

ecto

r.

• A

Crim

e In

telli

genc

e of

ficia

l’s s

uppo

rt in

dev

elop

ing

a se

ctor

pro

file

will

be

of g

reat

val

ue.

• A

sec

tor

prof

ile is

a p

lann

ing

tool

that

is u

sed

to p

rovi

de d

irect

ion

to th

e po

lice

in id

entif

ying

the

need

s, c

once

rns,

perc

eptio

ns a

nd a

bilit

ies

of s

ecto

r com

mun

ities

.

• Th

is s

houl

d be

don

e in

ord

er t

o ad

dres

s th

e se

ctor

pol

icin

g ne

eds

in r

espe

ct o

f im

prov

ed s

ervi

ce d

eliv

ery

and

polic

e-co

mm

unity

rela

tions

.

• A

sec

tor p

rofil

e m

ust b

e m

aint

aine

d by

the

Sec

tor C

omm

ande

r acc

ordi

ng to

the

follo

win

g th

ree

sect

ions

:

o

Sec

tion

1: P

artic

ular

s of

the

sect

or’s

hum

an re

sour

ces

and

forc

e m

ultip

liers

o

Sec

tion

2: T

he s

ecto

r pro

file

in te

rms

of in

frast

ruct

ure

and

popu

latio

n

o

Sec

tion

3: C

rime

thre

ats



Con

fiden

tial

2

• A

sec

tor p

rofil

e is

a g

uida

nce

docu

men

t for

the

Sec

tor C

omm

ande

r on

how

to c

ompi

le h

is o

r her

sec

tor p

rofil

e.

• Th

e se

ctor

pro

file

coul

d be

am

ende

d to

fit t

he s

peci

fic n

eeds

of e

very

sec

tor.

• Th

e se

ctor

pro

file

mus

t be

revi

ewed

qua

rterly

as

new

mat

ters

aris

e or

as

the

com

mun

ity c

hang

es.

• Fu

rther

mor

e, c

olle

ctin

g in

form

atio

n fo

r th

e se

ctor

pro

file

shou

ld in

volv

e ac

tive

inte

ract

ion

and

cons

ulta

tion

with

the

com

mun

ity.

• A

sec

tor p

rofil

e ha

s th

e fo

llow

ing

adva

ntag

es. I

t will

–

o

assi

st in

iden

tifyi

ng a

ll th

e re

leva

nt r

ole

play

ers

invo

lved

in t

he e

stab

lishm

ent

of a

sec

tor

foru

m,

as w

ell a

s

poss

ible

par

ticip

ants

for t

he c

omm

unity

-laun

ched

pro

ject

s

o

orga

nize

info

rmat

ion

on th

e se

ctor

in a

way

that

will

be

usef

ul in

pla

nnin

g po

licin

g st

rate

gies

o

iden

tify

crim

e pr

oble

ms

and

com

mun

ity s

afet

y is

sues

.



Con

fiden

tial

3

SEC

TIO

N 1

: PA

RTI

CU

LAR

S O

F H

UM

AN

RES

OU

RC

ES A

ND

FO

RC

E M

ULT

IPLI

ERS

SEC

TOR

FO

RU

M M

EMB

ERS

Nam

e Id

entit

y nu

mbe

r A

ddre

ss (a

rea,

sub

urb,

st

reet

) C

onta

ct

num

ber

Posi

tion

in s

ecto

r for

um (f

or

exam

ple,

Cha

ir, m

embe

r, et

c)



Con

fiden

tial

4



Con

fiden

tial

5

Com

mun

ity C

rime

Prev

entio

n St

ruct

ures

Nam

e of

com

mun

ity c

rime

prev

entio

n st

ruct

ure

Nam

e of

m

embe

r A

ddre

ss

Con

tact

num

ber

Posi

tion

in c

omm

unity

crim

e re

vent

ion

stru

ctur

e (fo

r exa

mpl

e,

Cha

ir, m

embe

r, et

c)



Con

fiden

tial

6

Votin

g st

atio

ns

Su

burb

St

reet

nam

e St

reet

nu

mbe

r G

PS re

adin

g

(latit

ude

and

long

itude

)

Per

son

in

char

ge

Con

tact

num

ber

Are

any

pro

blem

s ex

pect

ed a

t thi

s vo

ting

stat

ion?

(Yes

/no)

. If y

es,

writ

e a

shor

t not

e

Cou

nsel

lor

War

d nu

mbe

r A

ddre

ss

Con

tact

num

ber

Land

line



Con

fiden

tial

7

Emer

genc

y Se

rvic

es

Con

tact

per

son

Add

ress

C

onta

ct n

umbe

r Fa

x nu

mbe

rs

Am

bula

nce

Fire

Dep

artm

ent

K9

Uni

t

D

isas

ter M

anag

emen

t

El

ectr

icity

W

ater

M

etro

/ Tra

ffic

Polic

e

Va

rious

priv

ate

secu

rity

serv

ice

prov

ider

s de

ploy

ed in

the

sect

or

Nam

e of

Priv

ate

Secu

rity

Serv

ice

Prov

ider

Indi

cate

if

they

ar

e re

gist

ered

w

ith

PSIR

A

(PSI

RA

num

ber)

Con

tact

per

son

Con

tact

num

ber

Fax

num

ber



Con

fiden

tial

8

Met

ro P

olic

e/M

unic

ipal

Pol

ice/

Traf

fic P

olic

e in

sec

tor

Nam

e of

age

ncy

Con

tact

per

son

Land

line

Con

tact

num

ber

Fax

num

ber

C

ar G

uard

s in

sec

tor

App

oint

ed b

y w

hom

N

ame

of c

ar/p

arki

ng g

uard

Ve

nue/

park

ing

area

C

onta

ct n

umbe

r



Con

fiden

tial

9

LEA

RN

ING

INST

ITU

TIO

NS

(sch

ools

/uni

vers

ities

/col

lege

s)

Nam

e Ph

ysic

al a

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Oth

er in

form

atio

n PR

ESC

HO

OL

(NU

RSE

RIE

S)

PR

IMA

RY

SCH

OO

LS

SE

CO

ND

AR

Y SC

HO

OLS

SCH

OO

LS W

ITH

SPE

CIA

L N

EED

S

UN

IVER

SITI

ES/C

OLL

EGES



Con

fiden

tial

10

CH

UR

CH

ES

Nam

e Ph

ysic

al a

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Oth

er in

form

atio

n



Con

fiden

tial

11

HO

SPIT

ALS

N

ame

of h

ospi

tal

Stre

et a

ddre

ss

Con

tact

num

ber

Con

tact

num

ber

(afte

r hou

rs)

CLI

NIC

S N

ame

of c

linic

St

reet

add

ress

C

onta

ct n

umbe

r C

onta

ct n

umbe

r (a

fter h

ours

)



Con

fiden

tial

12

NA

TIO

NA

L K

EY P

OIN

TS IN

SEC

TOR

(NA

TIO

NA

L K

EY P

OIN

T A

CT

102

OF

1980

) N

atio

nal K

ey P

oint

St

reet

add

ress

C

onta

ct n

umbe

r C

onta

ct n

umbe

r (a

fter h

ours

)



Con

fiden

tial

13

SEC

TIO

N 2

: SE

CTO

R P

RO

FILE

IN T

ERM

S O

F IN

FRA

STR

UC

TUR

E A

ND

PO

PULA

TIO

N

Est

imat

ed p

opul

atio

n in

the

sect

or

S

ize

of s

ecto

r in

km²

D

escr

iptio

n of

sec

tor b

ound

arie

s

Cul

tura

l div

ersi

ty in

sec

tor

Rac

e M

ale

(%)

Fem

ale

(%)

Afri

can

Indi

an

Col

oure

d

W

hite

O

ther

Dai

ly in

flux

of c

omm

uter

s, in

clud

ing

tour

ists

(%)

S

easo

nal i

nflu

x of

peo

ple

(%)

U

nem

ploy

men

t rat

e in

sec

tor (

%)

G

ener

al re

mar

ks/c

omm

ents



INFR

AST

RU

CTU

RE

(FO

R E

XAM

PLE,

RA

ILW

AY

STA

TIO

NS,

SH

OPP

ING

CEN

TRES

, IN

DU

STR

IAL

AR

EAS,

RO

AD

S, B

US

AN

D T

AXI

R

OU

TES,

TER

RIT

OR

IAL

DIV

ISIO

NS

(TR

IBA

L LE

AD

ERS)

, SPO

RTS

STA

DIU

MS

AN

D H

OSP

ITA

LS

Nam

e Ph

ysic

al a

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Oth

er in

form

atio

n A

irpor

t/lan

ding

stri

ps

Cas

inos

C

emet

erie

s

C

hurc

hes

Clin

ics

Cor

rect

iona

l Ser

vice

s

Cou

rt bu

ildin

gs

Em

bass

ies

Farm

s

Fi

rear

m d

eale

rs

Fire

wor

k de

aler

s

G

ame

rese

rves

G

uest

hou

ses

Hos

pita

ls

Hot

els

Kra

als

Liqu

or o

utle

ts

Nat

ure

cons

erva

tion

Old

age

hom

es

Par

ks

Rai

lway

sta

tions

R

ecre

atio

nal c

entre

s



Con

fiden

tial

1

INFR

AST

RU

CTU

RE

(FO

R E

XAM

PLE,

RA

ILW

AY

STA

TIO

NS,

SH

OPP

ING

CEN

TRES

, IN

DU

STR

IAL

AR

EAS,

RO

AD

S, B

US

AN

D T

AXI

R

OU

TES,

TER

RIT

OR

IAL

DIV

ISIO

NS

(TR

IBA

L LE

AD

ERS)

, SPO

RTS

STA

DIU

MS

AN

D H

OSP

ITA

LS

Nam

e Ph

ysic

al a

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Oth

er in

form

atio

n R

esor

ts

Rur

al in

dust

rial

Sec

urity

est

ates

S

hebe

ens

Sho

otin

g ra

nges

S

hopp

ing

cent

res

Sm

allh

oldi

ngs

Spo

rts s

tadi

ums

Tave

rns

Taxi

rank

s

Tr

ansp

ort d

epot

s

U

rban

indu

stria

l

V

illag

es

List

oth

er



Con

fiden

tial

2

SEC

TIO

N 3

: CR

IME

THR

EATS

Pr

iorit

y cr

imes

or e

mer

ging

crim

e th

reat

s: C

onta

ct a

nd c

onta

ct-r

elat

ed c

rimes

R

ank

Crim

e ca

tego

ry

Prev

ious

yea

r C

urre

nt y

ear

Diff

eren

ce

1.

2.

3.

4.

5.

6.

7.

8.

Prio

rity

crim

es o

r em

ergi

ng c

rime

thre

ats:

Sub

cate

gorie

s of

agg

rava

ted

robb

ery:

Trio

crim

es

Ran

k Su

bcat

egor

y of

agg

rava

ted

robb

ery

Prev

ious

yea

r C

urre

nt y

ear

Diff

eren

ce

1.

2.

3.

4.

5.

6.

7.

8.



Con

fiden

tial

3

Prio

rity

crim

es o

r em

ergi

ng c

rime

thre

ats:

Pro

pert

y-re

late

d cr

imes

R

ank

Crim

e ca

tego

ry

Prev

ious

yea

r C

urre

nt y

ear

Diff

eren

ce

1.

2.

3.

A

ll ot

her s

erio

us c

rimes

R

ank

Crim

e ca

tego

ry

Prev

ious

yea

r C

urre

nt y

ear

Diff

eren

ce

1.

2.

3.

Crim

es d

epen

dent

on

polic

e ac

tion

for d

etec

tion

Ran

k C

rime

cate

gory

Pr

evio

us y

ear

Cur

rent

yea

r D

iffer

ence

1.

2.

3.



Con

fiden

tial

4

Iden

tifie

d sy

ndic

ates

No

Nam

e of

thre

at o

r pr

ojec

t C

rime

focu

s N

umbe

r of i

ndiv

idua

ls

invo

lved

Pe

riod

of th

reat

or p

roje

ct

1.

2.

POTE

NTI

AL

CR

IME

GEN

ERA

TOR

S

Gan

gste

rism

No

Nam

e of

gan

g or

gro

up

Crim

e fo

cus

Num

ber o

f ind

ivid

uals

invo

lved

1.

2.



Con

fiden

tial

5

List

of r

elea

sed

pris

oner

s an

d pa

role

es

(To

obta

in th

is in

form

atio

n, c

onta

ct y

our n

eare

st C

orre

ctio

nal S

ervi

ces

offic

e an

d as

k fo

r a li

st o

f par

olee

s in

you

r sec

tor)

No

Nam

e R

egis

trat

ion

num

ber

Rac

e an

d ge

nder

Iden

tity

num

ber/d

ate

of b

irth/

age

Add

ress

St

atus

C

omm

ents

1.

2.

List

of w

ante

d su

spec

ts (t

op 1

0)

No

Nam

e O

ffenc

e R

ace

and

gend

er

Iden

tity

num

ber/d

ate

of b

irth/

age

Add

ress

C

omm

ents

1.

2.

3.

4.



Con

fiden

tial

6

5.

6.

7.

8.

9.

10.

Susp

ects

arr

este

d fo

r dru

g-re

late

d cr

imes

No

CA

S nu

mbe

r Su

burb

St

reet

N

ame

of th

e ac

cuse

d Id

entit

y nu

mbe

r of t

he a

ccus

ed

1.

2.



Con

fiden

tial

7

Rec

eive

rs o

f sto

len

prop

erty

No

Susp

ect’s

nam

e A

ddre

ss

Type

of p

rope

rty

1.

2.

Liqu

or-tr

adin

g pr

emis

es (d

iffer

entia

te b

etw

een

all t

ypes

of l

iquo

r-tr

adin

g bu

sine

sses

, for

exa

mpl

e, s

hebe

en, n

ight

club

, bot

tle

stor

e, e

tc.)

No

Nam

e of

pr

emis

es

Phys

ical

ad

dres

s N

ame

of

owne

r R

efer

ence

nu

mbe

r of

licen

se a

nd d

ate

issu

ed

Crim

e co

mm

itted

on

or n

ear p

rem

ises

(in

clud

ing

the

CA

S nu

mbe

r)

1.

2.



Con

fiden

tial

8

Seco

nd-h

and

deal

ers

(sw

op s

hops

/paw

n sh

ops,

veh

icle

s, m

etal

dea

lers

, etc

.)

No

Nam

e of

pr

emis

es

Phys

ical

ad

dres

s N

ame

of

owne

r

Iden

tity

num

ber

Crim

e co

mm

itted

on

or a

t pr

emis

es

(incl

udin

g th

e C

AS

num

ber)

Prem

ises

re

gist

ered

(yes

/no)

Trad

ed g

oods

C

onta

ct n

umbe

r

1.

2.



Con

fiden

tial

9

Cho

p sh

ops

No

Nam

e of

pr

emis

es

Phys

ical

add

ress

N

ame

of o

wne

r C

rime

com

mitt

ed o

n or

at p

rem

ises

(inc

ludi

ng C

AS

num

ber)

1.

2.

Pote

ntia

l pla

ces

for c

omm

ittin

g pr

ostit

utio

n

No

Nam

e Pl

ace/

addr

ess



Con

fiden

tial

10

Oth

er c

rimin

al a

ctiv

ity in

the

sect

or

Des

crip

tion

of c

rime

Nam

es o

f ind

ivid

uals

invo

lved

A

ddre

ss w

here

the

crim

e w

as c

omm

itted

or t

he

targ

eted

are

a

Tim

es w

hen

this

crim

e is

com

mitt

ed

Ente

rtai

nmen

t arc

ades

/Cas

inos

Nam

e of

pre

mis

es o

r de

scrip

tion

Pers

on in

cha

rge

or

man

ager

A

ddre

ss

Type

of a

ctiv

ity



Con

fiden

tial

11

New

infr

astr

uctu

re d

evel

opm

ents

( to

wn

hous

es, s

hopp

ing

cent

res,

resi

dent

ial a

reas

, etc

.)

Are

a or

pla

ce

whe

re n

ew

deve

lopm

ent i

s ta

king

pla

ce

Con

trac

tor o

r pe

rson

in

char

ge o

f new

de

velo

pmen

t

Des

crip

tion

of

new

de

velo

pmen

t

Tele

phon

e nu

mbe

r of

cont

act

pers

on

Type

of c

rimes

co

mm

itted

in a

nd

arou

nd th

e ne

w

deve

lopm

ent

Size

of d

evel

opm

ent/u

nits

Sect

or’s

ent

ranc

e an

d ex

it ro

utes

No

Des

crip

tion

of ro

utes

W

hat c

rime

it is

use

d fo

r (if

appl

icab

le)



Con

fiden

tial

12

Susp

ects

’ veh

icle

det

ails

No

Mak

e Ty

pe

Col

our

Reg

istr

atio

n nu

mbe

r R

easo

n w

hy s

uspi

ciou

s (fo

r exa

mpl

e, p

ossi

bly

invo

lved

in A

TM

robb

erie

s at

a m

all c

omm

itted

by

thre

e, w

hite

mal

es a

rmed

with

ha

nd-h

eld

wea

pons

). C

AS

num

ber,

if ap

plic

able

Pens

ion

pay-

out d

ates

Loca

tion

Dat

e C

omm

ents

Adu

lt sh

ops

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

13

Port

s of

ent

ry (l

and,

air

and

sea)

No

Nam

e C

onta

ct p

erso

n C

onta

ct n

umbe

r

Land

Air

Sea

Ban

ks

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

14

Exte

rnal

ATM

s

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Shop

ping

cen

tres

/mal

ls

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

15

Cel

lula

r ser

vice

pro

vide

rs

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

16

Self-

stor

age

faci

litie

s

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Fire

arm

dea

lers

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber

Fuel

sta

tions

/gar

ages

No

Nam

e A

ddre

ss

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

17

Rai

lway

, bus

and

taxi

rank

s

No

Add

ress

C

onta

ct p

erso

n C

onta

ct n

umbe

r

Bus

sto

ps

Taxi

rank

s



Con

fiden

tial

18

Rai

lway

Vaca

nt a

nd e

mpt

y ho

uses

/bui

ldin

gs p

er s

ecto

r

No

Ow

ner

Add

ress

D

escr

iptio

n

Hos

tels

No

Nam

e A

ddre

ss

Des

crip

tion



Con

fiden

tial

19

Info

rmal

set

tlem

ents

No

Nam

e D

escr

iptio

n

Spaz

a sh

ops

No

Nam

e C

onta

ct p

erso

n A

ddre

ss

Con

tact

num

ber



Con

fiden

tial

20

Kno

wn,

und

ocum

ente

d, fo

reig

n na

tiona

ls a

nd th

eir b

usin

esse

s

No

Nam

e N

atio

nalit

y B

usin

ess

(Yes

/No)

A

ddre

ss

Con

tact

num

ber



Con

fiden

tial

21

Plac

es o

f sub

stan

ce a

buse

No

Nam

e A

ddre

ss

Subs

tanc

e C

onta

ct n

umbe

r

Futu

re, m

ajor

eve

nts

(incl

udin

g pr

otes

t act

ions

)

No

Nam

e A

ddre

ss

Purp

ose

Con

tact

per

son

Con

tact

num

ber



Con

fiden

tial

22

Oth

er p

oten

tial c

rime

area

s

No

Phys

ical

add

ress

A

pplic

able

crim

e (fo

r exa

mpl

e, tw

o, u

nkno

wn,

w

hite

mal

es in

volv

ed in

dea

ling

with

dag

ga).

CA

S nu

mbe

r, if

avai

labl

e

Com

men

ts



Con

fiden

tial

23

Soci

al fa

ctor

s

No

Sect

or

Fact

or

Econ

omic

fact

ors

No

Sect

or

Fact

or



Con

fiden

tial

24

Acc

ess

to b

asic

ser

vice

s pr

ovid

ed b

y lo

cal M

unic

ipal

ity (w

ater

, ele

ctric

ity, s

anita

tion,

etc

.)

No

Sect

or

Fact

or



Con

fiden

tial

25

PLEA

SE N

OTE

In

term

s of

Nat

iona

l Ins

truc

tion

3 of

201

3, p

arag

raph

8 (3

) the

Sec

tor P

rofil

e m

ust b

e re

view

ed a

t le

ast q

uart

erly

to p

rovi

de fo

r cha

nges

that

may

occ

ur in

the

dem

arca

ted

sect

or/s

.

SEC

TOR

PR

OFI

LE R

EVIE

W P

AG

E

N0

DA

TE R

EVIE

WED

R

EVIE

WED

BY

WH

OM

IN

SPEC

TED

BY

AN

D D

ATE

INSP

ECTE

D

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17



2. Information: Operation

SAPSSAPD 594

1. General Information

REPORT FOR CAPTURING INFORMATION ON SUCCESSES, OPERATIONSAND DAY TO DAY ACTIVITIES CARRIED OUT

SOUTH AFRICAN POLICE SERVICE

Operation means a planned activity carried out over a predetermined period, according to an approved operational planand based on information or intelligence to address a specific crime problem that exists and needs to be addressed.Day-to day activities include activities carried out as part of the usual duties at station level, without an approved opera-tional plan.

SHIFT:

DATE AND TIME OF OPERATION :

POLICE STATION:

PROVINCE:

CLUSTER:

SECTOR:

2.1 Operation carried out

NAME AND TYPE OF OPERATION:

NOYESOPERATION REGISTERED AND APPROVED ON OPAM SYSTEM:

2.2 Force Levels

2.2.1 Internal role players

INTERNAL SAPS ROLE PLAYERS(For example: Visible Policing,Detectives, K9, Mounted, Air wing,TRT, NIU, Special Task Force)

NUMBER OF COMMISSIONEDOFFICERS(Rank of Lieutenant and higher)

NUMBER OF NON-COMMISSIONEDOFFICERS(Warrant Officer and lower)

2.3 External Role Players

DEPARTMENT / ORGANIZATION(For example: SARS, Home Affairs, SANDF, Metropolitan Police Department, TrafficDepartment)

NUMBER OF PERSONSINVOLVED

Page 1 of 7

ANNExURE C



OTHER EQUIPMENT USED (Specify and Total) (For example: MCD, Morpho Touch)

NUMBER OF VEHICLES2.4 Resources / Logistics

2.5 Activities: Operations

2.5.1 Awareness Campaigns

TOTALFOCUS AREA

TOTAL

AREA OF INSPECTION(For example: Licensed liquor premises, registered liquor distributor, firearm dealer, abattoir, but-chery, second-gand goods dealer. In addition, the type of premises must be specified, ifapplicable, for example, tavern, club, gaming premises, wine house, auctioneer, general dealer,panel beater)

2.5.2 Compliance Inspections

TOTALAREA WHERE IT WAS CARRIEDOUT(For example: Farm, urban area,home, domestic violence)

TYPE OF CONDUCT(For example: Visit, foot patrol,search, complaint / incident attended,warrant carried out)

2.5.3 Other Conduct

2.6.1 Arrests

2.6 Successes: Operations

* A-Crimes

OFFENCE CAS NO SAPS 14 NO

Page 2 of 7



* B-Crimes

SAPS 14 NO

2.6.2 Goods / items seized

DESCRIPTION(For example: Cannabis, Okapi,

camera, shotgun, donkey. Includeserial number (firearm, television, cel-

lular phone, computer) if available

CAS NO SAPS 13 NO

TOTAL(firearm, knives)

VOLUME(liquor in ml)

WEIGHT(Cannabis in g)

VALUE(if known)

2.6.3 Fines issued

CAS NOOFFENCE

RAND VALUE OF J534 ISSUEDTOTAL / NUMBER OF J534 ISSUEDJ534 ISSUED

3.1 Operations: Day to day

3. Day-to-day activities

3.1.1 Awareness campaigns

TOTALAREA OF INSPECTION

(For example: Licensed liquor premises, registered liquor distributor, firearm dealer, abattoir, butchery, second-gand goods dealer. )

3.1.2 Compliance Inspections

TOTALFOCUS AREA

Page 3 of 7



TOTALAREA WHERE IT WAS CARRIEDOUT(For example: Farm, urban area,home, domestic violence)

TYPE OF CONDUCT / OPERATION(For example: Visit, foot patrol,search, complaint / incident attended,warrant carried out)

3.1.3 Other operations / activities

* A-Crimes

3.2.1 Arrests

3.2 Successes: Operations

SAPS 14 NOCAS NOOFFENCE

3.2.2 Goods / items seized

SAPS 14 NOCAS NOOFFENCE

* B-Crimes

VALUE(if known)

TOTAL(firearm, knives)

VOLUME(liquor in ml)

WEIGHT(Cannabis in g)

SAPS 13 NOCAS NO

DESCRIPTION(For example: Cannabis, Okapi,

camera, shotgun, donkey. Includeserial number (firearm, television, cel-

lular phone, computer) if available



RAND VALUE OF J534 ISSUEDTOTAL / NUMBER OF J534 ISSUEDJ534 ISSUED

3.6.3 Fines issued

4. Certification

4.1 Information captured on the Report for capturing information on successes (operational membermust complete report)

It is hereby certified that the information contained in this Report, is a true reflection of the operation / activity and successachieved, and was accurately captured and it correlates with the CAS, SAPS 13, SAPS 14, J534, if applicable, and the casedocket. It is further certified that all reasonable precautions have been taken to ensure the correctness and integrity of theinformation captured.

Persal no, Rank, Initials and Surname:

Date and Time captured:

Signature:

Signature:



It is hereby certified that the data contained in this report was correclty and completely captured on the OPAM system andthat it correlates with the CAS, SAPS 13, SAPS 14, J534, if applicable, and the case docket. It is further certified that allreasonable precautions have been taken to ensure the correctness and integrity of the information captured.

4.2 Date captured (name of person who captured data)

Signature:



It is hereby certified that I have verified the successes captured in this report, and were correctly and fully captured on theOPAM system by the person capturing the data. It is further certified that all reasonable precautions have been taken toensure the correctness and integrity of the information.

4.3 Verification of information captured (name of operational commander)

Page 5 of 7



Remember:* All operations carried out must first be approved by the primary / secondary / additional approver (operational commander)and must be registered on the OPAm system before the operation may be carried out.* The report for capturing successes must be completed for all operations / day-to-day activities carried out.* Operations carried out: Information contained in the report for capturing successes must be captured by the appointedperson within seven (7) days on the OPAM system after the operation had been carried out, and must be filed with theapproved operational plan for record keeping purposes.* Day-to-day activities: Information contained in the report for capturing successes with day-to-day activities, must becaptured on the OPAM system within four (4) days after the day-to-day activities had been carried out, and must be filed andmust be available for record keeping purposes.* Seperate files must be opened for planned operations and day-to-day activities for record keeping and auditing purpose,and the following must be filed in the applicable files: * Hard copy of approved operational plan * Verified hard copy of the report for capturing information on successes, must be completed for the planned operationaand day-to-day activity.

5. Guidelines: Calculations and capturing

FIREARMS * Capture the total number of firearms seized / recovered and not the serial number of the firearm seized / recivered

* Cannabis, Tik-Tik, cocaine, heroin, etc is captured in grams* Mandrax tablets are captured according to the number of tablets* Drugs are weighed before capturing and are sent to Forensic Services for analysis and confirmation. Once the Forensic report is received from Forensic Services Division, it is required that the substance, weight and total must be corrected on the OPAM system and an indication must be made in the SAPS 13, column 5.

DRUGS

* Liquor is captured in millilitres* Capture as liquor, concoction or home-brewed beer Ethanol, also called ethyl alcohol, pure alcohol, grain alcohol, or drinking alcohol, is not captured as part of liquor

LIQUOR

EXAMPLESCAPTURING:SAPS 13

LIQUOR RECORDING SAPS 13, COLUMN 3.1 CALCULATION

12 x 750 ml = 9 000 ml17 x 330 ml = 5 610 ml

13 x 750 ml = 9 750 ml

TOTAL VOLUME: 24 360 ml

12 (twelve) sealed bottles x 750 ml Castle beer17 (seventeen) sealed cans x 330 ml Castle lightbeer13 (thirteen) sealed bottles x 750 ml Jamesonwhisky60 (sixty) empty beer bottles4 (four) SAB crates

¼ x 750 ml = 187.5 ml = 188 ml(round off this figure)

½ x 750 ml = 375 ml

¾ x 750 ml = 562.5 ml = 563 ml (round off)TOTAL: 188 ml + 375 ml + 563 ml = 1 1 26 ml

¼ (quarter) unsealed bottle (750 ml) JohnnyWalker Black Label Whisky

½ (half) unsealed bottle (750 ml) Jack DanielsWhisky

¾ (three-quarter) unsealed bottle (750 ml) ThreeShips Whisky

1 (one) x five-litre bottle / box of Paarl wine

½ (half) x one-litre bottle of Bells Whisky

5 x 1000 ml = 5000 ml(because 1 litre = 1000 ml)½ x 1000 ml = 500 mlTOTAL: 5000 ml + 500 ml = 5 500 ml

One (1) plant suspected to be Cannabis weighing100gTwenty-one (21) tablets, each wrapped in a pieceof paper, suspected to be MandraxOne (1) black plastic bag containing dry Canna-

DRUGS

Page 6 of 7



bis weighing 1000 gOne (1) matchbox containing white powdersuspected to be cocaine weighing 50 g

* Total number of goods / items seized / recovered* Indicate serial number of all goods / items with serial numbers, if available* Cigarettes: Sticks* Money: Currency* Gold: Grams

ALL OTHERGOODS / ITEMS

* Ensure that the total, volume, weight captured correlates with the SAPS 13 entry, CAS, J534 and the case docket.

SAPS 13, CAS /J534

Page 7 of 7



ANNExURE D

CONSTITUTION FOR THE SECTOR FORUM

1. NAME

1.1 The Name of the SECTOR FORUM shall be the “Community

PoliceForum”.(hereinafterreferredtoasthe“Forum”)establishedsubjecttothe

provisionsofSection18-23ofSouthAfricanPoliceServiceAct,Act68of1995.

2. BODY CORPORATE

The forum shall

(a)Existinitsownright,separatelyfromitsmembers.

(b)Continuetoexistevenwhenitsmembershipandofficebearerschange;

(c)Beabletoownpropertyandotherpossessions;

(d)Beabletosueandbesuedinitsownname;

3. OBJECTIVE

Theforumsobjectivesareto:-

3.1 Establishandmaintainapartnershipbetweenthecommunityandthepolice.

3.2 Promotecommunicationbetweenthecommunityandthepolice.

3.3 Promoteco-operationbetweenthecommunityandthepoliceinfulfillingtheneeds

ofthecommunityregardingpolicing.

3.4 Improvetherenderingofpoliceservicestothecommunityatlocallevel.

3.5 Improvetransparencyintheserviceandaccountabilityofthepolicetothe

community.

3.6 Promotejointproblemidentificationandproblem-solvingbythepoliceandthe

communityinrelationtocrime,servicedelivery,disorder,andpoorcommunity

policerelations.

3.7 Monitortheeffectivenessandefficiencyofthepolice.

3.8 Evaluatetheprovisionofvisiblepolicinginthestationarea.



4. RESPONSIBLITIES

4.1 AdvisetheSAPSregardinglocalpolicingpriorities.Jointlyidentifypolicingpriorities

forpresentationtotheMECforCommunitySafety.

4.2 Facilitateinresolvingconcerns,problemsandcomplaintsfromcommunitymembers

regardingpolicing.

4.3 Harmonizetherelationshipbetweenthepoliceandthecommunity.

4.4 Request the station commander to provide crime information analysis on policing on aquarterlybasisandaswhenitisrequired.

4.5 Obtainregularfeedbackfromthecommunityaboutthequalityofpoliceservicedelivery.

4.6 Initiatecommunitybasedcrimepreventionprojects.

4.7 InformthecommunityabouttheactivitiesoftheCPFandengagethemaccordingly.

4.8 EnsureeffectivemanagementoftheCPF’sresources.

4.9 Requestingenquiriesintopolicingmattersinthelocalityconcerned.

4.10 Ensuretheimplementationofsectorpolicing.

4.11 ThemonitoringoftheeffectivenessandefficiencyoftheService.

4.12 Theevaluationoftheprovisionofvisiblepolicingpriorities,including.

(i) Theprovision,andstaffingofthepolicestation

(ii) Thereceptionandprocessingofcomplaintsandcharges.

(iii) TheProsecutionofoffenders

5. COMMUNITY PARTICIPATION

5.1 Allpersonswholiveorworkinthestationareamayparticipateintheactivitiesand

attendmeetingsoftheCPFasprescribedintheCPFconstitution.

6. MEMBERSHIP

6.1 Membershipofforumshallbeopentoallbona fide CPFSub-Forums,CPFSub-Sub

Forums,CPFstreetCommittees,CPFNeighbourhood-WatchesandPatrolGroups,

faith-basedorganization,nonegovernmentalorganization,formalandinformal

businessorganization,andothersocialorganizationswhichservethecommunity

andinterestedindividualswithagoodstanding.

6.2 Organizationsmentionedin6.1andindividualsshallregisterformembershipofthe

foruminwritingwiththeStationcommander.AllelectedCPFSubForums,Street

Committees,CPFNeighbourhoodWatches,CPFPatrolGroupsshallautomaticallybe



registeredbytheStationcommanderwithinsevendaysaftertheirestablishment.

6.3 TheCPFmaycancelmembership,disestablish,disbandanyCPFSubForumandany

ofitsstructuresuponrealizingthatsuchastructureisfunctioningcontrarytothe

directives.

6.4 TheAreaBoardmaycancelmembership,disestablish,disbandanyCPF,CPFSub

Forumandanyofitsstructuresuponrealizingthatsuchastructureisfunctioning

contrarytothedirectives.TheAreaBoardmayoverturnorreversethedecisionof

the CPF.

6.5 TheProvincialBoardmaycancelmembership,disestablish,disbandanyAreaBoard

CPF,CPFSubForumandanyofitsstructuresuponrealizingthatsuchastructureis

functioningcontrarytothedirectives.TheProvincialBoardmayoverturnorreverse

thedecisionoftheAreaBoardandorCPF.

6.6 TheDepartmentofCommunitySafetyinconsultationwiththeProvincialBoard

reservestherighttoderegisterorregisteranymemberreferredtointhissection,

(5.2)anddisestablish,disbandanyBoardorCPFStructure.TheDepartmentmay

overturnorreversethedecisionoftheAreaBoardorCPFafterconsultationwiththe

ProvincialBoard.

6.7 MembersmustendeavourtoattendallforumsasdirectedbytheCPForas

prescribedintheCPFconstitutionmeeting.

6.8 TheCPFforummayasfaraspracticallypossibleberepresentativeofthesub-forms.

6.9 ElectedofficebearersshouldberesidentsintheaffectedpolicingArea.TheArea

Boardmaycondoneparticipationofsomeindividualswhomightnotberesidentsof

theaffectedlocalpolicestationareabuthavebusinesswithintheareaofthe

affectedpolicestation.

6.10 Nomembershipfeeshallbepayable.

7. MANAGEMENT

7.1 TheforumshallbemanagedbyanExecutiveCommitteewhichshallbeelected,

andinthecaseof ex officio members,co-opted,attheeverythird

AnnualGeneralMeeting.

7.2 ElectedmembersoftheExecutiveCommitteeshallserveforthreeyear.

Theymaybere-electedorco-opted.

7.3 TheExecutiveCommitteeshallcompriseof

(a) AChairperson,

(b) ADeputyChairperson,



(c) ASecretary,

(d) ADeputySecretary,

(e) ATreasurer,

(f) AnAdministrator,whomaybeamemberofSAPSattheStation,

(g) Sixadditionalmembers.Eachoneofthesixmemberswillbeallocatedoneof

thefollowingportfolios:-YouthDeskCoordinator,PublicRelationOfficer,

VictimEmpowermentAffairs,ProjectCoordinator,CriminalJusticeSystem

Coordinator,SchoolSafetyCoordinator.

(h) TheStationcommander,HeadofCrimePrevention,HeadofDetectives,

HeadofCommunications,HeadofCrimeIntelligence,HeadofClientService

Centre,shallbeex officio members.

7.4 TheExecutiveCommitteehastherighttoestablishanad-hoccommitteetoperform

specificdutiesforaperiodtobedeterminedbytheExecutive.Ifanofficebearerof

theExecutiveisabsentwithoutavalidapologyforthreeconsecutivemeetings,the

seatwillautomaticallybecomevacant,andfilledbyfollowingtheusualelection

procedure.

7.5 Theexecutivecommitteehastherighttoco-optpersonsto:

(a) serveonacommitteeforsuchaperiodasthecommitteemaydetermine;

(b) attendaparticularmeetingofacommittee,or

(c) takepartintheconsiderationbyacommitteeofaparticularissue.

7.6 Apersonco-optedintermsoftheaboveclauseshallserveonthecommitteein

questionorattendmeetinginanadvisorycapacityandshallnotbeentitledtovote.

7.7 TheExecutiveCommitteeshallensurethatproperminutesandrecordsofall

meetingarekept.

7.8 TheExecutiveCommitteeshallberesponsibleforthedaytodayrunning

of the forum.

8. ELECTION OF A CPF EXECUTIVE COMMITTEE

8.1 TheExecutiveofaCPFshallbeelectedatitsthirdannualgeneralmeeting.

8.2 Nominationsofcandidateswhostandforelectionsshallberequestedintheelection

meetingandonlyallelectedmembersoftheCPFsubforumsshallqualifytostand

fornominationsandtobeelectedintotheCPFExecutive.

8.3 Membersattendingtheelectionmeetingmayalsonominatefromthefloorbya

showofhandonthedayoftheelections.

8.4 Theelectionsshallbeheldonorbeforethe30Aprilofeverythirdyear.



8.5 NomineesshallbemembersoftheCPFsub-forumsandpersonswithgoodstanding

in the community.

8.6 TheStationcommandershallbetheElectionOfficer.

8.7 TherelevantAreaCommunityPoliceBoardshallmonitortheelectionprocess.

9. VOTING RIGHTS

9.1 EachCPFmembershallhaveonevoteatallmeetings.

9.2 Intheeventofadeadlock,theChairpersonwillhaveacastingvote.

10. VOTING PROCEDURE

10.1 Votinginthegeneralforummeetingsshallbebyashowofhands.

10.2 VotingduringtheelectionoftheExecutiveCommitteeoftheCPFandBoardsshall

bethroughsecretballot.Thereshallbethreenomineesforeachtopfiveexecutive

members.Eachnomineemustatleastbesecondedbyonehandinordertoqualify

asacandidate.

VotesshallbecountedandresultsbeannouncedduringtheAGM.Thereshallbeten

nomineesforSixadditionalexecutivepositionsandeachnomineemustbeseconded

byonehandinordertoqualifyasacandidate.TheCandidateswiththehighestvotes

willbevotedintooffice.

IncaseofCPFsubForumsthereshallbethreenomineesforeachtopfourexecutive

position.Eachnomineemustbesecondedbyonehandinordertoqualifyasa

candidate.EachoftheSixadditionalmembersshallafterbeingnominated,be

secondedbyashowofatleasttenhandsinordertoqualifyasamemberofthesub

forumexecutive.

TheStation,AreaandProvinceshallkeepelectionprocessrecordandsendthe

electionresultstotheMEC.

10.3 VotingintheExecutiveCommitteeshallbebyshowofhands.

10.4 VotingduringtheelectionoftheSub-forumandSub-subForumsshallbebyashow

ofhands.

11. MEETINGS

11.1 ANNUAL GENERAL MEETING (AGM)

11.1.1AnAnnualGeneralMeetingshallbecalledonorbeforethe31st ofAprilofeveryyear

to,amongstotherbusiness:



(a) DiscusstheAnnualReportpresentedbytheExecutiveCommittee.

(b) Discussanddraftresolutionsonmatterspertainingtotheobjectivesof

community.

(c) Everythirdyear,electanExecutiveCommittee.

11.1.2Thecommunityshallbenotifiedofthedate,time,venueandagendaofanAGMby

publicnoticeatthePoliceStationand/orCommunityCentre(andbyothermeans

whereavailable)atleastonemonthpriortothemeeting.

11.1.3TheelectionmeetingshallbeattendedbyelectedexecutivesofeachCPFsub-forum,

currentCPFExecutivewhoshallallqualifytostandforelections.

11.1.4Eachsub-forumwillbytheendofeachmonthsubmitareportconsistingofthe

chairman’sreport,minutesofmeetingsandafinancialreport(includingbank

statementsifapplicable)respectiveforthatparticularmonth.

11.2 SPECIAL CPF BROADER FORUM MEETINGS

11.2.1TheExecutiveCommitteemayinstructtheSecretarytoconveneaspecialCPF

Broaderforummeetingtodiscussandruleonspecialmatters.

11.2.2TheSecretaryshallonwrittenrequestfromatleasttwothirdsofthemembership,

callaspecialbroaderforummeetingtodiscussandruleonissuesstatedclearlyin

writingbythemembersconcerned.Noticeofsuchameetingshallbegivento

membersatleastfourteendaysinadvance.

11.3 CPF BROADER FORUM AND PUBLIC MEETINGS

11.3.1TheExecutivecommitteeshallconveneCPFbroaderforummeetingsatleastona

monthly basis.

11.3.2TheExecutiveCommitteeshallapartfromitsordinarybroaderforummeetings

conveneCPFmassmeetingsonahalfyearlybasisopentothegeneralpublic.These

meetingsmayaswellbeorganizedaswhenitisrequiredbytheExecutivebutnot

lessthantwiceayear.

11.4 EXECUTIVE COMMITTEE MEETINGS

11.4.1TheExecutiveCommitteeoftheStationCPFsubforumsshallconvenemonthly

meetings.Inaddition,theymayconvenemeetingsasandwhentheydeemitnecessary.



12. QUORUM

12.1 AnnualCPFgeneralMeetingsandBroaderForums

12.1.1Atleast50%plus(1)ofallsubforumsoftheforumshallbepresentatanannual

generalmeetingofbroaderforummeetingtoconstituteaquorum.

12.1.2Ifaquorumisnotattainedattheconveningofascheduledannualgeneralmeeting

orbroaderforum,themeetingshalladjournforatleastthirtyminutes,whereafterif

thequorumisstillnotattained,themeetingshallbere-scheduledtoadatenot

exceedingfourteen(14)dayslater.

12.1.3Thenoticeofthere-scheduledmeetingshallbeissuedbytheSecretaryofthe

ExecutiveCommitteewithinfive(5)daysfromthedateoftheadjournedmeeting.

12.1.4Atthere-scheduledmeeting,ifnoquorumispresent,themeetingshallcontinue

providedarecordoftheNoticeispresentedbytheSecretaryandconfirmedbythe

members present.

12.2 EXECUTIVE COMMITTEE MEETINGS

12.2.1Atleast50%plusone(1)oftheExecutiveCommitteememberspresentatan

ExecutiveCommitteemeetingoftheCPFandSubforumshallconstituteaquorum.

12.2.2IfquorumisnotattainedattheconveningofascheduledExecutiveCommittee

meeting,themeetingshalladjournforatleastthirtyminutes.Whereafterifthe

quorumisstillnotattainedthemeetingshallbere-scheduledtoadatenot

exceedingfourteen(14)dayslater.

12.2.3TheNoticeofthere-scheduledmeetingshallbeissuedbytheSecretaryofthe

ExecutiveCommitteewithinfive(5)daysfromthedateoftheadjournedmeeting.

12.2.4Atthere-scheduledmeeting,ifnoquorumispresentthemeetingshallcontinue

providedarecordoftheNoticeispresentedbytheSecretaryandconfirmedbythe

members present.

13. FINANCIAL ADMINISTRATION

13.1 Theforumshallopenandmaintainabankaccountinitsnameataregisteredbankin

whichallfundsreceivedbytheforumshallbedeposited.

13.2 Nopersonmaykeepfundsreceivedbytheforuminhisorherpersonalcontrol.

13.3 PriorapprovalmustbeobtainedfromtheExecutiveCommitteeforallexpenditure.

13.4 Receiptsmustbeobtainedfromtheexpenditureandtimeouslysubmitted

to the treasurer.



13.5 TheStationcommandershallatalltimesbeasignatorytoanyfinancial

transaction.

13.6 Anacceptablesetoffinancialrecordsshallbemaintainedbythedesignatedperson

andshallbeavailabletoanymemberonrequest.

13.7 TheTreasuresshalltableafinancialreportateachmonthlyExecutiveCommittee

meetingandattheCPFbroaderforummeetings.

13.8 Theyearendfinancialstatementsoftheforumshallbeindependentlyauditedand

shall form part of the annual report.

13.9 Eachsub-forumshallsubmit,atleasttendaysbeforethemonthlymeetingofthe

forum,afinancialreportonbehalfofthesub-forumforthatparticularmonth.

14. DUTIES OF THE EXECUTIVE COMMITTEE

14.1 Toplayaleadingroleinthepromotion,developmentandimplementationof

communitypolicinginthestationsarea.

14.2 Tomaintainefficientcontrolovertheforumanditsmembers.

14.3 Toappointatitsowndiscretionsub-committees,co-optmemberstoserveonthese

sub-committees,directissuesandallocatetaskstothesesub-committees.

14.4 ToensurethattheCPFanditssubstructuresadherestopolicy.

15. DUTIES OF OFFICE BEARERS.

15.1 Duties of the Chairperson

15.1.1EnsureexecutionofalldecisionsoftheExecutiveCommittee

15.1.2Presideovermeetingoftheforum

15.1.3ServeasamemberoftheAreaBoardandattendtheSCCF.

15.1.4ReportregularlyonthefunctioningoftheCPFtotheAreaBoardandprovide

feedbackfromtheAreaBoardtotheCPF.

15.1.5Presentreportsontheworkoftheforumatallmeetings.

15.1.6Superviseallworkoftheforuminconformitywiththisconstitution,therelevant

legislationandproceduresagreeduponbytheforum.

15.1.7CoordinateCivilianoversightprogrammes.

15.1.8Beresponsibleforcommunication.

15.2 Duties of the Deputy Chairperson



15.2.1IntheChairperson’sabsence,theDeputyChairpersonshallassumeallfunctionsof

the Chairperson.

15.2.2IntheabsenceofboththeChairpersonandtheDeputyChairpersontheExecutive

Committeeshallnominateoneoftheirmemberstopresideatsuchameeting.

15.2.3TheDeputyChairpersonshallberesponsibleforthecoordinationofthetrainingand

capacitybuildingofbuildingmattersforCPFmembers.

15.2.4Coordinatecivilianoversightprogrammes.

15.3 Duties of the Secretary

15.3.1Takeminutesinaccordancewiththeprovisionsofthisconstitution.

15.3.2Receiveanddispatchcorrespondencetoandfromtheforum.

15.3.3Arrangeallmeetings.

15.3.4Ensurethesafekeepingofallofficialdocumentsoftheforumotherthanfinancial

records,unlessthepostofSecretaryiscombinedwiththatofAdministrator.

15.3.5PerformallotherdutiesusuallyassociatedwiththeofficeofSecretary.

15.3.6FurthertheinterestoftheforumasinstructedbytheExecutiveCommittee.

15.4 Duties of the Deputy Secretary

15.4.1 Beresponsibleforthefinancesoftheforumandensurestrictcompliancewiththe

relevantfinancialpolicies.

15.5.2TogetherwithanotherdesignatedmemberoftheforumandtheStation

Commissioner,operateabankingaccountonbehalfoftheforum.

15.5.3Keepbooksofaccountandotherrecordsnecessarytoclearlyreflectthefinancial

positionoftheforum,whichshouldincludeassetsbelongingtotheforum.

15.5.4TableafinancialreportateveryCPFgeneralmeeting,andanannualfinancialreport

andbudgetateveryannualgeneralmeeting.

15.6 Administrator

15.6.1Assistthesecretaryintheexecutionofhis/herduties.

15.6.2ReceiveanddispatchinformationandcorrespondencetoandfromtheCPF

15.6.3ArrangeallmeetingsasrequiredbytheSecretary.

15.6.4Ensurethesafekeepingofallofficialdocuments,financialrecordsandassets

of the CPF.



15.6.5PerformsuchadministrativefunctionsasmaybedeterminedbytheExecutive

Committee.

15.7 Additional Members

15.7.1Theadditionalmembersshallperformsuchfunctionsasdirectedbytheirportfolios,

policyandastheExecutiveCommitteemaydecide.

CODE OF CONDUCT

1.1 All members of the FORUM, including all registered organizations, must conduct themselves in an ethical and proper manner.

1.2 All members must exhibit mutual understanding on a cross-cultural level and act maturely, diplomatically and in a civilized way

1.3 Members must refrain from promoting party politics, any business concerns or religious views when dealing with FORUM matters.

1.4 Members of the FORUM must address members of the South African Police Service, Metro Police Service and Law Enforcement Agencies by their ranks.

1.5 Members must refrain from using abusive, racist or sexist remarks.

1.6 No member shall misuse the resources of the FORUM

1.7 No member shall participate in the activities of the FORUM if found to be under the influence of any illegal substance, drugs or alcohol.

1.8 All members of the FORUM must declare any conflict of interest and must excuse them-selves from any decision or vote on a matter in which there is a conflict of interest, financially or otherwise;

1.9 No member shall engage in any conduct which may bring the FORUM into disrepute.

1.10 The Chairman and all the other members of the executive committee of the FORUM must report on their activities related to the FORUM since the date of the last meeting;

1.11 No member of the FORUM should allow himself to be recruited or be registered as an inform-er for the Service or any other party.

1.12 Sector Form and Neighbourhood Watches may adopt their own Codes of Conduct, but these should not be in conflict with the determinations of this Constitution;



Annexure E

CERTIFICATE

QUARTERLY REPORT: __________________________ (Indicate quarter): STATUS: IMPLEMENTATION OF SECTOR POLICING: PROVINCE OR CLUSTER OR POLICE STATION (Indicate province, cluster or police station depending of level who submits certificate)

I _______________________________ (Rank, Initials and Surname) hereby certify that the information in respect of the status of the implementation of Sector Policing in/at ____________________ (mention province, cluster – mention all the police stations or police station) was verified, is accurate, valid and reliable, and is a true reflection of the status on the implementation of Sector Policing.

______________________________________ SIGNATURE DATE: ________________________________ Take Note * Provincial Commissioner will submit certificate to the Divisional Commissioner: Visible Policing * Cluster Commander will submit certificate to the Provincial Commissioner * Station Commander will submit certificate to the Cluster Commander • The certificate must be signed by the Provincial Commissioner, Cluster Commander or Station Commander

respectively • Copy of signed certificate must be available for audit purposes

ANNExURE E



G.P.-S 002-0222 SAPS 21

SUID-AFRIKAANSE POLISIEDIENS

SOUTH AFRICAN POLICE SERVICE

Posbus/Post Office Box Reference: Persal number of member

STATION COMMANDER POLICE STATION

Enquiries:

Telefoon: Telephone: Faksnommer: Fax number:

Persal Number, Rank, Initials and Surname APPOINTMENT OF SECTOR COMMANDER: SAPS NAME POLICE STATION 1. After consultation and emanating from an interview with yourself on date, it was

decided that you will be appointed in the following position:

Sector Commander of sector/s number/s: ________ 2. The following functions and responsibilities are applicable to your post as sector

commander: 2.1 coordinate all policing activities in the demarcated sector(s) in consultation with

your commander at police station level.

2.2 initiate, develop and implement crime prevention partnership programmes and projects in the demarcated sector(s) in cooperation with your commander based on specific identified community needs.

2.3 interact with the community in order to ensure participation in crime prevention initiatives in the demarcated sector(s);

2.4 compile and maintain the profile of the sector(s);

2.5 facilitate the establishment and functioning of a sector forum;

2.6 attend sector forum meetings in the demarcated sector(s) which relate — • to crime prevention and social issues affecting the community;

• identify community needs and concerns at sector level; and

• provide information with the assistance of the liaison team at the meeting on

crime tendencies in the sector and propose measures to address these tendencies; and

ANNExURE F



ANNExURE G

2 Persal number of member: APPOINTMENT OF SECTOR COMMANDER: SAPS NAME POLICE STATION

2.7 facilitate the development and implementation of crime prevention operations to

address specific identified crime trends and problems in the demarcated sector(s) in consultation with your commander at police station level.

RANK STATION COMMANDER: SAPS INITIALS AND SURNAME Date:

PROVINCECluster Police

Station Total number of

Sectors ( two or more

sectors)

Sector Commander(s)

Sector Profiles

compiled for each sector

Sector Forums established or existing community structures

used to support community interaction

and participation in crime prevention

initiatives (community structures such as watch structures,

school committees, rate payers association

committees, farmer or farm worker

associations, religious forums, business

forums, tribal councils)

Did the police station comply

with the following directives to

ensure the effective deployment

of resources? NI 3/2013 and

SO(General) 256 (refer to the

attached monitoring checklist)

yes/no

Operational members, including

reservists in all sectors

Vehicles allocated

to all sectors

Classification of police station (urban, urban/rural or rural)


5002286B SAPS Sector Policing Operational Guide Spreads FA · 2015-11-25 · Operational...

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