5 SECRETS TO A MORE PRODUCTIVE DAY - Get … SECRETS TO A MORE PRODUCTIVE DAY. ... to speaking a 2nd...

Much more than just tips on managing time and technology, the

Advanced Time Management workshop provides you with

tactics and a strategy to engage in your work AND life in a

transformative way. Move out of feeling overwhelmed toward

feeling in control with an integrated system that is based on

psychology, sociology and technology.

Optimize Your Time and Focus

Learn how to:

• Regain up to 30 minutes a day to think, plan and build.

• Prepare for more engaged & productive days at work.

• Use “Productivity Through Technology” tips to get more done,

with less effort, faster than ever before.

Work Smarter. Think Bigger. Achieve More.™

Jason W. Womack MEd, MA is the author of the books:

The Promise Doctrine and Your Best Just Got Better, and he

is the coauthor of Get Momentum: How to Start, When You're

Stuck. He is recognized as an expert on professional productivity.

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Write at least 5 words that you would use to describe a “Productive Day.”

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The Womack Company323 East Matilija Street Suite 110-211 Ojai, CA 93023

[email protected] (mobile #) 020 8144 7000 (UK Mobile #)

www.GetMomentum.com

5 SECRETS TO A MORE PRODUCTIVE DAY

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http://www.GetMomentum.com

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http://www.GetMomentum.com

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We help you “Get Momentum”

Are you ready to realize your LEADERSHIP potential? You

might be moving up, over and sideways.

Practice the skills you need to succeed!

“Time” Management Is Really “Focus” Management

Today, you’ll realize ideas, methods and tactics you can use to save

AT LEAST 30 minutes every day. Stay in touch with us after the program…We’re here for you!

(805) 640-6401 Email: [email protected]

About Jason and Jodi

* Coauthors: Get Momentum: How to Start, When You're Stuck (Wiley, 2016)

* Cofounders: www.GetMomentum.com an online Leadership Academy

* Collaborators: Your Best Just Got Better (Wiley, 2012)

* Angel Investors and Futurists

* Executive Coaches on Workplace Performance

* Keynote Speakers on Psychology & Future of Work

* Online Curriculum Designers

* Time Management Consultants

* Workshop Presenters

“One day, you’re going to laugh thinking back to when you thought this was all you had to give.”- Jason W. Womackco-founder of Get Momentum

YOUR COACHES AT WWW.GETMOMENTUM.COM

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Advanced Time Management Welcome to the program Page 1

About Your Coaches: Jason and Jodi Womack Page 2

Table of Contents

1. How to Manage Time Pages 4-5

2. How to Manage Interruptions Pages 6-7

3. How to Be At Your Best…Better Pages 8-9

4. How to Be Productive With Technology Pages 10-11

5. How to Manage Meetings More Effectively Pages 12-13

BONUS. How to Build Team You Pages 14-15

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Write the names of 5+ people you already know will influence your productivity and performance over the next 6 months:

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“An organizational culture-change starts when leaders get momentum and take consistent action that makes things better.

Jodi and Jason Womack wrote the book that gets you started.”

Ron GarrowChief Human Resources Officer, MasterCard

TABLE OF CONTENTS


Catch up OR get ahead At the end of most days, do you feel further behind? “Too much to do, and not enough time to do it all…” THAT is the battle cry of managers today, describing their work-life experience. Now, there isn’t a magical land of “work/life balance.” Every task will either get you closer to caught up OR that task can get you ahead.

96 X 15 minutes = 24 hours

15 minutes…It’s about 1% of your day. A one-hour meeting: there goes 4%. 90-minute commute: 6%. 8-hour training class: 32%.

If you have ever tried to “manage time” you know that at the end of an hour that the hour is gone. To get the most from the time you have, start thinking about the “focus line.” That is, the duration that you can hold your attention on one task/problem/project with minimal distractions and maximum productivity.

Time Management (805) 640-6401 Email: [email protected]

List 5 people you know who are able to manage time:

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“How do you do it?”

“When you’re at work…work.”- Tim BraheemFounder, Loan ToolBox

“If you’re gonna talk the talk, you better walk it.”- Kelsea BalleriniCountry singer

See Chapter 5 of the book, “Get Momentum: How to Start When You’re Stuck.”

TIME MANAGEMENT

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Time Management (805) 640-6401 Email: [email protected]

Your 1%

It’s not a lot of time, 15 minutes. But, you don’t have all that much time anyway; there’s more to do than you have time for. There are 3 reasons why it’s important plan your work in terms of 15-minute increments:

• 15 minutes…it’s “about” our attention span. Think about how many things that could grab your attention every day. Imagine if you could focus on just one.

• 15 minutes…it’s actually a long time. 900 seconds of doing just one thing? You can do more on that thing than if you “kind of” worked on it while you were distracted by 1 or 2 or 5 other things.

• 15 minutes…you get more of them than you think. Every day, something comes up that gets you one more block of 15 minutes. It’s like a magic return on the investment called “life.”

Review tomorrow’s calendar… Do you need to add a few blocks of time? (You know, to eat, follow up with people, plan your schedule for the rest of the week?)

15-minute TASKS I need to finish THIS week:

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TASKS I need to spend 30-minutes EACH delegating:

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A meeting I need to spend 45 minutes planning & organizing:

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Places I can go and work for 60 minutes without distraction:

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Blocked time - 90 minutes - I need so I can think about:

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Can you interrupt them less? When it comes to getting things done, the most important resource you have at your disposal is NOT time… It your “focus.” The ability to sit down and work on ONE thing for 5 or 15 or even 30 minutes is a rare occurrence these days.

“Do you have a minute?”

The most popular reason people interrupt you as much as they do is: They do not have a system to hold on to something to tell you until later. And the reason people email you so much: They think about something and assume they have to do it right now.

If you give your colleagues the gift of THEIR own attention, you just might find you, too, are getting things done more efficiently and more effectively.

Managing Interruptions (805) 640-6401 Email: [email protected]

List 5 “topics” people

will interrupt you

about or with over

the next 90 days:

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“Stop the Madness”

“The average American worker has fifty interruptions a day, of which seventy percent have nothing to do with work.” - W. Edwards Deming Engineer, professor, author, and management consultant

See Chapter 6 of the book, “Get Momentum: How to Start When You’re Stuck.”

MANAGING INTERRUPTIONS

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Managing Interruptions (805) 640-6401 Email: [email protected]

A time for everything.

We all know you DON’T have enough time for everything.

The next time you think of something to ask, tell or share with someone, use these filters:

• Now. What you have to give to them or ask them is MISSION CRITICAL to the success of what you’re working on RIGHT NOW. Please, interrupt them.

• Next. What you have can wait until your scheduled meeting later today/this week. Add the item to the agenda you have for them, and bring it up the next time you are voice-to-voice/face-to-face.

• Later. Actually, as you think about it, this thing you’re thinking about “might” blow over. It “might” not be that important at all. In that case, make a note of it in your journal or on a post it. Review it in a couple of hours/days, and see if you really need to talk about it at all.

Interrupt each person on your team 2 fewer times per day, you may get 2-5% of your day back!

List 3 people who interrupt you a lot during the day.

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List 3 people YOU interrupt you a lot during the day.

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List 3 common topics that people interrupt you with.

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What “think about later” system can you build to hold ideas?

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How could you interrupt 3 people you work with less?

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When you know… Do you know THE superpower that is as important as Superman’s

x-ray vision or Wonder Woman’s truth-lasso?

Knowing when you’re at your best is crucial to your success as a

leader, a colleague, and an individual contributor. It is equivalent

to speaking a 2nd (or 3rd or 4th) language; you can call on this

knowledge when you need it.

When It’s Important to Be At Your Best

When it’s time to be productive, it’s too late to get ready.

You need to have done the work necessary to be ready. Building

your own Personal Productivity statements of “At My Best When”

make it possible (and much more likely) that you’ll make a

positive and proactive difference at work and in your life.

At My Best When (805) 640-6401 Email: [email protected]

List 5 “ingredients” that make it easier for you to be and work at your best:

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“At her best when…”

“22 years of training, competing, making good choices, and working hard was culminating in one swim meet, a handful of one-minute races. If everything went according to plan, I knew my team and I could break the world record and come home with a gold medal that day.”- BJ Bedford MillerUS Olympic Gold Medalist

AT MY BEST WHEN

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At My Best When (805) 640-6401 Email: [email protected]

Write. Review. Do.

You have to make the choice to “be at your best” every moment of every day. At work, at home, in the office, or on the road, you are in charge of creating the conditions for optimal performance.

Three (3) factors to keep in mind:

• Each condition must be believable. It must be possible for that condition to occur. … when I acknowledge progress on a project.

• Each condition must be in your control. … when I identify a list of 3 Most Important Things for tomorrow.

• Each condition is - by default - a little bit extra than what you have time for. … when I exercise at an elevated heart rate for at least 20 minutes.

Think about tomorrow.

What have you planned to do? What could surprise you? Who do you need to be your best for?

Now, write your own “I am at my best when…” statements.

I am at my best when…

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5 .______________________________________________________

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Email and we’ll send you a PDF of pages 26 and 27 of the

book: Your Best Just Got Better And, for a full review, visit http://www.AtMyBestWhen.com

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“I didn’t know it could…” Think about when you drive behind someone and think, “They

really don’t know what they’re doing.” As you watch them, you

have ideas about how they could be doing it better. Well, the

same thing happens if and when someone watches you work.

Especially if you work with tools like email, word processing or

presentation software. Let someone watch you work for a half-an-hour, and they will find ways you could be “doing it better.”

Efficient. Effective. Engaged. • Efficient: Get Things Done

• Effective: Get Things Done WELL

• Engaged: Get Things Done that MATTER

Your tools could help you do more of the things that make a

positive difference to your work and in your life.

Productivity Through Technology (805) 640-6401 Email: [email protected]

What are 5 tools, applications and equipment you use to “get organized” and get things done?

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See page 110 of the book, “Your Best Just Got Better.”

Use better tools, better

“I think it's fair to say that personal computers have become the most empowering tool we've ever created. They are tools of communication, they're tools of creativity, and they can be shaped by their user.”- Bill GatesFounder of Microsoft

PRODUCTIVITY THROUGH TECHNOLOGY

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Productivity Through Technology (805) 640-6401 Email: [email protected]

Quick & Easy Wins

You lose time when you’re interrupted. You also lose focus during what we call “recovery time.“ Every time you’re interrupted, you have to (a) respond to the request, then (b) return to the original task.

The total time-loss can equal hours a week. Here are three thing you can do to save - and decrease - recovery time.

• Email Signatures. When you “find, copy, and paste” a response you’ve used before, create an extra “signature” so that you can use that information faster.

• iPhone Shortcuts. Stop typing the same words and phrases in iOS; make shortcuts of your most frequent responses.

• Externalize Reminders. Use your calendar to “set and forget” a reminder. Hint: Copy the message in to the body of the appointment so that you know exactly what to do when the reminder returns.

Each of these tips will take minutes to set up, and can save you several hours each month.

List 3 ways technology makes you MORE productive.

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List 3 ways technology makes you LESS productive.

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List 3 tools (equipment) you need to learn more about.

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List 3 tools you need to use more consistently.

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List 3 ways you can use NON-tech tools to be productive.

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Where did the time go? There are 168 hours in a week and chances are you spend about 50

of those working. Now, how many of those hours do you spend

in meetings? As much as you might complain about having to be

in meetings, they are a reality of business. People meet, they talk,

they make decisions, they check project status.

“Are we halfway done, now that we’re halfway done?”

If a meeting lasts an hour, you’ll want to set a timer for 30

minutes as soon as you start. When the timer rings, check your

agenda list of items to discuss. By now, half the time is gone, have

you talked and made decisions about half of the items on that list?

If a meeting lasts for 30 minutes, set a timer for 15 minutes. If in a

day-long planning session, time-block in sections of 2 hours max.

Meeting Management (805) 640-6401 Email: [email protected]

What 5 factors get in the way of more effective meetings?

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Purpose Matters

“Always go into meetings or negotiations with a positive attitude. Tell yourself you're going to make this the best deal for all parties.”

Natalie Massenet Executive Chairman of the Net-a-porter group

MEETING MANAGEMENT

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Meeting Management (805) 640-6401 Email: [email protected]

3 Different Kinds of Conversations

The next time you review the list of people invited to the meeting you’re preparing to attend, consider the 3 kinds of conversations you’ll initiate:

• Transactions. At this level, you’re discussing the to-dos, status of delegated projects, and any upcoming issues that may impact individual performance and organizational productivity.

• Relationship Building. Here, you’re “catching up” with one another. The point is to continue the overall trust among the team.

• Opportunity Development. At least weekly, review the calendar 45-60 days out. When you’re talking with one of your team members, ask if there’s something that you could be working on NOW to make it easier THEN.

Email Jason for an overview of page 105 of the book, Your Best Just Got Better and the Infographic: “3 Kinds of Conversations.”

List 3 reasons the last meeting you attended was not effective.

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What was the one most SIGNIFICANT factor?

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What makes effective meetings more productive?

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Write the names of 3 people who run effective meetings.

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What can you do THIS week to run a more effective meeting?

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We’re Smarter Together Today, people work just as much with knowledge as they do skill. What you know can make a difference to your life and your career. However, it’s not just what you know. Often, the people you spend time around will help you be better, work smarter, lead more effectively and realize outcomes greater than you would have been able to achieve on your own.

Who is your “who”?

Within 60 months you will be somewhere new, doing something new, with someone new. Your experiences will come down to the people you meet along the way; the people you talk with, you stay in contact with, and those with whom you dare to share vulnerably your goals, your dreams, your big ideas. Answer this prompt in your notebook: “Who will help me achieve my ‘more’?”

Team You (805) 640-6401 Email: [email protected]

List at least 5 mentors, managers and coaches who have been a part of your journey:

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“It takes a village.”

“What you want in a mentor is someone who truly cares for you and who will look after your interests and not just their own. When you do come across the right person to mentor you, start by showing them that the time they spend with you is worthwhile.”- Vivek WadhwaTech Entrepreneur, Researcher

TEAM YOU

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Team You (805) 640-6401 Email: [email protected]

Mind Map Your Team

Life is a journey, and along the way people have shown up to help you. They’ve given you ideas, opportunities and (sometimes critical) feedback. All of that has gotten you here.

Draw a “Mind Map” of the people who will help you achieve more. Who will you have to meet? Who do you need on “Team You” to succeed.

Here are 3 types people you want on your team:

• The Visionary. The question they ask, “And…Have you thought about?”

• The Realist. The question they ask, “And…do you think you can really do that?”

• The Accountability Buddy. The question they ask, “And…what are you going to do next about that?”

Each “Team You” member has a special role to play as you move from where you are to where you’ll be over the next 5 years.

See pages 96-97 of the book, Your Best Just Got Better.

Who are 3 people you want to spend MORE time with?

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Who are 3 people you need to spend LESS time with?

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List 3 people you don’t know yet, but need to meet.

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List 3 teachers or mentors who have influenced you this year.

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For each person, identify a character trait you aspire to achieve.

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5 SECRETS TO A MORE PRODUCTIVE DAY - Get … SECRETS TO A MORE PRODUCTIVE DAY. ... to speaking a 2nd...

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