4 Oral presentation - WHO...

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Oral PresentationOral PresentationTechniquesTechniques

Oral Presentation Techniques 2

Oral Presentation Techniques:Oral Presentation Techniques:ObjectivesObjectives

•• To introduce the key factors forTo introduce the key factors forsuccessful presentation deliverysuccessful presentation delivery

•• To prepare effective visual aidsTo prepare effective visual aids

•• To deliver successful presentationsTo deliver successful presentations

•• To evaluate presentation deliveryTo evaluate presentation delivery


4 Key Factors for a Successful4 Key Factors for a SuccessfulPresentationPresentation

1. Timing1. Timing

2. Attention span2. Attention span

3. Personal3. Personal

approachapproach

4. Practice4. Practice


1. Timin g1. Timin g

Do not ramble on during a presentation

Remember:One Minute per Slide as Guideline


2. Attention Span:2. Attention Span:Audience attention fluctuatesAudience attention fluctuates

TIME

Repeat key ideas

Voice

JokesATTENTION


3. 3. Personal ApproachPersonal ApproachPersonal features of the presenter can make orPersonal features of the presenter can make orbreak presentationbreak presentation

A. Gesture

B. Voice

C. Eye Contact

D. Breathing


3A. Gesture3A. GestureImportant in non-verbal communicationImportant in non-verbal communication

•• Emphasize pointsEmphasize points

•• HighlightsHighlights

•• Audience attentionAudience attention

•• Vary gestureVary gesture

•• ImportantImportant

–– position of speakerposition of speaker

–– position of transparenciesposition of transparencies

–– not to much movementnot to much movement


3B. Voice3B. VoiceCritical part of a verbal presentationCritical part of a verbal presentation

•• Volume - speak toVolume - speak tobe heardbe heard

•• Modulation - varyModulation - varythe voicethe voice

•• Pause - makePause - makeemphasis withemphasis withpausepause


3C. Eye Contact3C. Eye ContactLook at each member of your audienceLook at each member of your audience

•• InvolvementInvolvement

•• Trust/supportTrust/support

•• InterestInterest

•• Spontaneous reactionSpontaneous reaction


3D. Breathin g3D. Breathin gBreathing during presentation is different fromBreathing during presentation is different fromnormal breathingnormal breathing

•• Breathing deeperBreathing deeperforfor–– volumevolume

–– controlcontrol

–– emphasisemphasis

•• Don't lose yourDon't lose yourbreath or you willbreath or you willdrown in mid-airdrown in mid-air


Elements of an Oral PresentationElements of an Oral Presentation

•• Good visual aidsGood visual aids

•• LogicalLogicalsequencesequence


Why we need visual aids ?Why we need visual aids ?

•• crystallize ideascrystallize ideas

•• keep speaker on trackkeep speaker on track

•• generate interestgenerate interest

•• help information retentionhelp information retention

Use visual aids to maximize theUse visual aids to maximize the effectiveness of your presentation effectiveness of your presentation


Visual Aid RulesVisual Aid Rules

•• Keep it simpleKeep it simple•• Minimize wordsMinimize words•• Use large fontsUse large fonts•• List key pointsList key points•• Use exact phrasingUse exact phrasing•• Use colorUse color•• Prepare handoutsPrepare handouts


Prepare a Presentation in aPrepare a Presentation in aLogical SequenceLogical Sequence

•• SituationSituation•• ThemeTheme•• StorylineStoryline•• StoryboardStoryboard•• MasterMaster•• ProductionProduction•• PracticePractice


1. Situation1. SituationConsider the audience carefullyConsider the audience carefully

•• How big?How big?•• Who?Who?•• Level of knowledge?Level of knowledge?•• Level of interest?Level of interest?•• Resistance?Resistance?•• Time?Time?


2. 2. ThemeThemeDefine your theme in one short sentenceDefine your theme in one short sentence

•• Be conciseBe concise•• DirectDirect


3. 3. StorylineStorylinebreak down your theme into major partsbreak down your theme into major parts

StorylinStorylin ee

ThemeTheme

ProblemProblem

DefinitionDefinition

ApproachApproach FindingsFindings RecommendationRecommendation


ThemeTheme

Problem Problem definitiondefinition ApproachApproach FindingsFindings RecommendationRecommendation

4. Stor yboard4. Stor yboardvisualize the storyline into a storyboardvisualize the storyline into a storyboard


5. Master5. Masterfinalize the flow of the presentationfinalize the flow of the presentation

•• Finalize dataFinalize data•• Sketch all diagrams—claritySketch all diagrams—clarity•• ConclusionConclusion•• Check for logicCheck for logic•• ConsultationConsultation•• RehearsalRehearsal


6. Production6. Production

•• Allow plenty of time forAllow plenty of time forproductionproduction

•• One key message per slide!One key message per slide!

•• 5 rules when preparing visual5 rules when preparing visualaids:aids:

–– 1. Keep it simple 1. Keep it simple

–– 2. Minimize words 2. Minimize words

–– 3. List key points 3. List key points

–– 4. Make letters large 4. Make letters large

–– 5. Use exact phrasing 5. Use exact phrasing


7. Practice!7. Practice!Adequate rehearsal is essential for a goodAdequate rehearsal is essential for a goodpresentationpresentation

•• Development of eachDevelopment of eachvisualvisual

•• TransitionTransition

•• Self-confidenceSelf-confidence

•• TimingTiming

Practice Makes PerfectPractice Makes Perfect


8. Evaluation8. Evaluation

•• After every presentationAfter every presentationEVALUATEEVALUATE

–– Did the audienceDid the audience“get” the key points?“get” the key points?

–– Were the visual aidsWere the visual aidsclear and useful?clear and useful?

–– Were the questionsWere the questionsrelevant?relevant?

•• When possible useWhen possible usewritten evaluationswritten evaluations


ConclusionConclusion

•• Any professional can become anAny professional can become aneffective presenter.effective presenter.

•• Knowledge is not enough.Knowledge is not enough.•• Being able to communicate is equallyBeing able to communicate is equally

important.important.•• Investing time and effort inInvesting time and effort in

improving presentation skills isimproving presentation skills is“always rewarded”.“always rewarded”.

4 Oral presentation - WHO...

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