25TH REPORT OF THE BOARD OF CONTROL

Meeting held on September 12, 2007 commencing at 1O:OO a m

PRESENT: Mayor A. M. DeCicco-Best (Chair), Deputy Mayor T. C. Gosnell, Controllers G. Barber, W. J. Polhill and G. Hurne; and K. Bain (Secretary).

ALSO PRESENT: Councillors J. L. Baechler, N. Branscornbe, S. E. Eagle and J. P. Bryant (all part-time); J. A. Fielding, V. A. Cot& J. P. Barber, V. McAlea Major, J. Kobarda, R. Standish, P. McNally, G. T. Hopcroft, M. Henderson, M. St. Amant, J. Logan, M. Hayward, L. Palarchio, I. Collins, G. Barrett, A. Macpherson, L. Allen, D. Coffin, E. Gamble, M. Henderson, R. Sanderson, J. Smout, P. Vircoe and C. Cossar.

I YOUR BOARD RECOMMENDS:

MATTERS CONSENTED TO BY THE BOARD

Equipment with 1. (2) That, on the recommendation of the Director of Roads and Transportation, the following actions be taken with respect to the provision of

Plows/Sander equipment with operators - sidewalk snow plowslsander units, namely:

(a) the bids submitted by the following at their tendered prices (GST extra), BE ACCEPTED:

All Star Property Care & Remodelling 4350 McDougall Close London ON N6L 1 K8

Operators - Sidewalk Snow

Units - Tender

Unit 1 - $65.00/hr. Unit 2 - $65.00/hr.

Ferrari Concrete 170 Belmont Dr. London ON N6J 2E5

C & C Excavating 926 Waterloo St. London ON N6A 3x3

All Terrain Property Mtce. Inc. 34 Chalet Crt. London ON N6K 3C7

Dale’s Snow Mtce. Ltd, 2396 McGillivray Dr. Parkhill ON NOM 2K0

Dennis White Trucking 34081 Stonehouse Line R.R. #3 Granton ON NOM 1VO

J. Jackson Pools Inc. 1680 Bradley Ave. London ON N6M IC7

Simonis Contracting P.O. Box 25441 London ON N6C 682

Forest City Pools 8, Patio Inc. 3392 Wonderland Rd. S. Bldg. 9, Units 14 & 15 London ON N6L 1A8

Hav-All Concrete 1619 Westdel Bourne London ON N6K 4R1

Unit 1 - $75.00/hr.

Unit 1 - $78.00/hr. Unit 2 - $88.00/hr.

Unit 1 - $82.00/hr.

Unit 1 - $84.00/hr. Unit 2 - $84.00/hr.

Unit 1 - $85.00/hr.

Unit 1 - 588.001hr. Unit 2 - $88.00/hr. Unit 3 - $88.00/hr.

Unit 1 - $89.00/hr.

Unit 1 - 590.001hr. Unit 2 - $90.00/hr.

Unit 1 - $90.00/hr

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I068664 Ontario Inc. o/p Unique Pools 3208 Woodhull Rd. London ON N6K 4.35

Kel-Mar Bobcat Services Ltd 1733 Glanworth Dr. London ON N6N 1H2

Unit 1 - $90.00/hr

Surface TreabnenVSluv Seal for Road Maintenance. Tender

Supply. Delivery & Planting of 2007 Fall Ash lnfill Street Tree Planting -Tender

Supply. Delively 8 Planting of New Tree Stock in New Subdivisions - Fall 2007 -Tender

Unit 1 - $94.00/hr.

BLR Contracting & Excavating 256 West Street Belmont ON NOL 1 BO

Unit 1 - $94.00/hr.

(b) the approval given herein BE CONDITIONAL upon the Corporation entering into formal contracts or issuing purchase orders relating to this matter (Tender 07-64). (SO8-00)

2. (3) That, on the recommendation of the Director of Roads and Transportation, the following actions be taken with respect to the Supply, Delivery and Application of Surface TreatmentlSlurry Seal for Road Maintenance and Repairs (Project No. TS3217), namely:

(a) the bid submitted by MSO Construction Limited, 175 Bethridge Road, Etobicoke, at its tendered unit prices, BE ACCEPTED; it being noted that the bid submitted by MSO Construction Limited was the lower of two (2) bids received and meets the City's terms, conditions and specifications in all areas;

(b) the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix "A";

(c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this material supply contract; and

(d) the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter (Tender 07-68). (SO8-00)

3. (4) That, on the recommendation of the General Manager of Planning and Development, the following actions be taken with respect to the supply, delivery and planting of 2007 Fall Ash lnfill Street Tree Planting (Project No. PDI 132), namely:

(a) the bid submitted by Kamarah Tree Farm, R.R. #I, Lakeside, Ontario, at an estimated contract price of $165,000 (taxes included), BE ACCEPTED; it being noted that the bid submitted by Kamarah Tree Farm was the only bid received and meets the City's terms, conditions and specifications in all areas;

the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix " A ; and

(b)

(c) the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter (Tender 07-73). (E05-00)

4. That, on the recommendation of the General Manager of Planning and Development, the following actions be taken with respect to the supply, delivery and planting of new tree stock in new subdivisions (Project No. PD1232), namely:

(5)

(a) the bid submitted by Kamarah Tree Farms, R.R. #I , Lakeside, Ontario, at an estimated contract price of $214,000 (taxes included), BE ACCEPTED: it being noted that the bid submitted by Kamarah Tree Farms was the

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overall lower of two (2) bids received and meets the City’s terms, conditions and specifications in all areas;

(b) the funding for this project BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix “A ; and

(c) the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter (Tender 07-74). (E05-00)

5. (6) That, on the recommendation of the General Manager of Finance and Corporate Services, the following actions be taken with respect to the supply and delivery of stationery supplies, namely:

(a) the bid submitted by Lyreco Office Products, 875 Middlefield Road, Scarborough, BE ACCEPTED;

(b) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this material supply contract; and

the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter (Tender 07-76). (A15-02)

6. (8) That, on the recommendation of the Fire Chief, the following actions be taken with respect to the purchase of a replacement fire engine (Project No. PP1053), namely:

(a) the offer submitted by Srneal Fire Apparatus Co., 610 West 4th St., Snyder NE 68664, for one (1) new fire engine in the amount of $407,000 (excluding all taxes), BE ACCEPTED;

the funding for this purchase BE APPROVED as set out in the Sources of Financing Report attached hereto as Appendix “ A ; and

the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to this matter. (VO4-00)

7. (13) That, on the recommendation of the General Manager of Finance and Corporate Services, and in accordance with the policy for City events at the John Labatt Centre, the following event BE APPROVED as a City of London Day at the John Labatt Centre:

(c)

(b)

(c)

Engineers without Borders University of Western Ontario Chapter - March 29, 2008 (A09-00)

(14) 8. That, on the recommendation of the General Manager of Finance & Corporate Services, on the advice of the Manager of Realty Services, the Offer submitted by ScienceTech Inc., to purchase 1.5 acres, more or less, located on the north-east corner of Commerce Road and Global Drive, and being comprised of Part 1 of Plan 33R-15889, for the amount of $97,500 (reflecting $65,000 per acre), BE ACCEPTED; and that the attached by-law BE INTRODUCED at the Municipal Council Meeting on September 17,2007 to approve this transaction and to authorize the Mayor and the City Clerk to execute the Agreement of Purchase and Sale. (L15-01)

9. (16) That, on the recommendation of the General Manager of Finance and Corporate Services, on the advice of the Manager of Realty Services, the property described as Part of Lot 36, Concession 2, (Geographic Township of Westminster), shown as Part 1 on the attached sketch, consisting of an easement approximately 15.8 feet (4.808 metres) wide, with an area of approximately 0.25 acres, extending along the easterly limit of 3508 Wonderland Road South, BE DECLARED SURPLUS, for the purpose of granting a storm sewer easement to Wonderland Mini Storage Inc., the owner of 3446 Wonderland Road South; and

Supply 8 Delivery of Stationery Supplies (Broader Public Sector Tender)

Purchase of Replacement Fire Engine - Single Source

City of London Days - John Labati Centre

Offer to Purchase lndustrlll Land in Forest City Industrial Park - Sciencetech inc.

Declare Surplus for the Purpose of Granting an Easement - 3508 Wonderland Road souul

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that the offer submitted by Wonderland Mini Storage Inc. to purchase the easement from the City, for the sum of $1,250.00, BE ACCEPTED, subject to the purchaser agreeing to pay for all costs involved in this transaction; and that the Mayor and the City Clerk BE AUTHORIZED to execute a permanent easement agreement between the City and Wonderland Mini Storage Inc. over the subject parcel. (L15-01)

10. That, on the recommendation of the General Manager of Finance and Corporate Services and the Chief Executive Officer, London Public Library, the following actions be taken:

(a) $62,000 BE CONTRIBUTED from the 2007 projected surplus to cover off a deficit projected by the Library due to the recent memorandum of agreement between CUPE Local 217 and the London Public Library Board; it being noted that if the Library does not require this funding at year end, it will not be transferred; and

$180,000 BE APPROVED to cover off increased personnel costs as a result of the memorandum of agreement for the 2008 budget: it being noted that the source of financing for this would be 2008 assessment growth. (H14-00)

11. (19) That, on the recommendation of the General Manager of Finance and Corporate Services and with the concurrence of the Corporate Management Team, the following actions be taken with respect to the 2008 Meeting Schedule:

(a) the attached 2008 Schedule for Council, Committee of the Whole, Board of Control, Standing Committee and Budget Meetings BE APPROVED; and

(b) the attached by-law BE INTRODUCED at the Municipal Council meeting to be held on September 17, 2007 to amend the Council Procedure By-law with respect to the deadline for submission of items for the Standing Committee agendas. (G07-00)

12. (21) That, on the recommendation of the Nominating Committee for the Environmental and Ecological Planning Advisory Committee (EEPAC), the following individuals BE APPOINTED to the EEPAC as Members at Large for the term ending November 30,2010:

(18)

(b)

Katie Dickinson Joanne Groumpos David Henderson J. Daniel O'Neail (G03-00)

Financial Implications - Memorandum of Agreement between CUPE Local 217 and London Public Library Board

2008 Schedule for Council. Committee of the Whole. Board of Contmi. Standing Committee and Budget Meetings

Filling of Existing Vacancies - EEPAC

Winter Maintenance Equipment with Operators - Tender

13. (1) That, on the recommendation of the Director of Roads and Transportation, the following actions be taken with respect to the provision of winter maintenance equipment with operators, graders and single/tandem axle trucks with snow plow and rubber tire farm type tractor with plow, namely:

(a) the bids submitted by the following contractors BE ACCEPTED:

Scott's Services 15686 Fourteen Mile Rd. R. R. #4 Denfield ON NOM 1PO

Blue-Con Inc. 1915 Crumlin Side Rd. London ON N5V 388

Earl Blane Trucking Ltd. 34833 Saintsbury Line Lucan ON NOM 2JO

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Jackal Trade Inc. R. R. # I Arva ON NOM IC0

Karl Janoska 8290 Union Rd. R. R. # I Fingal ON NOL 1 KO

Lafarge Paving & Construction Ltd. Box 2815, Terminal A London ON N6A 4H4

(b) the approval given herein BE CONDITIONAL upon the Corporation entering into formal contracts or issuing purchase orders relating to this matter (Tender 07-50). (SO8-00)

14. (9) That, on the recommendation of the General Manager of Finance and Corporate Services, the following actions be taken with respect to the disposition of the $2,996,125.04 as recommended in the 2007 First Quarter Capital Monitoring Report:

(a) $4,967 of excess tax supported capital levy BE RETURNED to Capital Receipts and be used for emergency funding; it being noted that the balance in this account is $21,416;

$38,322 of excess tax supported debt capacity BE MADE AVAILABLE to help offset the additional debt funding required to fund the Western Road Widening Project (See Board of Control Report dated August 8th, 2007 with respect to “Western Road Widening Phases 1 and 2 Project TS1401”);

$704,609 of excess waste water rate supported debt capacity BE USED to fund the additional financing required to fund the storm sewer portion of the Western Road Widening project ($550,363) (See Board of Control Report dated August 8th, 2007 with respect to “Western Road Widening Phases 1 and 2 Project TS1401”) with the balance being used to reduce the authorized debt for waste water;

$255,416 of excess federal gas tax reserve funding BE USED to finance the road portion of the Western Road Widening project; it being noted that Council resolved to minimize the amount of debt used for this project; it being further noted that this funding was released from the Traffic Signal LED re-lamping program TS1713 (See Board of Control Report dated August 8th, 2007 with respect to “Western Road Widening Phases 1 and 2 Project TS1401”); and

$1,992,901 of excess reserve funding BE RETURNED to the appropriate reserve fund; it being noted that a large portion relates to the obligatory City Services Reserve Funds. (FO5-00)

15. (IO) That, on the recommendation of the General Manager of Finance and Corporate Services, the Second Quarter 2007 Operating Budget Monitoring Status Report for the General (Property Tax Supported), Water and Wastewater Budgets BE RECEIVED for information (see Appendix A attached), it being noted that Civic Administration is projecting:

(a) a surplus in the general operating property tax supported budget of $2.3 million noting that there are a number of areas such as community programs and environmental services that could fluctuate significantly based on factors beyond the control of Civic Administration;

(b) a deficit in the water rate supported budget of $1.1 million. Civic Administration will continue to look at cost containment initiatives to offset shortfalls in the water rate budget; it being noted that, if needed, a draw

(b)

(c)

(d)

(e)

Disposition of 1st Quarter Capital Monitoring Account Closing Report Excess Funding

2007 Operating Budget Status - Second Quarter Repolt

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down from the Capital Water Works Reserve Fund may be necessary to offset any year end deficit; and

a deficit in the wastewater rate supported budget of $0.6 million. Civic Administration will continue to look at cost containment initiatives to offset shorIfalls in the wastewater rate budget; it being noted that, if needed, a draw down from the Wastewater Rate Stabilization Reserve may be necessary to offset any year end deficit. (FO5-00)

Storybook 16. (IO) That the Civic Administration BE REQUESTED to report back to the Community and Protective Services Committee with respect to Storybook Gardens, including the marketing plans for this facility.

2007Debenture 17. (12) That, on the recommendation of the General Manager of Finance and Corporate Services, the following actions be taken:

(a) the City Treasurer BE AUTHORIZED to proceed with the issue of debentures to provide permanent financing for capital works in an amount not to exceed $51,000,000; and

the City Treasurer BE GIVEN THE AUTHORITY to issue a fraction of the total noted above, or postpone the issue, until such time as market conditions are favourable, and that the City Treasurer report back to Council on the market for the issue from time to time. (FO8-00)

(15) That the following actions be taken with respect to the pricing of

on the recommendation of the General Manager of Finance and Corporate Services, on the advice of the Manager of Realty Services, the attached by-law BE INTRODUCED at the Municipal Council meeting on September 17, 2007 to amend By-law L.S.P.-3350-104, Paragraph (iv), the Sale of Land By-Law, as follows:

Amend Part 3 of Schedule “B , Paragraph (iv), by substituting the following therefor:

“(iv) That the current pricing levels of all other City industrial parks be established effective November 1, 2007, as follows:

Pricing for serviced industrial land in Innovation Park exclusively:

All lot sizes

(c)

Gardens

Issue

(b)

Pricing of City

Land

18. City owned serviced industrial land:

(a)

Owned Serviced

$75,000 per acre

Price for SeNiCed industrial land in all other C W owned Industrial Parks:

Lots up to 0.99 acres 1 .OO acres up to 3.99 acres 4.00 acres and up

$95,000 per acre $75,000 per acre $65,000 per acre

Surcharges to be added as follows:

Highway 401 Exposure - 15%; Veterans Memorial Parkway Exposure - 5%; and

The cost of service connections from the main to the property line being the responsibility of the purchaser.

Industrial lots are sold on a where is, as is basis, with grading, stripping and removal of excess topsoil being the purchaser’s responsibility and cost.”

B C - 7

it being noted that the price of industrial land for 8 acres and over is no longer included in a separate category; and

the Civic Administration BE REQUESTED to monitor the pricing of the City’s industrial land compared with surrounding municipalities and report back to the Board of Control if the new pricing causes problems with industrial land sales. (L15-01)

19. (20) That the following actions be taken with respect to the new provisions in the Municipal Act, 2007 pertaining to municipal service boards and corporations:

(a) the information report from the City Solicitor regarding this matter BE RECEIVED; and

(b) the General Manager of Finance and Corporate Services BE REQUESTED to explore the options available for corporations providing economic development services, including B.I.A.’s, and report back to the Board of Control. (L18-00)

20. (22) That Councillor S. Eagle BE AUTHORIZED to attend the Standing Committee meetings of the Federation of Canadian Municipalities (FCM) to be held in St. Andrews NB, September 5-8, 2007, Ottawa ON, November 21-24, 2007 and Brandon MB, March 5-8, 2008; and that she BE REIMBURSED for her associated expenses outside of her annual expense allocation and in accordance with Council’s Travel & Expense Policy. (A02-02)

21. That the following actions be taken with respect to a request for delegation status from W. R. Pringle, General Manager of the Station Park Hotel, with respect to a request for a refund of the penaltyhnterest charge on a tax bill:

(b)

(24)

Bill 130 - Municipal Service Boards and Comorations

Appointment to Standing Committees of FCM - Eagle

Request for Delegation Status

London Hydro inc. 22. Inc.:

(a)

the Civic Administration BE REQUESTED to report back to the Board of Control on a policy for considering requests for the refund of the penalty and interest on tax bills arising from errors by Canada Post; and

Mr. Pringle BE ASKED to defer his request to appear before the Board of Control until the Civic Administration has completed its policy review regarding this matter. (F16-00)

(26) That the following actions be taken with respect to London Hydro

the recommendations contained in the report from the General Manager of Finance and Corporate Services BE REFERRED to the Board of Control meeting to be held on September 26, 2007 for consideration; and

the Civic Administration BE REQUESTED to arrange an information session on the recommendations in the staff report and the report from Navigant Consulting for any interested members of Council;

it being noted that the Board of Control received the attached presentation from Stephen Cartwright of Navigant Consulting regarding the Strategic Alternatives for London Hydro.

London 23. (27) That, on the request of the London Convention Centre Board of -Adjacent Land Directors, the Civic Administration BE REQUESTED to investigate the level of

interest from the private development community in developing a full service hotel connected to the London Convention Centre through a request for proposals process. (Ml6-00)

Creative City 24. (33) That, on the recommendation of the Creative City Committee, the following requests for funding under the Creative City Fund BE APPROVED:

(a)

Convention Centre

Funding Applications

London Heritage Council for start up funding in the amount of $23,000;

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(b)

(c)

(d)

25. That, on the recommendation of the Creative City Committee, the following individuals BE APPOINTED to the Creative City Committee as Non- Voting Resource Members in the following categories:

Arts -A. Halwa

Business District Revitalization - S. Merritt

Diversity - R. MuAoz-Castiblanco

Economic Development - C. Kehoe

Emerging Leaders - K. Wiggett

Environment - B. Benedict

Heritage -A. Kennedy

Housing - J. Binder

Libraries - L. Sage

Tourism and Conventions - D. Grantham

Youth - D. Simmonds;

it being pointed out that there were no applicants in the “Sports” category.

26. along the North Branch of the Thames River:

(a)

Mainstreet London for the Mural Project in the amount of $5,000;

A. Francis for London Ontario Live Arts (LOLA) in the amount of $6,000; and

London Reads in the amount of $2,000.

(33)

(34) That the following actions be taken with respect to floodplain issues

the Chief Administrative Officer BE REQUESTED to report back to the Board of Control regarding the options available with respect to a property on Adelaide Street North; and

the Chief Administrative Officer BE REQUESTED to report back to the Board of Control on the possibility of proceeding with a policy study on floodplainlhazard lands;

it being noted that the Board of Control received the attached presentation from Jeff Brick, Coordinator, Hydrology and Regulatory Services, Upper Thames River Conservation Authority, with respect to floodplain issues along the North Branch of the Thames River.

27. (35) That the communication from C. Bryan, PresidenffCEO, Aeolian Performing Arts Centre, with respect to crime in East London BE RECEIVED and BE REFERRED to the Police Services Board for consideration. (PO6-00)

28. That, on the recommendation of the General Manager of Finance and Corporate Services, the following actions be taken with respect to the November 1, 2000 promissory note in the principal amount of $70 million issued by London Hydro Inc. to The Corporation of the City of London and assigned to The Public Utility Commission of the City of London on conditions:

(a) the attached by-law (Attachment “A”) BE INTRODUCED at the Municipal Council meeting to be held on September 17, 2007 to:

(b)

(41)

Creative City Committee - Non- Voting Resource Members

Floodplain Issues

Request for Delegation Status- Crime in East London

London Hydro Inc. -Promissory Note

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(i)

(ii)

(iii)

extend the term of the promissory note to the earlier of 367 days after demand or October 31,2010; ratify and confirm the resolution of the Board of Directors of London Hydro Inc.(Schedule “1” to the by-law): and authorize the Mayor and the City Clerk to execute the resolution (Schedule “1” to the by-law);

(b) the term of the November 1, 2000 promissory note in the principal amount of $70 million issued by London Hydro Inc. to The Corporation of the City of London and assigned to The Public Utility Commission of the City of London on conditions. BE EXTENDED to the earlier of 367 days after demand or October 31, 2010 with all other terms and conditions of said promissory note, as amended, to remain the same and to continue to be in full force and effect;

the attached resolution of the Board of Directors of London Hydro Inc. (Attachment “ A Schedule “1”) BE RATIFIED AND CONFIRMED; and

the Mayor and the City Clerk BE AUTHORIZED to execute the resolution (Attachment “ A Schedule “1”). (W12-01)

(42) That the following actions be taken regarding the Let Them Be Kids

(c)

(d)

29. Playground project update and proposed funding arrangement:

(a) on the recommendation of the General Manager of Planning and Development, the report to the September 12, 2007 Board of Control meeting BE RECEIVED for information regarding the status of the project: and the use of “in-kind” City services BE ENDORSED to assist in the installation of the playground, as is done with other community led projects;

a grant of $800.00 BE APPROVED for the London Playground Committee project to cover the cost of the registration fee for the fundraising booth operated by City staff at the Home County Folk Festival and that the source of funding for this grant be the 2007 Operating Budget as identified by the Civic Administration; and

the London Playground Committee be thanked for their efforts regarding this matter. (H04-00)

Project Update-

Playground “Let Them Be

Project

(b)

(c)

Ribbons on City Vehicles

30. (Added) That the expenditure of up to $1,000 BE APPROVED for the placement of yellow ribbons supporting Canadian Troops on City-owned vehicles and that the source of funding be the 2007 Operating Budget as identified by the Civic Administration; it being noted that the Civic Administration was asked to contact the Deputy Chief of Police regarding the availability of yellow ribbon decals.

Filed Matters 31.

Proposed National (a) (38) a communication from B. Jones with respect to celebrating National Flag Day & Flag Day on February 15th and to replacing torn flags; and

(b) a copy of a communication from The Honourable Tony Clement, Minister for the Federal Economic Development Initiative for Northern Ontario, in response to London City Council’s support for the establishment of a Regional Economic Development Initiative (REDI) for Southern Ontario.

That the following matters BE NOTED AND FILED:

Replacing Torn Flags

REOi (40)

II YOUR BOARD REPORTS:

LeaseAgreement 32. (7) That the Board of Control deferred consideration of the Hydro-Excavator recommendation of the Director of Water, Environment & Customer Relations and

the Director of Wastewater and Treatment with respect to the leasing of a Vactor Fan Hydro-Excavator to the Special Board of Control meeting to be held on September 17, 2007 in order to obtain a further staff report on possible other alternatives available regarding this matter. (VlO-00)

for Vactor Fan

BC-10

33. That the Board of Control received and noted an information report from the General Manager of Finance and Corporate Services with respect to the real estate commission relative to the Agreement of Purchase and Sale of City owned industrial land on Innovation Drive to C.S. Automotive Tubing Inc.

34. That the Board of Control received and noted an information report from the General Manager of Finance and Corporate Services with respect to the 2007 Second Quarter Capital Budget Status Report. (FO5-00)

35. That the Board of Control (BC) received a request from the Ontario 9-1-1 Advisory Board for financial assistance in order to continue as the technical and information authority respecting the implementation and operation of 9-1-1 Emergency Number systems in Ontario. The BC asked the Civic Administration to review this request and report back to the Board. (PO2-00)

36. That the Board of Control (BC) received the attached presentation from Councillor S. Eagle, Chair, Board of Directors, U. Filice, CEO & General Manager and D. Grater, CFAO, London Middlesex Housing Corporation (LMHC). The BC also received the 2006 Annual Report and Financial Statements of the LMHC. The BC also noted that all members of Council are invited to attend a joint meeting of the Council Housing Leadership Committee and the LMHC to be held on October 2, 2007 at 500 p.m. in the Board of Control Room, 2nd Floor, City Hall.

37. That the Board of Control (BC) received a communication dated August 10, 2007 from Stuart Smith resigning his appointment to the Advisory Committee on the Environment (ACE). The BC accepted the resignation with regret and asked the Mayor to forward a letter of appreciation to Mr. Smith. The BC also asked the City Clerk to determine if there are any applications on file for this body and to take the necessary steps to fill the vacancy. (G03-00)

38. That the Board of Control (BC) received a communication dated August 10, 2007 from Vanessa Kinsley resigning her appointment to the Environmental and Ecological Planning Advisory Committee (EEPAC). The BC accepted the resignation with regret and asked the Mayor to forward a letter of appreciation to Ms. Kinsley. The BC also asked the City Clerk to determine if there are any applications on file for this body and to take the necessary steps to fill the vacancy. (G03-00)

39. That the Board of Control (BC) received a communication from the President, London Development Institute, advising that Jim Kennedy is resigning as its representative on the Trees and Forests Advisory Committee (TFAC). The BC asked the Mayor to forward a letter of appreciation to Mr. Kennedy. The BC also noted that members of the London Development Institute are being canvassed for a replacement representative. (G03-00)

40. That the Board of Control received and noted a communication from the Executive Director, London Humane Society, advising that it is unable to consider membership on the Animal Welfare Advisory Committee (AWAC) at this time. (G03-00)

41. That the Board of Control (BC) received a communication from Lloyd Stacey with respect to his attendance at meetings of the Transportation Advisory Committee (TAC). As a result of the explanation provided by Mr. Stacey, the BC took no action to rescind his appointment to this Advisory Committee.

42. That the Board of Control received and noted clauses 3 to 20, inclusive, of the 2nd Report of the Creative City Committee from its meeting held on August 23,2007. (See Report attached.)

43. That the Board of Control (BC) received a communication from D. Dimitrie with respect to the proposed renaming of Adelaide Wells Park to Bernie MacDonald Community Park, as well as letters of support for the renaming from Councillor Orser and Richard Cook of the North East London Community

(17)

(L15-01)

(11)

(23)

(25)

(28)

(29)

(30)

(31)

(32)

(G03-00)

(33)

(36)

North Portion of Block 4. Plan 33M- 544 Innovation Park

2007 Second Quarter Capital Budget Status Report

Ontario 9-1-1 Advisory Board Request for Financial Assistance

LMHC Shareholder Meeting

Resignation -ACE

Resignation - EEPAC

Resignation - TFAC

London Humane Society - Representation on AWAC

Attendance Requiremenk - TAC

2nd Report of the Creative City Committee

Proposed Park Renaming

BC-11

Engagement Committee. The BC asked the Civic Administration to report back with the City’s naming policy and information from other similar municipalities on their naming practices relating to requests involving current members of Council.

44. That the Board of Control (BC) received a communication from Rev. T. Dingwell, Sr. Pastor, King Street Congregational Christian Church of London, requesting that the Congregational Christian Church of Canada flag be flown from City Hall. The BC deferred consideration of this request until completion of the staff review of the City’s Flag Policy. (M14-00)

45. That the Board of Control was unable to reach a majority decision with respect to a request that the Argentinean flag be flown from City Hall for a two week period beginning September 15, 2007 and, pursuant to Section 17.6 of the Council Procedure By-law, is hereby submitting the matter to the Municipal Council for its disposition. (M14-00)

46. (Added) That the Board of Control (BC) received the attached Communication from Controller Barber with respect to the City of London investigating the feasibility of appointing an independent Integrity Commissioner. The BC noted that the Civic Administration will be reporting back this Fall regarding an ongoing review of various procedural and policy matters with respect to amendments to the Municipal Act. (G03-00)

47. That the Board of Control met in camera from 2:45 p.m. to 3:lO p.m. for the purpose of considering the following:

(E06-00)

(37)

(39)

Request for Flag Flying at City hall

Request for Flag Flying at City Hall

Integrity Commissioner

In Camera

a matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition;

a matter pertaining to litigation or potential litigation affecting the municipality and to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, for the purposes of instructions or directions to the City’s solicitors regarding the costs of R.S.J. Holdings Inc.;

a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and litigation or potential litigation involving labour relations, including matters before administrative tribunals, affecting the municipality concerning the status of an interest arbitration involving the London Professional Fire Fighters Association;

BC- 12

(d) a matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to the proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land;

and that the BC is submitting a confidential report to the Municipal Council regarding these matters. (See Confidential Appendix to the 25th Report of the Board of Control enclosed for Council Members only.)

The meeting adjourned at 3:lO p.rn

Board of Control Action on Committee Reports

15th Report of the Communitv and Protective Services committee

Clauses 1 and 2 - Concurred in