44SS eTrans eTransFreight Forwarding and Transportation SolutionFreight Forwarding and Transportation Solution

© 2008 FOUR SOFT LIMITED. All rights reserved. “This presentation is for informational purposes only and may not be incorporated into a contract or agreement.”

• Key Features in 4S eTrans.• General Business Process in Air & Sea Freight • 4S eTrans Applied to various business Scenarios• Pain Points of Freight forwarding Industry• Key benefits of 4S eTrans.• Live Application Demo

AGENDA

Target Customers

Freight Forwarders – International & Domestics

Logistic Service Providers Cargo Consolidators 3PL’s

- A Best-in-class Transportation Management Solution

Web based Application

Multimodal Transportation System like Air ,Sea & Road Freight

Easy International Trade Documentation (AWB, HBL, OBL, Manifest, Trip Sheet etc)

Multi –Currency, Multi- Branch & Multi- Company

Interfacing Capabilities to external Applications

Integrated Accounting System

Automation of Buy & Sell rates

Consolidation of data in a single database for easier analysis

MIS and detailed operational Reports

Scalable and Robust

– Freight Operations Fit

Booking

PRS (Pickup Run Sheet)

Warehouse

Quote & Contract

Route Planning

Consolidation

MAWB/MBL

HAWB/HBL

DO (Delivery Order)

DRS (Delivery Run Sheet)

POD (Proof of Delivery)

Deconsolidation

Front Office Operations Origin Operations Destination Operations

Enterprise Data Management

Management Reports & Visibility

Business Controls – Event Management (alerts/approval)

User Rules Configuration

Freight Forwarding Solution MapFreight Forwarding Solution Map

Invoicing & Accounts

Menu Configuration

Menu can be configured as per the roles assigned to user in each department .

User Login can be also be restricted to certain Operations.

Benefit

Flexibility of creating customized menus

BookingAccounts

Operations

Off Shore users / Partners

Sales

User advantage

Maintenance of Carrier Rates Maintenance of IATA Tariff Creation of Quotes Creation of Customer

Contracts Automation of quotes on

shipment execution level

Sales Department

User Advantage

IATA Tariff and Carrier Contracts

IATA Tariff and Carrier rates can be maintained in application

Rates can be called in operations module While executing the Shipments.

Quotes & Contracts

Quotations can be prepared for freight forwarding transactions including; air, ocean and road, export and import shipments.

Multiple charges including: minimum charges, flat charges, charges per such as air rates by multiple weight break points, etc., may be quoted in any currency.

Quotations can be used to automatically rate (invoice) shipments.

User Advantage - Sales department

Customer Service Desk

Better Collaboration with Customers and Carriers

Improved Service Levels Receiving Bookings On-line Real Time Shipment Tracking Improved customer satisfaction Improve customer retention Increased business opportunities

User Advantage

CRM Login

Freight Forwarder can give Login to their Esteemed Customers, so that customersCan send On- line Bookings and also track the status of their Shipments.

Bookings files can be uploaded in Application

Shipment Tracking :- Detailed track Specific track

Booking

User friendly screen allowing fast entry of bookings ensuring the customer’s request is dealt with efficiently in the minimum amount of time.

Search Parameters for existing Booking.

User-definable booking requirements for each office to ensure a booking remains provisional/on-hold until the required data is entered

User Advantage - Customer Service Desk

Operations Desk

Simplification of Complex Business Process

Better Operations Planning and control

Clear Visibility on Shipment level Easy Maintenance of International

Trade Documentation like AWB, BOL,

Manifest Reduced turn Around time of

Shipments End to End visibility of Shipments Multimodal Route Planning Bar Code enabled labels Batch Printing of HAWB’s/HBL’s Consolidation

User Advantage

Consolidation

Consolidation of shipments can be done on basis of origin and destination.

Allocation of shipments of is possible against the space booking with carriers.

User Advantage - Operations

International Trade Documentation

Ability to View/Print export Documents like Airway Bill’s & Bill of Lading.

Reports including Manifest, Cargo Arrival Notice,

Delivery Order, HAWB & HBL can be output via email, fax, printer.

Bar Code Enabled Labels

Ability to Print Bar Code Enabled labels for HAWB & MAWB.

User Advantage - Operations

Accounts Department

AR Transactions AP Transactions GL transactions Day Book Maintenance Bank Reconciliation statement Fixed Asset Management Profit & Loss Statements Financial Statements

User Advantage

Party Management Module

Global profiling system to add details of company, Branches, Terminals, customers, vendors, suppliers, agents, offices, warehouses, Locations, Sales Person in Single screen

Benefit Easy management of master data

Warehouse

Agents

Locations

Sales Person

Carriers

Ports

User advantage

Applied to Business Process in Freight forwarding

for Air Freight

Generic Process

• Booking received from the customers on basis of rates

• Arranging Pickups

• Receiving cargo in warehouse

• Execution of HAWB and generation of sales invoice to customer

• Execution of MAWB

•Processing ON-Board Confirmation in system

Pick UpBooking

Warehouse

HAWB

MAWB

Confirm On Board

CarrierRates

HAWBPrint

ToImport

Process

Invoice

CustomerRates

General Air Export Scenarios

Consolidation

• Shipments Dropped by Customer in Airport warehouse

• Freight Forwarder executes HAWB and generates sales invoice to customer.

• Execution of MAWB

• Consolidation of various HAWB’s in single MAWB

• Processing On-Board Confirmation in system

Warehouse

HAWB 2

MAWB

COB

General Air Export Scenarios

ToImport

Process

HAWB 3HAWB 1

Direct Shipment

• Shipments received in office by Walk-in customers

• Freight forwarder Executes HAWB

• Execution of MAWB

• Processing On-Board Confirmation in system

HAWB

MAWB

COB

General Air Export Scenarios

Direct IATA Shipments

• Booking received from the customer for Direct AWB’s.

• Execution of Direct/ IATA AWB

• Processing On-Board Confirmation in system

Direct/IATAAWB

COB

General Air Export Scenarios

Booking

Sales Customer Service Air Export Operations

Pick up

Yes

Invoice

Import Process

IATARates

CarrierContract

Job Profit

Warehouse

Arrange Pick up

HAWB

Shipment Execution

Label Print

Consolidation

MAWB

Rates &Tariff

Quotes

CustomerContracts

ReceiveShipper call

CreateBooking

Carrier Space Booking

Flight Schedule

CSRUpdation

Accounts

O/S ReportUpdation

AccountsReceivable

Process

AccountsPayableProcess

MaintainDay Book

MaintainLedgers

Month EndProcess

MIS Reports

Report

Trial Balance & Financial Closure

Shipment Tracking

Specific

Detailed

CreditCheck

Profit Share

- Application Layout

Destination Import Operations

Deconsolidation

ImportProcess

Invoice

CargoArrival

Warehouse

DoorArrange Delivery

Yes

POD

DeliveryOrder

- Import Operations

for Ocean Freight

LCLto

LCL

FCL to

FCL (Back to Back)

LCL To

FCL

Direct Console

LCLFCL

Break Bulk / Project Cargo

Ocean Export Business Mode

- General Ocean Freight operations

Invoice

Pick up

Booking

HBL

Consolidation

ImportOps

OBL

ArrangePick up

HBLPrint

Quotes &Contracts

Carrier Rates

Vessel Schedule

CFS/Warehouse

- Export Operations

Destination Import Operations

Deconsolidation

ImportProcess

Invoice

CargoArrival

Warehouse

DoorArrange Delivery

Yes

POD

DeliveryOrder

- Import Operations

• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.

• Consolidation• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner

• HBL (House Bill of Lading) Process• HBL generated as per agreed rates by customer

• Warehouse Operations•The cargo is received at FF warehouse

• PRS ( Pickup Run Sheet)• Arranges Pick- up of the cargo from the Shipper's place

• Console• Space Booking with LCL Carrier

• Booking• Freight forwarder receives the booking form the customer.

4S eTrans Solution Business Process in Industry

Type : LCL to LCL ( Less then Container Load Shipments)

General Sea Export Scenarios

General Sea Export Scenarios

Type : LCL to FCL Multiple LCL Shipments Grouped together to make 1 FCL. Multiple HBL’S and Single OBL

• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.

• Consolidation• FF consolidates the Multiple LCL shipments to single container.

• HBL (House Bill of Lading) Process• HBL generated as per agreed rates

• Warehouse Operations•The cargo is received at FF warehouse

• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by customer.

• Console• Space Booking with carrier for 1 FCL

• Booking• Freight forwarder receives the booking from multiple LCL customers.

4S eTrans Solution Business Process in Industry

General Sea Export Scenarios

Type : FCL-FCL Back to Back Shipment No Grouping of Shipments, Single OBL and Single HBL

• OBL Process ( Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.

• Consolidation• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner

• HBL (House Bill of Lading) Process• HBL generated as per agreed rates by customer.

• Warehouse Operations•The cargo is received at FF warehouse

• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by Shipper

• Console• Space Booking with carrier for FCL

• Booking• Freight forwarder receives the booking from customer for FCL

4S eTrans Solution Business Process in Industry

• OBL Process (Ocean Bill of Lading)• Once BL Draft is finalized and approved ,the actual OBL is issued by carrier and the FF records the same.

• OBL Process• FF confirms the shipment on the Booked space with carrier and sends Ocean BL draft to Customer and then to Liner

• Warehouse Operations•The cargo is received at FF warehouse

• PRS ( Pickup Run Sheet)• Shipments dropped into freight forwarders warehouse by Shipper.

• Console• Space Booking with carrier

• Booking• Freight forwarder receives the booking from customer for Direct Shipments

4S eTrans Solution Business Process in Industry

General Sea Export Scenarios

Direct Console - No House document involved. One OBL - No HBL ( House Bill of Lading)

Freight Forwarding Industry – Pain points & 4S Remedies

Pain points How 4S eTrans addresses the pain?

Gaps in information due to multiple data entry Seamless flow of information

Managing complex Business Process Better Operations Planning and control Better visibility of Shipment movement

Collaboration with Customers & overseas Agents Integration with customers and agents with real time information over internet.

Credit check of Customers Check on payments on shipment level

Customer Rate Management Automation of quotes/contracts

Vendor Rate Management Automation of buy rates

International Trade Documentation and sharing All the documents like AWB/OBLS can be stored and sent to respective parties as and when required

Productivity and Volume Analysis Comprehensive Reports

Turn Around Time of shipments / jobs Reduced turn around time for shipments

Financial Visibility Track of Financial transaction from freight forwarding application

Customer specific operations and documentation Maintaining Customer operation check list

Demand to fully integrate global business operations SOA enabled architecture which is scalable and available over the web

Key Benefits

Increase in Productivity & Operational Efficiency

Minimize costs

Collaboration with customers and vendors

Improve service levels

Contribute to the bottom line

Simplifies complex business process

Complete visibility of Shipments Globally.

Unique Shipment identification Number

SOA/Web Services Enabled

Thank you

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