24 April 2012 - Shire of Wagin of the Ordinary Council Meeting 24 April 2012 2 ... was one of...

Minutes of the Ordinary Council Meeting

24 April 2012

Minutes of the Ordinary Council Meeting 24 April 2012

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Table of Contents

1. DECLARATION OF OPENING ...................................................................................... 3 2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (REVIOUSLY APPROVED) ...................................................................................................................................... 3 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKE ON NOTICE ....................... 4 4. PUBLIC QUESTION TIME ............................................................................................ 4 5. LEAVE OF ABSENCE ................................................................................................... 4 6. PUBILC FORUM ........................................................................................................... 4 7. CONFIRMATION OF PREVIOUS MEETING MINUTES ................................................ 4 8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ........................................... 4

11.10 QUAIL BREEDING ENTERPRISE – LOT 812 RICHARD STREET WAGIN ............ 5 11.11 SEED CLEANING BUSINESS – LOC 29 BULLOCK HILLS ROAD WAGIN ............ 7 11.12 BUILDING ACT ....................................................................................................... 9

9. STATUS REPORT – APRIL 2012 ............................................................................... 13 10. REPORTS OF COMMITTEES ..................................................................................... 20

10.1 AUDIT COMMITTEE MEETING – 29 MARCH 2012 ............................................. 20 10.1.1 2010/2011 AUDIT AND MANAGEMENT REPORTS ..................................... 20

10.2 FINANCE AND GENERAL PURPOSES COMMITTEE MEETING – 29 MARCH 2012 .............................................................................................................................. 20

10.2.1 FUNDING FOR LOADER FOR REFUSE SITE AND DOCTORS VEHICLE .......... 20 10.2.2 ANNUAL BUDGET REVIEW ................................................................................ 21 10.2.3 2012 / 2013 BUDGET PROCESS ......................................................................... 21 10.2.4 WAGIN COMMUNITY RESOURCE CENTRE RATING CONCESSION REQUEST .. .............................................................................................................................. 21 10.2.5 WRITE OFF OF VARIOUS SUNDRY DEBTOR AMOUNTS.................................. 22 10.2.6 SYNERGY STREET LIGHTING ............................................................................ 22

11. REPORTS OF OFFICERS ........................................................................................... 23 11.1 WORKS REPORT ................................................................................................. 23 11.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT ................. 28 11.3 CEO REPORT – MARCH 2012 ............................................................................. 31 11.4 REVIEW OF SHIRE OF WAGIN DELEGATIONS REGISTER .............................. 33 11.5 WHEATBELT CATCHMENT ALLIANCE – ARTERIAL DRAINAGE NETWORKS . 36 11.6 PLANNING APPLICATION – THREE (3) NEW SINGLE STOREY GROUPED

DWELLINGS ......................................................................................................... 37 11.7 INDUSTRIAL SUBDIVISION APPLICATION ......................................................... 41 11.8 SHIRE OF WAGIN TOWN PLANNING SCHEME NO.2 (REVIEW) & LOCAL

PLANNING STRATEGY (PROPOSED) ................................................................ 44 11.9 COMMUNITY ENERGY EFFICIENCY PROGRAM ............................................... 48 11.13 APPOINTMENT OF MEMBERS TO THE – SPORTSGROUND ADVISORY

COMMITTEE ......................................................................................................... 51 11.14 STATEMENT OF FINANCIAL ACTIVITY – MARCH 2012 ..................................... 52 11.15 STATEMENT OF PAYMENTS – MARCH 2012..................................................... 59

12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS........................................ 70 13. URGENT BUSINESS INTRODUCED BY DECISIONS OF THE MEETING ................. 70 14. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........... 72

14.1 REPAIRS TO FVZ ISUZU TRUCK (LEASED) P.13 W.1015.................................. 73 15. CLOSURE ................................................................................................................... 73


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Shire of Wagin

Minutes of the Ordinary Council Meeting of Council held in Council Chambers on Tuesday 24 April 2012.

1. DECLARATION OF OPENING

The Shire President Cr Blight declared the meeting open at 7.00pm.

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (REVIOUSLY APPROVED)

Present: Cr P J Blight President Cr G R Ball Member Cr G T Hegarty Member Cr E N Pugh Member Cr I C Cumming Member Cr D C Lloyd Member Cr J G Shaw Member Cr J L C Ballantyne Member Cr R C Walker Member Cr C J Brockwell Member Staff: Mr L J Calneggia Chief Executive Officer

Mr S T Friend Principle Environmental Health Officer/Building Surveyor

Mr B A Roderick Manager Finance & Corporate Services Mr A D Hicks Manager of Works

Ms C A Webster Manager Community & Regulatory Services Mrs D J Thompson Executive Assistant

Visitors: Mr Dennis Bishop Apologies: Cr G K B West Leave of Absence

1881 Council Decision Moved: Cr. I C Cumming Seconded: Cr G T Hegarty That Cr West be granted a leave of absence for the council meeting to be held on 24 April 2012. Carried 10/0


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3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKE ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. LEAVE OF ABSENCE

Nil

6. PUBILC FORUM

Nil

7. CONFIRMATION OF PREVIOUS MEETING MINUTES

8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS

Nil

1882 Council Decision Moved: Cr. G R Ball Seconded: Cr. D C Lloyd

That the minutes of the Ordinary Council Meeting of the 27 March 2012 be confirmed as a true and accurate. Carried 10/0


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PROPONENT: M & L Brummelman LOCATION: Lot 812 Richard Street Wagin REPORTING OFFICER: Principle Environmental Health Officer’s & Building

Surveyor ATTACHMENTS: Application Summary A request to establish a quail breeding enterprise. Background The owners of Lot 812 Richard Street have requested permission to establish a quail breeding business on the property (letter attached). The property in question is 1.9 Ha in area and is zoned Rural, although in the townsite boundaries. The proposal is to have 100 breeding quail kept in a shed 24m² and when the young are old hatched they are grown out in an aviary that is 100m² in size. As described in the accompanying letter, the bird faeces are collected in sawdust on the floors of both the shed and aviary and disposed of. The letter states that the male quail can and do crow occasionally but apparently are not as loud as a rooster. The proposed development requires Shire approval. Comment The Shire has Health Local Laws that deal with, amongst other things, the keeping of Poultry and Pigeons, however although poultry includes ―bantams, ducks and other domestic fowls, it does not include quail. The essential points are that these poultry are generally limited in numbers and are required to be kept minimum distances from residential premises and are required to be kept clean to the satisfaction of the Environmental Health Officer. The Local Laws also mention the keeping of Roosters, Geese, Turkeys, Peafowl‘s and Gamebirds but again does not include quail. The intent of this section is to limit the nuisance of noise by the male animals. As mentioned, neither sections mentions keeping of quail however both sections can be used as a guideline. The location of the shed and aviary will be 10 metres from the boundary facing Richard Street, in excess of 60 metres from Beaufort Road, 100 metres from the rear boundary and over 100m from the nearest neighbour. A building permit for both the shed and aviary has been issued.

11.10 QUAIL BREEDING ENTERPRISE – LOT 812 RICHARD STREET WAGIN


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An interim approval has been issued to the applicants to keep the quail as the application was one of several that were misplaced due to computer failure in the recording of incoming mail. The matter was to go to the March Council meeting but due to the failure mentioned, it did not do so and the applicants had made arrangements on the expectation that the proposal would be approved. It has been made very clear to the applicants that the interim approval does not mean that the enterprise will be approved on a permanent basis. Although I know nothing about quail, I assume that as the Health Local Laws do not mention them they are not a bird that causes many problems. As the distances from residential premises that the birds will be kept are well in excess of what is required for larger, presumably more problematic birds, it is felt that the enterprise could be supported. Statutory Environment Shire of Wagin Town Planning Scheme Shire of Wagin Health Local Laws Policy Implications N/A Financial Implications N/A Strategic Implications N/A Voting Requirements Simple majority

1883 Officer’s Recommendation & Council Decision Moved: Cr. J G Shaw Seconded: Cr. I C Cumming That the owners of Lot 812 Richard Street Wagin be permitted to breed up to 300 quail per week for slaughter off the premises, subject to

Payment of the application fee of $132

The premises being kept clean to the satisfaction of the Environmental Health Officer and

If the numbers of quail produced will exceed 300 per week, a separate application will need to be submitted for Council approval for the increased numbers.

Carried 10/0


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PROPONENT: B & C Johnson LOCATION: Loc 29 Bullock Hills Road, Wagin REPORTING OFFICER: Principle Environmental Health Officer/Building Surveyor ATTACHMENTS: Application Map Site Plan Summary An application to be able to operate a seed cleaning business from a farming property on the outskirts of Wagin. Background The owners or Loc 29 Bullock Hills Road have applied to be able to establish and operate a seed cleaning business from the property. The property is located just to the east of Puntaping Rock on the Bullock Hills Road and is 64.75 Ha in size. The property access is off Puntaping Road. The property is zoned Rural in the Town Planning Scheme (TPS). The proposed enterprise will involve erecting a shed 18m long by 15m wide by 5m high to clean the grain, a weighbridge and a series of 75 tonne silos to store grain. It is expected that farmers will truck in their grain so that it can be cleaned of weed seeds and then taken back to the farm for sowing the next year‘s crop. Comment Due to a computer problem with recording the incoming mail, this application didn‘t reach any officers desk in time to present an item to Council at the May Council meeting. As a result of tight timelines for business and banking decisions, the Chief Executive Officer (CEO) has contacted all Councillors about the application and issued an approval for the business. This item will be seeking endorsement of those actions. The business has been described in the Background above. Seed cleaning business is not specifically listed in the zoning table of the TPS, however it would fit into the category of ―industry rural‖, ie means an industry handling, treating, processing or packing primary products grown, reared or produced in the locality, and a workshop servicing plant or equipment used for rural purposes in the locality. The zoning table to the TPS shows Industry-Rural as an AA use, that is – means that the use is not permitted unless the Council has granted planning approval. Things that Council can take into account when considering an application like this is the size and type of buildings required, traffic movements into and from the property, noise, dust and light emissions, affect of amenity of neighbours and road maintenance.

11.11 SEED CLEANING BUSINESS – LOC 29 BULLOCK HILLS ROAD WAGIN


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In this instance, it is felt that as the nearest residence is approximately 1200m from the proposed business (other than the owners residence), there will be little loss of amenity to neighbours. There is a tourist attraction across the road (Puntaping Rock) however it is felt that this business will not impact on that particular attraction. The major impact could be the increased heavy vehicle traffic movements on Puntaping Road. This road is constructed to a gravel standard, however as the entrance to the proposed business is 300m from the intersection with Bullock Hills Road, with the length of the business being 100m, the total length of Puntaping Road that could be affected is 400m. Council may wish to impose a condition relating to road maintenance/ upkeep or monitor it over six or twelve months and address the issue should a problem occur. Statutory Environment Shire of Wagin Town Planning Scheme Policy Implications N/A Financial Implications N/A Strategic Implications The establishment of this type of business could provide a valuable tool for the local farming community and possibly provide some local employment opportunities. The impact on the local road system needs to be monitored. Voting Requirements Simple majority

1884 Officer’s Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr R C Walker That Council endorses the actions of the CEO in granting planning approval to the owners of Loc 29 Bullock Hills Road, Wagin, to establish a seed cleaning business on the property subject to

Payment of the Development Application fee

Issue of a building permit for the shed and associated infrastructure

Monitoring of the impact of traffic on Puntaping Road Carried 10/0


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PROPONENT: LOCATION: Whole of Shire REPORTING OFFICER: Health and Building Officer Summary To have Council appoint an Authorised Person to enforce the requirements of the new Building Act and to have Council delegate the Permit Authority function. Background The Building Act 2011 (the Act) was passed on 23 June 2011 and will come into effect from 1st April 2012. The Act will be the principle legislation that regulates building control in Western Australia; amending provisions of the Local Government (Miscellaneous Provisions) Act 1960 and repealing the Building Regulations 1989. The Act covers all buildings in the whole state and introduces permit issuing authorities (local governments), enables private certification of design compliance and is designed to streamline and clarify the building process. The Building Act covers and provides that Certificate of Design Compliance must be issued by a person who is not associated with the building owner i.e. a local government Building Surveyor employee cannot provide a Certificate of Design Compliance if the local government is the owner of the building. The existing building approvals process was established by the Local Government Act of 1960 and reflects the way buildings were designed in the 1950‘s, relying on builders registered under the Builders Registration Act 1939. Reviews have suggested that the legislation be updated to reflect modern building practices and managed in one place and as a result the Building Commission was established. In the process it has brought together building practitioner registration, building standards, complaints processes and building policy. The new legislation abolishes the Builders Registration Board, the Painters Registration Board, the Building Surveyors Qualification Committee and Building Disputes Tribunal and replaces them with one entity. The Act will provide owners/builders the ability to choose certification from a private building practitioner (certified application). The provision of the Act allows local governments to provide a building certification service that is essentially a continuation of the building assessment role that has traditionally been undertaken. The Act will bind all building work within the state, including Crown land and provides ―Permit Authorities‖ to be established. Permit authorities can be a local government, a group of local governments (―Special Permit Authority‖) or a state government. A local government wishing to be a ―Special Permit Authority‖ will need approval from the Building Commission. Comment The purpose of an Authorised Person under the Building Act is to enforce the provisions of the Act and would play a similar role as a building surveyor employed by any local government as currently occurs. The delegated Permit Authority function gives such a delegated officer the ability to be able to issue permits for buildings under the Building Act provisions. It should be noted that the

11.12 BUILDING ACT


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Permit Authority delegation cannot be sub delegated by that officer to another, so the current situation where under the Local Government (Miscellaneous Provisions) Act the ability to issue a building licence is delegated to the CEO then sub delegated to the EHO/Building Surveyor, will not occur when the Building Act is promulgated. There is a requirement in the Act to issue a permit for a certified building application within 10 business days of receiving the application. For an uncertified application a period of 25 business days is given to issue a permit. Due to the process of Council meeting schedules it would not be possible to adhere to these time frames and the application, if not approved within the time frames specified, is deemed to be refused. For the permit function to act it would be necessary for Council, as the permit issuing authority, to delegate this function. This function could be delegated direct to a person employed as a building surveyor. There may also be a phase in period for the Act to take effect but Council will need, to allow the provisions of the Building Act to work efficiently, to appoint an authorised person/s and delegate the Permit Authority function. From speaking to an officer from the Building Commission they advised that some local governments have delegated the permit function to a job title such as the Principal Building Surveyor rather than nominating the officer by name. It is my understanding that this does not comply with what was intended and that the Building Commission was not really comfortable with this occurring but was prepared to let it run and see how it played out. Statutory Environment The appointment of Authorised Officers is covered under Section 96 of the Building Act. The Permit Authority delegation is covered under Section 127 of the Building Act Sections 95, 96 and 127 of the Building Act are outlined below. 95. Term used: designating permit authority

In this Division — designating permit authority, in relation to an authorised person, means the permit authority that designated the person as an authorised person.

96. Authorised persons

(1) If the State is a permit authority for a building or an incidental structure it may, by instrument in writing, designate a public service officer as an authorised person for the purposes of this Act in relation to the building or incidental structure.

(2) If a special permit authority is a permit authority for a building or an incidental

structure it may, by instrument in writing, designate an employee of the special permit authority, or an employee of one of the legal entities that comprise the special permit authority, as an authorised person for the purposes of this Act in relation to the building or incidental structure.

(3) A local government may, by instrument in writing, designate a person employed

by the local government under the Local Government Act 1995 section 5.36, as an authorised person for the purposes of this Act in relation to buildings and incidental structures located, or proposed to be located, in the district of the local government.


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(4) The regulations may limit to persons belonging to prescribed classes of public service officers or employees the persons who may be designated as authorised persons under subsection (1), (2) or (3).

(5) A person may be designated to be an authorised person for a fixed or indefinite

period. (6) A permit authority may, by instrument in writing, revoke a designation at any

time. The local government as a Permit Authority can also delegate the permit issuing function as per section 127 outlined below. 127. Delegation: special permit authorities and local governments

(1) A special permit authority or a local government may delegate any of its powers or duties as a permit authority under another provision of this Act.

(2) A delegation of a special permit authority‘s powers or duties may be only to an

employee of the special permit authority, or to an employee of one of the legal entities that comprise the special permit authority.

(3) A delegation of a local government‘s powers or duties may be only to a person

employed by the local government under the Local Government Act 1995 section 5.36.

(4) The delegation must be in writing executed by or on behalf of the special permit

authority or by the local government. (5) A person to whom a power or duty is delegated under this section cannot

delegate that power or duty. (6) A person exercising or performing a power or duty that has been delegated to

the person under this section is to be taken to do so in accordance with the terms of the delegation unless the contrary is shown.

(7) Nothing in this section limits the ability of the permit authority to perform a

function through an officer or agent. Policy Implications N/A Financial Implications N/A Strategic Implications Council is required to administer building control throughout the Shire and by designating/delegating as per the recommendation below, the building control function should hopefully be a seamless transition. Voting Requirements Absolute majority


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Cr Hegarty left the meeting at 7.22pm and returned at 7.23pm.

1885 Officer’s Recommendation & Council Decision Moved: Cr. G R Ball Seconded: Cr. J G Shaw That Council; 1. designate Mr Steven Thomas Friend, Principal Environmental Health Officer/Building

Surveyor, as an Authorised Person for the purposes of the Building Act in relation to buildings or incidental structures located, or proposed to be located, within the Shire of Wagin district pursuant to Section 96 of the Building Act; and

2. delegate all powers and duties of a Permit Authority under the provisions of the

Building Act to Mr Steven Thomas Friend, Principal Environmental Health Officer/Building Surveyor, pursuant to Section 127 of the Building Act.

Carried 10/0


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9. STATUS REPORT – APRIL 2012

Date Resolution #

Officer Description Action Status Questions & Comments

FINANCE & ADMINISTRATION 25 May 2010

1374 MCRS Reconciliation Action Plan Banners for entrance to town featuring aboriginal and European season project between School & Shire.

$3000 grant application to commence restoration of the Reserve.

22 Feb 2011

1547 MCRS Master Plan for Sport and Recreation Final copy received. Completed. To be table in March and presented at the 24 April 2012.

24 May 2011

1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Assistance sought from Heritage Commission – held first meeting Nov.

Ongoing.

27 Sept 2011

1724 MCRS/ MFCS

Control of ESL Funding This was drafted by CESM - Cindy Pearce.

Grant Application completed and sent to FESA. Completed.

27 Sept 2011

1731 CEO Formation of a Committee – Wagin Community Family Park

Establish Committee Letter to members written.

First meeting yet to be held.

22 Nov 2011

1788 MFCS Integrated Planning and Reporting Process & Plan for the future

That Council adopt the new Integrated Planning and Reporting Framework

Consultants appointed – Dave Percy Temporary Assistance.

20 Dec 2011

1799 MFCS New IT Accounting Computer System Implement IT Vision Synergy Soft System as per the recommendation.

IT Vision notified – Planning phase to commence mid 2012.

20 Dec 2011

1805 CEO CEO House Obtaining costings for installation of retaining walls and fill for lots 65, 66, 67 and 70 Marks Court.

EOI to be called.


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20 Dec 2011

1810 CEO Extraordinary Election – Resignation Cr D Morgan

Conduct an Extraordinary Election in accordance with LG election legislation.

Election held 30 March 2012.

20 Dec 2011

1812 CEO Legal Opinion & Advice regarding WIFFH Structure

CEO to seek legal advice before proceeding with WIFFH project.

CEO decided to await outcome of grant.

28 Feb 2012

1832 CEO/ MOW

Tip Face Maintenance Agree in principle to purchase a second hand loader and refer to the budget review for consideration.

28 Feb 2012

1843 & 1844

MCRS Review of Disability Access and Inclusion Plan

Council accepts the DAIP review report and MCRS prepare an implementation plan.

28 Feb 2012

1845 MCRS Drug and Alcohol Testing Policy MCRS to seek clarification on points 4.10 and 5.2 and report back to Council.

27 Mar 2012

1862 CEO Stage 2 – Aquatic Centre Undergoing scoping with Community input and engage John De Snoo to supply drawings and documentation.

Community meeting to be held. Appoint Consultant. Budget item.

27 Mar 2012

1865 CEO Upgrade Reception Area – Administration Refer upgrade to the budget 2012/13 for consideration.

27 Mar 2012

1867 MOW Purchase of a Littermaster 9000 Refer to the 2012/13 budget for consideration.

27 Mar 2012

1868 MOW Third Truck Refer to the 2012/13 budget for consideration.

27 Mar 2012

1872 CEO Economic Development Advisory Committee

Rescind its Economic Development Committee and create a Economic Development Advisory Committee in accordance with section 5.8 of the LG Act 1995.

Advertisement placed.


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HEALTH, BUILDING & PLANNING 26 Oct 2010

1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health Services.

Letter written to D.O.H. On-going

24 May 2011

1619 CEO Proposed Residential Subdivision – Lot 896 Arnott Street

Staff not to progress development until further consideration of future needs be determined.

No action at this stage.

28 June 2011

1640 MCRS Extension – Upgrade Caravan Park Completed and send to Asset Mgt Committee.

Agenda Item.

28 June 2011

1645 MCRS Town Hall Floor & Kitchen improvements.

Options are expensive ref to Asset Management Committee meeting.

On-going

28 June 2011

1652 CEO Boundary Adjustment – Shire of Wagin, West Arthur and Narrogin

Hold further discussions with the Shires of Narrogin and West Arthur on this issue.

Letter sent to Shires of Narrogin and West Arthur.

On-going.

28 June 2011

1658 EHO Planning Application Lot 735 Forrest Street Accommodation

Advise proponent approval has been granted.

Proponent advised planning approval granted. Waiting for plans to issue building permits.

No building plans submitted.

28 June 2011

1660 EHO Morton Seeds – Planning Application Advise proponent approval has been granted subject to conditions.

Building Permit issued subject to compliance with FESA requirements.

Letter to Builder requesting status of FESA compliance

26 July 2011

1678 CEO Vacant Land Reserve 24133 (Lot 520, 522, 524, 535 & 528 Reserve 31177 Wendell Street/Unicorn Street

Accept a Management Order of Reserve 24133 and 31177 for Municipal purposes.

Letter written accepting Management Order.

Res 31177 and Res 24133.

26 July 2011

1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group consisting of Crs Ball, Ballantyne, West and Blight to report to Council.

Working group of Crs Ball, Ballantyne, Blight and West.

Further meeting to be held.

23 August 2011

1695 CEO Community Building Apply for a $50,000 application for seeding funding under CRC.

To be arranged.

23 August 2011

1701 PROJECT MANAGER

Council Commitment to Regional Landfill Site Land Purchase MOU

Confirm Council will continue membership of Landfill group, sign MOU subject to relevant approvals processes being given.

Further land availability sought.


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25 Oct 2011

1766 EHO Demolition Order – Lot 8 Traverse Street

Engage Solicitors to serve order under section 408 of the LG Act on the owners of Lot 8 Traverse Street to remove shed.

Solicitor issue order. No response to initial order. Order by register post to be served on Owner & notice pinned to shed.

20 Dec 2011

1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset Management Committee.

Commencement in 2012.

ON-going.

28 Feb 2012

1823 CEO Future Recycling Options for Wagin Staff prepare a feasibility study on using Brockman Road Waste Site and report back to the Committee.

Feasibility started – to go back to Committee. On-going.

28 Feb 2012

1830 CEO/MFCS Current Landfill Rehabilitation Note requirements, procedures and tasks required to rehabilitate existing site at Brockman Road and consider creating a reserve to contribute an annual amount for landfill rehabilitation.

28 Feb 2012

1831 CEO/MOW Current Landfill Rehabilitation Commence Landfill rehabilitation by allocation in the annual works programme.

Refer to 2012/13 Works Programme

28 Feb 2012

1838 CEO Planning Application – Proposed Annual Event – Wagin Burnouts

Advise proponent Council resolved to provide in-kind support to the planning application subject to advertising and providing further information.

Letter sent to proponent – Reply received – to be advertised.

Agenda item – April 2012.

28 Feb 2012

1839 & 1840

EHO Signage – IGA Store CEO & MOW to decide on placement of existing two IGA signs and CEO to prepare a Signs Policy.

MOW & CEO Delegated authority.

28 Feb 2012

1841 EHO Animal Feed Manufacturing Application – Morton Seeds

Advised DEC that Council supports the proposal to manufacture animal feed at Morton Seeds & advise Morton Seeds that planning approval is required prior to development.

DEC advised approval supported. Jonnie Morton advised of need to obtain planning approval.


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28 Feb 2012

1842 EHO Carport – E Kline Lot 1736 Rifle Street

Advise proponent Council resolved to support building application.

Building approval issued.

27 Mar 2012

1858 CEO/MCRS Cemetery Upgrade Advise that Council agreed in principle to the concept and members to liaise with the Asset Management Committee.

27 Mar 2012

1873 CEO Signage and Arts – Wagin Youth Centre Inc

Advise proponent of Council decision to grant approval for application.

Letter sent.

27 Mar 2012

1875 EHO Planning Application – Lot 197 Vale Street, Wagin

Advise proponent of successful application subject to conditions.

27 Mar 2012

1880 CEO/MOW New CEO House Call for Expression of Interest as per specifications.

Add to be placed.


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WORKS & SERVICES

23 Nov 2010

1507 MOW Works Program 2011/2012 That Council add Leake Lane, Tillelman Rd and make provision for a school upgrade of bus pickup/delivery area and footpath in the Works Program for 2011/2012.

Leake Lane is to be water binded and sealed – Feb 2012.

On-going

19 April 2011

1588 MOW Cemetery Car Park Council write to Main Roads seeking approval to move the cemetery fence up to two metres back and construct an angle parking area.

Council to seek option to purchase land from Land Owner.

This will change if Rotary‘s goes through.

19 April 2011

1589 MOW Ballaying Bridge 3078 Seek the opinion of Main Roads Dept on removing bridge 3078 and replacing with 6 barrel culvert as per Main Roads design.

Change bridge rails only. – in February & May.

25 Oct 2011

1756 MOW Puntapin Dam Proceed with the concept of abstraction, conveyance and distribution of water from Puntapin Dam. Seek interested labour from local Noongah members.

Pipe to be installed when time permits

22 Nov 2011

1777 MOW Black Spot Airfield Road Advise Mainroads that Councils preference is that the Airfields Road tees onto Bullock Hills Road.

. Work commenced.

28 Feb 2012

1826 CEO Skate Park Steering Committee Outstanding Issues

Finish Skate Park off with a mixture of paving, landscaping, build north side up. Retain and pave to house seating and shelter. Organise sale of old Skate Modules, developed a Code of Conduct, Look at competition for painting the north face and hold official opening.

On-going.


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27 Mar 2012

1863 CEO Upgrade Caravan Park Advertise the proposal for 14 days prior to commencement of work and refer possible future work for consideration at the 2012/13 budget.

Advertised.

27 Mar 2012

1866 CEO Wagin Airfield Upgrade – RAD‘s Grant Proceed with construction & seal of runways as per Stabilisation Technology recommendations.

Work to be completed 23/0/2012.


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1887 Committee Recommendation & Council Decision Moved: Cr. G T Hegarty Seconded: Cr. G T Shaw That Council approve the funding of $36,000 for a second hand loader for the Refuse Site and $17,000 changeover of the Doctors vehicle from savings from the 2011/2012 Vehicle/ Plant Program. Carried 10/0

10.2.1 FUNDING FOR LOADER FOR REFUSE SITE AND DOCTORS VEHICLE

10.2 FINANCE AND GENERAL PURPOSES COMMITTEE MEETING – 29 MARCH 2012

1886 Committee Recommendation & Council Decision Moved: Cr. G R Ball Seconded: Cr. E N Pugh That Council receives and adopts the 2010/2011 Audit Report and note the items listed in the Management Report. Carried 10/0

10.1 AUDIT COMMITTEE MEETING – 29 MARCH 2012

10. REPORTS OF COMMITTEES

10.1.1 2010/2011 AUDIT AND MANAGEMENT REPORTS


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1890 Committee Recommendation & Council Decision Moved: Cr. G T Hegarty Seconded: Cr. G R Ball That Council deny the request from the Wagin Community Resource Centre for a rating concession on their property at 46-48 Tudhoe Street Wagin.

10.2.4 WAGIN COMMUNITY RESOURCE CENTRE RATING CONCESSION REQUEST

1889 Committee Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. R C Walker That Council endorse the 2012 / 2013 Budget process / timetable. Carried 10/0

10.2.3 2012 / 2013 BUDGET PROCESS

1888 Committee Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. J G Shaw That Council adopt the budget review for the Shire of Wagin from the 1st July 2011 to the 29th February 2012, note the identified budget changes in the review and forward a copy of the review to the Department of Local Government. Carried 10/0

10.2.2 ANNUAL BUDGET REVIEW


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1892 Committee Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. G R Ball That Council:

1) acknowledge there will a further $5,000 in street lighting costs for the 2011/2012 financial year.

2) accept in principal Synergy‘s offer to finalise 9 months of charges for street lighting services provided and not previously invoiced, and make those payments in the 2012/2013 financial year.

Carried 10/0

10.2.6 SYNERGY STREET LIGHTING

10.2.5 WRITE OFF OF VARIOUS SUNDRY DEBTOR AMOUNTS

1891 Committee Recommendation & Council Decision Moved: Cr. G T Hegarty Seconded: Cr. J G Shaw That Council agree to write off the outstanding sundry debtor amounts;

Sundry Debtor Date Amount Description

Brent Beales 01/07/2007 440.00 Dog Fines and Fees

Damo’s Kwik-E-Mart 01/05/2008 104.00 Bulk Rubbish

Jacquee Henry 01/11/2008 100.00 Dog Fines and Fees

James Wakefield 01/04/2009 65.50 Dog Fines and Fees

Karen Wallam 01/08/2007 250.00 Dog Fines and Fees

Natalie Fogarty 01/08/2009 188.00 Dog Fines and Fees

Stuart Johansson/Wagin Swimming Club

01/09/2007 84.15 Community Bus Hire

Wilma Williams 01/11/2008 304.58 Employee Assistance

1536.23

Carried 10/0


23

PROPONENT: Shire of Wagin LOCATION: REPORTING OFFICER: Manager of Works ATTACHMENTS: Capital Works Program Works Maintenance Program Plant Report

Summary A Works Report is provided for Councils information. Background Council has previously requested that this information be presented to it at Ordinary Council meetings. Comment

Shire of Wagin

Works April 2012

Works Completed

Description

AIRFIELD UPGRADE

Upgrade and seal 1.1Km

SPORTS GROUND Verti mowing and earthquake 6 ha on main oval.

Future Works

Description

TOWN SITE

Footpaths carryover to 2011/2012

AIRFIELD /BULLOCK HILLS Heavy haulage realignment 50% completed

PRIVATE WORKS

Ambulance centre 50% completed

MTCE GRADING Grading south west corner of the shire

On Going Works

Description

RURAL ROADS Bitumen Patching

11.1 WORKS REPORT

11. REPORTS OF OFFICERS


24

STORM DAMAGE 12 December

The Piesseville- Tarwonga road shoulders are the only road left to gravel sheet as time permits after the December storms.

Down Time

Description

Nil

Other Nil

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple majority

1893 Officer’s Recommendation & Council Decision Moved: Cr. I C Cumming Seconded: Cr. G T Hegarty That Council adopts the Works Management Report comprising of the Works Progress Report for April 2012, Capital Works Program, Maintenance and Plant Reports for the period 1 July to 31 March 2012. Carried 10/0


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26


27


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REPORTING OFFICER: Manager Carolyn Webster Summary The following report details the activities of this Division for April 2012. Even though we celebrated Easter it was an extremely busy month.

COMMUNITY AND REGULATORY SERVICES

REPORT APRIL 2012

Item

Notes

Health The new doctor Dr Peter van Maarseveen has commenced practice in Wagin and taken up residence in the Doctors house. Unfortunately he has had to return for 8 days to Corrigin to complete his contract there. Otherwise the transition has gone smoothly The Shire hosted the Find Cancer Early workshop on 27th March 2012. This was well attended by 19 people and further workshops are planned for later in the year.

Jenny Fowler has been approached re the Seniors Advocate position and if she cannot manage it will recommend a suitable person. The MCRS has invited Tim Shackleton to visit the Shire and address Councillors on 30th April at 10.30 to discuss the SIHI Project.

CCTV and Community Safety

There has been a series of minor vandalism and kids accessing buildings in and around the Sports Grounds. All is being done to resolve this issue. Unfortunately sporting clubs have been turning ground lights on and off using the circuit breaker switch on the same pole that supplies the power to the CTTV camera in this area. We have now resolved that problem.

New CCTV signs have been put up on the entrances to town and at the Show Grounds

Asset Management and Maintenance Schedule

BMO, Andy Taylor, has completed 35 jobs in this period. He has been continually replacing locks which reflects the level of vandalism we have experienced in the period.

The Swimming Pool upgrade continues and Stage 2 Community Consultation is to take place early May 2012. There are many workers operating on the site and concrete has been poured and tiling commenced.

An advertisement has been prepared for publication inviting registered builders to submit their expressions of interest to design and construct an executive residence for the CEO on Lot 65 Marks Court.

11.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT


29

Community and Economic Development

A Landscaping Plan has been developed for the forthcoming planting season. Upgrades, removals and new planting is all included. Turf management is also being addressed. Hopefully with this comprehensive review Councillors will see a significant improvement in the towns public spaces. Andy Taylor has also created a new plant nursery at the Depot which includes reticulation. The MCRS attended this month‘s 4WD VROC meeting on behalf of the CEO. At this meeting Eddie Marcus our Regional Heritage Consultant described the process in transferring all our heritage list information onto an online register. This work has now been commenced and we are photographing all the relevant buildings. In discussions with the Heritage Commission that they affirmed that Wagin was possibly the best regional heritage site in the State. Our Banners in the Terrace draft application has been accepted. Woolorama has been informed that the Shire will not exhibit next year following the decision by Council at its March Meeting. The Harvest Carnivale is in the planning stages and there is much interest being generated. To date the concept has been given a very positive response. Max Bell showed 2 movies this month and for those of you interested in vintage movies you will need to go to Narrogin to see them in May.

Tourism and Promotion

The Autumn Markets will be held at the Town Hall on 28th April. These events attract large numbers of people to town.

Regulations There have been a couple of breaches of burning off without permits and these have been addressed by the CESM. Warning letters have been sent to the two offending parties.

O S & H All staff underwent hearing tests this month which is an OSH requirement. We will be hosting the OSH Regional Meeting next month at the Eric Farrow Pavilion.

Grants Following the Community consultation for the Stage 2 Aquatic Centre work will commence on developing up a grant/s proposal.

Local Emergency Management

The new SES Unit for Wagin has attracted a good number of applications for membership. We can expect preliminary training to start soon.

Sport and Recreation

Interviews have been completed for the Sport and Recreation Manager position. An offer has been made and we are waiting final confirmation. The Sport and Recreation Master Plan was discussed this month at a special meeting of councillors. Councillor Dale Lloyd offered to undertake further consultation with various sporting clubs and it was also requested that a more detailed plan of options be prepared by the Consultant.


30

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple majority

1894 Officer’s Recommendation & Council Decision Moved: Cr. J G Shaw Seconded: Cr. E N Pugh That Council receive and endorse the Manager Community and Regulatory Services report. Carried 10/0


31

PROPONENT: LOCATION: Shire of Wagin REPORTING OFFICER: Chief Executive Officer To Shire President and Councillors, I hereby present my report; This year is progressing rapidly and you should be aware how busy it has been. I took the opportunity to extend the Easter break and returned to work a week later than everyone else. A few days in Denmark was refreshing. Staff Len Calneggia One Week 6/04/2012 to 17/04/2012 Sue Cuthbert Three Weeks 11/04/2012 to 27/04/2012 Loraine Muir Three Weeks 23/04/2012 to 18/05/2012 Swimming Pool It is pleasing to see so much progress on the Swimming Pool with all concrete (bowl) being undertaken the week ending 20 April. Work still to be done by contractor is tiling, brick paving, pipe and plant room installations. Plant Room Shed (Council). The standard of work to date, has been very high. Airport A big thanks must go to Manager of Works for his determined efforts in completing this job to a high standard and with minimum fuss. This project will be a credit to Council and I feel sure will have lasting benefit to this Community for many years to come. Report on Review of Royalties for Regions - CLGF This 332 page report prepared by the Regional Development Trust was received by Council on 13 April 2012 and written submissions need to be lodged by 11 May 2012. There are twenty six (26) recommendations contained in the report and if acted upon will change the nature of the way CLGF will be allocated to Local Governments in the future. WALGA have asked for Local Governments input by 3 May 2012. The author has not had sufficient time to either read the report nor absorb the ramifications if all, or some of the twenty six recommendations are implemented by the Minister. The Trust has recommended that CLGF should continue with current or increased funding and that it should become more strategic and outcomes focused. Further the focus will continue to be infrastructure creation and renewal with capacity building and facilitation of amalgamations in mind. The report however recommends retention of both individual and regional component of funding and recommends against 2013 – 14 CLGF being allocated entirely to Regional Groups. There is argument for some Local Governments (eg Regional Centres) to be considered ―Regions‖ in their own right, and conversely some Local Governments having access to CLGF funding as part of a Regional Group only. There is also a push to split the funding into

11.3 CEO REPORT – MARCH 2012


32

contestable and non-contestable funding pools. There is a possibility even that some Local Governments may be deemed ineligible for any CLGF funding. As there has been insufficient time to prepare any submission prior to Council meeting Council could:

Delegate to the Chief Executive Officer the task of preparing a submission

Hold a Special Council Meeting to ―workshop‖ the report.

Delegate either/both of the above to a Committee of Council. CLGF (Regional) Funding – Well Aged Project At the time of writing still no advice has been received from RDC regarding funding approval for Well-Aged Housing. Shire of Williams have re-submitted the grant application that was unsuccessful under the action agenda, (R4R) and will be advised by 13 May 2012. DIARY 30/03/2012 Andrew Robb – Shadow Minister for Finance Extraordinary Election - Count 03/04/2012 Sport & Recreation Master Plan Workshop 04/04/2012 Interviews – Recreation Manager 6-10/04/2012 Easter 11-17/04/2012 Annual Leave

18/04/2012 Wagin/Woodanilling Landcare Management Meeting

23/04/2012 WIFFH – Community Meeting 24/04/2012 Ordinary Council Meeting Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple majority

1895 Officer’s Recommendation & Council Decision Moved: Cr. D C Lloyd Seconded: Cr. G R Ball That Council receive and endorse the Chief Executive Officer‘s report. Carried 10/0


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PROPONENT: LOCATION: REPORTING OFFICER: Chief Executive Officer ATTACHMENTS: New Delegations Existing Delegations Delegations to be Rescinded Summary To grant delegated authority to the Chief Executive Officer and relevant other persons in accordance with the Local Government Act 1995. Background Council is required to review its Delegations Register each year. Council through the 4WD Vroc commissioned Darren Long to review Council compliance matters. In relation to delegations it was recommended to standardise the form and content of delegations as per the attached forms. Administration have reviewed the Delegations Register and put forward the attached for Councils consideration. Comment The recommendations are put forward in three sections:

New Delegations

Existing Delegations

Delegations for Rescinding Council is encouraged to endorse the above Delegations and associated On-Delegations Statutory Environment Local Government Act 1995 – Section 5.46(2) Policy Implications Affects various policies Financial Implications N/A Strategic Implications N/A Voting Requirements Absolute majority

11.4 REVIEW OF SHIRE OF WAGIN DELEGATIONS REGISTER


34

1896 Officer’s Recommendation & Council Decision Moved: Cr. G R Ball Seconded: Cr. J G Shaw That Council endorse the following Delegations, and On Delegations: New Delegations

Declared Noxious Weeds

Donation Requests

Acting Chief Executive Officer

Annual Report

Authorisation of Officers to exercise certain provisions about Land

Payment of Accounts

Agreement to Payment of Rates and Service Charges

Rates or Service Charge Recoverable in Court

Power and Duties – Food- Act 2008 Existing Delegations

Use of Common Seal

Media Authorisation

Bushfire Policies (Suspended Prohibited Burning Period, Use of Council Equip, Issuing Infringements)

Authorised Officers

Authorised Officers Dog Act

Registration Officers Dog Act

Authorised Officers Caravan Park & Camping Ground

Investments

Townscape Painting Subsidies

Legal Representation – Costs Indemnification

Swimming Pool Inspections

Approval/Refusal Building Applications

Planning Applications

Sceptic Tanks Approval

Dumping of Grain

Closure of Thoroughfares

Clearing of Rural Road Intersections & Fencelines on Road Reserves

Road Train Permits

Firewood Collection on Road Reserves

Abandoned Vehicles

Delegation to be Rescinded

Staff Delegations

Firearms Policy (Number 6)

Power to Lease

Cemetery

Fence Local

Local Government Property

Pest Plant

Control on Refuse on Building Sites

Activities on Thoroughfares and Trading in Public Places


35

Invitation for Tenders

Civic Awards

Power of Entry

Relocated Dwelling or Building

Discount sale Outside Vendor

Health and Safety Appointment

Doctors House Sub Committee

Rates Instalments

Rental – Staff Housing and Council Motor Vehicles

Responsible Employees – Annual Statements

Fates Concession Incentives

Cheque Signatory

Accounts Certifying

Issuing of Council Orders

Corporate Credit Card

Disposal of Confiscated Goods

Make Minor Variations for Contracts

Bushfire Expenditure Limit

Harvest Bans

Fire Control Officers

Dual Appointments

Country Roadside Clearing

Heavy Haulage on Local Roads

Staff Use of Council Plant

Private Works

Trees and Suckers in Table Drains.

Gravel Agreements

Road Closure (Woolorama) Carried 10/0


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PROPONENT: Wheatbelt Catchment Alliance (WCA) LOCATION: REPORTING OFFICER: Chief Executive Officer ATTACHMENT: Letters and Maps Summary To decide upon participating in the WCA proposal to be involved with a Regional Drainage Program in the first instance by way of letter of support. Background The attached documents outline the proposal that WCA are contemplating, and encompasses approximately 50% of the Shire of Wagin. Funding of $27.4m under the Royalties for Regions funding is being sought to construct deep drainage over the affected Local Governments. Comment Council should support the WCA‘s request to provide a letter of support for funding and request that Council be kept informed on future development in the scheme. Statutory Environment N/A Policy Implications N/A Financial Implications N/A Strategic Implications N/A Voting Requirements Simple majority

1897 Officer’s Recommendation & Council Decision Moved: Cr. G R Ball Seconded: Cr. D C Lloyd That Council provide a letter if support to the Wheatbelt Catchment Alliance (WCA) and ask to be kept informed in any future developments. Carried 10/0

11.5 WHEATBELT CATCHMENT ALLIANCE – ARTERIAL DRAINAGE NETWORKS


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PROPONENT: Howard & Heaver Architects on behalf of Shire of Wagin LOCATION: Lot 1832 (No.5) Khedive Street, Wagin REPORTING OFFICERS: Messrs Joe Douglas & Carlo Famiano - Consultant Town

Planners (Urban & Rural Perspectives) ATTACHMENTS: Plans 1 to 6 Summary This report recommends that the planning application prepared by Howard & Heaver Architects on behalf of the Shire of Wagin (landowner) to construct three (3) new single storey grouped dwellings on a portion of Lot 1832 (No.5) Khedive Street, Wagin be approved subject to conditions. Background The Shire of Wagin has undertaken various tasks to progress the proposed development of twelve (12) new single storey grouped dwellings on Lot 1832 (No.5) Khedive Street, Wagin to provide additional housing in the Wagin townsite. Howard & Heaver Architects, acting on behalf of the Shire of Wagin, has submitted a planning application for Stage 1 of the project which proposes the construction of three (3) new grouped dwellings on the land. It is understood that the remaining nine (9) dwellings will be the subject of a separate planning application to be submitted to the Shire at a later date. Lot 1832 is located in the north-eastern segment of the Wagin townsite approximately 55 metres north of the intersection of Khedive and Tudhoe Streets. Lot 1832 has direct frontage to Khedive Street along its eastern boundary and an unconstructed right-of-way along its southern boundary (see Plans 1 to 3). Lot 1832 is rectangular in shape, comprises a total area of approximately 4,559m2 and has not been developed for any specific purpose/s. The land is cleared and contains scattered stands of remnant vegetation throughout, none of which has been identified as regionally significant. Under the terms of the plans submitted in support of the application the proposed development will comprise the following key elements:

i) Three (3) new single storey grouped dwellings which will be constructed of face brickwork and colorbond roofing;

ii) Each grouped dwelling will comprise two (2) bedrooms, one (1) bathroom and a single carport;

iii) Each grouped dwelling will comprise a total floor area of 107.19m2 (including individual carports & storerooms);

iv) All dwellings will have a wall height of 2.526 metres (plate height) and a ridge height of approximately 5.5 metres; and

v) All dwellings will have direct frontage and access to/from Khedive Street and will be connected to all available essential service infrastructure including reticulated sewerage.

11.6 PLANNING APPLICATION – THREE (3) NEW SINGLE STOREY GROUPED DWELLINGS


38

Comments Current Zoning & Land Use Permissibility Lot 1832 is classified ‗Residential‘ zone under the Shire of Wagin‘s current operative Town Planning Scheme No.2 (TPS No.2) with an applicable residential density coding of R30. The key objective of the land‘s current ‗Residential‘ zoning classification is to primarily provide for the development of single houses on separate lots. Other uses listed in Table 1 of TPS No.2 may be permitted at the discretion of Council where it is satisfied that the use will be of benefit to the local community and not cause a nuisance. Under the terms of TPS No.2 the development and use of land in the ‗Residential‘ zone for the purpose of grouped dwellings is classified as an ―AA‖ use which means that it is not permitted unless the local government has exercised its discretion by granting planning approval. It is concluded from an assessment of the application that the proposed use of the land for the purpose of ‗grouped dwellings‘ is generally consistent with the objectives of the land‘s current ‗Residential‘ zoning classification as it will provide a benefit to the local community by providing much needed additional, modern housing in the Wagin townsite. As such the application could be supported by Council. Residential Design Codes (2010) – (‗R-Codes‘) An assessment of the proposed new grouped dwelling development on Lot 1832 against the specific standards and requirements of the R-Codes has confirmed that it satisfies the majority of the ‗acceptable development provisions‘ of the R-Codes except for the following: i) Element 6.5.4 – ‗Vehicular access‘. The following is a brief discussion of the above non-compliance issue: Point 1: R-Code Element 6.5.4 (A4.3) – ‘Vehicular access’ The ‗acceptable development provisions‘ of Element 6.5.4 (A4.3) of the R-Codes requires that formed driveways be located to avoid street trees or where this is unavoidable, the street tree be replaced at the applicant‘s expense. The development proposes the removal of one (1) street tree to accommodate the location of a new driveway crossover for proposed Unit 2. Council may consider this non-compliance issue under the ‗performance criteria‘ contained in Element 6.5.4 which states:

“Vehicular access shall be provided so as to minimise the number of crossovers, avoid street trees, to be safe in use and not detract from the streetscape.” It is concluded from a detailed assessment of the application in context of the above ‗performance criteria‘ of the R-Codes that the proposal is unlikely to have a detrimental impact on the streetscape and will provide safe access/egress for proposed Unit 2 for the following reasons:

i) The proposed crossover for Unit 2 will be of sufficient width to enable operators of a vehicle to gain clear visual sightlines to and from the street and is unlikely to have any detrimental impacts on the amenity of the local streetscape despite the need to remove one existing street tree;


39

ii) The new grouped dwelling development will not have an adverse impact on the Khedive Street streetscape with regard to its bulk and scale;

iii) The new grouped dwelling development proposes the construction of three (3) new grouped dwellings orientated towards Khedive Street and comprising numerous major openings orientated towards the street. As such it is contended that the design of proposed development will result in improved passive surveillance of the Khedive Street streetscape; and

i) The development has been designed to retain four (4) existing street trees within the Khedive Street verge area.

Conclusion It is concluded from a detailed assessment of the application that the proposal to construct three (3) new single storey grouped dwellings on Lot 1832 (No.5) Khedive Street, Wagin is capable of being implemented in a proper and orderly manner and is unlikely to have a negative impact on the general amenity, character, functionality and safety of the immediate locality subject to the imposition of a number of conditions. As such it is recommended that Council exercise its discretion and grant conditional approval to the application. Statutory Environment

Shire of Wagin Town Planning Scheme No.2.

Planning and Development Act 2005 (as amended) Policy Implications Nil Financial Implications It is understood that a suitable allowance has been made in Council‘s 2011/2012 budget for the construction of the three (3) new single storey grouped dwellings on Lot 1832 (No.5) Khedive Street, Wagin as proposed. Strategic Implications Nil Voting Requirements Simple majority


40

1898 Officer’s Recommendation & Council Decision Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne That the application for planning approval submitted by Howard & Heaver Architects on behalf of the Shire of Wagin to construct three (3) new single storey grouped dwellings on Lot 1832 (No.5) Khedive Street, Wagin be APPROVED subject to compliance with the following conditions and advice notes: 1. The development is to be completed within a period of two (2) years from the date of

this approval. If the development is not completed within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Wagin having first been sought and obtained.

2. A completed building permit application must be submitted to and approved by the Shire‘s Building Surveyor prior to the commencement of any development.

3. The finished floor level of the proposed grouped dwellings shall not exceed a height of 500mm above the natural ground level unless otherwise approved by Council.

4. All stormwater drainage discharge generated by the approved structures shall be managed to the specifications and satisfaction of the Shire of Wagin.

5. All landscaping is to be completed in accordance with the approved plans prior to the occupation of any buildings.

6. The street verge adjacent to the development is to be landscaped to the satisfaction of the Shire of Wagin.

7. All existing and proposed vehicle crossovers, access ways and parking areas shall be upgraded /constructed and maintained to the specifications and satisfaction of the Shire of Wagin.

8. The grouped dwelling development shall be connected to reticulated sewerage and suitable easements provided in favour of the Water Corporation if/where required.

9. All existing street trees within the Khedive Street verge area shall be retained with the exception of one (1) street tree required to be removed to accommodate the proposed new driveway crossover for proposed Unit 2.

10. A replacement street tree shall be planted within the Khedive Street verge area to the satisfaction of the Shire of Wagin.

11. Cadastral lot boundaries shall be established and clearly identified on the site prior to the issuance of a Building Permit.

Advice Notes 1. The proposed development is required to comply in all respects with the Building

Code of Australia. Plans and specifications which reflect these requirements are required to be submitted to the Shire with the Building Permit application.

2. The noise generated by any activities on-site, including machinery motors or vehicles, shall not exceed the levels as set out under the Environmental (Noise) Regulations 1997.

3. No works shall commence prior to 7.00am without the Shire‘s prior approval. Carried 10/0


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PROPONENT: PH & KE Gow (Licensed Surveyors) on behalf of Everland Holdings Pty Ltd (Landowner)

LOCATION: Lots 1, 2, 66 & 223 (Nos.82-86) Tudhoe Street, Wagin REPORTING OFFICERS: Messrs Joe Douglas & Carlo Famiano – Consultant Town

Planners (Urban & Rural Perspectives) ATTACHMENTS: Plans 7 to 10 Summary This report recommends that a subdivision application submitted to the Western Australian Planning Commission (WAPC) by PH & KE Gow (Licensed Surveyors) on behalf of Everland Holdings Pty Ltd (landowner) and referred to the Shire by the WAPC for review and comment be supported by Council subject to conditions. Background At its Ordinary Meeting held on 15 July 2008 the Wagin Shire Council resolved to conditionally support a subdivision application submitted by PH & KE Gow (Licensed Surveyors) on behalf of the current landowners to amalgamate and re-subdivide Lots 1, 2, 66 & 223 (Nos.82-86) Tudhoe Street, Wagin to create two (2) new separately titled industrial lots (Item 11.3.1.4). Following receipt of the Shire‘s comments on the proposal the WAPC granted conditional approval to the application on 24 July 2008 which was valid for a period of three (3) years. Unfortunately the landowner did not finalise the subdivision within the three (3) year statutory approval period. As such they are now seeking a new approval from WAPC to enable the project to proceed in accordance with the details of the previously approved plan. The subject land is located in the south-eastern segment of the Wagin townsite within the town‘s established industrial area. The land has direct frontage to Tudhoe Street along its northern boundary and Vernon Street along its eastern boundary. It is significant to note that Lot 66 does not have direct frontage to any gazetted and/or constructed roadways and is therefore ‗landlocked‘ (see Plans 7 to 9). The subject land is rectangular in shape, comprises a total combined area of approximately 7,389m2 and has been extensively developed for industrial purposes. The land contains a number of existing building improvements and associated vehicle access, parking and storage areas that have been developed over a number of years to accommodate the current industrial use. Specific details of the proposed subdivision are illustrated on the attached Plan 10 and summarised in the following table:

Lot Particulars Existing Land Area(Approx.) Proposed Land Area(Approx.)

Existing Lot 1 804m2 -



11.7 INDUSTRIAL SUBDIVISION APPLICATION


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Existing Lot 223 5,504m2 -

Proposed Lot A - 3,001m2

Proposed Lot B - 4,387m2

Comment In considering the subdivision application Council is required to have due regard for provisions contained in the following planning documents prior to formulating its response to the WAPC:

Shire of Wagin Town Planning Scheme No.2; and

WAPC Development Control Policy No. DC 4.1 – ‗Industrial Subdivision‘. Having regard for the fact that:

a) there have been no modifications to the abovementioned documents since the WAPC granted conditional approval to the original subdivision application back in July 2008; and

b) the subdivision plan submitted with the latest application is exactly the same as the one previously supported by Council and conditionally approved by the WAPC back in 2008,

it is concluded that Council may again support the subdivision proposal on the following grounds:

i) It is unlikely to compromise the objectives for land classified ‗Industrial‘ zone in the Shire of Wagin‘s current operative Town Planning Scheme No.2;

ii) It is consistent with the stated provisions contained in the Western Australian Planning Commission‘s Policy No.DC 4.1;

iii) It is generally aligned with the outcomes intended by the current town planning framework applicable to the immediate locality; and

iv) It is capable of being implemented in a proper and orderly manner. As such it is recommended that Council again advise the Western Australian Planning Commission that it supports the proposed subdivision of Lots 1, 2, 66 & 223 (Nos.82-86) Tudhoe Street, Wagin in accordance with the details of the plan submitted in support of the application subject to the imposition of a number of conditions. Statutory Environment


Planning and Development Act 2005 (as amended)

Policy Implications

WAPC Development Control Policy No. DC 4.1 – ‗Industrial Subdivision‘ Financial Implications Nil Strategic Implications Nil Voting Requirements Simple majority


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1899 Officers Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. R C Walker That Council advise the Western Australian Planning Commission that it supports the application submitted by PH & KE Gow (Licensed Surveyors) on behalf of Everland Holdings Pty Ltd (landowner) to subdivide Lots 1, 2, 66 & 223 (Nos.82-86) Tudhoe Street, Wagin to create two (2) new separately titled industrial lots in accordance with the details of the plan submitted in support of the application subject to compliance with the following conditions: 1. All existing buildings/structures and effluent disposal systems having the necessary

clearance from the new lot boundaries as required under the relevant legislation.

2. The street corner of Tudhoe and Vernon Streets immediately adjacent to Proposed Lot A being provided with a 10 metre x 10 metre truncation.

Carried 10/0


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PROPONENT: Shire of Wagin LOCATION: Shire of Wagin Municipal District REPORTING OFFICERS: Mr Joe Douglas - Consultant Town Planner (Urban & Rural

Perspectives) ATTACHMENTS: Nil Summary This report provides details of the current status of the review of the Shire of Wagin Town Planning Scheme No.2 and recommends that Council consider calling for expressions of interest or tenders from suitably qualified town planning consultants to prepare the new Local Planning Strategy required in support of the Shire‘s proposed new Local Planning Scheme No.3. Background The Shire of Wagin‘s current operative Town Planning Scheme No.2 (TPS No.2) was finally approved and gazetted on 15th January 1999. Under the provisions of the Planning and Development Act 2005 all local governments are required to review their current operative local planning scheme every five (5) years. In November 2007 Council considered its position regarding the required review of TPS No.2 and resolved to prepare the Shire of Wagin Local Planning Scheme No.3 to replace TPS No.2. Under the terms of regulation 12A of the Town Planning Regulations 1967 a local government is required, when preparing a new local planning scheme, to also prepare a Local Planning Strategy in support of the local planning scheme for the following purposes:

a) To set out the long-term town planning directions for the local government;

b) To apply State and regional planning policies; and

c) To provide the rationale for the zones and other provisions of the Scheme. In accordance with Council‘s previous resolution the reporting officer commenced preparation of the draft documentation and plans for the Shire‘s proposed new Local Planning Scheme No.3 with assistance provided by the Department of Planning‘s mapping branch. The reporting officer however held off completion of Local Planning Scheme No.3 and preparation of the required Local Planning Strategy for the following reasons:

i) The State Government‘s announcement regarding the proposed amalgamation of local government authorities throughout Western Australia and the uncertainty that this created regarding the ultimate legitimacy and effectiveness of the new scheme and strategy in the event that the Shire of Wagin was to proceed with amalgamation with any adjoining local government authorities;

ii) The issues and delays associated with trying to secure approval to a number of other local planning schemes and strategies being prepared for other local government authorities in the Wheatbelt Region (i.e. Town & Shire of Narrogin, Shire of Northam, Shire of Dumbleyung, Shire of Kulin);

iii) The conflicting advice and guidance received from the Department of Planning regarding the scope and format of local planning strategies for small Wheatbelt Shires; and

11.8 SHIRE OF WAGIN TOWN PLANNING SCHEME NO.2 (REVIEW) & LOCAL PLANNING STRATEGY (PROPOSED)


45

iv) Concerns regarding the cost implications of addressing the Department of Planning‘s extensive requirements regarding the scope and format of local planning strategies.

Comment The reporting officer has had a number of ongoing discussions with the Department of Planning in recent months with a view to clarifying its specific requirements and options available to try to reduce the significant costs now associated with preparing Local Planning Strategies for small Wheatbelt Shires. Whilst the Department of Planning has acknowledged the various concerns raised and offered to provide assistance if and when required, it has confirmed that if the Shire wishes to proceed with Local Planning Scheme No.3 it has no option but to prepare a new Local Planning Strategy to support it. Having regard for the Department‘s advice in this matter and its expectations regarding the scope and format of local planning strategies, it is the reporting officer‘s view that the true costs associated with preparing a new Local Planning Strategy for the Shire of Wagin require further investigation prior to Council making any commitments to proceeding with this element of the scheme review process. As the reporting officer and his associates at Urban & Rural Perspectives no longer prepare Local Planning Strategies due to the previous difficulties, uncertainties and cost overruns experienced with recent projects of this type for other local government authorities in the Wheatbelt Region, it is suggested that Council consider the option of calling for expressions of interest or tenders from other suitably qualified town planning consultants to prepare the Shire‘s new Local Planning Strategy. Following receipt of expressions of interest or tenders Council can then decide whether or not it is in a position to proceed with the required work. In the event that the costs associated with preparing the Shire‘s new Local Planning Strategy prove to be way beyond what the Shire expects and/or is able to afford, it may then consider the alternative option of preparing a Townsite Expansion Strategy for the Wagin townsite in lieu of a fully fledged Local Planning Strategy for the entire municipal district. This interim option, which is expected to cost significantly less and can be undertaken by the reporting officer, will then enable the Shire to continue operating under its current Town Planning Scheme No.2 and initiate amendments as required over the next five (5) years until such time as:

a) it can afford to prepare a new Local Planning Strategy in accordance with the format recommended by the Department of Planning; or

b) the State Government modifies the Town Planning Regulations in a manner that reduces the significant costs associated with projects of this type.

Statutory Environment


Planning and Development Act 2005 (as amended)

Town Planning Regulations 1967 (as amended)

Environmental Protection Act 1986 (as amended) Policy Implications Nil Community Consultation Following completion of draft documentation and plans and preliminary endorsement by the WAPC and Minister for Planning, an extensive community consultation program will be undertaken by the Shire of Wagin for a minimum period of ninety (90) days in accordance with the specific requirements of the Planning and Development Act 2005.


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Financial Implications The total cost of preparing a new updated Local Planning Scheme and Local Planning Strategy for the Shire of Wagin was originally estimated in 2007 to be in the order of $45,000 excluding GST. This estimate included preparation of all required documentation and plans, reports to Council, liaison with and correspondence to all relevant government agencies over the life of the project and all public advertising costs. Based upon the reporting officers recent experience with other projects of this type and advice received from the Department of Planning, it is the reporting officer‘s view that:

a) The cost to complete preparation of the Shire‘s new Local Planning Scheme No.3 (LPS No.3) will be in the order of $30,000 excluding GST; and

b) The cost to prepare the new Local Planning Strategy required in support of LPS No.3 could range anywhere from $60,000 to $120,000 excluding GST and that further investigation should now be undertaken by the Shire prior to Council making any commitments to proceeding with this element of the scheme review process.

The alternative option of preparing a Townsite Expansion Strategy for the Wagin townsite in lieu of a fully fledged Local Planning Strategy for the whole Shire is estimated to be in the order of $15,000 excluding GST. Town Planning Implications The preparation, adoption, final approval and gazettal of the Shire of Wagin‘s proposed new Local Planning Scheme No.3 will provide for the orderly and proper planning and development of all land within the Shire over the next (5) to ten (10) year period based upon contemporary town planning principles and satisfies the Shire‘s obligations under the Planning and Development Act 2005 as it relates to the review of the Shire‘s current Town Planning Scheme No.2. Strategic Implications Preparation of a new Local Planning Strategy will establish a strategic focus for land use and development within the Shire over the ten (10) to fifteen (15) years and will assist Council and the Western Australian Planning Commission in their determination of applications for subdivision and development throughout the Shire to ensure a consistent approach to decision making under the Shire‘s proposed new Local Planning Scheme No.3. The interim option of preparing a Townsite Expansion Strategy for the Wagin townsite in lieu of a fully fledged Local Planning Strategy for the entire municipal district will enable the Shire to continue operating under its current Town Planning Scheme No.2 and initiate amendments as required over the next five (5) years until such time as it can afford to prepare a new Local Planning Strategy. Voting Requirements Simple majority

Officers Recommendations That Council authorise the Shire Administration to call for expressions of interest or tenders from suitably qualified town planning consultants to prepare a new Local Planning Strategy in support of the Shire‘s proposed new Local Planning Scheme No.3 and the outcomes from this process be presented to Council for further consideration and discussion.


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1900 Council Decision Moved: Cr E N Pugh Seconded: Cr. I C Cumming That Council requests that the Shire Planner commence preparing a townsite expansion strategy for the Wagin townsite in lieu of a fully fledged Local Planning Strategy and make allowance of $15,000 for this purpose in the 2012/2013 budget. Further that Council create a reserve account for the preparation of the Town Planning Scheme No. 3 and Local Planning Strategy and that the matter be referred to budget discussions. Carried 10/0


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PROPONENT: Chief Executive Officer LOCATION: Shire of Wagin REPORTING OFFICER: Special Project Officer ATTACHMENTS: Nil Summary The Community Energy Efficiency Program is an instrument where many Consultants are offering their services to Councils to analyse the energy source costs and where appropriate submit grant applications on the Councils behalf for Government funding to implement the changes. Consultancy costs may be included in successful grants, however must be paid for up-front. For the Shire of Wagin, an analysis of where we could reduce our energy usage really comes down to the costs to operate air conditioning in the Administration building. The CEEP program will not fund solar generation costs, but by fitting solar panels to the building, there would be a reduction in the buildings electrical operating cost. Background The objectives of the Community Energy Efficiency Program (the Program) are to: • support a range of local councils and community organisations increase the energy efficiency of different types of non-residential council and community-use buildings, facilities and lighting • demonstrate and encourage the adoption of improved energy management practices within councils, organisations and the broader community. In addition to the objectives above, the Program will provide the following benefits: • better services and improved amenity of buildings and community facilities • minimising energy consumption and costs to manage the impacts of the carbon price. Various Consultants have contacted the Shire looking for opportunities to solicit Council funds to investigate Council facilities and the energy expenditure to maintain them with an aim to submit grant applications on the Council‘s behalf. Additionally Senior Staff members including the Shire President have seen the advertising for the CEEP program and have recognised that the Shire may have opportunities to apply for the grants that are included in the program. An easy target for most Councils energy use has been recognised as Street Lighting, particularly with the State Government charges recently been increased for electricity. The author was requested to look into the program prior to the initial funding closure and after reviewing the details of the offers from the consultants, suggested that we do not participate initially as the funds were not currently budgeted for the program, but $20,000 should be included in the 2012-2013 budget for consultants and the expected contribution for any improvements recommended. Applicants must fund at least half of eligible project costs (applicant contribution) from sources other than the Commonwealth Government. The

applicant contribution cannot include in‑kind contributions. Exemptions will apply for small

regional and rural councils, which may provide up to 25 per cent of total project costs in the form of in-kind contributions Continued advertising about the program has caused the author to further investigate the possibilities that consultants might recognise and promote to Council as likely candidates for grant funding. Street Lighting

11.9 COMMUNITY ENERGY EFFICIENCY PROGRAM


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The author has spent considerable time researching the subject to ascertain the best way forward. Information has been published regarding the energy efficiency to be gained by changing existing 80 watt mercury vapour street lights to 42 watt compact florescent light globes. Western Power stated back in 2006 in correspondence to WALGA that a program was in place to change these out within the next 5-10 years. Other projects including converting pole top power lines in the metropolitan area to underground power has brought forward some areas. Councils have been offered the option of paying around $400 each for early changeover of the lights. Of interest in the Sunday Times on 15th April, a small article regarding street lights highlighted the changeover project and stated that Western Power believed it may take 20 years to complete the program. Using data from the Shire of Wagin March 2012 Synergy account and the recent audit of Wagin street lights - of the 327 street lights in Wagin, two 42watt compact Florescent have been installed in the town, possibly at Marks Court. These are charged out at a higher rate than the one hundred and fifty one 50watt mercury vapour units fitted in other locations. Main Roads WA operates under the AS/NZS 1158 and the 250W, 150W and 125W lights are as specified for various situations including the Great Southern Highway and other town site locations such as intersections. This leaves 78 lights that may be possible to reduce to the most cost efficient 50W Mercury Vapour and save 5 cents per day each or $1,432.50 PA. There would no doubt be a cost to change these over ahead of the promised 5-10 year program of Western Power; however they would probably be changed to 42 watt CFL, at a slightly higher operating cost than the 50 Watt units. The author believes the costs would exceed the savings identified. Of interest, in my research it was noted that pole spacing of street lights are nominated in the AS/NZS standards, and WA generally does not comply with these. A report from the coroner identified that local governments were at risk of liability due to the non-compliance with accepted standards. This has not been followed up with in rural towns to the authors knowledge. Comment If street lighting is not a viable option for energy efficiency savings, the consultants could look at some of the other lighting that the Shire provides in parks and recreation areas to identify better alternatives. It should be noted that the sports ground lighting costs are recovered from users, so any savings there would be to the community benefit. Maintenance issues have been identified with the tower lights at the sports ground over some years now, and it has been reported that the age of the control gear is causing reliability issues and replacements are getting harder to source. The Shire electrical contractor has been asked if there were suitable CFL replacements available, however he has replied that there are none currently being manufactured that would be suitable. Options for the sports ground are possibly limited. The Administration office may be a option for energy efficiency, if solar panels were fitted to recoup some of the air conditioning operating costs, however as the Community Energy Efficiency Program is focussed on energy efficiency, grant funding cannot be used to fund

the installation of renewable energy generation systems; but Council should be in a position

to fund this. Other savings in office lighting to convert fluorescent lights to the energy efficient T5 style of lighting (similar to the Wagin Co-Op) is expensive, and possibly also not viable. While looking into the costs of solar power it may also be beneficial to see if the multiple bore pumps around the town site could also be modified to be solar powered.


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Statutory Environment Nil Policy Implications Nil Financial Implications 2012-13 Budget item for consideration Strategic Implications Nil Voting Requirements Simple majority

Mr Dennis Bishop left the meeting at 8.35pm.

1901 Officer’s Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. C J Brockwell That Council consider allocating $20,000 budget item in 2012-13 budget to have Consultants analyse Energy Efficiency items that may be suitable for grant applications, and funding to implement options identified in addition to Solar panels for the Administration building. Carried 10/0


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PROPONENT: Wagin Playgroup Association LOCATION: REPORTING OFFICER: Manager of Finance and Corporate Services ATTACHMENT: Correspondence from Wagin Playgroup Summary To appoint two Wagin Playgroup Association members to the Sportsground Advisory Committee. Background At a recent meeting of the Sportsground Advisory Committee it was resolved to invite two representatives from the Wagin Playgroup Association to join the Sportsground Advisory Committee. Comment The Wagin Playgroup Association has agreed to join the Committee and now the Sportsground Advisory Committee will comprise of representative from the Shire of Wagin, Wagin Agricultural Society, Wagin Trotting Club, Wagin Football Club, Wagin Hockey Club, Wagin Cricket Club and Wagin Playgroup Association. The Wagin Playgroup Association have nominated their President Sandra Moffat and Treasurer Catherine Painter as representatives. Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute majority

1902 Officer’s Recommendation & Council Decision Moved: Cr. G R Ball Seconded: Cr. J G Shaw That the following representatives of the Wagin Playgroup Association be appointed to the existing Sportsground Advisory Committee:

Sandra Moffat (President) Catherine Painter (Treasurer)

Carried 10/0

11.13 APPOINTMENT OF MEMBERS TO THE – SPORTSGROUND ADVISORY COMMITTEE


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LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services Summary A Statement of Financial Activity is attached for Council to adopt. Background The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of Financial Activity each month. Comment A copy of Statement of Financial Activity has been compiled for the financial period ending 31st March 2012 for Council to peruse and adopt. Statutory Environment Local Government (Financial Management) Regulations Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

1903 Officer’s Recommendation & Council Decision Moved: Cr. E N Pugh Seconded: Cr. G R Ball That Council adopts the Statement of Financial Activity for the financial period ending 31st March 2012. Carried 10/0

11.14 STATEMENT OF FINANCIAL ACTIVITY – MARCH 2012


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LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services Summary A Statement of account and other payments is enclosed for Council to adopt. Background The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of payments each month. Comment A copy of the Statement of Payments has been compiled for the month of March 2012 for Council to peruse and adopt. Statutory Environment Local Government (Financial Management) Regulations Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

1904 Officer’s Recommendation & Council Decision Moved: Cr. I C Cumming Seconded: Cr. E N Pugh That Council adopts the Statement of Payments for the month of March 2012 showing the following payment totals - Municipal cheque payments totalling $ 25,281.25 Municipal electronic payments totalling $ 710.470.71 Trust cheque payments totalling $ 250.00 Carried 10/0

11.15 STATEMENT OF PAYMENTS – MARCH 2012


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a) Elected Members

Shire President Cr P Blight advised that he had attended the following meetings and functions;

29/03/2012 Finance and General Purpose Committee Meeting and Audit Committee Meeting

30/03/2012 Andrew Robb – Shadow Minister for Finance 31/03/2012 Huggle Bears Daycare Opening

03/04/2012 Sport and Recreation Master Plan Workshop 23/04/2012 WIFFPH Community Meeting

b) Officer's Nil

Council Committees Due to the recent Extraordinary Election the following delegates have been appointed to the various Committees.

COMMITTEE DELEGATES

*Works and Service Committee West, Hegarty, Ballantyne, Cumming & Ball

*Finance and General Purposes Committee Ball, Shaw, Cumming, Blight & Brockwell

*Asset Management Committee Lloyd, Hegarty, Shaw, Ballantyne & Pugh

*Civic Awards Committee CEO, Blight & Ball

*Audit Committee Walker, Ball, Blight, Shaw, Lloyd & Brockwell

*CEO Review Committee Blight, Ball & Cumming

**Townscape and Tidy Towns Committee Hegarty, Shaw, Walker, West & Pugh

**Sportsground Advisory Community Centre

Management Committee Hegarty, Lloyd & Walker

**Community Bus Committee Pugh & West

**Bushfire Advisory Committee Ball & Walker

**Roadwise / LEMC & Safer WA Committee Blight & Lloyd

12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS

13. URGENT BUSINESS INTRODUCED BY DECISIONS OF THE MEETING


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**Waste Management and Recycling

Committee Hegarty, Ballantyne, Walker, West & Pugh

**Co-location Committee Blight, Hegarty & Lloyd

***WALGA Central Zone Blight & Ball

***Cottage Homes Committee Cumming & Walker

***School Bus Committee Walker

***Historical Village Committee West

***Woolorama Committee Walker – Blight (Proxy)

***Wagin Tourist Committee West

***Frail Aged Homes Committee Walker & Pugh

***Lakes Sub – Regional Road Group Works & Services Chairperson, (Proxy - Blight)

***Landcare Project Management

Committee CEO & Ball

***Land Conservation District Committee Blight

***Community Centre Committee Pugh, Hegarty & CEO

***Community Resource Centre Blight, Lloyd & Brockwell

***Wagin/ Woodanilling Landcare Zone Ball, West & Walker

***Reconciliation Action Plan Ballantyne

*** Skate Park Committee West & Hegarty

****Wagin Community Family Park

M Ball, P Francisco, H Brockway, L Smith, A Ward, L

Finlayson, K Hamersley, D & C Painter, T Brockwell,

CEO & MFCS

*Council Committee – Council Members Only ** Council Committees – Council Members and other persons *** Delegates to other non Council Committees ****Other persons and Council Staff Street Lighting Cr Hegarty informed Council that a number of Streetlights had not been working for some time and had reported this issue to Western Power on numerous occasions to no avail. He suggested that Western Power be requested to carry out an audit of the Streetlights to determine which lights are not in working order.


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Under the Local Government Act 1995, Part 5, and Section 5.23, states in part: (2) If a meeting is being held by Council or by a committee referred to in subsection

(1)(b), the Council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following: (a) a matter affecting an employee or employees;

(b) the personal affairs of any person;

(c) a contract entered in to, or which may be entered into, by the local government and

which relates to a matter to be discussed at the meeting:

(d) legal advice obtained, or which may be obtained, by the local government and

which relates to a matter to be discussed at the meeting;

(e) a matter that if disclosed, would reveal:

(i) a trade secret;

(ii) information that has a commercial value to a person; or

(iii) information about the business, professional, commercial or financial

affairs of a person;

Where the trade secret or information is held by, or is about, a person other than the local government.

(f) a matter that if disclosed, could be reasonably expected to:

(i) impair the effectiveness of any lawful method or procedure for

preventing, defecting, investigating or dealing with any contravention

or possible contravention of the law;

(ii) endanger the security of the local government’s property; or

(iii) prejudice the maintenance or enforcement of any lawful measure for

protecting public safety;

(g) information which is the subject of a direction given under section 23(1a) of the

Parliamentary Commissioner Act 1981;and

(h) such other matters as may be prescribed.

1906 Council Decision Moved: Cr. J G Shaw Seconded: Cr. G T Hegarty

That Council close the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995. Carried 10/0

14. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)

1905 Council Decision Moved: Cr G T Hegarty Seconded: Cr. J G Shaw That Council write to the District Manager of Western Power in the first instance with an invitation to address Council at a future Council meeting. Carried 10/0


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PROPONENT: LOCATION: REPORTING OFFICER: Chief Executive Officer

Cr J G Shaw left the meeting and 9.12pm and returned at 9.14.

The meeting closed at 9.17pm.

These Minutes were confirmed at a meeting held on ___________________________ Signed ______________________________ Presiding Member at the meeting at which the Minutes were confirmed. Dated ______________________________

1908 Council Decision Moved: Cr. E N Pugh Seconded: Cr. R C Walker

That Council open the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995. Carried 10/0

1907 Officer’s Recommendation & Council Decision Moved: Cr G T Hegarty Seconded: Cr. E N Pugh The Council seek independent expert advice on the probable cause of gear box failure (reverse gear) to FVZ Isuzu truck P.13 – W.1015. Carried 10/0

14.1 REPAIRS TO FVZ ISUZU TRUCK (LEASED) P.13 W.1015

15. CLOSURE

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