Secretariat, Chennai - 600 009

Health and Family Welfare DepartmentLetter No.47824/Z1/2007-4 Dated: 30.6.2008

FromThiru V.K.Subburaj, I.A.S.,Secretary to Government,

ToThe Director of Medical Education,Chennai - 600 010. (w.e)

Sir,

Sub: Donation of body after death - Procedure for donation - Model format - Approved.

Ref: Your letter Ref.No.41162/H&D4/2007 dated 5.10.2007.------

I am directed to refer to your letter cited and to state that the Government have examined the need for prescribing a procedure for donation of body after death and have decided to approve the model format forwarded by you with certain modifications for following a standard procedure in the matter.

2. An approved copy of the following formats are annexed to this letter.

1. Letter of willingness from voluntary donor.2. Letter from the Department of Anatomy of Government Medical College to

the individual. 3. Forms and documents to be submitted for registration of donation.4. Guidelines and instructions to the donor and near relatives.

Yours faithfully,

for Secretary to Government

The model letter of willingness from a voluntary body donor / Letter from the Department of anatomy to the body donor and the Guidelines and procedures to

be adopted for voluntary donation.

Draft letter of willingness

From

To

The Dean,------------------------------------ Medical College.

Sir/Madam,

Sub: Willingness of voluntary donation of dead body.

---

I, ________________________, residing at

__________________________________________________________ and aged

________ years, am willing to voluntarily donate my body after my death to the

students of ________________ Medical College for their study purpose.

I hereby declare that this donation is out of my free will and is under no

compulsion. I also, declare that I am in complete sanity of mind and deeds.

I declare that I have no history of Hepatitis / HIV or any other contagious

disease.

I have donated / not donated my eyes (after death)

I am willing to know the details of further procedure and abide by the same.

I request you to kindly issue the necessary forms to me so that I can fulfill the

necessary formalities.

Thanking you,

Yours faithfully,

(________________)

Name:Address in full:Phone numbers for communicationResidenceMobile Any other

Draft letter from the Department of Anatomy of Government Medical College to the individual.

FromThe Professor,Department of Anatomy,____________________ Medical College.

To

Sir,

Sub: Donation of your dead body after death to __________ Medical College.

Ref: Your letter dated_______________ addressed to the Dean, ___________ Medical College.

----------

We appreciate your kind gesture of donating your body to our Institution for

study purposes of the students. We have registered your name in our Institution for

the same.

In order to proceed with Voluntary Donation, the following procedure has to be

followed. Kindly fill in the required forms and send them with the necessary

documents so that your name can be registered for Voluntary donation. An identity

card bearing a registration number will be issued to you, only after the registration

formalities. This card will identify you as a gracious donor and wills thus facilitate

donation procedure.

Forms and documents to be submitted for purposes for Registration voluntary Donation.

1. A letter written by the donor

{a} that he / she is donating his /her body after death, at his / her own will and is

under no compulsion;

{b} that the legal heirs will have no objections to the donation, at the time of

registering the donation and subsequently thereof

{c} that the legal heirs or near-relatives of the donor will not raise any objections and

thus claim the body after death;

{d} that the body of the donor shall be brought to the nearest Government Medical

College and Hospital.

2. The aforesaid letter should be endorsed by two witnesses.

3. A letter from the legal heirs of the donor, clearly specifying that they have no

objection to the donation of the body of the donor.

4. A copy of legal heir certificate obtained from the concerned Revenue authority

(not below the rank of Tahsildar) indicating all the legal heirs of the said donor.

5. An identification certificate clearly indicating two identification marks of the said

donor.

6. Three passport size photographs of the donor.

Guidelines and Instructions to the donor and near relatives:

1. The body of the said donor, after death, should be transported without

lapse of time (preferably within 8 to 24 hours) to the Government Medical

College where the donor has registered his/her donation or to the nearest

Government Medical College in the State of Tamil Nadu.

2. The legal heirs or near relatives may be requested to intimate the death of

the body of the donor to the Dean / RMO of the nearby teaching medical

Institution so that the Institution may arrange for the Transportation of the

body to the teach medical institutions.

3. The said body should be accompanied by Death Certificate issued by a

competent authority clearly indicating the cause and time of death.

4. The body will be received on all working days from 8.30 am to 3.30 pm at

the Department of Anatomy, during non-working hours and holidays, the

body can be kept in the Mortuary of the hospital on necessary request to

the Resident Medical Officer of the hospital and the same intimated to the

department at the earliest opportunity.

5. The death should be natural and / or due to naturally occurring diseases.

The body will not be accepted in cases of Medico-legal issues, suicide and

poisoning.

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