4. Scope Mangement

8/8/2019 4. Scope Mangement

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Project Management

Scope Management

Prof.V.Seshadri


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What is Project Scope?

The sum of the products and Services to

be provided as a project

The work that must be performed in orderto deliver a product, service or result with

the specified features and functions

The features and functions that are to be

included in a product, service or resulot


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What is Project Scope Management?

Includes the processes required to ensure

that the project includes all the work

required, and only the work required, tocomplete the project successfully

It is primarily concerned with defining and

controlling what is or is not included in the

project.


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Scope Management -Topics

Project Initiation

Project Deliverables

Scope definition

Scope Planning

Project Overview Statement

Approval of POS

Scope Verification

Scope Change ControlRef 3 pg 126-136


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Management of Project Scope

It is part of the Definition phase. (Phase 2)

Scope is an accurate description of the end- products ordeliverables to be expected from the project

It describes the activities that have to be performed andidentifies the resources that will be utilized for thesuccessful completion of the project

Scope also identifies the target outcomes, prospectivecustomers, outputs and the financial and human

resources required for completion of the project. Scope document is prepared by the project management

group i.e the Project Manager and his teamRef 3 pg 126


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Project Scope- Definition

The scope of a project can be divided into

Product Scope

Project Scope

Product scope deals with the scope of the end product. Itdetails the functions and features of the product orservice.

Project Scope details the work to be done to deliver theproduct or service. It describes the activities that have tobe performed and identifies the resources that will be

utilized for the successful completion of the project.It isdocumented in the Project Overview Statement (POS) orProject Proposal.

Ref 3 pg 128


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Project Overview Statement (POS)

The POS documents the scope of the project.

It is also referred as Initial Project Definition,

Document of understanding, Project Scope

Statement or Statement of work.

POS is a dynamic document.

It also enables resolution of conflicts among

project members Ref 3 pg 129


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Parts of POS

Project Problem/Opportunity

Project Goal

Project Objectives Success Criteria

Assumptions, Risks & ObstaclesRef 3 pg 129


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POS- Project Goal

It is the purpose of the project.What will

the project accomplish?

S= Specific M= Measurable

A= Assignable

R= Reliable T= Timebound

Ref 3 pg 130


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POS- Project Objectives

More detailed version of the goal

statement. The objectives specify the

exact boundaries of the project goal:

a) An outcome

b) A time period

c) A measured) An Action Plan

Ref 3 pg 131


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POS- Success criteria

Why is the project being taken up?

These form the basis for judging if the project

has succeeded in achieving its objectives

The criteria should be tangible and measurable.

The benefits identified in the success criteria

often form the basis for approving the project

and for fund allocation by top mgmt. Ref 3 pg 131


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POS: Risks, Assumptions,

Obstacles Technological aspects

Environmental aspects

Interpersonal aspects Cultural aspects

Causal relationshipsRef 3 pg 132


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Project Definition Statement (PDS)

It is similar to POS but it is made by the

SDO/ Project Team members only and the

User/Client is not involved or has access

to the PDS.

PDS is more detailed and it is used as a

reference during project implementation by

the project team.Ref 1 pg 134


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Scope Verification

It is a process that formalizes the

acceptance of the project scope by the

project stakeholders

The project & product deliverables are

reviewed to ensure they are as per

specifications

The project can start only after scope

verification by the Project Manager.Ref 3 pg 134


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Scope Change Control

Managing the factors that cause scopechanges.

Identifying the changes in the scope

WBS forms the basis for defining thechange in project elements

Scope change request form is used to

request for changes and authorise/rejectthem.

Ref 3 pg 135


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Attachments to POS

Risk Analysis

Financial Analysis

a) Feasibility Analysisb) ROI

c) Cost Benefit Analysis

d) Break Even AnalysisRef 3 pg 132

4. Scope Mangement

Documents

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