3 Buildings Punjab

8/13/2019 3 Buildings Punjab

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BID DOCUMENT

FOR

CONDUCTINGINVESTMENT GRADE ENERGY AUDIT (IGEA)

OF THREE BUILDINGS(WHOLE THE CAMPUS INCLUDING BUILDING,

STREET LIGHTING, WATER PUMPING etc.)

PUNJAB ENERGY DEVELOPMENT AGENCY,

SOLAR PASSIVE COMPLEXPLOT NO. 1-2, SECTOR 33-D, CHANDIGARH-160034PHONE: 0172-2663328, 2663382 Fax: 0172-2662865

Website: www.peda.gov.in Email: [email protected]


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CONTENTS

S. No. Subject

Page No.

1. Invitation letter 2

2. Issue of Bid Document 3

3. Bid Invitation 4-6

4. Preliminary details proforma of PushpaGujral Science City, Kapurthala

7

5. Preliminary details proforma of HeadOffice Building, MILKFED, Chandigarh

8

6. Preliminary details proforma of AdvancedTraining Institute (ATI), Gill Road,Ludhiana

9

7. Scope of work (Annexure-I) 10-13

8. Templates (Annexure-II) 14-27

9. Financial Bid (Annexure-III) 28


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INVITATION LETTER

Subject: Invitation of Bids for conducting Investment Grade Energy Audit(IGEA) of three buildings (whole the Campus Including Building,Street Lighting, Water Pumping etc.).

Sir,Punjab Energy Development Agency (PEDA), the State Designated

Agency (SDA) to coordinate, regulate & enforce the Energy Conservation Act-2001 in

the state of Punjab, invites bids for conducting Investment Grade Energy Audit

(IGEA) of following three buildings (whole the Campus Including Building, Street

Lighting, Water Pumping etc.).

1. Pushpa Gujral Science City, Kapurthala

2. Head Office Building, MILKFED, Chandigarh3. Advanced Training Institute (ATI), Gill Road, Ludhiana

The bid document may be obtained from the office of the undersigned

on any working day upto 1.00 PM on 28.11.2011 on payment of Rs. 1000/-. The

complete bids accompanied with earnest money of Rs. 1,00,000/-(Rs. One Lakh

Only)will be received upto 3.00 PM on 28.11.2011 and will be opened on the same

day at 3.30 PM. Your company must be in the list of Energy Service Companies

(ESCO) short-listed by Bureau of Energy Efficiency (BEE), Ministry of Power,

Govt. of India. The bid document can also be downloaded from PEDA website:

www.peda.gov.in and in that case the bid document fee can be submitted at the time

of submission of bid. PEDA reserves the right to accept or reject any or all the bids

without assigning any reason.

You are, therefore, requested to participate in an open competitive

bidding process for conducting Investment Grade Energy Audit (IGEA) of above said

three buildings (whole the campus including building, street lighting, water pumping

etc.).

Thanking you,

Yours faithfully,

(BALOUR SINGH)DIRECTOR


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PUNJAB ENERGY DEVELOPMENT AGENCYCHANDIGARH

Bid Document for CONDUCTING INVESTMENT GRADE ENERGY AUDIT

(IGEA) OF THREE BUILDINGS (WHOLE THE CAMPUS INCLUDING

BUILDING, STREET LIGHTING, WATER PUMPING etc.).

Issued to M/s

______________________________________________________________

This Bid contains 28 pages.

DIRECTOR

_______________________________________

Punjab Energy Development Agency

CHANDIGARH


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PUNJAB ENERGY DEVELOPMENT AGENCY,SOLAR PASSIVE COMPLEX

PLOT NO. 1-2, SECTOR 33-D, CHANDIGARH-160034PHONE: 0172-2663328, 2663382 Fax: 0172-2662865

BID INVITATION

1. Name of work Conducting Investment Grade Energy Audit (IGEA) ofThree Buildings (whole the Campus Including Building,Street Lighting, Water Pumping Etc.).

2. Date and time ofsale of bids

Upto 1.00 PM on dated 28.11.2011

3. Date and time of

receipt of bids

Upto 3.00 PM on dated 28.11.2011

4. Date and time ofopening of bids

3.30 PM on dated 28.11.2011

5. Earnest Money Rs. 1,00,000/- (Rupees One Lakh only) by demand

draft in favour of Punjab Energy Development Agency

payable at Chandigarh.

6. Completion

period

Six months

7. Objective The broad objective of the Investment Grade Energy Audit

is to review the present energy consumption scenario,

monitoring and analysis of the use of energy and explore

the energy conservation options in various load centers of

the buildings including submission of a detailed project

report containing recommendations for improving energy

efficiency with cost benefit analysis and technical

specifications for any retrofit options with the list of

suppliers / manufacturers of energy efficient technologies.

8. Scope of work see Annexure-I

9. Payment terms i. 10% payment as mobilization advance against bank

guarantee from any scheduled bank of equivalent

amount valid for six (6) months period. The

deduction of mobilization advance will be made on

pro-rata basis from the running payment.


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ii. 40% payment will be released on submission of draft

IGEA reports duly recommended by the owner /

nodal officer of the concerned building.

iii. 40% payment will be released on completion of

IGEA to the satisfaction of owner / nodal officer of

the concerned building and PEDA.

iv. 10% payment along with EMD will be released after

one month of completion of work.

v. Tax deductions will be made as applicable.

10. OTHER TERMS & CONDITIONS:

i. Bids should be submitted in the sealed envelope super-scribed with the

name of work.

ii. Parties are required to quote lump-sum rate for each building in the

financial bid. (Annexure-III).

iii. The rates should be through rates including all taxes levies, freight,

octroi etc.

iv. The completion period will be six months from the date of placement of

work order.v. The undersigned does not bind himself to accept the lowest rate or any

bid and reserve to himself the right of accepting the whole or part of the

bid and bider shall be bound to perform the same at the quoted rates.

vi. Sales tax or any other tax on the material or the turnover shall be payable

by the ESCO and PEDA will not entertain any claim in this respect.

vii. Before filling bid, the ESCO shall visit the site and satisfy himself as to

the conditions prevalent there especially regarding accessibility to the

site, nature and extent of the ground, working conditions, stacking of

materials. Installations of Tools and Plants etc. accommodation and

movement of labour, supply of water and power for satisfactory

completion of the works contract. No claim, whatsoever on such

accounts shall be entertained by PEDA in any circumstances.

viii. The ESCO shall comply with the provisions of Apprentices Act, 1961,

Minimum wages Act, 1948 workmens compensation Act, 1923, Contract

Labour (Regulation and abolition) Act, 1970 Payment of wages Act, 1936.


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Preliminary Details Proforma of Pushpa Gujral Science City, Kapurthala

1. Name of the building Pushpa Gujral Science City, Kapurthala

2. Location / Address Jalandhar-Kapurthala Road, Kapurthala

3. Name and address of the

owner

Pushpa Gujral Science City, Kapurthala

4. Total covered area of the

building

Built-up Area: 195590 Sq. feet

5. Connected load of the

building

1608 KW

6. Annual energy consumption

of the building

17,09,920 units

7. Nature of the building Office

8. Hours of normal operation of

the building

8 Hours per Day

9. Percentage of air conditioned

floor area

60%

10. Name of the Nodal officer In

charge

Sh. Pirthi Singh,Executive Engineer,Tel. 01822-501961 to 64Fax. 01822-501966

11. Name of the Alternative

Officer & Designation

Sh. Harminder Pal Singh,Electrical Supervisor


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Preliminary Details Proforma of Head Office Building, MILKFED, Chandigarh

1. Name of the building The Punjab State Co-operative Milk Producers

Federation Limited (MILKFED)

2. Location / Address S.C.O. 153-155, Sector 34-A, Chandigarh


owner

M.D., Milkfed, S.C.O. 153-155, Sector 34-A,

Chandigarh


building

25373.1 Sqft.


building

172.21 Kw


of the building

1,12,000 Units Approx.

7. Nature of the building Office of Milkfed


the building

9.00 AM5.00 PM


floor area

20% Approx.

10. Name of the Nodal officer

Incharge

Sh. Shashi Kant,Assistant Engineer


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Preliminary Details Proforma of Advanced Training Institute, Gill Road, Ludhiana

1. Name of the building Advanced Training Institute (ATI), Ludhiana

2. Location / Address Advanced Training Institute (ATI), Gill Road,

Ludhiana141003 (Punjab)


owner

Government of India


building

1,63,884 sq. feet


building

635 KW


of the building

527016 units

7. Nature of the building Administrative Block, Hostel, Workshop &

Residential Complex


the building

8.30 AM to 5.00 PM, 5 days a week,

Saturday & Sunday closed


floor area

7.44% (12,195 sq.feet in total)

10. Name of the Nodal officer

Incharge

Sh. Manjit Singh, Dy. Director,

Contact No. 094649-31550


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Annexure-I

SCOPE OF WORK

Name of work : Conducting Investment Grade Energy Audit (IGEA) of

Three Buildings (whole the Campus IncludingBuilding, Street Lighting, Water Pumping Etc.).

The scope of the work includes a detailed study for energy conservation

options of various energy sources like Electricity and Fuel oil in whole the

institutes Including Building, Street Lighting, Water Pumping etc. and

recommends actions for reducing the same.

The broad scope of the study will as per the following:

1. Review of present electricity, fuel oil & estimation of energyconsumption in various load centers like lighting, Air-Conditioning, Water Pumping etc.

2. Electrical Distribution System

a) Review of present electrical distribution like Single Line Diagram

(SLD), transformer loading, cable loading, normal & emergency

loads, electricity distribution in various areas/floors etc.

b) Study of Reactive Power Management and option for power

factor improvement.

c) Study of power quality like Harmonics, current unbalance,

voltage unbalance etc.

d) Exploring the Energy Conservation Option (ENCON) in electrical

distribution system.

3. Lighting System

a) Review of present lighting system, lighting inventories etc.

b) Estimation of lighting load at various locations like different

floors, outside (campus) light, pump house and other

important locations.

c) Detail lux level survey at various locations and comparison

with acceptable standards.


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d) Study of present lighting control system and recommend for

improvement.

e) Analysis of lighting performance indices like Lux/m2, lux/watt,

lux/watt/m2 and comparison with norms of high rise buildings.

f) Exploring the Energy Conservation Option (ENCON) in

lighting system.

4. Heating, Ventilation & Air-Conditioning System (HVAC System).

a) Review of present HVAC system like central AC, window AC,

split AC, package AC, Water Coolers, and Air Heaters etc.

b) Performance assessment of window AC, Split AC and

Package AC system.

c) Performance assessment of Chillers, Cooling Towers, Air

Handling Units (AHUs) and cold insulation system of central

AC.

d) Analysis of HVAC performance like estimation of Energy

Efficiency Ratio (EER i.e. KW/TR), Specific Energy

Consumption (SEC) of Chilled Water Pumps, Condenser

Water Pumps, AHUs etc. and comparison of the operating

data with the design data.

e) Exploring the Energy Conservation Option (ENCON) in

HVAC system.

5. Diesel Generator (DG) Sets

a) Review of DG set operation.

b) Performance Assessment of DG sets in terms of Specific

Fuel Consumption (SFC i.e. KWH/Liter), Exploring the

Energy Conservation Options (ENCON) in lighting system.

c) Exploring the Energy Conservation Option (ENCON) in DG

sets.

6. Water Pumping System

a) Review of water pumping, storage and distribution systems.


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b) Performance assessment of all major water pumps i.e.

power consumption vs. flow delivered, estimation of pump

efficiency etc.

c) Exploring the Energy Conservation Option (ENCON) inWater Pumping System.

7. Thermic Fluid Heaters / Boilers

a) Performance assessment of hot water generators or thermic

fluid heaters like estimation of efficiency etc.

b) Exploring the ENCON options in this systems.

8. Motor Load Survey

a) Conducting the motor load survey of all drives to estimate

the %loading.

b) Exploring the ENCON options in electric drive system.

9. Energy Monitoring & Accounting System

a) Detail review of present energy monitoring & accounting

system in terms of metering, record keeping, data logging,

periodic performance analysis etc.

b) Recommend for effective energy monitoring & accounting

system.

10. Others

a) Review of present maintenance practice, replacement

policies and building safety practices as applicable to high

rising buildings and recommend for improvement.

Cost Benefit Analysis of each ENCON options indicating simple payback period, return on investment (ROI), Internal Rate of Return (IRR).

Preparation of Detail Project Report and submission of five copies ofeach (hard & soft) to PEDA.

Deliverables in the Detail Project Report (DPR)

The DPR should contain the following information:


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Methodology adopted for the study.

Present energy scenario of the building.

Detail analysis of the data obtained through field visits, trial

measurements by portable gadgets, discussion with concerned

personnel etc.

Recommendations for energy saving options in all possible areas with

cost benefit analysis.

Technical specifications for any retrofit options.

List of suppliers / manufacturers of energy efficient technologies.

Complete the templates in all respect at Annexure-II (from page no.

13 to 26).


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Annexure-II

General Aspects about Building

Parameter

Size, Age and Construction of the Building

Connected Load or Contract Demand

Installed DG capacity

Total electricity consumption per annum

Total electricity purchased from utilities

Total electricity generated from DG

Total Built up area ( in sqm )

Total Conditioned Area

Total conditioned area as % of total built up area

Total number of employees in the office

Occupancy InformationLoad distribution pattern ( total lighting load, air conditioning load and other loads)

Awareness and attitude of occupants toward energy efficiency

Measures/approach to involve building owners in operation of buildings

Action plan of the building for renovation/new change in coming months/years

Administrative body in-charge of overall controls

Body responsible for payment of electricity bills and payment mechanism

Status of Bill Payments on time/Delay in Bill Payments, percentage paid

Controlling Body for operation and maintenance


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Electrical Distribution Pattern

Technical Aspects

Status of Operation of existing Transformers

Source of power GRID/ DG Sets

Total Connected Load and Contract Demand

Break up of all major loads in KW ( Division/Section Wise)

Copy of Electrical Single Line Diagram

Section wise and overall energy consumption of the building for last 3 years ( If varying then hourly for

one month for running operations)

Section Wise load list with application and Kw rating along with usage timings

Separate feeders provided or not (for different loads like Lighting, Air Conditioning, Office Equipments

etc

Maximum Demand & Power factor Maintained for last one year (Copy of electricity bill for last one year)

Minimum payable demand or fixed charges

Energy Charges (basis of charges KVA/ kWh)

Power factor penalty/incentive (cutoff and how much)

Variation of supply voltage and frequency

Number, Type and Rating (kVA), Voltage Ratio and Test Certificates of Transformers

Usage pattern of transformers (loading/Standby pattern)

Break up of Loads connected to Each transformer

Details of various compensations provided in the building

Capacitor Bank installed kVAR

Location - Panel or with loads

Is compensation provided through automatic P.F. controller (If yes, give details )

Any instances of over compensation

Compensation provided at Meter Terminal

Power Quality (Is Harmonics a problem?)

Emergency Load/Power Back up

Note: Collect copies of the electricity bills for last one year as these will help us know the basis of

billing like KVA / kWh basis, average monthly consumption, power factor etc.


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Lighting

General Information

Total Lighting Load

Lighting Load as % of total load

Lighting Load Distribution

Light load connected to DG sets/alternative power source

Indoor lighting

General Lighting Points

Task Lighting Points

Lighting in Store Rooms, corridors, staircase, Toilets

Outside Lighting (Street Lighting and Campus Lighting in Lawns with Points )

Room Properties/ Arrangement for installation

Different area types and their utility

Area of Rooms

Height of Light Points from Work areas

False Ceiling and its height, if it is there

Total Glass Area of the building and Glass thickness and properties


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Status of Operation of existing installation/Measurements

Type of Light Fixtures working ( e.g. 1x 40W or 2x 40W or 4x 40 W or any other with light type)

Total Number of light fixtures/points

Type of Ballasts in operation

Power Consumption per light bulb/light fixture

Number of actual light points working

Light load measurement system i.e. whether there is any separate lighting meter; Lighting transformer (if

any and load connected to it)

Number of working days and operational hours per day

Comments on Lighting Design and its efficacy

Measurements

CRI Level and Lux Level required, Efficacy , Values of ILER

Lux level measurements and its distribution in various areas

All measurements details and Calculation to be provided which includes Power consumption of light point

and ballasts

Status of wiring; Single switch for multiple lights

Light load measurement system i.e. whether there is any separate lighting meter and also whether lighting is

on separate feeder or controls and also whether lighitng is in balance on all 3 phases if separately 3 phase

supply is provided

Controls or Sensors if any

General Measurements

Comments on use of day light


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Operational Aspects

Status of operation of lighting system

Preference of occupants for specific type of lighting; How to define comfort level for various options

Power failure rate (DG operation hours)

O&M measures which will effect implementation of O& M

Controlling body responsible for O & M of Lighting

Barriers to implementation

Baseline Determination

Reporting Procedures in place to assess the baseline

Standard Measurement techniques ( Method of determining consumption of each fixture/Spot measurements

done )

Assumptions

- hours of operation

- Working days

- energy consumption per fixture etc.

Savings Calculation


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Windows/Split A/C

General Information

Total HVAC load

HVAC load connected to DG

Number of Rooms having air conditioners

Area of Rooms/Cooling Space

False Ceiling/Height of roof

Exposure to sun light and Glazing, Total glass area

Presence of major heat releasing loads i.e. photocopy machines, printers etc.

Working hrs per day and working days in a week

Measurements

Number of air conditioners and their rating

Air conditioner measurements i.e. EER, SEC with calculation

Sample size chosen for measurements

Orientation of Air Conditioners

Whether there is separate energy meter for HVAC

Air conditioning load connected to DG

Year of Purchase of Air Conditioners

Measurement techniques

Temperature settings

Date and time of year when sampling was done

Status of Thermostat ( Working/Not working)


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Central Air Conditioning

Status of Operation of existing System

Chillers

Type of Chillers ( Technology)/Utility of Chillers/No. of Chillers

Make of Chillers, Model number and Year of Purchase

Chillers in Operation/Stand by

Rated TR of Chillers and Actual TR Generation of chillers

Measurements ( COP and SEC )

Air Handling Units

Number of AHU and their utility

Rated Capacity of AHUs ( CFM)

Measured Capacity

Comments on Working Condition of AHUs

Type of Load ( Variable load/full Load)

Condenser and Chiller Pumps

Number of Condenser/Chiller Pumps

Rated Power of Pumps ( KW)

Utility of Condenser/Chiller Pumps

Pump Measurements

Rated efficiency and Measured Efficiency

Power Consumption

Year of Purchase of Chillers


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Cooling Tower

Rated Parameters

Number of Cooling Towers

Range/Approach

General Measurements and comments on the effectiveness of cooling towers

Whether any controls provided or not

Measurements about effectiveness of fan and CT

Operational Aspects

Existing Installations

Identify Operational and Maintenance factors responsible for energy loss in air

conditioning system

Operation and Maintenance procedures adopted

Preference of occupants for specific type of lighting; How to define comfort level for various options

Power failure rate (DG operation hours)

Controlling body responsible for O & M of air conditioning system

Barriers to implementation

Address Procurement issues


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Monitoring and Verification Aspects


Reporting Procedures in place to assess the baseline

Standard Measurement techniques ( Method of determining consumption )

Assumptions

- hours of operation

- Working days

Savings Calculation


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DG Sets

Technical Aspects

Status of Operation of existing installation

Number of DG sets

Rating of DG sets ( kVA)

Make and Year of DG

Status of Active/Standby Operations

Specification of DG Sets: Rating,Volt, Amp, RPM

Details of Load Connected on DG

Arrangement for recording performance of DG

Operational hours of DG per day

Performance Evaluation Calculation of DG

Average % Loading and Power factor

Usage Pattern (parallel etc.)

Operational Aspects

Existing Status

Records/Log Book for Specific Fuel consumption ( kwh/lts )

Provision of Meter to record electricity output from DG

Provision to capture oil consumption, whether oil flow meters/measuring arrangement is there

Maintenance schedule


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Monitoring and Verification Aspects


Status of Building to assess the baseline consumption


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Fans and Coolers

Technical Aspects

Status of Operation of existing Transformers

Type of fans provided (Normal or exhaust) and power rating of fans; total connected load

Year of Purchase and Make

Number of fans provided

Type of regulators provided

Regulator type and Fan Blade Material

Average Working hours per day

Fan Inventory

Measurements

Power consumption per fan ( W)

Air Delivery

Total Power Consumption ( kW)


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Name of the building: City:

Building Information and Energy Data

Primary Data YearS.

No.Item

Value

Existing Estimate

1a. Contract Demand (KVA)

b. Connected load (KW)

2 Installed Capacity of DG/GG sets in KVA

3aAnnual Electricity Consumption purchased from utilities

in kwh

3bAnnual Electricity Consumption through DG/GG sets in

kwh

3c

Total Annual Electricity Consumption Utilities +DG/GG

sets in kwh4a Annual cost of Electricity purchased from utilities in Rs.

4bAnnual Cost of Electricity purchased through DG/GG

sets in Rs.

4cTotal Annual cost of Electricity, Utilities +DG/GG sets

in Rs.

5

Area of building

(excluding parking,

lawn, road etc)

Built up area in sq.m.(excluding

basement area)

Conditioned area in sq.m.

Conditioned area as % of built up

area6 Working hours(e.g. day working/24 hours working)

7 Working days /week (e.g. 5/6/7 days per week)

8 Office

Total no. of employees

Average no. of persons at any time

in office during office hours

9 Installed Capacity of air conditioning system (TR)

10 Installed lighting load in kW (if available)

11

Existing EPI (energy Performance index) in

kwh/sq.m./year. Energy includes energy purchased and

generated (excluding energy generated from any

renewable sources)

I hereby declare that the building is fully occupied for the last one year and all the

above furnished information is true in all aspects.

Signature of the building owner

or Authorized

Representative


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Financial Parameters Needed

AssumptionsCost Structure

Savings

SourceFinancial

Parameters

Capital cost O& M Cost ReplacementCost

Others M & V Cost

Projections Equipment Cost

(Procurement

Guidelines adpolicies)

Commissioning

Fee

Total cost for

feasible

replacementoptions

Training cost Measurement

& Verification

Cost

Energy

Savings /

year

Simple Payback

Year

Utility Tariff Chosen; Fuel /Electricity Price Escalation

rates

Material Cost O & M Fee afterinstallation (Annual

and others)

BaselineEstimation Fee

Return onInvestment

Interest/Insurance IRR

Discount Rate Contingency fee NPV

Escalation rates for operationand

maintenance cost savings,

material / labor cost savings

Failure Rate


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Annexure-III

FINANCIAL BID

CONDUCTING INVESTMENT GRADE ENERGY AUDIT (IGEA) OF FOLLOWINGTHREE BUILDINGS (WHOLE THE CAMPUS INCLUDING BUILDING, STREETLIGHTING, WATER PUMPING etc.).

S.No.

Name of the Building Lump-sum Rate for conducting IGEA(Rs.)

(in words) (in figures)

1 PUSHPA GUJRALSCIENCE CITY,JALANDHAR-

KAPURTHALA ROAD,KAPURTHALA

2 HEAD OFFICE BUILDING,MILKFED, S.C.O. NO. 153-155, SECTOR 34-A,CHANDIGARH

3 ADVANCED TRAININGINSTITUTE (ATI), GILL

ROAD, LUDHIANA

TOTAL

(Signature & Seal of Bidder)

3 Buildings Punjab

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