232 Park Maintenance Standards PowerPoint...Park Maintenance Standards 2009 NRPA Congress and...

Park Maintenance Standards

2009 NRPA Congress and Exposition

October 13-17 2009

CAPRA Maintenance Standards and

Guidelines

CAPRA standard 7.5 -Maintenance and Operations Management

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Jaycee Park Ballfield

Maintenance Management

Program

Field Operations Procedure

Parks and Recreation Department

FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.2.3 Maintenance Management Program Issued: 12/2007 Allan Wilson Revised:

PURPOSE The purpose of this procedure is to establish written maintenance and operations procedures plan for management of the parks and recreation department’s areas, facilities, grounds, parks and equipment. Parks, areas, facilities, equipment and grounds identified in the procedures (plan) are ranging from heavily used and highly developed areas to low level usage areas. Each of these areas is assigned an appropriate set of maintenance standards to include a recommended frequency and acceptable quality level for patrons (i.e.: a level of service for our citizenry). PROCEDURE Provide a copy of the procedures (plan) including the following accountability measures:

• Preventative maintenance plan • Inspection Checklists • Safety Checklists • Vehicle Work Logs • Vehicle Maintenance Logs • Facility Condition Audit Report • Copy of matrix of full-time employees, their years of service and professional

certifications in the field • Copy of maintenance personnel and copy of job responsibilities • Operations manual • Maintenance Plans (i.e: Modes for level of frequency – High, Medium and Low) • Maintenance Standards (i.e: denoting level of service standards and guidelines) • Parks and grounds and operations (maintenance) policies and procedures

This Field Operation Procedure (F.O.P.) denotes evidence of compliance for the following CAPRA standards: 7.5 – Maintenance and Operations Management (Fundamental) 7.6.3 – Preventative Maintenance 7.10 – Maintenance Personnel Assignment

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MODE I

State of the art maintenance applied to a high quality diverse landscape. Usually associated with high traffic urban areas such as public squares, malls, governmental grounds or high visitation parks.

Mode ICAPRA standard 7.5 – Maintenance and Operations Management

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MODE II

High level maintenance-associated with well developed park areas with reasonably high visitation.

Mode IICAPRA standard 7.5 – Maintenance and Operations Management

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MODE III• Moderate level

maintenance-associated with locations with moderate to low levels of development, moderate to low levels of visitation or with agencies that because of budget restrictions can’t afford a high intensity of maintenance.

Mode IIICAPRA standard 7.5 Maintenance and Operations Management

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Mode IVCAPRA standard 7.5 – Maintenance and Operations Management

MODE IV

• Moderately low level-usually associated with low level of development, low visitation, undeveloped areas or remote parks.

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MODE V• High visitation natural

areas-usually associated with large urban or regional parks. Size and user frequency may dictate resident maintenance staff. Road, pathway or trail systems relatively well developed. Other facilities at strategic locations such as entries, trail heads, building complexes and parking lots.

Mode VCAPRA standard 7.5 – Maintenance and Operations Management

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MODE VI

• Minimum maintenance level-low visitation natural area or large urban parks which are undeveloped.

Mode VICAPRA standard 7.5 – Maintenance and Operations Management

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Cemetery Irrigation Checklist

City of Green River, Wyoming Parks & Recreation Department Cemetery IRRIGATION CHECKLIST

Saved as: Cemetery Irrigation Checklist Template (Rev: December, 2007) Total Man Hours (Full Time):_________ Total Man Hours (Seasonal):_________ Total Hours Worked: _________ Signature: __________________

Section

Name Staff

Date

Time Spent Valve Boxes

Time Spent Heads

Time Spent

Electric Valves

Comments:

Note: Please round time to nearest quarter hour.

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Riverview Cemetery

Riverview Cemetery Field Operations


FIELD OPERATIONS PROCEDURESUBJECT Number: 7.5 Riverview Cemetery Issued: 12/2007 Allan Wilson Revised:

PURPOSE The purpose of this procedure is to provide and maintain burial space for Green River and area residents. PROCEDURE The following areas of responsibility fall under the purview of the Cemetery Operations Division maintenance management program; − Responsible for operations and maintenance of the Riverview Cemetery year-around.

− Supervise part-time and seasonal personnel assigned to cemetery in opening, closing and

maintenance of graves, mowing, weeding, seeding, fertilizing, and irrigation of cemetery grounds, flower beds, and plants; and in the general improvement of the cemetery grounds.

− Disinter bodies when necessary. − Remove snow from drives; mulch leaves; spray insects and turf; operate back how, mower,

and other equipment; paint. − Design, install, and maintain irrigation systems; repair and replace mains and lines, gate

valves, electrically controlled valves, electrically controlled lines, and electronic systems; troubleshoot and diagnose computerized controller problems; winterize pumps; clean and blow water lines, and shut off systems in the fall.

− Prepare drawings and prints of layout and design. − Maintain records concerning cemetery lots and sales. − Show and sell lots; work with and provide information to the public, funeral directors, and

monument salesmen concerning policies and operations of the cemetery; work with community groups in maintaining special sections of the cemetery.

− Monitor cemetery operations divisional budget 10-650. − Interact with grieving families. − Assist with preparation for, implementation of, and clean up after various special City events. − Coordinate, plan, supervise and implement a minimum of two volunteer and community

stewardship projects with civic and social agency groups per calendar year.

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Ball Fields Daily Checklist

City of Green River, Wyoming Parks & Recreation Department

Ball Fields Daily Check List

Saved as: Ball Field Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________ Comments:__________________________________________________________________________________________________________________________________________________________________________________________________________________________

Prep

ared

Fi

eld

Wat

ered

In

fiel

d

Dru

g In

fiel

d

Prep

ared

Pi

tche

r M

ound

Prep

ared

Ba

tter

Box

Rak

ed In

fiel

d Ed

ges

Swep

t T

urf

&

Infi

eld

Cha

lked

Fie

ld

Cle

aned

&

Swep

t D

ugou

ts

Cle

aned

Ba

thro

oms

Swep

t C

oncr

ete

Tra

sh P

ick

up

/ Em

pty

Cans

CK.

Out

fiel

d fo

r ho

les

& f

ill

CK.

Ble

ache

rs

& B

ench

es f

or

Loos

e Bo

lts

Che

ck F

enci

ng

Pain

ted

Foul

Li

nes

Dra

g W

arni

ng

Tra

ck

Tim

e Fi

nish

ed

Tot

al T

ime

Spen

t

S/M Baseball

S/M Softball

S/M Little

League

Veterans

Paxton

Collier

Jaycee

Wyoming

Evers


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Ball field Detailed Checklist

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CITY OF GREEN RIVER PARKS & RECREATION DEPARTMENT

BASEBALL/SOFTBALL FIELD MAINTENANCE CHECKLIST

Saved as: Baseball Softball Checklist Template (Rev: December, 2007)

mpleted by: _____________________________ Supervisor: ______________________________ Signature Signature

mments:

Job Function Date ____/____/____ Daily/Weekly/Monthly

Daily

S/M Base Ball

S/M Soft Ball

S/M Little

League

Vets

Paxton

Collier

Jaycee

Wyoming

Evers

Comments

Remove/Replace Bases

Level Low Spots

Weekly Comments

Rebuild Pitcher’s Mound

Mow Infields 2X / Week

As Needed Comments

Edge Base Line

Edge Perimeters

Remove Water

Replace Bases

Paint Bases

Change Base Anchor

Monthly Comments

Replace Bases

Aerate Dirt / Infields

Other (Specify with date) Comments

Irrigation Checklist

City of Green River, Wyoming Parks & Recreation Department IRRIGATION CHECKLIST

Saved as: Irrigation Checklist Template (Rev: December 2007)

Supervisor Signature: __________________ Comments:_________________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Facility

Staff Name

Date

Time Spent Controllers

Time Spent Valve Boxes

Time Spent Heads

Time Spent

Electric Valves

What was Repaired


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Playground Checklist

Saved as: Playground Surface Area Checklist Template (Rev: December 2007)

Supervisor: ______________________ Comments:___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Location

Staff Name

Date

Sand

Raked / Leveled

Wood Fiber

Raked / Leveled

Sand Needs Added

Wood Fiber

Needs Added

Shredded Rubber Surface

Poured in

Place Surface

Misc.

Surface


Playground Surface Area Checklist

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Project Checklist

Project Name: ______________________________________________ Work Performed From ___ / ___ / ___ to ___ / ___ / ___

Employee Description of Work Date This Project Was Performed

Time Spent On This Project

Saved as: Project Checklist Template (Rev. December 2007)


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Restroom Checklist

Saved as: Restroom Servicing Checklist Template (Rev: December, 2007)

Supervisor: ______________________ Comments: _______________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________

RESTROOMS

Staff Name

Date

Remove

All Cobwebs

Sweep/ Wash Floors

Clean Toilets

& Urinals

Clean Sinks

Refill Toilet Paper &

Paper Towel Dispensers

Empty Trash

Sweep

Walkways

Time Spent


Rest Room Check List Note: Please round time to nearest quarter hour.

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Snow Removal Checklist


Snow Removal

Location

Staff Name

Date Equipment Used

Frequency Hours Worked

(Rev: December 2007) Total Hours: _____

Supervisor: ____________________ Comments:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


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Rodeo Grounds Checklist

Saved as: Rodeo Grounds Checklist Template (Rev: December, 2007)

Supervisor: ______________________

Name

Date

Rock Removal

Dragging

Shoot, Gate, Panel Repairs

Total Hours

Worked

Comments


Rodeo Grounds Note: Please round time to nearest quarter hour.

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Skate Park Checklist

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City of Green River, Wyoming Parks & Recreation Department Skate Park Maintenance Record

Weekly:

Time Worked: ____ Time Worked: ____ Time Worked: ____ Time Worked: ____

Monthly:

Hardware: Inspect all hardware to insure nuts and bolts are tight and secure

Equipment Coating: (Equipment has a polyester powder coating) Deep scratches could contain rust / scratch should be lightly sanded and painted

Overview: Confirm that users of the park are observing all safety rules and regulations

Saved as: Skate Park Maintenance Record Template (Rev: December 2007) Time Worked (Monthly): _______

Name: ________________________ Supervisor: _________________________ Month: ______________ Total time worked this month (FT): _____ (Seasonal): _____ Total: _____

Week 1 Date:

Week 2 Date:

Week 3 Date:

Week 4 Date:

Placement: Inspect positioning of all equipment

Riding Surface: Inspect riding surface of equipment and remove any debris to avoid skating injuries

Pad Surface: Inspect / sweep all debris from pad surface (i.e. rocks, glass, trash, etc.)


Tree Checklist

City of Green River, Wyoming Month: ______________________ Parks & Recreation Department Tree Maintenance

Saved as: Tree Maintenance Record Template (Rev: December 2007) Supervisor: ___________________________

Location Staff Name Date Pruning Mulching New Planting Removal Hours Worked


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Soccer Checklist

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City of Green River, Wyoming Parks & Recreation Center Soccer Field Checklist

Mow

ed

Line

s

Line

s Pa

inte

d

Goa

ls S

et

in P

lace

Goa

l Net

s Se

t in

Pl

ace

Mis

c.

Hou

rs

Wor

ked

Staf

f In

itia

ls

Collier

S/M Field 1

S/M Field 2

S/M Field 3

Castle Rock Park

Comments:

Saved as: Soccer Fields Maintenance Checklist Template (Rev: December 2007) Name: ________________________ Date: ___ / ___ / ___ Supervisor: ________________________

Trash Pickup Checklist

Saved as: Trash Pick Up Checklist Template (Rev: December 2007) Supervisor: ____________________________________

Location

Staff Name

Date

High / Medium / Low

# of Trash Can Bags Replaced

Time of Day

Hours Worked

City of Green River, Wyoming Parks & Recreation Department Trash Pickup Checklist

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Splash Park Checklist

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Evers Splash ParkMonthly Facility Checklist

Date__________ Inspector (print name)Supervisor/Manager's Signature

Water Playground Structure & Activity Pool YES NOAre there any broken parts or accessories?Are all jets/hoses functional?Are the grates secure?

Comments:

Filtration Room YES NOIs the quantity of hand chemicals sufficient?Is the chlorine tank at sufficient level?Is the filter pump working properly?Are the activity pumps working properly?Is the sand filter pump working properly?Is the chlorine feed system working properly?Do the pressure gauges need to be adjusted?Are there any leaks from the sand filters?Are all electrical boxes functional?Are all circular valves and levers functional?Are all surge pits clear of debris?

Comments:

Swimming Beach & Picnic Areas YES NO

Is the water drainage sufficient?Is the ground free of holes/depressions?Is the area free of debris and weeds?Are the picnic benches in good condition?

Comments:

Facilities YES NOAre fire extinguishers current and visibly located in each building?Are there any broken key locks/dead bolts?Is there any plumbing problems in the restrooms?Are the hand dryers working properly?Are the petitions secure and free of grafitti?Is there any damage to any fencing/gates?Is the drinking fountain in working order?

Comments:

Equipment & Signs YES NOAre the rule/facility signs in good condition?Are first aid supplies sufficient?

Vandalism Checklist

Saved as: Vandalism & Graffiti Checklist Template (Rev: December, 2007)

Total Time Worked (all staff): _______ Month: ______________ Supervisor: _______________

Location

Date

Severity

Can it be Removed?

Must Item(s)

be Replaced?

Describe the Damage

Staff Who

Discovered It?

Was Damage Fixed &

Who Fixed it?

Was a Police Report Taken?


Vandalism/Graffiti Checklist

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Aeration Checklist

Saved as: Aeration & Sweeping Checklist Template (Rev: December, 2007)

Supervisor: ______________________

Site

Date

Staff Name

Time Spent

Over seeding

(If Needed)

Hand / Tractor Aerated or

Swept

Comments

City of Green River, Wyoming Parks & Recreation Department __ Aeration / Sweeping __ Note: Please round time to nearest quarter hour.

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Building Maintenance Checklist

(Revised March 2007)

City of Green River, Wyoming Parks & Recreation Department Building Maintenance Checklist

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Buildings and Structures

Field Operations Procedure


FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.6 Buildings and Structures Issued: 12/2007 Allan Wilson Revised:

PURPOSE The purpose of this procedure is to provide Green River citizens and City employees with clean, safe and well-maintained buildings and structures in which to conduct business, hold meetings and enjoy recreational opportunities. PROCEDURE The following areas of responsibility fall under the purview of the Buildings and Structures Division maintenance management program;

• 25 Picnic Shelters • Pavilion (8,000 square foot facility) • Gymnastics facility (2,500 square foot two-level facility) • Rodeo Arena (and the crows nest/announcers box at this structure/facility) • City Hall building • Outdoor Rifle Shooting Range (10-shooting bays) • Outdoor Archery shooting range (16-shooting bays) • FMC Red Barn (10,000 square foot facility) • Pump house (located within Scotts Bottom Nature Area – which provides water to the

FMC Red Barn) • Horse Corrals (18-acre complex) • Stratton Myers Park amphitheater, concession stand, restrooms, 3-scorers boxes, 3 ball

fields, 3 soccer fields, picnic shelter and storage room) • Fire Station # 2 • 13 water fountains – city wide locations – stand alone outdoor sites • 7 stand alone restrooms (ex: Centennial Park, Evers Park, Veterans Park, etc) • Parks Maintenance Shop (9,824 square foot facility) • Public Works Building • Animal Shelter building (1,900 square foot facility) • Wastewater Treatment Plant – building and offices • Centennial Park (Martha Mable structure – storage and men’s/women’s restrooms) • Landfill Scale House • Landfill Office Quarters

1. Facility Safety and Security

2. Preventative Security Measures

3. Preparing for the unexpected (i.e. vandalism, graffiti, theft, etc.).

4. Collaborate with local law enforcement to be proactive.

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Dog Excrement Checklist

Saved as: Dog Excrement Checklist template Revised: May 28, 2009 Supervisor(s) signature: ____________________________________

Location

Staff Name

Date

Baggies Replaced

Yes or No

Emptied Can Yes or No

Time of Day

Hours Worked

City of Green River, Wyoming Parks & Recreation Department Dog Excrement Containers

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Flower Bed Checklist

Saved as: Flower Bed Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________

Beds

Date

Planted

Pinched

Liquid Fert.

Dry

Fert.

Insect- iside

Watered

Mulched

Weeded

Problem Report

Hours Worked

City of Green River, Wyoming Parks & Recreation Department Work Performed Flower Beds

Note: Please round time to the nearest quarter hour.

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X & O Sheet Mowing

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X & O Sheet Cemetery Mowing

Saved as: X & O Sheet Mowing Cemetery Template (Rev: December 2007)

Section: City of Green River, Wyoming Parks & Recreation Department Cemetery Employee Name:_________________________ X and O Sheet Mowing Month: _________________________

Assignment Size of Area

Times Mowed

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

High Maintenance Mow Medium Maintenance Mow High Maintenance Trim Medium Maintenance Trim Walker Mowers 52-19 52-22 52-24 Edging Back Pack Blowing Trash Pick-Up Rock / Debris Pick-Up Sweep with Goosen Comments: Total Man Hours (FT): ________ Total Man Hours (PT/Seasonal): _______

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X & O Sheet Pesticide

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E-460 Lock Locator

City of Green River Parks & Recreation Department

E-460 Lock Locator

Saved as: E460 Lock Locator Template (Revised March 2007)

Location:

# of Locks

Describe Location

All City Buildings Evers Park

Expedition Island Collier Park

Veterans Park Stratton Myers Park

Jaycee Park Riverside Park

Old Lincoln School FMC

Wetlands Recreation Center City Right of Ways Dirt Storage Areas

Rodeo Grounds Fish Lip Falls

Cemetery Every Park

Special Locations

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Questions?

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Allan Wilson, APRP

Park, Facilities and Projects Manager

City of Green River, Wyoming


Email: [email protected]

Phone: (307) 872-6147

232 Park Maintenance Standards PowerPoint...Park Maintenance Standards 2009 NRPA Congress and...

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