23 July 2008 - Public Agenda - ballarat.vic.gov.au july 2008 - ordinary council...council meeting...

Ordinary Council Meeting

23 July 2008

Council Chamber, Town Hall, Sturt Street, Ballarat

AGENDA

Public Copy

Council Meeting Agenda 23 July 2008

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NOTICE IS HEREBY GIVEN THAT A MEETING OF BALLARAT CITY COUNCIL WILL BE HELD IN THE COUNCIL CHAMBER, TOWN HALL, STURT STREET,

BALLARAT ON WEDNESDAY 23 JULY 2008 AT 7:00 P.M.

Anthony Schinck Chief Executive Officer

AFFIRMATION “We truly declare and affirm that we will carry out all our duties in the best interest of the people of the municipal district and support each other in all our endeavours.” ORDER OF BUSINESS:

1. OPENING DECLARATION

2. APOLOGIES FOR ABSENCE

3. DECLARATION OF INTERESTS

3.1. INTERESTS

3.2. CONFLICTS OF INTERESTS

3.3. PECUNIARY INTERESTS

4. CONFIRMATION OF MINUTES

5. PUBLIC QUESTION TIME & SUBMISSIONS ON AGENDA ITEMS...............4

5.1. QUESTION TIME

5.2. PUBLIC SUBMISSIONS

6. GENERAL BUSINESS WITHOUT NOTICE

7. PETITIONS (Nil)

8. PLANNING AND RELATED REPORTS (Nil)

9. MAYORS REPORT...........................................................................................5

9.1. MAYOR'S REPORT - JUNE 2008 ..........................................................5

10. CHIEF EXECUTIVES REPORTS .....................................................................7

10.1. CHIEF EXECUTIVE OFFICER'S REPORT - JUNE 2008 ......................7

11. COUNCILLOR/DELEGATES REPORTS

12. FINANCIAL REPORT (Nil)

13. COMMITTEE REPORTS ................................................................................10

13.1. AUDIT SPECIAL COMMITTEE ............................................................10

AGENDA


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14. OFFICERS REPORTS....................................................................................12

14.1. FEE STRUCTURE AT GILLIES STREET TRANSFER STATION IN COMPARISON TO OTHERS IN THE REGION...............................12

14.2. PUBLIC ART: AUDIT UPDATE ...........................................................15

14.3. ASSESSMENT OF 2008 / 2009 COMMUNITY GRANTS ....................20

14.4. 2008/2009 COUNCILLOR DISCRETIONARY SPENDING TO

DATE ....................................................................................................24

14.5. BALLARAT-BURRUMBEET ROAD WORKS FUNDING

AGREEMENT .......................................................................................26

14.6. OUTSTANDING ACTION ITEMS REPORT .........................................31

15. MOTIONS ON NOTICE (Nil)

16. GENERAL BUSINESS - MATTERS ARISING FROM THE AGENDA

17. ITEMS IN CAMERA - CONFIDENTIAL REPORTS

17.1. CENTRAL SQUARE CARPARK, DANA STREET BALLARAT - UPDATE ON LEGAL ACTION

(Legal advice)

The next Ordinary Meeting of Ballarat City Council will be held on 13 August 2008.


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• Question Time will be for a period of 30 minutes.

• Questions submitted must begin with the submitters name and address.

• No person may submit more than 2 questions at any 1 meeting.

• If 2 questions are submitted, the second question may be deferred until all other questions have been asked, or may not be asked if the time allotted for public question time has expired.

• A question may be disallowed if the Chairperson determines that it:

• Relates to a matter outside of Councils responsibility; • Is defamatory, indecent, abusive, offensive, irrelevant, trivial or

objectionable in language or substance; • Deals with a subject matter already answered; • Is aimed at embarrassing a Councillor or a member of Council staff; • Relates to personnel matters; • Relates to the personal hardship of any resident or ratepayer; • Relates to industrial matters; • Relates to contractual matters; • Relates to proposed developments; • Relates to legal advice; • Relates to matters affecting the security of Council property; or • Relates to any other matter which Council considers would prejudice

Council or any other person. • A Councillor or the Chief Executive Officer may require a question to be put on

notice. If a question is put on notice, the answer to it must be incorporated in the minutes of the meeting at which it was asked and a written copy of the answer sent to the person who asked the question.

• A Councillor or the Chief Executive Officer may advise Council that an answer should be given in a meeting closed to members of the public and why.

• Submitters must register by 4.30pm on the day of a Council Meeting by

contacting the City of Ballarat Governance Unit on 5320 5543 of 5320 5535. No unregistered public submitters will be allowed to speak.

• The submitter will be given three to five minutes to address the meeting, with extension of time at the discretion of the Chair;

• Any councillor can ask questions of the submitter;

• The Chair may limit the number of submitters on any particular agenda item;

• All submissions must relate to items on the agenda and will be heard prior to each respective agenda item

QUESTION TIME

PUBLIC SUBMISSIONS


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9.1 MAYOR'S REPORT - JUNE 2008 Division: Executive Unit Director: Anthony Schinck Author/Position: Trudi Gready - Mayor & Councillors Support Officer

SUMMARY Mayor’s Report for the period 1st June 2008 to 30th June 2008. DELEGATIONS CR RUYG- Telstra Country Wide Community Fund Cheque Presentations CR HUDSON: Rural Ambulance Victoria presentation of service and national medals

MAYORAL ACTIVITIES 2/6/2008 Mayor & CEO Update 2/6/2008 Italian National Day Reception - Melbourne 2/6/2008 62nd Anniversary of the Foundation of the Italian Republic 3/6/2008 Premier, Minister Allen & Minister Madden visit to Ballarat 3/6/2008 Northern Oval Re-development - Funding Announcement 3/6/2008 Visit to City of Ballarat - Hon. Justin Madden MP - Minister for Planning 3/6/2008 Eureka Park Committee meeting 4/6/2008 Councillor Briefing with CEO 4/6/2008 Alfred Deakin Lectures - Business Seminar 4/6/2008 Victorian Auditor General's office Regional Forum 5/6/2008 ABC Radio Interview 5/6/2008 SEAG meeting - Melbourne 5/6/2008 RCV Strategy Meeting - Melbourne 6/6/2008 Champions of Sustainability (recycling) briefing 6/6/2008 Footsteps to Fitness "Ballarat to Beijing" launch 6/6/2008 Disability Advisory Committee 7/6/2008 Annual 'Come to Life' football game 10/6/2008 Who do you think you are project with Genealogical Society. 10/6/2008 Ballarat Youth Strategy Forum 10/6/2008 Ballarat Arts Foundation Awards Presentation Ceremony 10/6/2008 Rural Planning Project Steering Committee Meeting - Melbourne 11/6/2008 Councillor Briefing with CEO 11/6/2008 Mayor & CEO Update 11/6/2008 YMCA Open Doors Program Morning Tea 11/6/2008 Conservation Volunteers Australia Graduation 11/6/2008 Council Meeting Briefing 12/6/2008 ABC Radio Interview 12/6/2008 Media interview - Introduction to 'Cadets' 12/6/2008 Mayor & CEO Update 12/6/2008 CoB/CfB Presentation from Mr Phil Ruthven 12/6/2008 Committee for Ballarat Round Table Dinner 12/6/2008 Committee for Ballarat meeting 13/6/2008 Attend Inauguration of the iGATE's Integrated Technology and Operations (iTOPS) Centre 13/6/2008 Voice FM interview 13/6/2008 Central Highlands Regional Mayors' and CEOs' Forum 14/6/2008 Exercise Pitch Black - Darwin Tour 15/6/2008 Exercise Pitch Black - Darwin Tour


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16/6/2008 Exercise Pitch Black - Darwin Tour 17/6/2008 Exercise Pitch Black - Darwin Tour 18/6/2008 Exercise Pitch Black - Darwin Tour 19/6/2008 ABC Radio Interview 19/6/2008 Attend HIA Trade night 19/6/2008 AVRWMG Working Party meeting 19/6/2008 Attend Ballarat Secondary Schools Leadership Day 20/6/2008 Attend 2008 Master Builders South West Regional Building Awards 22/6/2008 Attend Founders' Day Luncheon 22/6/2008 Ballarat Chinese Community Association Earthquake Appeal Activity Day 23/6/2008 Sunraysia Highway Improvement Committee meeting - Birchip 24/6/2008 Photo opportunity for MyBallarat 24/6/2008 Ballarat China Community Committee Meeting 24/6/2008 Attend Best of Ballarat DVD launch 24/6/2008 Meeting with resident 24/6/2008 Attend Delacombe Primary School Go For Your Life Award presentation 25/6/2008 Councillor Briefing with CEO 25/6/2008 Attend half yearly Link Up Program Presentations 25/6/2008 Stockland Wendouree Spirit Awards 25/6/2008 Ballarat Wimmera Woldskills Jacket Presentation 25/6/2008 Inside the AFL - A Club Directors Perspective Presentation 25/6/2008 Council Meeting Briefing 26/6/2008 ABC Radio Interview 26/6/2008 Attend launch of B31- Ballarat Business Month 2008 26/6/2008 Attend Rotary Club of Ballarat South meeting 27/6/2008 Media opportunity 27/6/2008 Attend address by Shadow Minister to Ballarat Special School Assembly 27/6/2008 20th Anniversary Photography Prize Judging 27/6/2008 Visit St Aloysius Primary School's project: ” What makes Ballarat unique” 28/6/2008 Attend local business Open Day 30/6/2008 Multicultural Ambassador Review Interview 30/6/2008 Citizenship Ceremony 30/6/2008 Attend Ballarat Y's Men's Changeover Dinner 30/6/2008 Highlands Regional Waste Management Group AGM & Ordinary Meeting

ATTACHMENTS There are no attachments for this report. RECOMMENDATION That the report be received and noted.


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10.1 CHIEF EXECUTIVE OFFICER'S REPORT - JUNE 2008 Division: Executive Unit Director: Anthony Schinck Author/Position: Glenys Foy - Executive Assistant CEO

SUMMARY CEO’s report for the period 1st June 2008 to 30th June 2008. CEO ACTIVITIES 2/6/2008 Mtg with Media re Regional Development application 2/6/2008 Interview with WIN TV re budget 2/6/2008 Prepare presentation to Minister 2/6/2008 Update with Media re budget publication 2/6/2008 Telephone Interview with ABC Radio Melbourne re bio-diesel 2/6/2008 Lunch meeting with Member for Western Victoria 2/6/2008 CitySafe Night Experience Follow-up discussions 2/6/2008 Mtg re Wendouree West Renewal Exit Strategy 3/6/2008 CHACC Committee Meeting 3/6/2008 Round Table luncheon with Minister for Planning, The Hon. Justin Madden MP 3/6/2008 Strategic Projects & Policy Update 3/6/2008 Northern Oval redevelopment - funding announcement by Min Merlino at NBSC 3/6/2008 Attend announcement by Min. Jacinta Allen 3/6/2008 Visit to City of Ballarat by Hon. Justin Madden MP - Minister for Planning 4/6/2008 City Infrastructure Update 4/6/2008 Community Wellbeing Update 4/6/2008 Lead On Steering Ctee Mtg 4/6/2008 Attend VAGO Grampians Regional Forum 4/6/2008 Council Dinner & Forum meeting 5/6/2008 3BA Weekly Segment - BY PHONE - 5/6/2008 Mtg Director City Marketing & Business Development 5/6/2008 People & Culture Update 5/6/2008 Attend Regional Cities Victoria Strategy Meeting 6/6/2008 Mtg re National Govt Awards nomination 6/6/2008 Champions of Sustainability (recycling) briefing 6/6/2008 Mtg with Executive Officer - JANA 7/6/2008 Attend Chairman's Luncheon - Selkirk Roosters 'Come to Life' football game 10/6/2008 Media Update 10/6/2008 Update with Director P&D re subdivision application 10/6/2008 Chair WP&S Advisory Group 10/6/2008 Mtg new Injury M/ment Coord re: safety and injury management focus @ COB 10/6/2008 Mtg with reps from Ballarat Regional Multicultural Council 11/6/2008 Update with Executive Assistant 11/6/2008 Mayor & CEO Update 11/6/2008 Mtg with Economic Development Officer re preparation of MOU (iGate) 11/6/2008 City Infrastructure Update 11/6/2008 Update re local 2020 Summit 11/6/2008 Attend Clemente Ballarat Steering Committee 11/6/2008 Council Dinner & Meeting 12/6/2008 JANA Board Meeting 12/6/2008 CfB Round Table Dinner with Phil Ruthven


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12/6/2008 Introduction to 'Cadets' - Ballarat Courier 12/6/2008 CoB - Presentation by Mr Phil Ruthven (Leadership Team & Management Group) 12/6/2008 CfB / CoB - Presentation by Mr Phil Ruthven 12/6/2008 Governance Meeting 12/6/2008 Mayor & CEO Update 12/6/2008 Sustainability Update 13/6/2008 Leadership Team / Management Group Strategy Meeting 13/6/2008 Mtg with CEO - iGate 13/6/2008 Attend Inauguration of iGate's IT & Operations Centre - Hon. Theo Theophanous MLC 16/6/2008 Mtg re Ballarat ICT proposal 16/6/2008 Mtg with President - Ballarat Red Devils 16/6/2008 Community Wellbeing Update 16/6/2008 Mtg re 'Count It 2008' sponsorship 16/6/2008 Mtg with Director P&D re proposed redevelopment - Lydiard St Nth 16/6/2008 Mtg with Executive Officer CfB 17/6/2008 Leadership Team Meeting 18/6/2008 Strategic Projects & Policy Update 18/6/2008 AIGroup - Ballarat Export Network lunch 18/6/2008 Mtg with VicRoads 18/6/2008 Meeting with Minister Kosky 18/6/2008 Audit Special Committee 18/6/2008 Council Dinner & Forum meeting 20/6/2008 Mtg with resident 20/6/2008 Mtg with Media re Myballarat 08/09 Budget 22/6/2008 Attend during Ballt Chinese Community Assoc - Earthquake Appeal Activity Day 22/6/2008 Attend The Ballarat Symphony Orchestra - Made in Ballarat Concert 23/6/2008 Update with Executive Assistant 23/6/2008 Community Wellbeing Update 23/6/2008 Telephone conference with Sunraysia Mallee Ec Devel Board 24/6/2008 Meeting with O'Brien Brewing 24/6/2008 Breakfast Meeting with Economic Development officer 24/6/2008 Presentation - from NAB re proposal to CoB staff 24/6/2008 Media Update 25/6/2008 Attend Launch of 'Good Design and Local Government' - Hon. Richard Wynne MP 25/6/2008 Update with Director Finance & Corporate Services 25/6/2008 Update re Saleyards - Assessment timelines 25/6/2008 Mtg with resident 25/6/2008 Council Dinner & Meeting 26/6/2008 Attend Launch of B31 - Ballarat Business Month 2008 26/6/2008 Stables tour / Committee luncheon at Dowling Forest 26/6/2008 Governance Meeting 27/6/2008 City Infrastructure Update 27/6/2008 Mtg with Exec Officer - Centre for Organisation Development 27/6/2008 Anniversary Breakfast - Community Wellbeing 27/6/2008 Mtg re Community Partnerships - Ballt National Theatre 70th year 27/6/2008 Mtg re MyBallarat / Enterprise Mag 27/6/2008 Mtg with Royce Consultants - Progress on BT3 30/6/2008 Youth Mentoring Week - Attend Lead On Ballarat Celebration Dinner 30/6/2008 Mtg re Ballarat Business Centre proposal 30/6/2008 Update with Executive Assistant 30/6/2008 Multicultural Ambassador Review - Interview 30/6/2008 Citizenship Ceremony


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ATTACHMENTS There are no attachments for this report. RECOMMENDATION That the report be received and noted.


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13.1 AUDIT SPECIAL COMMITTEE Division: Finance & Corporate Services Director: Glenn Kallio Author/Position: Lorraine Sendall - Executive Assistant - Finance

SUMMARY This report provides Council with the agenda and minutes for the Audit Special Committee held on 18th June, 2008. BACKGROUND Council’s Audit Committee Charter states:- “The Audit Committee shall after every meeting forward the minutes of that meeting to the next ordinary meeting of the Council, including a report explaining any specific recommendations and key outcomes.” ISSUES The items considered by the Audit Special Committee at this meeting were as follows:-

AC211 – Internal Audit Report – Landfill and Transfer Station AC212 – Internal Audit Report – Public Tender and Contract Management AC213 – Internal Audit Review - Governance RELEVANT POLICIES Audit Committee Charter OPTIONS 1. Adopt the resolutions made by the Audit Special Committee at its meeting held

on 18th June, 2008. 2. Not adopt the resolutions made by the Audit Special Committee at its meeting

held on 18th June, 2008.. SOCIAL IMPLICATIONS It is considered that there are no social implications within this report. ENVIRONMENTAL IMPLICATIONS As contained with the report.


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CULTURAL IMPLICATIONS It is considered that there are no cultural implications within this report. RISK MANAGEMENT IMPLICATIONS As contained with the report. FINANCIAL IMPLICATIONS As contained within the report. IMPLEMENTATION AND MARKETING PLAN It is considered that an implementation and marketing plan is not required. ATTACHMENTS 1 Audit Special Committee Meeting agenda of 18th June, 2008 2 Audit Special Committee Meeting minutes of 18th June, 2008 RECOMMENDATION That Council; 1. Receive the minutes and adopt the resolutions made therein of the

Audit Special Committee held on 18th June, 2008.


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14.1 FEE STRUCTURE AT GILLIES STREET TRANSFER STATION IN COMPARISON TO OTHERS IN THE REGION Division: City Infrastructure Director: Leigh Ditchfield Author/Position: Leigh Ditchfield - Operations Manager

SUMMARY At the Council meeting of 23 April 2008, Cr Fletcher requested a report be presented to Council to consider the fee structure at the Gillies Street Transfer Station in comparison to other facilities operating in the region. BACKGROUND The Gillies Street Transfer Station is owned by Council and the operation is contracted to SITA Environmental Solutions. The fees and charges are reviewed and determined each financial year during the budget process. The Highlands Region Waste Management Group (HRWMG) comprises the City of Ballarat and the Shire Councils of Central Goldfields, Golden Plains, Hepburn, Moorabool and Pyrenees. The other Shire Councils operate Transfer Station facilities at the following locations:-

1. Central Goldfields: Bealiba, Dunolly and Talbot 2. Golden Plains: nil 3. Hepburn: Creswick, Daylesford and Trentham 4. Moorabool: Bacchus Marsh and 5. Pyrenees: Beaufort, Avoca, Landsborough and Snake Valley

ISSUES The following issues are considered relevant to this report.

1. The hours of operation and specific services provided vary across the region due to the requirements of the respective Councils and the fee structures have not been standardised within the region. It is for this reason that it is very difficult to compare fees across the different sites.

2. The comparative fees are detailed in the attachment “Overview of charges

and services 2007_08”. Due to the timing of this report being prepared, these fees are based on 2007/08 data as provided by HRWMG.

3. Note that the EPA fees for the deposition of Category C Prescribed Industrial

Waste increased from $50 to $70 per tonne as from 1 July 2008. This increase will be reflected in Council’s 2008/09 charges.

4. Any changes to the existing facility would need to comply with the reviewed

Guide to Best Practice at Resource Recovery Centres, prepared by Sustainability Victoria.


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5. Any waste that can be reused or recycled, for example scrap steel, timber, furniture, white goods and computers are removed from the waste stream at the Transfer Station by the contractor. Council provides direction to the community on responsible disposal of E-waste including computers, phones and batteries.

6. Gillies Street is a “waste transfer station” and the future direction of

Sustainability Victoria is focusing on Resource Recovery Facilities to ensure that we divert more waste from landfills. Ballarat also provides a number of ancillary services that private operators do not include in their normal service. These activities include Detox Your Home, DrumMuster, mattress recycling and ChemClear which are responsible services that provide benefits to communities within the region.

7. Privately operated facilities usually handle a smaller range of waste types in

order to sell recycled bulk product back to the public. RELEVANT POLICIES The extent to which the issues covered and the directions proposed – are in line with policy, as expressed through the Council Plan, HRWMG Business Plan and Council’s Waste Management and Sustainability Strategies. OPTIONS Note the report as received. SOCIAL IMPLICATIONS It is considered that there are no social implications within this report. Human Rights Consideration Matrix No decision or recommendation is being made in relation to this report that impact on human rights. ENVIRONMENTAL IMPLICATIONS It is considered that there are no environmental implications within this report. CULTURAL IMPLICATIONS It is considered that there are no cultural implications within this report. RISK MANAGEMENT IMPLICATIONS It is considered that there are no risk management implications within this report.


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FINANCIAL IMPLICATIONS It is considered that there are no financial implications within this report. CONSULTATION Prior to adoption of the 2008/09 Council budget, the draft budget inclusive of all fees and charges of Council was placed on exhibition and no public submissions were received in relation to fees and charges relating to the operation of the transfer station. The Waste Management Strategy adopted by Council in late 2007, was placed on public exhibition prior to being adopted. IMPLEMENTATION AND MARKETING PLAN It is considered that an implementation and marketing plan is not required. CONCLUSION The Transfer Stations and Material Recovery Facilities within the HRWMG have been in operation for many years. Their fees and charges have been levied according to the respective Shires/Councils budget preparation practices. Opportunities exist for HRWMG to investigate the possibility of standardising Fees and Charges across the Region. ATTACHMENTS 1 Overview of charges and services for transfer stations 2007-08 RECOMMENDATION That Council; 1. Note the report.


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14.2 PUBLIC ART: AUDIT UPDATE Division: Community Wellbeing Director: Carolyn Barrie Manager Responsible/ Jen Pollard - Business Unit: Manager Community Strengthening & Services Author/Position: Sahn Cramer - Coordinator Arts & Cultural Development

SUMMARY This report provides information in relation to the current audit of Council’s public art practices and processes and has been developed in response to a Councillor request to explore the achievements of the Brisbane City Council’s Street Art Program. BACKGROUND Brecknock Consulting were commissioned in May 2008 to undertake an audit of public art and current practices at COB. The audit (to be completed by the end of 2008) will assist Council to deliver a strategic and coordinated ‘whole of organisation’ approach that supports high quality work, industry best practice and the development of an overall vision for public art in Ballarat. Final recommendations will be used to inform an issues paper in preparation of the Municipal Public Art Framework. As part of the consultation, Brecknock Consulting will benchmark examples of different approaches to public art including Brisbane and their Suburban Centre Improvement Program together with other public art initiatives that Council is undertaking. Brisbane City Council - Street Art Program Brisbane City Council’s Living in Brisbane 2026 sets a vision for the future of Brisbane with eight strategic directions. The development of a creative Brisbane is fostered through the Councils’ Creative City Strategy. This Strategy “facilitates new ways of thinking and solving problems, not only in the arts and cultural fields, but in urban development and renewal, in ensuring an ecological balance and sustainability, in the creation of wealth and social cohesion.” The Art in Public Places Policy incorporates these themes as a framework to guide curatorial approaches, design and commissioning of artworks. The Art in Public Places Policy applies to:

• All Council programs that are concerned with the built and natural environment, such as capital works, urban design, integrated planning and design, development assessment, environment and parks, roads, transport corridors and major transport links such as tunnels and bridges.

• All Council programs that are concerned with the cultural life of the city, such as libraries, festivals and events, sport and recreation, history and heritage, cultural institutions, youth, elderly, multicultural and Indigenous programs.

Guided by this policy Brisbane City Council has developed a range of Street Art initiatives including for example, “Art Force”, a program that focuses on the reduction of crime and graffiti. Queensland Urban Ecology (QUE) on behalf of Brisbane City Council manages this program and claim “artworks promote community ownership and an increased sense of well being and personal orientation. Research has shown


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that public art decreases littering and infrastructure damage.” Art Force paints Traffic Signal Boxes (TSB’s) across Brisbane. There are over 1000 TSB’s on the streets and 900 have been painted so far. Evaluation of the project by QUE (“Brisbane’s Unique Anti Graffiti Strategy – an empirical report”) demonstrated an 85% reduction in graffiti. ISSUES Preliminary results from the audit by Brecknock Consulting have raised a number of issues regarding Council’s current public art activity.

1. Initiation of public art projects - The extent and reach of public art across the organisation and subsequently, the identified need for a coordinated and strategic approach through a Public Art Framework.

2. Understanding contemporary public art – A diverse range and level of understanding of contemporary public art practice and development exists, the need for defined processes and role clarification has been identified.

3. Identification of projects and sites – An overall vision to deliver public art in Ballarat and the identification of key sites/opportunities is required with a long term timeframe.

4. Managing the Public Art process - The role and intent of public art; the

significance of a single project versus an overall citywide vision for public art; sourcing of artists and due process; how decisions are made and the current lack of guidelines.

RELEVANT POLICIES

• Blueprint Ballarat Community Plan • Council Plan 2005-2011 and its themes;

Our Jobs Our Health and Wellbeing Our Learning & Knowledge and Our Connections

• Municipal Health and Wellbeing Plan 2007-2009 • Council’s Arts and Cultural Development Strategy 2006-2010 • Council’s Landscape Installations In Public Open Spaces Policy 2001

OPTIONS

1. That Council notes the information provided within this report.

2. That Council’s future participation in public art practice, activity and process is subject to the completion of the audit and the subsequent development of a Public Art Framework.


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SOCIAL IMPLICATIONS The development of a Public Art Framework will provide the Ballarat community with a clear understanding for the processes and intention behind the investment in public art in Ballarat. It will highlight Council’s commitment to high quality artistic endeavour, opportunity for skills development and employment, industry best practice and consistency and transparency of process. Participation and access to high quality arts and cultural activity whether through direct participation or appreciation will have direct bearing on:-

• Personal wellbeing and development via creative expression • Knowledge and skills development • Strengthening communities and promoting community wellbeing through

social interaction and participation • Enhancing the liveability of Ballarat • Stimulating the local economy through; supporting and stimulating innovation,

diversifying skills development, promoting employment opportunities and, contributing to the attraction of new residents and visitors to the municipality.

A considered and strategic approach to public art has the potential to also address social issues for example, graffiti and vandalism of public sites through the development of strategies such as the Brisbane City Council initiative “Art Force”. ENVIRONMENTAL IMPLICATIONS Environmental implications will be addressed through the consultancy and in the development of the Public Art Framework. CULTURAL IMPLICATIONS Council’s Arts and Cultural Development Strategy creates a basis by which to strengthen cultural planning and development within the community. Council’s approach over the coming five years aims to ensure that:- “Ballarat will be known for its rich arts, cultures, histories and contemporary activities. This will be achieved by engaging local people, mobilizing diverse resources, developing projects which express our shared cultural values and by nurturing creative talent” (page 23 Arts and Cultural Development Strategy 2005). RISK MANAGEMENT IMPLICATIONS All operational/legislative and planning requirements pertaining to Public Art activity will be thoroughly investigated through the consultancy and the development of a Public Art Framework. FINANCIAL IMPLICATIONS The public art audit currently being undertaken by Brecknock Consulting was financed through the Arts and Cultural Development Unit’s recurrent budget 07/08 at a cost of $4,700.


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CONSULTATION The following directorates have been consulted and provided assistance in the audit undertaken by Brecknock Consulting:-

• City Marketing and Business Development • City Sustainability • City Infrastructure • Community Wellbeing

Public Participation

Goal Promise To The

Public Methods

INFORM To provide the public with balanced and

objective information to assist them in

understanding the problem, alternatives, opportunities and/or

solutions.

We will keep you informed.

Recommendations from audit consultation will be reported to Council

CONSULT

To obtain public feedback on analysis,

alternatives and/or decisions.

We will keep you informed, listen to and

acknowledge concerns and

aspirations, and provide feedback on

how public input influenced the

decision.

Public Comment Focus Groups

IMPLEMENTATION AND MARKETING PLAN It is considered that an implementation and marketing plan is not required at this stage. CONCLUSION The consultation currently underway with Brecknock Consulting will inform the delivery of future public art initiatives and activities undertaken by the City of Ballarat and will provide Council with recommendations for the development of a Public Art Framework. ATTACHMENTS There are no attachments for this report.


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RECOMMENDATION That Council;

1. Notes the progress to date of the public art audit and awaits the presentation of the issues paper which will inform the development of a Public Art Framework.


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14.3 ASSESSMENT OF 2008 / 2009 COMMUNITY GRANTS Division: Community Wellbeing Director: Carolyn Barrie Manager Responsible/ Jen Pollard - Business Unit: Manager Community Strengthening & Services Author/Position: Pete Appleton - Coord Community Planning & Development

SUMMARY This report outlines the assessment process undertaken for applications to Council’s Community Development Grants Program 2008 / 2009. Eighty three applications were received with total funds requested of $340,517.63. All applications were evaluated against the assessment criteria endorsed by Council on 14th May 2008 (Item 14:8). This information is provided to Council to inform its decision making in relation to the Community Development Grants 2008/2009 allocation. BACKGROUND Council annually allocates $150,000 in community development grants to local not-for-profit organisations. As part of the 2008 / 2009 process, each application was assessed against the Council endorsed criteria and ranked by officers from an internal Assessment Group. The Assessment Group then met on the 25th June to undertaken an initial ranking exercise. Membership of the Assessment Group was as follows: Senior Accountant Finance & Shared Services (Chair) Coordinator Community Planning & Development Coordinator Maternal & Child Health Manager Recreation & Open Space Planning RuralAccess Coordinator Arts & Cultural Development Coordinator Following the production of an assessment report which prioritised applications, an Evaluation Panel met to discuss each application in relation to; ranking, assessment score, part funding considerations, and community benefit. Membership of the Evaluation Panel was as follows: Senior Accountant Finance & Shared Services (Chair) Manager ICT & Governance Strategic Planner Manager Community Strengthening & Services The Evaluation Panel met on the 2nd July to consider the work of the Assessment Group. A second meeting was held on the 4th July to further clarify the priority ranking of a small group of applications. A flow chart identifying the key processes and dates contained within this year’s Community Development Grants Program forms Attachment 1 to this report.


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ISSUES 1. Eighty three applications were received in 2008 / 2009. The level of applications and total requested for the 2008 / 2009 Grants Program was consistent within the previous year where eighty six applications were received. 2. Council officers facilitated two community grant workshops providing some basic training in bid writing and fundraising. Thirty three community members participated, representing 25 voluntary and community sector organisations. Through survey responses, 95% of participants rated the session as “very good”. RELEVANT POLICIES The application guidelines have a direct link to themes and strategies that have been identified in Blueprint Ballarat and the Council Plan. Organisations are invited to submit applications that address Blueprint’s key themes; Our People, Services and Infrastructure, Health and Resilience, Learning and Knowledge, Environment and Heritage and Our Connections. On May 24th 2006 (Item 13:4) Council adopted the Community Development Grants Program Policy in line with the Internal Auditors Report (2005-2008), completed in February 2006 and in accord with Council’s commitment to good governance. OPTIONS

1. That Council considers the prioritised list of applications for Community Development Grants 2008/2009 and allocated funds as determined appropriate.

SOCIAL IMPLICATIONS The Community Development Grants Program is a function of Council which enjoys a high and long standing profile within the community. The program also clearly enables Council to partner groups and organisations in delivering a range of benefits to the Ballarat community. The grants reinforce Blueprint Ballarat’s commitment to community development and participation through stimulating action in areas such as health, safe and inclusive communities, cultural rich and vibrant communities, and democratic and engaged communities. Human Rights Consideration Matrix Council’s Community Development Grants Program is open to all voluntary and community sector organisations to apply. It is considered that there are no specific Human Rights Considerations within this report. ENVIRONMENTAL IMPLICATIONS Whilst not the main focus of the Community Development Grants Program, a small proportion of the applications assessed demonstrate a strong capacity to support local environmental activities.


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CULTURAL IMPLICATIONS The allocation of community grants has traditionally supported a wide range of cultural activities that promote local arts, culture and multiculturalism, and celebrates the evolving diversity of the Ballarat community. Through the alignment of the program guidelines with the aspirations of the community expressed throughout Blueprint Ballarat, Council can be confident that the funds it has available to distribute to voluntary and community sector organisations, will support and reflect important cultural activity in the community. RISK MANAGEMENT IMPLICATIONS As a result of the Internal Auditors Report 2005-2008 (Reported at Council on 24th May 2006 Item 13:4) a number of actions to improve the efficiency and effectiveness of the program has been undertaken. At the Council Meeting on 14th May 2008 (Item 14:8) Council endorsed that all recommendations and actions as identified with the Internal Audit Report 2005-2008 for its Community Grants Program have now been fully implemented. FINANCIAL IMPLICATIONS Council has allocated $150,000 within the 2008 / 2009 recurrent budget process. CONSULTATION Consultation has occurred with the following Council Directorates:

• Finance & Corporate Services • Sustainability • Planning • Community Wellbeing

Public Participation

Goal Promise To The

Public Methods

INFORM To provide the public with balanced and

objective information to assist them in

understanding the problem, alternatives, opportunities and/or

solutions.

We will keep you informed.

. 4 Courier Articles 2 My Ballarat

Features Council Website

CONSULT

To obtain public feedback on analysis,

alternatives and/or decisions.

We will keep you informed, listen to and

acknowledge concerns and

aspirations, and provide feedback on

how public input influenced the

decision.

Two Funding

Workshops attended by 33 participants from 25 organisations. 95% of participants rated the session as “very good”.


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INVOLVE

To work directly with the public throughout the process to ensure that public concerns and aspirations are

consistently understood and

considered.

We will work with you to ensure that your

concerns and aspirations are

directly reflected in the alternatives developed and

provide feedback on how public input influenced the

decision.

2 Funding

Workshops; including one and one advice and support to close the session.

Ongoing face to

face & phone support for groups throughout the application process.

IMPLEMENTATION AND MARKETING PLAN The Community Grants Program provides Council with an opportunity to showcase a significant number of good news stories and features throughout the local community. The intention is that many successful projects will be featured within the Courier, My Ballarat and the Council website. Successful applicants will also be invited to attend a presentation evening in August. CONCLUSION This report clearly identifies the priority projects for funding using the Council endorsed assessment criteria. It once again provides Council with an opportunity to allocate funds throughout the municipality and support the further implementation of numerous aspirations highlighted in Blueprint Ballarat. ATTACHMENTS 1 2008/2009 Community Development Grants Flow Chart 2 Community Development Grants 2008/2009 Assessments RECOMMENDATION That Council; Considers the prioritised list of applications for Community Development Grants 2008 / 2009 and allocates funds as determined appropriate.


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14.4 2008/2009 COUNCILLOR DISCRETIONARY SPENDING TO DATE Division: Executive Unit Director: Anthony Schinck Author/Position: Trudi Gready - Mayor & Councillors Support Officer

SUMMARY The purpose of this report is for Council to approve the current requests from Councillors from the Councillors Discretionary Funds. BACKGROUND Council at its meeting held on 12th September, 2007 adopted the Councillor Entitlement Policy 2007. In accordance with this Policy, a list of requested payments by Councillors is presented to Council for approval. ISSUES A Council resolution is required to obtain approval prior to any payments being processed in accordance with advice from Local Government Victoria and Council’s adopted policy. RELEVANT POLICIES Councillor Expenses Entitlement Policy 2007 OPTIONS 1. To approve the payments as listed. 2. Not to approve the payments as listed. 3. To amend the payments. SOCIAL IMPLICATIONS It is considered that there are no social implications within this report. ENVIRONMENTAL IMPLICATIONS It is considered that there are no environmental implications within this report. CULTURAL IMPLICATIONS It is considered that there are no cultural implications within this report.


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RISK MANAGEMENT IMPLICATIONS This report seeks to mitigate Council’s risk in relation to advice from Local Government Victoria. FINANCIAL IMPLICATIONS As contained in the attachment. IMPLEMENTATION AND MARKETING PLAN It is considered that an implementation and marketing plan is not required. ATTACHMENTS 1 2008/2009 Councillor Discretionary Spending To Date RECOMMENDATION That Council approve the list of requested payments.


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14.5 BALLARAT-BURRUMBEET ROAD WORKS FUNDING AGREEMENT Division: Executive Unit Director: Anthony Schinck Author/Position: Anthony Schinck - Chief Executive Officer

SUMMARY The purpose of this report is to seek a resolution of Council that will delegate the authority to the Chief Executive Officer to enter into a funding agreement with VicRoads for $2.1 million (ex GST) that represents the City of Ballarat contribution towards the upgrade of Ballarat-Burrumbeet Road (commonly known as Sturt Street). The contribution is inclusive of $400,000 (ex. GST) capital works expenditure towards service road improvements that is the responsibility of Council) and $1.7 million of developer contributions that will be refunded to Council via future developments with a nexus towards the arterial road upgrade needs. VicRoads is responsible for the management and operation of this arterial road. The total project cost has an estimated valued of approximately $7 million, with the balance of the project funding being contributed to the works by other parties. The contract for the construction of the works will be between VicRoads (the responsible road authority for this road) and their preferred contractor for the works. BACKGROUND A detailed report was presented to Council 11 April 2007 (Section 89) that included all the relevant background information. Council adopted a net contribution of $400,000 ex. GST towards the project in the 2008/09 capital budget. A further contribution of $1.7 million has been allocated towards the project that is to be re-couped by Council in the next 3-4 years from developer contributions with a nexus to these road improvement works. In summary the project will deliver significant road safety benefits and capacity improvements to support the forecast growth of Ballarat West. The basic project elements for the upgrading of the road are as follows;

1) Construction of a roundabout east of the Arch of Victory at the intersection of Learmonth Street and Sturt Street;

2) Construction of a fully signalised intersection at the intersection of Sturt Street

and Ring Road; 3) Construction of two additional (new) traffic lanes to the north of the existing

road alignment to cater for all future east bound traffic;

4) Utilisation of the existing carriageway between the avenue of trees to cater for all west bound traffic with one full single lane of traffic capacity and the remaining road pavement used for both right hand and left hand turn lanes required for ingress and egress to adjacent development and the service road. Hence, the proposal provides for only partial duplication of the arterial


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road in the west bound direction. The reasons being this proposal minimises disturbance to the avenue of trees in catering for the required turn lanes in accordance with meeting the relevant road design/safety standards;

5) Creation of two new entrances are proposed into the golf club redevelopment,

including one signalised entrance to the residential component of the development at the existing rail crossing of Sturt Street and a further unsignalised (protected, Type C treatment) entrance to the new golf club house facilities;

6) The road works would extend from the intersection with Learmonth Street to a

distance approximately 250m west of Ring Road tapering back into the existing road alignment; and

7) The existing service road is to be made one way in a west bound direction.

The support of VicRoads towards the project is conditional on this arrangement due to road safety conditions with ingress and egress to the main carriageways.

ISSUES Major issues for consideration include;

1. Relevant project planning approvals have been issued by Heritage Victoria and the City of Ballarat covering the entire scope of works;

2. The project delivers major road safety benefits;

3. The project is consistent with Council plans and strategies for servicing

growth in Ballarat West;

4. Council’s net contribution is limited to $400,000 ex.GST (this is attributed to the service road works) as the majority of the works is associated with an asset that is the responsibility of VicRoads and is to be funded by VicRoads and development contributions; and

5. It is expected the project will be delivered by VicRoads within the next 12-18

months. RELEVANT POLICIES The following documents are listed as relevant to this report; 1) Council Plan; 2) Council 2008/09 adopted capital works budget; 3) Blueprint Ballarat; 4) Road Safety Strategy; 5) Ballarat Road Transport Strategy;


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6) Draft - City of Ballarat Development Contribution Policy (presented to Council at meeting, 11 April 2007);

7) The Ballarat Planning Scheme; 8) Heritage Victoria Register Heritage Item 2089; and 9) Ballarat Avenue of Honour Management Strategy Plan (1997). OPTIONS Options include;

1. Adopt the recommendation of this report; or

2. Reject the recommendation of this report. SOCIAL IMPLICATIONS Human Rights Consideration Matrix

Rights Impacted Issue & Purpose Positive Impact Negative Impact

Justification / Alternatives

Upgrading the road to improve safety – Service road being made a one way road

Protection of families and children

Freedom of Movement Improved Safety for the entire community. Based on the recent crash history the improvements are warranted under VicRoads black spot criteria for an improved treatment and funding. Any inconvenience resulting from the works is justified by the improved safety benefits.

It is considered that there are no other major social implications within this report. ENVIRONMENTAL IMPLICATIONS Detailed environmental assessment for the proposed works has been undertaken during the design and investigations phases and a number of relevant conditions incorporated into the planning approvals for the project.


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CULTURAL IMPLICATIONS Detailed cultural assessment for the proposed works has been undertaken during the design and investigations phases and a number of relevant conditions incorporated into the planning approvals for the project. RISK MANAGEMENT IMPLICATIONS Project delivery risks will be managed via the contract between VicRoads and their preferred contractor. City of Ballarat will manage surveillance of Council related works and ensure appropriate communications are delivered to the relevant stakeholders. A number of potential risks have been identified in the project development phase and approvals process and appropriate conditions introduced to manage these risks. FINANCIAL IMPLICATIONS The project has been included for in the 2008/09 capital works budget adopted by Council. The Council contribution is capped to this amount as adopted in the budget. CONSULTATION Significant consultation has been undertaken during the development and approval process with all relevant stakeholders including but not limited to the Ballarat community, VicRoads, Heritage Victoria, Arch of Victory/Avenue of Honour Committee, Ballarat Golf Club and the City of Ballarat. VicRoads as the superintendent of the contract will assume all project delivery responsibilities. Council’s Infrastructure Delivery Team will be involved in the surveillance of works relating to Council areas of responsibility (i.e. the existing service road) and ensure appropriate communication protocols are established with adjacent businesses and residents along the service road. IMPLEMENTATION AND MARKETING PLAN If the recommendation of this report is adopted a letter will be prepared to enter into the proposed funding agreement between the City of Ballarat and VicRoads. CONCLUSION An upgrade to the Ballarat-Burrumbeet Road as outlined in this report is of strategic importance to the City of Ballarat in catering for future residential and industrial growth in Ballarat West and assists to mitigate a number of road safety and traffic congestion concerns and issues currently experienced by the community. ATTACHMENTS There are no attachments for this report.


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RECOMMENDATION That Council; 1. Delegate authority to the Chief Executive Officer to enter into a funding

agreement with VicRoads for $2.1 million (ex.GST) that represents the City of Ballarat contribution towards the delivery of the Ballarat-Burrumbeet Road work upgrades and safety improvements as outlined in this report.


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14.6 OUTSTANDING ACTION ITEMS REPORT Division: Finance & Corporate Services Director: Glenn Kallio Manager Responsible/ Annie De Jong - Business Unit: Manager ICT & Governance Author/Position: Kate Robson - Information Governance Officer

SUMMARY Provide Council with an update of items for action from Council Meetings BACKGROUND Council requested the following report at its meeting of 23rd April 2008. “A report be presented to each Council meeting listing all unactioned Council resolutions including the following information: expected completion date, officer responsible, date of decision” Below are outstanding action items for the period up to and including 17th July 2008.

Outstanding Action Items from Council Meetings as at 17th July 2008 Meeting Officer Title of Report/Question asked/General

Business item Expected Completion

Ref.

27-Sep-06 Ian Rossiter

Open Space Program (Requested – Cr Hudson) Status:- Research near completion. Report proposed for 13th August 2008.

13-Aug-08 New Item GB12/06

24-Jan-07 George Sossi

Feasibility Of Heritage Restoration Project (Requested – Cr Jones) Status:- Will be presented to Council on 27 August 2008.

27 Aug-08 New Item GB1/07

28-Feb-07 Jeff Haydon

Request a report on the feasibility of reactivating the traffic school at the airport. (Requested - Cr Innes) Status:- Report deferred until 27 August - awaiting responses from key stakeholders.


28-Mar-07 George Sossi

Requested a status on the report for the investigation of a joint project between the UoB and Council in the restoration of a heritage home (Requested – Cr Jones) Status:- Will be presented to Council on 27 August 2008 as a part of the Heritage restoration project report.


11-Jul-07 Carolyn Barrie

Requested Council officers investigate the possibility of procuring a community events trailer. The trailer would contain equipment such as wrenches, hacksaws, tape, staple gun and so on. There was some discussion on this matter and it was noted that funding could be obtained for this. Cr Innes noted that there are some community trailers set up for bbq's and the like but Cr Jones advised that this was a slightly different set up. Cr Jones, Cr Innes and GM City Wellbeing Mr Tony Diamond will discuss this matter further and investigate the possibilities. (Requested – Cr Jones)

30-Aug-08 New Item CD6/07


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Status:- Meeting with interested parties (including the Mayor) to discuss proposal on 6th August 2008

26-Sep-07 Darren Booth

Rezoning of Croquet Club, City Oval - Amendment C119 Status:- Currently the site is under investigation for contamination from previous mining activities. Still awaiting further background work

31-Oct-08 Report 7.3

24-Oct-07 Jeff Haydon

Call for a report - On the status of our storm water systems, including the types of pipes. Concrete pipes are less prone to getting tree roots in them. Also, the types of shrubs that can be planted on easements. Can we make people remove trees that are causing damage to the pipe systems. (Requested – Cr Jones) Status:- Report deferred until 13 August pending completion of research.


28-Nov-07 Ian Rossiter

Impacts of Wind Farms in City of Ballarat Status:- A further report is required on the impacts that have been observed on the commissioning of the Waubra Wind farm and any need for significant landscape overlays in Ballarat's Planning Scheme. Still awaiting commissioning as at 11/7/08. Project to be completed by September 2008.

30-Sep-08 Report 13.11

23-Jan-08 George Sossi

International Investment and Trade Missions Status:- Awaiting final confirmation of businesses visiting from India over the next few weeks as part of the Inward Buyer Mission program. Awaiting final confirmation of potential civic meetings in India to form part of City delegation over the next few months.

13-Aug-08 Report 13.4

13-Feb-08 Ian Rossiter

Prime Minister's Bust Status:- Mr Nicholson has signed agreements accepting Council's conditions with the project. Prime Minister's office have agreed to participate. Council and artist are awaiting advice from Prime Minister's office as to date of first sitting. Scheduled Completion by 10 December 2008

10-Dec-08 Report 14.3

26-Mar-08 Ian Rossiter

Request a report on Paddle steamer including the costs and what stage this project is at. (Requested – Cr Vendy) Status:- Following Meeting with Society Representative, awaiting financial statements in order to complete report. Report target is now August 27th



Request an update on the Ballarat Livestock Selling Centre (Requested – Cr Vendy) Status:- The Tender process is currently underway. The Evaluation process has been designed by Council’s probity Auditor. The Tender Steering Committee will commence formal evaluation of the tenders submitted in July, with the assistance of the Technical Advisory Committee and Industry Advisory Committee. Council will be further updated in August 2008. With a final recommendation being made to Council by 24 September 2008.

24-Sep-08 New Item GB188/08


Council is currently handing back Lake Burrumbeet to the DSE. What will the timeframes be and will that impact on the Caravan park and the racecourse. (Requested – Cr Philips) Status:- DSE have requested committee to manage transitional issues be convened. A Review Group has



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been established and a report will be provided on leases and proposed changes in Sept 08.

26-Mar-08 Jeff Haydon

Call for a Report on the potential impacts of the Container Deposit Scheme (CDS) on Council's kerbside recycling collection. (Requested – Cr Jones) Status:- The anticipated completion date has been updated to 27 August 2008 to allow sufficient time to consult with the CHRWMG and analyse the full impact of CDS.


26-Mar-08 George Sossi

Call for a report on developing a event over the Easter Weekend around the Hot rod run. Request if this could be an annual event and develop it further. (Requested – Cr Jones) Status:- This report will be incorporated into Events Strategy report.


23-Apr-08 Jeff Haydon

Call for a report on the operations of the Gillies St transfer station with particular attention to the fee structure compared to other transfer stations operating in the region. (Requested – Cr Fletcher) Status:- Report is included in this Agenda.

23-Jul-08 New Item GB217/08

23-Apr-08 George Sossi

Do we have a cost of economic benefit to the City for the Innovation Festival. (Requested – Cr Hudson) Status:- Economic impact study will be organised as part of this years Innovation Festival and reported accordingly.


14-May-08 Jeff Haydon

Call for a report to consider the potential additional use of loading zone spaces in the CBD. In particular the report should consider the feasibility of using loading zones outside business hours for normal parking and how council can monitor the ongoing business needs for existing loading zones. (Requested – Cr Fletcher) Status:- Report scheduled for 13 August 2008 meeting.


14-May-08 Ian Rossiter

Call for a report to develop a policy on energy and water sustainability requirements being linked to funding provided or administered by Council for capital works on buildings and facilities. (Requested – Cr Fletcher) Status:- Status: A meeting was held 2/06/08 of relevant officers to discuss policy and guidelines for Sustainability requirements for Council Community Grants, co funded or managed grants for capitol works on Council buildings and facilities. It was agreed that a new policy was not required but that the existing LiveSmartBallarat Sustainability Policy would be amended to reflect the above needs and that new guidelines would be developed. A report will be provided to Council on 27 August 2008.


28-May-08 Carolyn Barrie

Call for a Report which would explore the achievements of the Brisbane City Council's Street Art Program. With a view to the potential implementation of the same program here in Ballarat. (Requested – Cr Hudson) Status:- An update on the Street Art Audit, including the consideration of Brisbane program is included in this Agenda.

23-Jul-08 New Item GB233/08


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28-May-08 Darren Booth

That Council go through the legislative Process of reviewing Local Law 15 (Requested – Cr Hudson) Status:- Review of permits to burn section of Local Law would take until approximately November to complete, taking into account the statutory consultation processes.

30-Nov-08 Report 14.1

28-May-08 Glenn Kallio

Request to review Local Law 14 Meeting Procedures. (Requested – Cr Hudson) Status:- New Meeting Procedure Local Law 16 advertised for public comment. Submissions close 19th July 2008.


28-May-08 Darren Booth

Within the Planning activity report can we have listed the date lodged, date delegated and why the permit is overtime. I would like know when permits are being sent to VCAT. (Requested – Cr Anderson) Status:- Changes in motion


11-Jun-08 Carolyn Barrie

Call for a report - I had the good fortune last night to attend the Youth Strategy Forum. One of the issues canvassed was something that I would like Council to prepare a report on. I am looking to see a report on the development of a new resident function aimed at the youth of Ballarat. What I found last night was a certain amount of dislocation for people that come back to Ballarat that may have worked for three or four years in Melbourne, got a degree and come back to Ballarat. Their friends have moved on from Ballarat, their circle of interaction and getting out and about has changed and there is a level of disconnectivity. I'm looking to see if Council can lead to help people who relocate, I know that we have a new residents function, but I am looking for something more youth orientated so that we can engage across that sector. (Requested – Cr Fletcher) Status:- Report to be prepared for 27 August 2008 after outcomes of Youth Strategy


25-Jun-08 Anthony Schinck

QT152/08 - Gary Fitzgerald - At a meeting of the Ballarat Police Association held last week. It was revealed Ballarat was 98 Police members short of providing adequate policing to the community. However that amount is too many or too less, any amount too less is unacceptable in a city the size of Ballarat and of its standing. Does Council agree with the findings from that meeting? If so will Council draft a letter of concern to the Police Minister? Status:- Letter has been forwarded to Mr Fitzgerald advising that Council will discuss this matter to determine a position on the issue.

24-Sep-08 New Item QT152/08

25-Jun-08 Darren Booth

QT154/08 - Dean Kittelty - I'm the operator of a so called self contained accommodation property in Ballarat. My question consists of why is it that the Ballarat City Council insists on a course of action that not only contradicts its Planning Scheme but goes against clear legal precedence but even worse threatens the vital part of Ballarat's tourism infrastructure? My question is very simple and I will take the jargon away from it. Considering that the clause exists in the planning scheme why is the Ballarat City Council

10-Aug-08 New Item QT154/08


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insisting on a cause of action that would require self contained accommodation operators like myself and hundreds of others to go through the process and possibility failing in obtaining a planning permit. I have a so called self contained accommodation premises which is occupied 50% of the time, why do I need a planning permit? Status:- Response provided to Mr Kittelty. Further information being sought from the Department of Planning & Community Development

25-Jun-08 Carolyn Barrie

Request for a verbal report at the next Council meeting on the recent delegation to Ainaro (Requested – Cr Vendy) Status:- Verbal Report to be given.

23-July-08 New Item GB253/08

25-Jun-08 George Sossi

Call for a 100/100 summit to be organised in Ballarat on Heritage. Which will discuss strength and weaknesses, heritage overlays for the future, what has occurred in the last 100 years that we can look at in the next 100 years, what should we protect, what do we want to do now and into the future with regards to Heritage. Request to for the summit to be organised by the Heritage Committee and Council officers. (Requested – Cr Vendy) Status:- Expected completion date is 26 November, 2008

26-Nov-08 New Item GB252/08

25-Jun-08 George Sossi

The Moyne Shire Council run a Folk Festival, what are the costs of this festival? (Requested – Cr Hudson) Status:- Research for the report is underway.


25-Jun-08 Ian Rossiter

Call for a report which outlines all strategies and when they were adopted. (Requested – Cr Fletcher) Status:- Report is being compiled and will be presented to Council in September 2008


09-Jul-08 Darren Booth

Gary Fitzgerald - 10 days ago I made enquiries with Council's planning permit department regarding what permits were issued to enable all MacDonald's restaurants to operate their drive through 24 hours a day service. I still have not received a reply from the particular officer, although I was told the archives had to be researched to find permits etc, I still find 10 days is a little too long for a request of this nature. 24hr operation at Bakery Hill, especially, is only going to add to the hoon factor that still takes place in the car park at Big W and Curtis St. To quote a police officer I spoke to "they sit in their cars drinking alcohol". Curtis St could become a drag strip up to MacDonald's for a burger with the association to noise and rubbish. My question is, does a permit need to be obtained for extended trading hours?

New Item QT157/08

09-Jul-08 Glenn Kallio

Call for a report - A article within The Bendigo Advertiser on the 8th July 2008 claims Bendigo is the second largest regional city after Geelong, pipping Ballarat by more than 9000 residents. The article also claims they are one of the most important regional cities. I don't think the number of residents or size of budget should be considered as a matter of importance. Ballarat is not only the most important Victorian regional city, but is also the most important

27 Aug 08 New Item GB256/08


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city in the whole of Australia. With our history of Eureka, Ballarat is an important place. I take offence to this article and I would like officers to investigate why Ballarat is in Level 2 while Bendigo is in Level 3. (Requested – Cr Ruyg)

09-Jul-08 Jeff Haydon

The Queen Elizabeth Centre have altered their parking arrangements. At the back of the Queen Elizabeth Centre in Eyre St there was a car park open for staff to park their cars, they have now fenced off this car park and are charging staff to park their cars within this car park. This car park is now empty which has lead to staff parking their cars in residential streets in Ascot, Talbot and Eyre Sts. Residents of these streets have raised concerns as they are no longer able to park their cars in front of their homes. Request for Council staff to look into this issue. (Requested – Cr Ruyg)

New Item GB257/08


Raised the importance of disposing Mercury globes and long life globes correctly. These globes should not be placed in landfills. I have two suggestions, my preferred suggestion would be to place a refund on these globes. The other suggestion is for supermarkets to provide a collection bin for these globes. (Requested – Cr Ruyg)

New Item GB258/08


Call for a report - What can Ballarat City Council do with regards to disposing of energy saving light globes. There is a recycling centre in Melbourne for these globes. It is of great concern to us if these globes go into landfills and I would like to see Ballarat City Council leading the way in developing programs and education programs for disposing of these globes. (Requested – Cr Jolly)

New Item GB260/08


Call for a report - It has been very pleasant of late to see we are getting a great deal of rain. What is Council's policy in regard to grading and maintaining gravel roads within the Ballarat City. (Requested – Cr Philips)

New Item GB261/08


Call for a report to investigate multi-use of car parks adjacent to Council's building in Chancery Lane. (Requested – Cr Fletcher)

New Item GB262/08

09-Jul-08 George Sossi

Call for a report on the viability of a community events trailer, where it would be stocked with equipment to aid Community groups to run a clean up Australia day event or a sporting event. (Requested – Cr Jones)


09-Jul-08 Darren Booth

Request for the proponent of the proposed transfer station at 7 Michaels Dr Alfredton to go through the guidelines and processes through the Waste Management Group and a report come back to Council. (Requested – Cr Jones)

New Item GB265/08

09-Jul-08 Carolyn Barrie

At the last meeting of Council I moved and had seconded that we heard from our delegate that went to Ainaro. They were meant to speak to us at Council tonight, where are they? I moved and seconded this, this person should have been hear tonight. No one has come to me and said there is any issue. Surely if a delegate represents us they should come back and do what Council asks. (Requested – Cr Vendy)

New Item GB266/08


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RELEVANT POLICIES It is considered that there are no relevant policies. ATTACHMENTS There are no attachments for this report. RECOMMENDATION That Council; 1. Note this report.

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