25-TC - Presentation Skills deck v2 10.29.2015

2015 Human Resources - Confidential

Presentation Skills


Presentation #1 – Introduce Your Partner

Directions: You will have 10 minutes to prepare.

Below are some questions to stimulate your partner’s thinking:

• Job – what does your partner do?

• Tenure – how long has your partner been with SRS

Distribution?

• Hobby – what hobbies does your partner have?

• What are your partner’s expectations for the Talon Club

program?

2

7%

56%38%

Verbal

Vocal Visual


Course Objectives

Self-Paced, Classroom and

On-the-Job Application

Upon completion of this workshop, you will be able to:

1. Overcome anxiety

2. Use verbal and non-verbal communication effectively

3. Analyze your audience

4. Organize your presentation

5. Use visual aides to support your message

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Communicating Through a Presentation

Introduction

A presentation unfolds through a series of communication actions that are aimed at producing a response and yielding an outcome that satisfies the presenter’s objective.

D E F I N I T I O N

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Communicating Through a Presentation

Why communicate?

Opportunities to Present

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Parts of a Presentation

An effective presentation has five basic parts:

Introduction Body ConclusionAnticipate Questions

Evaluate Content and

Delivery

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Parts of a Presentation - Introduction

Introduction

Grab the audience’s attention

State a credibility statement if needed

State what’s in it for the audience

Preview the content of your presentation

The order of your key points

An effective introduction should:

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Parts of a Presentation - Body

Body

The body contains:3-5 key points

Supporting data and evidence for each key

point

A transition statement from one key point to the next key point, and then

to the conclusion

Draw your possible visuals that would support your

points and supporting data

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Parts of a Presentation - Conclusion

The conclusion serves:

Conclusion

To signal that the end of your presentation is coming

Review or summarize your information

Make a memorable statement or give a call to action

Thank the audience for their time

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Parts of a Presentation – Anticipate Questions

Anticipate Questions

Anticipate questions that the audience

could ask

Develop the answers and practice stating

them out loud

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Parts of a Presentation – Evaluate

Evaluate Content and

Delivery

Evaluate Content and Delivery

After you give a presentation, always take the time to evaluate it. Look at:

What went right?

What went wrong?

What can I do better next time?

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Three Parts of a Presentation

A presentation has three parts

1. Opening - which captures attention and previews the topic2. Body – which organizes the main points into logical patterns3. Close – which summarizes, recommends and explains required action

Opening

Body

Close

You can guarantee yourself a comfortable pace if you structure your presentation to fit into your allotted time. Plan to allow 15% of the time for the opening; 75% for the body and 10% for the close.

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Overcoming Anxiety

What do we fear?

Get with your team and discuss the reasons we have anxiety with public speaking.

"There are always three speeches, for every one you actually gave. The one

you practiced, the one you gave, and the one you wish you gave."

-- Dale Carnegie

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Anxiety Busters

There are things we can do to reduce unwanted stress.

Here are some – you may have others to share.

Know your audience Know your purpose and stick to it Prepare through planning Organize your content Engage in conversation with the audience before, during and after

your talk Anticipate questions Breathe Practice

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Tips for Giving Feedback

Always balance positive comments with remarks with areas that need refinement.

Focus on the facts. State an area(s) where improvement is needed, supporting your comment with fact.

Be specific. Don’t just say, “good job,” tell what was good. Give feedback about things that the presenter can change. Offer improvement feedback with an open and caring attitude. Give the presenter a chance to ask you questions about his/her

presentation.

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Tips for Receiving Feedback

Assume your peers have something constructive to say. After all, their feedback will tell you how you came across.

Don’t be defensive; be open to any feedback. Treat every comment you receive as a gift.

Make sure that your peers are aware of your concerns and priorities about your presentation.

Be certain that you understand

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Consider the Audience

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To assist you in defining your purpose, you need to take a good

look at your audience by doing an audience analysis.

• How many people are expected to attend?

• Are there any objections/biases to the topic?

• What is the mix of audience: technical/non-technical, executive, sales/marketing, etc.


The Introduction

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The Introduction sets the tone for the entire presentation. It includes:

Grabber Narratives

Statistics

Quotations Rhetorical Questions


The Introduction Credibility Statement

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The Introduction Credibility Statement

What’s In it For The Audience

Preview

Example: “I was asked to speak to you today because of my 10 years experience in the terminal.”

Example: “I will cover the three most important reasons to use this process.”

Example: “The reason it is important for you to know this information is because…”


WIIFT Preview

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The Five Points of the Star is more than a logo or an ad campaign. It’s the innovation and value we bring to market, the benefits we bring to customers and the people who make this possible.You will walk away knowing and understanding the five points of the star and how each interrelate to help us rise above the competition.Today, I will cover the five points of the star and what they mean. We will also discuss how you can contribute to each point of the star.

Transition: So lets look at the top of the STAR. . . .


Nonverbal Strategies

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Movement

Appearance Action Eye Contact

Gestures

Body Posture


The Body

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The Body is where you develop your ideas and add depth to your topic, and should take approximately 70 to 80 percent of your presentation time:

Key Points – Rule of Three

Maintain a Balance

Questions to Ask Yourself About Your Evidence

Sources Where You Can Find Evidence For Your Key Points

Places to Look for Your Own Humorous Stories


The Close

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The Body is the last thing your audience hears, and may be the first thing they remember. It should take approximately 5 to 10 percent of your presentation time:

Signals the end of your presentation

Reviews what you have covered

Memorable statement or call to action

Thank the audience for their time

25-TC - Presentation Skills deck v2 10.29.2015

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