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WORKED EXAMPLE: Table Construction ProjectReality check the schedule for the Table Construction Project using Table Construction Integrated Schedule.mppAdditional Info:The QA inspector is travelling and will not be available until 5 Feb 2010The table has been guaranteed for customer delivery 19 Feb 2010

#3PM3_T_B Planning Time1. Check Activity List

Roll upParentsRoll upWork PackagesActivity ListIndentedWBSIf properly constructed, your Activity List will roll up into your Indented WBSCheck to make sure that you are not mixing up Work Packages with Activities

#3PM3_T_B Planning Time2. Check network structureOnce the links are entered, they should form a complete networkEverything ties in to somethingAs much as possible, all the loose ends tie back together at the end

#3PM3_T_B Planning Time3. Reality check resourcesWhen the ideal schedule is viewed to check the resource usage, many resources maybe overutilizedExample:If you have only one carpenter, you cant have Saw table legs happen at the same time as Assemble chair backThis is usually showed via a histogram that plots resource demand over time vs. the defined team size

#3PM3_T_B Planning TimePractical Resource Levelling in MS-Project

View the Resource Sheet (View/Resource Sheet)Overallocated resources are in redSplit panes (Window/Split)Select View/GANTT for the top pane and highlight all tasksSelect View/Resource Graph or View/Resource Usage for bottom paneScroll to overallocated resources and see red for areas of overlapFilter for impacted resource (Project/Filtered for/Using Resource)Resolve conflicts:Drag and drop conflicting periodsChange work calendar over period to accommodate overtimeClick inside a Resource view (eg Resource Usage)Select Project/Resource Information and modify calendar over impacted period

#3PM3_T_B Planning Time4. Apply milestonesFlow down key commitments from the contract/program plan (eg. First shipment; inputs to customer activities)Hard dates in the milestone sectionFlow up estimated completion dates (eg. Design complete; Foundation complete)Status dates usually embedded in schedule Indicate external inputs to the program from other schedules or program entities (eg. Parts available from supplier; test equipment available in shared facility)Hard dates embedded or at the topMeasurement of performance discussed in integration sectionEstimated vs committedBurndownEarned Value recognitionContractual basis for invoicing progress paymentsUsually attached to the key commitments

#3PM3_T_B Planning Time5. Check status vs customer milestones and take actionOverlappedtasksShorteneddurationOriginal schedule

CrashingFast tracking

#3PM3_T_B Planning Time