3. KEYping Up 2 November 2011

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KEYping Up

Dear officers of the New Jersey District,

Snowy days and long vacations have come again, so whats on

your mind? While weve hadonly!three months of school, weare already half way through this Key Club Service Year. So, tostay on track, this issue of KEYping Up will feature the following:

Your counterparts on the District Executive Boardgive their insight on your officer duties. These tips

outline your duties for the mid-year time period.

Whats going on with the newest series of charity

talent shows put on by the NJ District to fundraisefor our District Project The Eliminate Project.

Easier to organize and more service-oriented,here are some service ideas for the District Pro-grams focuses.

A page of extras that brings a little lightness to

the exhausting, exhilarating, and extraordinarylives of us Key Clubbers.

Remember, as yourDistrict Secretary, I am yourresource. Feel freto contact me through the means listed to the left.

Yours in caring and service, Jiayun FangDistrict Secretary 2011-201

vember 2011 The Resourceful Publication for Club Officers Volume 62, Issue 2

- Page 1 -

Contact me!Jiayun Fang

NJ District Secretary

45 Short Hills Cir. Apt 2B

Millburn, NJ 07041

[email protected]

Inside this issueIntroduction -----------------1

President and VPs ---------- 2

Secretaries ------------------ 3

Treasurers ------------------- 4Editors ----------------------- 5

Webmasters ---------------- 6

Project Showcase ---------- 7

District Programs ------------ 7

Extras ------------------------8


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PRESIDENTS PAGEBy District Governor Nicole Darrah

President and VPs page

Hello Club Presidents & Vice Presidents!

Weve made it! Almost! Now that were half way through the service year, I have a ques-

tion for you: do you find your Key Club glass half empty? Or half full? Think about all that

youve done in your presidential positions, everything youve done for your club, for the

New Jersey District, and for Key Club International so far this year and really think about it:

how will you define your Key Club year?

Although were six months into our terms, that doesnt mean its time to relax. Six months

down and six months to go, and weve got much to do! With Lieutenant Governor Elec-

tions approaching, divisional and district Project Showcase events nearing us, and even District Convention

preparation well on its way, we have quite a lot to do before our service year ends on April 1st.

As you know, our District Project this year has been split in half to include a service aspect, as well as a separate

fundraising aspect. Our service aspect is Childrens Specialized Hospital, a chain of hospitals around New Jersey

that weve worked closely with for the past six years. As Presidents and VPs, really work on getting your clubs

involved by calling the hospitals yourself! Note: 5 people allowed per Rec. Therapy session, with 1 person being

at least 18. Remember that our service hours goal dedicated to CSH is 15,600 hours so contact a local hospi-

tal and participate in a Recreational Therapy visit today! Our fundraising aspect, along with many other parts of

the Kiwanis Family, is The Eliminate Project, where were working to raise $79,180.38 by the end of the service

year to eliminate maternal and neonatal tetanus by the year 2015! Work with your club advisors and fellow of-

ficers to plan creative fundraisers that not only could your club participate in, but also your school and even

your division!

Like I mentioned earlier, District Convention (DCON) preparation has begun! From March 30th to April 1st,

make sure to Walk the Boardwalk of Service with hundreds of Key Clubbers from all over New Jersey to have

a fantastic weekend full of fun, leadership, and service. This year, DCON is in a new location right here in

Jersey! The Ocean Place Hotel (right on the beach) in Long Branch is home to our 2012 DCON. Work with

your sponsoring Kiwanis clubs and hold club fundraisers to raise enough funds for club members to attend Dis-trict Convention. DCON 2012 registration and other weekend logistics information will be ready and sent to

clubs very soon talk to your lieutenant governor for more details!

If you ever have any questions throughout your terms, feel free to contact me at anytime via email, social net-

working, phone call, etc.

Governor Nicole: [email protected]

- Page 2 -

DISTRICT CONVENTION 2012

DISTRICT PROJECT


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As we enter winter and many clubs wind down, we Secretaries must brace for our work just

getting started. The most important part to remember throughout your term as Secretary isthat you are not an ordinary member. You are persistent, determined, and efficient. You are

the Secretary. Act like it by not letting the winter blues get the best of you and stay on top of

your deadlines and reports.

By District Secretary Jiayun Fang

secretarys scoop

Club Monthly Report Forms Meeting Minutes

Officer Rosters Club Files

- Page 3 -

Club Monthly Report Forms (CMRFs) by the tenth of every

month. This is one of your most important duties as Club

Secretary because CMRFs are the most effective methods ofcommunication between the District and club level.

Sent to lieutenant governor, your zone administrator,

your Kiwanis advisor, your faculty advisor, and me, your

District Secretary.

Please make sure all details about the Report of Activi-

ties is up to date. District awards for Service will be

counted from the CMRFs submitted.

For your convenience, you may use the e-CMRF genera-

tor at njkeyclub.org or fill out the new, more intuitive

Word form of the CMRF.

In order to fill in absentees and increase transparency with-

in your clubs, make sure you publish officer meeting

minutes for your officers, members, and advisors. It benefitsboth your club and yourselves because it is a record of every-

thing discussed and planned.

Meetings should include:

Date, time, and location of meeting

Officers present

Each topic discussed

Upcoming events

Due dates

Officer Rosters

If your club has not already done so, please fill out an officer

roster with names, addresses, phone numbers, and email

addresses of all of the officers in your club. Having accurate

contact information facilitates the transition period from

the immediate past District Board to the new District Board

and ensures that your club may stay in close contact with

their new lieutenant governors. If there are corrections or

additions to the Club Directory you should have received ona CD during the Back-to-School District Mailing, feel free to

email the change to me at [email protected]. The

changes to the Club Directory will be featured in the Se-

cond Addendum to the District Handbook.

Keeping Accurate Club Files

Although you should have been doing this throughout the

year, keeping accurate club files is important for your club

in many ways.

1. Acts as a record against which you may check your as-

sumptions, budgets, etc. That way, there are no discrep-

ancies between what is believed to be true and what is

actually true.

2. Acts as guidelines for your future club officers. Asmuch as we dread it, we will become immediate past

officers one day and our successors need direction and

thats where your accurate club files come in.

Secretary Jiayun: [email protected]


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Hello treasurers! The school years speeding full throttle ahead so its important to get ontrackand stay there! By now, a few things should be on your mind. The dues deadline is

December 1st, so that means it is crunch time! All officers, especially treasurers, should be

on top of dues collection. If youve already sent them in and made the Early Bird Dues

deadline, congratulation is in order as well as an Early Bird Dues award at District Con-

vention. Personally, I know my clubs treasurer plays a large role in updating the dues

membership center along with my advisor. I suggest other treasurers do the same by creat-

ing an accurate and efficient roster to be put into the update center. Ive been receiving a

lot of questions about H numbers and passwords; if your advisor or you, as club treasurer,

are confused about the membership update center, feel free to contact me. If you dont have a password or H

number, then you should contact District Governor Nicole.

The school year is only beginning, but a budget should be made to total all ex-

penses. The giving season has officially commenced, so its important that your club

have its financial back covered. Following that train of thought, treasurers should organ-

ize their things, especially around December, when things can get hectic. If your club

likes to collaborate with other school organizations or hope to donate to another charity that is not affiliated

with Key Club, thats fine. However, dont forget to keep a tight record on how much your Key Club has fund-

raised. Make sure your secretary gets the right numbers, so that he or she can total it up in the Club Monthly

Report Form. It is important to have the right numbers, even if your club raised that money with another or-

ganization.

Now, most clubs have finished up the Trick-or-Treat UNICEF

event, which traditionally takes place around Halloween. Proceeds should

be sent to the International office at 3636 Woodview Trace in Indianap-

olis, IN and all checks should be made out to Kiwanis International

Foundation.Its a great way to start the year, but weve got a lot more to

do! Treasurers, put your heads and hearts into this project. Every meet-

ing, when you deliver your regular financial report, you should try to put your ideas in. There are tons of fund-raiser ideas online at www.njkeyclub.org, and your lieutenant governor has probably trained you on brainstorm-

ing.

Although its early, please remember what I always say: keep everything organized. You should have your

files, folders, and ideas neatly put together. The giving season may have just started, but you want to keep a

strong legacy to pass on to the treasurer next year! Good luck, and I hope you make the most of the holidays.

Treasurer Kimberly: [email protected]

By District Treasurer Kimberly Lu

TREASURERs TIPs

Club Finances

Sending The Eliminate Project funds

- Page 4 -


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Focus on your main jobpublic relations. Pass on tasks that dont necessarily fall under PR.Instead of planning entire projects, focus on promotion and school and community presscoverage. Other officers, committee chairs, and trustworthy members can take care of theother details, but no other officer position is dedicated to PR as much as the editor. Hereshow you can improve your clubs PR in the next few months:

Build your clubs reputation by having newspapers and radio stations cover your events

Local press coverage of your big, newsworthy fundraisers will build your clubs reputa-tion not just in your school, but in your community as well. Here are some tips for contact-ing reporters:

Contact reporters and radio stations at least a month and a half before your event.

Find email addresses and phone numbers of community reporters in your newspa-

per or online. Send the reporters a professional press release. You can google helpful tips and thespecifics of writing a strong, correctly formatted press release.

Make sure that you and all your officers are knowledgeable about basic Key Clubfacts and about the organization for which youre fundraising. Reporters will probablyask for this information.

Reach out to freshmen and new members

Introducing yourself to freshmen and new members will encourage them to bemore active. A personal connection makes them more likely to listen to you atmeetings and more comfortable asking questions.

Introduce yourself at projects, be friendly, and smile. Members might feel discon-nected from their officers, but you can help make Key Club more personal forthem. Underclassmen may admire your kindness, and it may inspire them to becaring officers too.

How are your K-Family relations?

A strong relationship with local K-Family clubs can increase the im-pact our organizations have on our communities.

Invite your sponsoring Kiwanis to meetings, and attend some oftheirs. Send the same member every time so that they see a familiar face,and make sure to remember Kiwanians names. Plan joint projects. Sendholiday cards to the other K-Family clubs in the area. You could also plan

a meeting for juniors and seniors where Kiwanians and Circle K memberscan share their career/college advice.

Your job as editor is to tell people how great Key Club is, and communi-cating with your local press, your members, and your local K-Family willmake more people aware of your clubs achievements.

Bulletin Editor Andre: [email protected]

By District Bulletin Editor Andre Rosario

EDITORs EXpress

- Page 5 -


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It will be difficult keeping up with your Webmaster duties as the school year progresses. I will

not lie. However, you are not alone. Equipped with strong convictions, you can make everything

much easier. Remind yourself what your purpose in Key Club is and realize the impact of what

your efforts will do to your community.

You finished your website. This is fantastic! Now you need to make sure your

members use it. When people ask you when the next meeting is, refer them toyour website. Sometimes people want to know the number of hours they served,

and ask you for it. Refer them to your website. If you do this, your members

gradually depend on your website!

You finished your website and you told people about it. This is fantastic! At this

point, you are very likely to ignore your creation, because you feel like you have

done everything you can. DONT DO IT! Take or collect pictures and videos from

key club events and post them on your website so your members will reflect on their

achievements. Always update the website with new information whenever duty calls

(Calendar, Hours, etc)

As a Webmaster, you are the master of communication. The effectiveness of your school

club rests on your ability to connect the lines of communication between the officers and

your members. Get ahead of the game. You need to know what other officers are plan-

ning so you can communicate this to your general members via your website. Lastly, work

with the officers! You should get information and documents regularly from a majority of

the officers.

In retrospect, these tasks should not be too difficult to handle as long as you spend at

least 15 minutes every weekend to check up on things. Participate in all your Key Club events and have fun!

You will not forget this experience! Please contact me if you face any difficulties! Good luck!

Webmaster Matt: [email protected]

By District Webmaster Wesley Yuan

WEBMASTERs WORD

1. Publicize

2. Update

3. Cooperation

- Page 6 -


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Project showcaseBy District Project Co-Chairperson Nicole Ventrone

- Page 7 -

This service year Key Clubbers have the exciting opportunity to support the

Eliminate Project, with a brand-new district event: Project Showcase: Saving

Lives Through Talent! Project Showcase is a talent competition with relatively

no restrictions on the act performed. Whether you sing, break dance, or evenyo-yo, you are welcome to display your talent for your division of Key Club.

And most importantly, proceeds from the ticket sales will benefit the Elimi-

nate Project.

The New Jersey District will hold Project Showcase events at each

of the 22 divisions. Once the winners are established, the NJ District will

organize a state-wide show in mid-February. You can compete against high

students from around NJ for the title of most talented student!

Project Showcase events are open to any high school-aged student

not just Key Club members! Even bands or group acts require only one

member to be in high school. With such a broad definition for participants, Project Showcase is sure to have agreat variety of events - just remember to spread the word to all your friends.

If you are interested in participating in Project Showcase, please email your Key Club officers, advisor,

Lieutenant Governor or even myself at [email protected]. Any of us will be happy to provide you

with the appropriate registration form. If you would prefer to just attend the event, please contact your Key Club

president or officers for the upcoming event near you. Please remember that Project Showcase will only be suc-

cessful with the support of our Key Clubbers!

More about ProjectShowcase

NJ Goal: $79,180.38Contact your LTG!

DISTRICT PROGRAMS: aDVOCACYBy District Project Co-Chairperson Celina Baquiran

It is currently half way through the service year and believe or not but the District Programs Committee

is still working! Yes, that is right, the District Programs Committee continues to encourage clubs to involve

themselves with service projects that will benefit Invisible Children and Autism. Remember to remind your

members about our advocacy focuses in case they have any service projects in mind. Even if your club has not

done any service projects yet, there is still time for your club to get involved.

Hosting an Invisible Children screening in your school is a great way to raise awareness not only in your

club, but your entire school. Invisible Children also works with other organizations that benefit both sides. The-

se organizations might have clothing or shoe donations in which donated goods are sent to families who are in

need in Uganda. But let us not forget about our other advocacy focus:Autism. Autism is something that affects

everyone and there are so many Autism organizations out there! Have your club attend Autism walks or contact

an Autism organization and ask if they are willing to have volunteers. Advocacy does not have to be only service

projects. Announcements and flyers are easy and fast ways to advocate. Informing members about an organiza-

tion through videos or guest speakers will allow members to really know what an organization is about and who

knows, it may lead to some passionate advocators. If you have any questions about what you can do for Advoca-

cy, contact your Lieutenant Governor for help.


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extras

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All Things Key Club (from all over!)

I count my pocket change by how many lives it could save. MLIKC

I am more excited for Key Club Week than for my birthday. MLIKC

I have more Key Club shirts than regular shirts. I can wear a different KC

shirt every day for a month without repeating. MLIKC

I long to go to 3636 Woodview Trace. MLIKC

Todayand on many others daysI start emails with KCI: before re-

alizing it is a personal email. MLIKC

I can recite the Key Club pledge....backwards...letter, by letter. MLIKC

Today, my friends from school asked if I still had imaginary friends be-cause they have never met the people that I talk about. MLIKC

Sleep is no longer a priority in my life, it is more important to get a news-

letter or report in on time. MLIKC

Whenever I drive past a school without a Key Club, I make a mentalnote to build one. MLIKC

I call states by their District names. To me, the state of Louisiana is non-existent. Only La-Miss-Ten. MLIKC

I only go to school for Key Club meetings. MLIKC

My Life is Key Club (MLIKC) Questions?Contact us All emails of the Executive Board

members are included as the last

part of their respective articles in

this issue KEYping Up

If you need to contact your Lieu-

tenant Governor, their email email

will follow the template: ltg-

[email protected]. Just switch the1 with your own division number!

Facebook: New Jersey District of

Key Club International page

Website: Njkeyclub.org

Twitter: @njkeyclub

Youtube: njkeyclub

3. KEYping Up 2 November 2011

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