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BUSINESS SECTION Regulation:4.26

SCHOOL BUILDING NAMES COMMITTEE

The School Building Names committee is an advisory study committeeto the School Board, and is therefore considered a public body for legalpurposes.

Nominations for Community Members

Nominations for community individual or group members should besubmitted in writing, identifying the group (if a representative of agroup) or the background of the individual, the relevance of the group

to the task of selecting names, and or the individuals relevantexpertise.

If the number of nominations of equally well-qualified communityrepresentatives exceeds the number of positions on the committee anda choice among nominees is necessary, the Superintendent will considerthe following in making the determination: the goal of having a diversityof groups represented on the committee, the interest and expertiseidentified in the nominations, the order in which nominations weremade, and any experience in serving on prior naming committees.

Staff Support for the Committee

The Clerk of the School Board and the Director of Communications willprovide support and assistance to the committee by issuing pressreleases and written invitations to members of the public, to civic,business, and neighborhood groups, and to other boards, commissionsand organizations in Falls Church, inviting suggestions for the name ofthe school building consistent with School Board policy. Suchsuggestions in writing (including e-mail), will be forwarded to thecommittee.

Procedures for the Committee

Adopted: 9/28/04 Revised:

Falls Church City Public Schools

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BUSINESS SECTION Regulation:4.26

Notice of Meetings: The committee is required to give at least threeworking days notice of the time, date and location of its meetings andall meetings are to be public (unless specifically exempted from openmeeting requirements under law). Notice will be posted where otherpublic notices are regularly posted, and may also be postedelectronically.

Minutes: Minutes are not required to be taken, however a writtensummary of discussion during meetings is encouraged. If a summary iscreated, it will be approved by the committee.

Quorum and Voting: A majority of members appointed to thecommittee shall constitute a quorum for the conduct of business. Amajority vote of the members present is required to adopt any motion.The chairperson of the committee will vote only in the event of a tie.

Chairperson: The Superintendent will select the chairperson for thecommittee.

Role of Representative Members: Those members who representgroups should be prepared to solicit input from their groups and bringsuch input to the naming committee discussions.

Solicitation of Input from the Public: The committee is encouragedto invite public input and comment as part of their deliberative process.Utilization of the school division website is encouraged.

Recommendation: The committee is expected to make a writtenrecommendation of five names to the School Board, in no rank order,within the time frame provided by the School Boards written charge.

Adopted: 9/28/04 Revised:

Falls Church City Public Schools

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BUSINESS SECTION Regulation:4.26

Legal References: Code of Virginia, 1950 as amended, Sections 2.2-3701, 2.2-3707

Adopted: 9/28/04 Revised:

Falls Church City Public Schools