2CUL: EMERGING MODEL OF DEEP

COLLABORATION?

Anne R. KenneyASERL Fall 2010 Membership Meeting

What is 2CUL?

Transformative and enduring partnership between Columbia and Cornell University

Libraries

Deep integration of resources, collections, services, and expertise

Why Columbia and Cornell?

Major research libraries

New York State

Private Ivies

Similar academic characteristics

Record of collaboration

Record of innovation

Budget challenges

Will and interest

3

b 2CUL Goals

Initial Focus of Our Work

Collective Collection Challenges

Collective Collection Challenges

Pre-nups for shared collections

2CUL Collective Collections

First Year Progress

Shared Slavic and East European Studies Bibliographer

Coordinated purchasing plan in South Asian Studies

Potential in other areas, e.g., Latin America, Southeast Asia

Pursuing joint e-resource licensing negotiations

Collection overlap and use analysis underway Resource sharing report due later this fall

Cornell5,857,315

Columbia5,579,486

Collection Overlap in WorldCat: Columbia and Cornell

3,789,46565%

3,511,63663%

2,067,85037% / 35%

Backroom Functions

Backroom Functions Challenges

System of “credits” for work done on behalf of others

Standard definitions of good enough

Budgets/funding streams

Shared backend systems

First Year Progress

Pre-order online form tool Reciprocal cataloging pilot for Turkish-

language material Chinese mainland vendor pilot White Paper on 2CUL Technical Services

in 2015

Technical Infrastructure

First Year Progress

Determination not to collaborate in building joint archival repository

Business/workflow requirements for e-archives

Digital preservation costs/coverage for 2CUL holdings and licensed content

Web archiving and data management Each party supports Haithi Trust and

Duraspace Gold Sponsorship

Business Planning

First Year Progress

Developed process for comparing budgetary apples to apples across institutional lines

Identified end goal in target for cost avoidance, savings, redirected savings, and joint investment

Submitted six joint grants; three successful, one still pending

Initiated discussions around new service offerings

Some “Ah Ha” Moments

Bringing two organizations together to perpetuate traditional library models is not a goal but a dead end

It’s got to be seen as being about more not less Enabling prerequisites for radical collaboration are

key Appreciating cultural differences and need for face

time Importance of trusted third party at the table Early wins are needed, not always in areas you

expect Sometimes quick wins not possible, focus on longer-

term benefits that will pay off

What Will Success Look Like?

Enabling Deep Collaborations

"Faced with the choice between change and proving there is no need to do so, most people get busy on the proof."

John Kenneth Galbraith