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District 4 Officers District 4 Director

Sandra Kokoruda

4404 Fox View Loop

Helena, MT 59602

406-459-0107 – Cell

sbk4404@gmail.com

District 4 Secretary

Jan Martin

1431 Flowerree

Helena, MT 59601

406-459-3339 – Cell

jomvallymt@gmail.com

Improving the lives

of women and girls

through programs leading

to social and economic

empowerment.

Greetings Northwestern Region District 4 Soroptimists! Your District 4 Meeting Planning team has been busy bringing together an insightful, fun, and team building program for our District 4 Meeting, September 30 – October 2 at the Radisson Colonial Hotel in Helena, MT. We have new things planned for the weekend that you won’t want to miss. The weekend will start off on Friday, September 30 at 4:00 p.m. with the President/President Elect workshop, “Welcome to Soroptimist Leadership Training Camp” facilitated by NWR Governor Stephanie Smith, NWR Governor Elect Marti Crook and NWR Secretary Kristi Puckett. Then, join your fellow District 4 Soroptimists and the District and Region Leadership Friday night at the Meet and Greet Reception (no-host bar) for good times and yummy snacks.

Saturday will provide us with opportunities to learn, laugh and connect. Saturday night you are encouraged to come dressed in your PJ’s. We will complete the evening celebrating our successes with the Region Awards. If you’ve been to a District Meeting in the past, we can’t wait to see you again. If this is your first time, we will welcome you with open arms. We look forward to seeing you in October.

Director Sandra Kokoruda Secretary Jan Martin

Site Coordinator Carol Malesich Meeting Chair Trenda Magee

Registration Chair Cindy Zimmerman

Northwestern Region Soroptimist International of the Americas www.soroptimistnwr.org

“Say YES to the Dream”

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Location: Radisson Colonial Hotel

2301 Colonial Drive, Helena, MT 59601

Date: September 30 - October 2, 2016 Beginning at 4:00 p.m. on September 30th with the President/President Elect Workshop.

Presiding Officers: Sandra Kokoruda, District 4 Director and Jan Martin, District 4 Secretary

Registration: Early Bird Registration Fee is $30 per person if postmarked by August 30th. Fee increases to $40 per person if postmarked between September 1st and September 15th. After September 15th, a late fee of $20 will be assessed per registration, increasing the registration fee to $60 per person. All District 4 Clubs are required to pay two mandatory registration fees, whether or not they have delegates in attendance. See Registration Form for details. Mail your completed registration form and payment to Cindy Zimmerman, Registration Chair at 3273 Arbor Dr., Helena, MT 59602. Or, for online credit/debit card registrations, you can register online via Eventbrite at: https://d4helena.eventbrite.com An additional service fee will be assessed by EventBrite.

Meals: Meal Package of $87 includes 3 scheduled meal functions, gratuity and incidentals. See Meeting Meal Descriptions for details.

Lodging: King and Double Queen Rooms are available for $119 per night plus tax. To make your

reservation call the Radisson Colonial Hotel directly at 406-443-2100 Block Code “Soroptimist International NW Region”.

Last day to make reservations at this rate is August 30th OR when the room block is filled. So don’t delay!

Dress: Saturday - Business Casual during General Session

Saturday night – Option to come in your “Best PJ’s to Dream In” Sunday – Soroptimist logo wear, etc.

Service Focus: The Friendship Center, Domestic Violence Shelter for Three local counties

CALL TO DISTRICT 4 MEETING 2016

57th Meeting of District 4

Northwestern Region

Soroptimist International of the Americas, Inc.

“Say YES to the Dream”

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Do ASAP Print and review all documents in the Call to District 4 Meeting.

Share the Call with all club members and encourage them to attend.

Let members know the Call can be viewed and printed by visiting the Region website at www.soroptimistnwr.org . Click on Members Only (password is: best4women), then click on District Communications, then District 4 News.

Members who are attending need to reserve their room at the Helena Radisson no later than August 30th.

Share the various deadlines for registration fees and meal packages. See Call documents and Registration Form for details.

Let members know they can individually register online via EventBrite at: https://d4helena.eventbrite.com

An additional service fee will be assessed by EventBrite.

Share with members that Tell and Sell is also available to member-owned businesses.

Complete the Tell and Sell Form if your club or member-owned business would like to reserve a table. Consider sharing your club’s successes in a display. The deadline is September 10th.

Share the information about the District’s Service Focus – The Friendship Center

What to bring to the meeting Fun and enthusiasm!

Your best “PJ’s to Dream In” for Saturday night.

Tell and Sell items if your club or member-owned business has reserved a table, or info about your club.

Full Sized Toiletry donations for our District’s Service Focus- The Friendship Center- Domestic Violence Shelter

As many members and guests as possible!

Cameras because you won’t want to miss the action shots!

Ideas for what dreams your club will say “yes” to this year!

Club report to share, please report on the “One thing” your club has succeeded in this past year.

District 4 Meeting Reminder List

“Say YES to the Dream”

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Friday, September 30, 2016

3:00PM – 6:30PM Registration Lobby 4:00PM – 6:00PM “Welcome to Soroptimist Leadership

Training Camp” President/President Elect Workshop Facilitated by NWR Governor Stephanie Smith, NWR Governor Elect Marti Crook, and NWR Secretary Kristi Puckett

State

7:30PM – 8:30PM Meet and Greet Reception

Director Sandra, Secretary Jan, and D4 Meeting Team

Meadowlark Room

Saturday, October 1, 2016

7:15AM – 8:15AM Registration Tower 2 Lobby 8:30AM – 9:00AM OPENING CEREMONIES Executive Room March in of Club Representative Trenda Magee, Meeting Chair Presentation of Colors TBD Pledge of Allegiance Trenda Magee, Meeting Chair Introduction of Official Visitors & Guests Trenda Magee, Meeting Chair Introduction of Welcome Address Trenda Magee, Meeting Chair Welcome Address TBD

9:00AM – 10:00AM BUSINESS SESSION Executive Room Introductions Sandra Kokoruda, District 4 Director Attendance Report Cindy Zimmerman, Registration Chair Adoption of the Agenda Jan Martin, District 4 Secretary Correspondence Jan Martin, District 4 Secretary Approval of Minutes of 2015 Meeting Jan Martin, District 4 Secretary

Tentative Agenda District 4 Meeting

Northwestern Region Soroptimist International of the Americas

“Say YES to the Dream” September 30 - October 2, 2016

Helena Radisson

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Appointment of Minutes Review

Committee Sandra Kokoruda, District 4 Director

Governor’s Report Stephanie Smith, NWR Governor Governor Elect’s Report Marti Crook, NWR Governor Elect Nominating Committee Report Sue Babcock, SI Helena

District 4 Representative Fundraising Committee Report TBD, SI

District 4 Representative 10:00AM –10:15AM BREAK 10:15AM -11:45AM GENERAL SESSION WORKSHOP Executive Room Introduction Jan Martin, District 4 Secretary “New seasons and new teams – What do

you mean you want to change ... again!” Vanessa Horning, SI Centralia-Chehalis

Announcements Carol Malesich D 4 Site Coordinator 11:45AM – 12:30PM BREAK 12:30PM – 1:45PM LUNCH

Reserved seating for First Time Attendees

Executive Room

Introductions Sandra Kokoruda, District 4 Director Inspiration TBD Introduction of Keynote Speaker Trenda Magee, Meeting Chair Keynote Speaker Andy Cottrell, Comedian Announcements Carol Malesich, District 4 Site

Coordinator 1:45PM – 2:15PM BREAK 2:15PM – 3:15PM SESSION 1 WORKSHOPS “Gather your team and hoist the

MemberSHIP Sails!” Hosted by NWR Membership Team

TBD

“Say Yes to the Dream” Andy Cotrell

TBD

TBD 3:15PM – 3:30PM COOKIE BREAK

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3:30PM – 4:30PM SESSION 2 WORKSHOPS TBD “Creating Your Team’s Playbook and

Schedule” Vanessa Horning, SI Centralia-Chehalis

“Common Myths about Women’s Health” Dr. Jesse Scharnweber

TBD

4:30PM – 5:30PM BREAK/Service Project Hand’s on 5:30PM – 6:00PM TELL AND SELL SET-UP Capitol Room 6:00PM – 7:00PM TELL AND SELL Capitol Room 7:15PM – 9:00PM DINNER Executive Room Inspiration TBD Dinner All Star Awards Stephanie Smith, NWR Governor Club Reports Club President or Representative Announcements Carol Malesich District 4 Site

Coordinator Sunday, October 2, 2016

8:00AM – 9:00AM BREAKFAST BUFFET Executive Room 9:00AM – 11:30AM GENERAL SESSION Executive Room Inspiration TBD Final Attendance Report Cindy Zimmerman, Registration Chair Friendship Center Presentation Trenda Magee, Meeting Chair Live Your Dream Award Report TBD SI

District 4 Representative SIA Convention Report Shelly George, SI Glasgow Recognition of Staff of Radisson Hotel Carol Malesich, District 4 Site

Coordinator Acknowledgement of Region

Committee Chairs and District Representatives

Jan Martin, District 4 Secretary

Invitation to Region Spring Conference Stephanie Smith, NWR Governor Site Coordinator Report Carol Malesich, District 4 Site

Coordinator District Director Report Sandra Kokoruda, District 4 Director Tell and Sell Drawings Carol Malesich, District 4 Site

Coordinator Soroptimist Pledge Sandra Kokoruda, District 4 Director Adjourn Sandra Kokoruda, District 4 Director

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District 4 Meeting Meeting Meal Descriptions

Regular Meal Package

Saturday Lunch: Ham and Swiss Wrap – coffee, decaffeinated coffee and teas.

Saturday Dinner: Cheddar Chive Crusted Chicken – Coated in light Panko Crumbs, shaved cheddar and fresh chives, browned and served over sauce Vin Blanc, Chef’s Choice vegetable and Roasted Red Rosemary Potatoes, fresh salad with dressing. Salted Caramel Brownies for dessert. Coffee, decaffeinated coffee and teas.

Sunday Buffet Breakfast: Traditional Breakfast Buffet – Scrambled Eggs, Crisp Bacon, Savory sausage, Roasted Red Breakfast Potatoes, Fresh Fruit Tray, Pastries and Muffins, Fresh Salsa, Orange juice, Coffee, decaffeinated coffee and teas.

Vegetarian Meal Package

Saturday Lunch: Vegetarian Wrap – Cucumber, tomato, sprouts, roasted red pepper, and avocado. Coffee, decaffeinated coffee and teas.

Saturday Dinner: Black Forest Wellington – Roasted Butternut squash, Wild Mushroom Ragout, Celery, Onion, Fontina Cheese wrapped in Puff Pastry and baked. Served with Wild Rice and Pine Nut pilaf, Vegetable and Herbed Sauce, Chef’s choice vegetable, Fresh Salad and Dressing, Salted Caramel Brownies for dessert. Coffee, decaffeinated coffee and teas.

Sunday Buffet Breakfast: Traditional Breakfast Buffet - Scrambled Eggs, Roasted Red Breakfast Potatoes, Fresh Fruit Tray, Pastries and Muffins, Fresh Salsa, Orange juice, Coffee, decaffeinated coffee and teas.

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District 4 Meeting

Workshop and Keynote Descriptions

President/President Elect Workshop Every sport has a training camp at the beginning of their season where rookies and veterans attend in order to get into shape for the season, learn the playbook and focus on building their team. Soroptimists are no different! This year’s leadership training camp will focus on getting your leadership skills in shape, reviewing the existing playbook and learning about some exciting new plays we will be leveraging this season. We’ll add a healthy dose of fun, team building and friendly competition. This workshop has previously been focused on only Presidents and President Elects and this year we invite your leadership team to join us! TEAMWORK MAKES THE DREAM WORK! Presented by NWR Governor Stephanie Smith and NWR Governor Elect Marti Crook

General Session Workshop Does it seem as though every time you get new officers, they want to change the way the club is run? Join Vanessa Horning as she helps clarify why some members get so excited about the constant change and others wish we could just leave things alone...at least for a while! Change for individuals, as with teams, is a process – very short and easy for some and for others…not so much. What can your club do to make sure that the transition curve (as John Fisher puts it) is one that takes into consideration all members of your club - and through the process, keeps the team intact and functioning on all cylinders? This interactive and fun time will look at the process of transition and how for some clubs, if not handled correctly, can certainly cause disruption and sadly, even a loss of members.

Presented by Vanessa Horning, NWR Professional Development Committee Chair

Lunch Keynote Just Say YES -How fear creeps into your life.

Presented by Andy Cottrell

Session 1 Workshops

“Gather Your Team and Hoist the MemberSHIP Sails” Building up - adding to – and maintaining your club’s team is critical to the success of your team’s amazing programs! Join the membership team as they provide you with the latest information regarding the next phase of the team competition portion of the “All Aboard the MemberSHIP” campaign. Learn how to find out what your members want so they can have the best membership experience with TEAM SOROPTIMIST!

Facilitated by the NWR Membership Team

Say YES to your dream – Say YES to the dreams of your club and YOU! Presented by Andy Cotrell

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Session 2 Workshops

“Creating Your Team’s Playbook and Schedule” Do YOU have club retreats? If the answer is yes, come and share your ideas as Vanessa Horning facilitates a workshop on agendas and activities to make sure your retreat is the kickoff your club needs (and deserves!) for a great club year. If the answer is no, come and learn the importance of having a club retreat. Many things will be discussed and none will be off the table…even how to deal with the “elephant” in the room…sometimes known as the “sacred cow”. Facilitated by Vanessa Horning, Professional Development Committee “Common Myths about Women’s Health” Say YES to being healthy! Presented by Dr. Jesse Scharnweber

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WHEN: Saturday, October 1, 2016 WHERE: Capitol Room SET-UP: 5:30PM – 6:00PM TIME: 6:00PM – 7:00PM COST: $25 for Clubs; $50 for Member-owned Business Reminder: No non-commercially packaged food items may be sold, and items using the Soroptimist logo must be properly licensed. District assumes that clubs have gained appropriate licenses for raffles, etc. (See SIA licensing policies @ www.soroptimist.org and additional info below*). Please note there will be no electrical outlets available in the Tell and Sell area, nor storage available.

Club/Member Business Name

Contact Name

Contact Phone Number

Contact e-mail

Item(s) for Sale

Return this form with your check payable to “Northwestern Region” attached by September 10st to:

Cindy Zimmerman, Registration Chair

3273 Arbor St

Helena, MT 59602

Phone: 406-461-8342 QUESTIONS? Contact Carol Malesich, District 4 Site Coordinator at:

carolmalesich@yahoo.com or 406-683-2012

*No club shall offer for sale any food item, food product, cosmetic or skin item, nutritional supplements and the like which has not been

manufactured by a licensed distributor in accordance with the laws under which it is duly licensed, nor may the Soroptimist logo be affixed to

any of the aforementioned items or products for resale without documented approval from SIA. Such items must be properly sealed and

labeled by the manufacturer and include the manufacturer’s name and business location. Open food or beverage items not supplied and/or

prepared by the hotel are not allowed. (NWR Bylaws & Procedures, Section E, 15.)

District 4 Meeting

Tell and Sell Form

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Based on many requests, we are offering coffee and beverage service during the Saturday morning session and at the afternoon Cookie Break. If you or your club would like to help pay for these services, we certainly wouldn’t turn away any sponsorship to assist with the cost! For the Coffee/Beverage Service & Cookie Break Sponsorship fee of a mere $100, clubs and/or individuals will receive:

Recognition shout-out from the podium – we’ll tip our coffee cup to you!

Placards at the coffee/beverage and cookie break service tables identifying the club or individual as a sponsor.

Recognition within the slide presentation throughout the meeting. YES! Sign me up to be a sponsor!

Club/Individual Name

Contact Name

Contact Phone Number

Contact e-mail

Name as you would like it to appear for recognition

Return this form with your $100 check payable to “Northwestern Region” attached by September 10th

Cindy Zimmerman, Registration Chair 3273 Arbor Dr.

Helena, MT 59602

406-461-8342

QUESTIONS? Contact Carol Malesich, District 4 Site Coordinator at:

carolmalesich@yahoo.com or 406-683-2012

District 4 Meeting

Coffee/Beverage Service and Cookie Break Sponsorship

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District 4 Meeting Service Focus:

The Friendship Center

Mission: The Center helps individuals and families of domestic and sexual

violence gain access to community services and resources which provide the

assistance they need to resolve their crisis and begin to rebuild their lives.

The Friendship Center (TFC) is the only agency that provides safe shelter and a broad range of support services to victims of domestic and sexual violence in a large three county area in Southwest Montana. TFC operates from a 15,000 square foot shelter that can accommodate twelve (12) families and includes staff offices. TFC’s primary objective is to provide immediate safe shelter for adult and child victims and to provide opportunities for them to access the services they need to rebuild their lives.

TFC services include a 24 hour a day crisis line, safe shelter, emotional support, domestic violence and sexual assault support groups, case management, legal advocacy, Order of Protection assistance, information

and referrals, and community education and

outreach.

All services are FREE and CONFIDENTIAL.

Our project is to assemble “welcome toiletry totes”. These totes will

contain personal items to include: full size shampoo, body lotion, tooth

brush, tooth paste, shower gel, etc. We’ll have the totes, please bring the

items to fill the bags on Saturday afternoon.

REGISTRATION MEALS

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Name and Email Address Please type or print clearly, with name as it is to

appear on the name badge.

Thank you!

Check appropriate boxes:

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All

Meal Pack

age

For individual meal purchase(s), check below: Each

Registrant must circle their choice

of meal type. If Vegetarian all meals will

be so.

Clu

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Clu

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Clu

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Guest

First

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Sunday B

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$87 $26 $35 $26 $0

Name:

Email:

$30

Regular

Vegetarian $

Name:

Email:

$30

Regular

Vegetarian $

Name:

Email:

$30

Regular

Vegetarian $

Name:

Email:

$30

Regular

Vegetarian $

Mail completed form and check to:

NAME: Cindy Zimmerman, Registration Chair 3273 Arbor Dr.

Helena, MT. 59602

For online or credit/debit registration: (additional fees apply)

https://d4helena.eventbrite.com

TOTAL FOR REGISTRATIONS AND MEALS

Note: Each club will pay (2) Registration Fees ($60. $80 or $120 depending

on date of submission) whether they have members in attendance or not. $

NOTE: Registrations postmarked after Sept 1, but by Sept 15, must reflect the registration rate of $40 per registrant. After Sept 15, add late fee.

$ Late Fee, if applicable, $20 x ____ Registrant(s)

TOTAL (amount of check enclosed)

Please make check payable to “Northwestern Region” $

2016 District 4 Registration and Meal Reservations Final Registration Deadline: September 15, 2016

1. All Clubs are required to pay two Registration Fees whether or not they have members in attendance 2. Registration form and payment must be postmarked by Aug 30 in order to qualify for the Early Bird registration rate of $30 per registrant 3. Registration form and payments postmarked after August 30, but by the deadline of Sept 15, must reflect the registration rate of $40 per registrant 4. Registration form and payment postmarked after the deadline date of Sept 15, will be considered late. A $20 late charge per registrant will be imposed. 5. Meals cannot be guaranteed for registrations postmarked after Sept. 15, 2016

Soroptimist International of ________________________________________________________________________ District #: __________________

Contact Person: _________________________________________ Phone #: ___________________ E-mail: __________________________________

Day or Evening (circle one)