221_ERP607_BPD_EN_US

EHP7 for SAP ERP 6.0

September 2013

English

SAP ERP Reports for Accounting (221)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices SAP ERP Reports for Accounting (221): BPD

Copyright

© 2013 SAP AG or an SAP affiliate company. All rights reserved.

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Typographic Conventions

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Cross-references to other documentation.

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EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.

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Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text>

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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ContentsReporting for Accounting..................................................................................................................... 6

1 Purpose........................................................................................................................................ 6

2 Prerequisites................................................................................................................................ 6

2.1 Master Data and Organizational Data...................................................................................6

2.2 Roles..................................................................................................................................... 6

3 Reports Overview Table...............................................................................................................8

4 Reports....................................................................................................................................... 11

4.1 General Ledger Reporting...................................................................................................11

4.1.1 Recurring Entry Documents.........................................................................................11

4.1.2 G/L Account Statements..............................................................................................12

4.1.3 Financial Statement.....................................................................................................12

4.1.4 Financial Statement: Actual/Actual Comparison..........................................................13

4.1.5 Compact Document Journal.........................................................................................14

4.1.6 Line Item Journal..........................................................................................................15

4.1.7 Record of Sales and Use Taxes Report.......................................................................16

4.1.8 Chart of Accounts.........................................................................................................17

4.2 Fixed Asset Reporting.........................................................................................................18

4.2.1 Fixed Asset Reporting by Cost Center.........................................................................18

4.2.2 Fixed Asset Reporting by Asset Class.........................................................................18

4.2.3 Asset Balances............................................................................................................19

4.2.4 Asset Transactions.......................................................................................................19

4.2.5 Asset Acquisitions........................................................................................................20

4.2.6 Asset Retirements........................................................................................................21

4.3 Cost Element Accounting....................................................................................................22

4.3.1 Controlling Documents: Actual Costs...........................................................................22

4.3.2 Internal Orders: Master Data Report............................................................................22

4.4 Cost Center Accounting......................................................................................................23

4.4.1 Cost Center: New Actual Line Items............................................................................23

4.4.2 Cost Center: New Plan Line Items...............................................................................24

4.4.3 Cost Centers: Actual/Plan/Variance.............................................................................25

4.4.4 Range: Cost Centers....................................................................................................26

4.4.5 Range: Cost Elements.................................................................................................27

4.4.6 Cost Centers: Planning Overview................................................................................28

4.4.7 Range: Actual/Budget Commitments...........................................................................28

4.4.8 Cost Centers: Activity Prices........................................................................................29

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4.5 Internal Orders.................................................................................................................... 30

4.5.1 Orders: New Actual Line Items.....................................................................................30

4.5.2 Orders: New Plan Line Items.......................................................................................31

4.5.3 Orders: Commitment Line Items..................................................................................31

4.5.4 List: Orders...................................................................................................................32

4.5.5 Orders: Actual/Plan/Variance.......................................................................................33

4.5.6 Order: Planning Overview............................................................................................33

4.5.7 List: Budget/Actual/Commitments................................................................................34

4.6 Product Costing...................................................................................................................35

4.6.1 Multilevel BOM: Value / Amount / Status......................................................................35

4.6.2 Cost Component..........................................................................................................35

4.6.3 Itemization....................................................................................................................36

4.6.4 Cost Elements..............................................................................................................36

4.6.5 Analyze/Compare Material Cost Estimates..................................................................37

4.6.6 Analyze Product Cost Collector....................................................................................37

4.6.7 Analyze Product Order.................................................................................................38

4.7 Profitability Analysis............................................................................................................39

4.7.1 Execute Report............................................................................................................39

4.7.2 Profitability Analysis: Display Actual Line Items...........................................................40

4.8 Information System.............................................................................................................41

4.8.1 Costs/Revenues/Expenditures/Receipts......................................................................41

4.8.2 Actual Costs/Revenues................................................................................................42

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Reporting for Accounting

1 PurposeThe reporting tools and existing reports can be used to satisfy reporting requirements in most cases. In the area of Accounting, various reports can be used to obtain information about all fields of financial Accounting.

2 Prerequisites

2.1 Master Data and Organizational DataThe following descriptions refer to accounting related reporting. There are no specific requirements concerning master data.

2.2 Roles

UseTo test this scenario in the SAP NetWeaver Business Client (NWBC), ensure that the following roles are installed and assigned to the users testing this scenario. These roles are only required if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business role

Technical name Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Finance Manager

SAP_NBPR_FINACC_M Financial Statement

Recurring Entry Documents

G/L Account Statements

Financial Statement: Actual/Actual Comparison

Line Item Journal

Chart of Accounts

General Ledger Accountant

SAP_NBPR_FINACC_S Compact Document Journal

Finance Manager (US)

SAP_NBPR_US_FINACC_M Record of Use and Sales Taxes (USA)

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Business role

Technical name Process step

Assets Accountant

SAP_NBPR_ASSET_S Asset Acquisitions

Asset Retirements

Fixed Asset Reporting: …by cost center

Fixed Asset Reporting: …by asset class

Asset Balances

Asset Transactions

Enterprise Controller

SAP_NBPR_CONTROLLER_M Controlling Documents: Actual Costs

Cost Centers: Actual/Plan/Variance

Cost Centers: Planning Overview

Cost Centers: Activity Prices

Orders: Actual/PlanVariance

Order: Planning Overview

List: Budget/Actual/Commitments

Profitability Analysis: Execute Report

Internal Orders: Master Data Report

Range: Cost Centers

Range: Cost Elements

Range: Actual/Budget/Commitments

Orders: Actual Line Items

Orders: Commitment Line Items

List: Orders

Product Cost Controller

SAP_NBPR_PRDCOST_CONTRLR_S Multilevel BOM: Value / Amount / Status

Cost Component

Itemization

Cost Elements

Analyze/Compare Material Cost Estimates

Analyze Product Cost Collector

Analyze Product Order

Project Manager

SAP_NBPR_PROJECTMANAGER_M Costs/Revenues/Expenditures/Receipts

Actual Costs/Revenues

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Currently, some new reports are not part of any standard business roles. In such cases, you should call the reports directly in the enter transaction field via NWBC.

Business role Technical name Process step

N/A N/A Controlling Document: Actual Cost (valid for HANA transaction KSB5N only)

Cost Centers: New Actual Line Items

Cost Centers: New Plan Line Items

Orders: New Actual Line Items

Orders: New Plan Line Items

Orders: Commitment Line Items- only option 3 (valid for HANA transaction KOB2N only)

3 Reports Overview TableReport Name Transaction Code

General Ledger:

Recurring Entry Documents S_ALR_87012346

G/L Account Statements S_ALR_87012332

Financial Statement S_ALR_87012284

Financial Statement: Actual/Actual Comparison S_PLO_86000028

Compact Document Journal S_ALR_87012289

Line Item Journal S_ALR_87012291

Record of Sales and Use Taxes Report S_ALR_87012394

Chart of Accounts S_ALR_87012326

Fixed Assets:

…by cost center S_ALR_87011979

…by asset class S_ALR_87011981

Asset Balances S_ALR_87011994

Asset Transactions S_ALR_87012048

Asset Acquisitions S_ALR_87012050

Asset Retirements S_ALR_87012052

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Report Name Transaction Code

Cost Element Accounting:

Controlling Documents: Actual Costs KSB5

KSB5N (only with HANA)

Internal Orders: Master Data Report KOK5

Cost Center Accounting:

Cost Centers: New Actual Line Items KSB1N

Cost Centers: New Plan Line Items KSBPN

Cost Centers: Actual/Plan/Variance S_ALR_87013611

Range: Cost Centers S_ALR_87013612

Range: Cost Elements S_ALR_87013613

Cost Centers: Planning Overview KSBL

Range: Actual/Budget/Commitments S_ALR_87013648

Cost Centers: Activity Prices KSBT

Internal Orders:

Orders: New Actual Line Items KOB1N

Orders: New Plan Line Items KOBPN

Orders: Commitment Line Items KOB2

KOB2N (only with HANA)

List: Orders S_ALR_87012995

Orders: Actual/Plan/Variance S_ALR_87012993

Order: Planning Overview KABL

List _ Budget/Actual/Commitments S_ALR_87013019

Product Costing:

Multilevel BOM: Value/ amount/ Status CK86_99

Cost Component CK80_99

Itemization CK84_99

Cost Elements KKBC_MAT

Analyze/Compare Material cost Estimates S_P99_41000111

Analyze Product Cost Collector KKBC_PKO

Analyze Product Order KKBC_HOE

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Report Name Transaction Code

Profitability Analysis:

Execute Report KE30

Display Line Item: Actual KE24

Information System:

Costs/Revenues/Expenditures/Receipts S_ALR_87013531

Actual/Costs/Revenues CJI3

* See the following section

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4 Reports

4.1 General Ledger Reporting

4.1.1 Recurring Entry Documents

UseYou use this report to create and print recurring entry original documents. You can determine which documents are:

o Performed in a particular time period

o Not performed

o Performed during the next run of the recurring entry program.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Document → General → Recurring Entry Documents

Transaction code

S_ALR_87012346

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Finance Manager

(SAP_NBPR_FINACC_M)

Business role menu General Ledger → Posting → Recurring Documents

2. Only SAP NetWeaver Business Client (SAP NWBC):Enter search criteria and choose Apply.

3. SAP Graphical User Interface (SAP GUI): On the Recurring Entry Documents screen, make the necessary entries to run the report as desired.

Result In addition to other information, the company code, document type, posting date, document number, and amounts are displayed. The recurring entry data includes the last run date, and the next run date.

In SAP GUI, using transaction S_ALR_87012346, you also have the information on document date, first run date, and the number of runs.

The payment block key, the terms of payment key, and the dunning block key are also displayed for customer and vendor items.

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4.1.2 G/L Account Statements

UseYou use this Report to create Statements for Customers / Vendors / G/L Accounts. This report differs from other item lists for the entry view in that it can produce item lists for G/L accounts without line item display in the entry view. The entry view comprises line item lists for customer, vendors, and G/L accounts.



SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Line Items → G/L Account Statements

Transaction code

S_ALR_87012332



(SAP_NBPR_FINACC_M)

Business role menu

General Ledger → Periodic Processing → Reporting → Account Statement for Customer / Vendor / G/L Account

2. On the Statements for Customers/Vendors/G/L Accounts screen, make the necessary entries to run the report as desired.

Result The program creates a list of items ordered by account for the account types G/L account, customers, and vendors. The fixed asset accounts and material accounts are printed for the G/L account statements. The G/L account statements include G/L accounts, deposit accounts, and material accounts. Accounts that are just clearing accounts in the new general ledger view cannot be displayed using this report because the entry view does not have any line items corresponding to the general ledger line items. The items are divided primarily into account types. Postings to reconciliation accounts are represented under the account type for which the relevant reconciliation account is defined.

4.1.3 Financial Statement

UseYou use this report to create the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period.

PrerequisitesThe specified financial statement version must be defined in the system.

The line items must be defined for the financial statement version.

Procedure

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1. Access the transaction choosing one of the following navigation options:


SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Financial Statement / Cash Flow → General → Actual/Actual Comparisons → Financial Statement

Transaction code

S_ALR_87012284



(SAP_NBPR_FINACC_M)

Business role menu

General Ledger → Periodic Processing → Reporting → Balance Sheet/P+L Statement

2. On the Financial Statements screen, make the necessary entries to run the report as desired. Alternately, planned values can also be used for comparison. To do this, the planned version number is to be specified in the Plan version field.

With this report, you can create as many balance sheets and profit and loss statements as required, based on different grouping principles that you define. You determine how the balance sheet and P+L is created using the financial statement version that you specify in the Fin.stat.version field.

Result The program creates a balance sheet and/or a profit and loss Statement.

4.1.4 Financial Statement: Actual/Actual Comparison

UseYou use this report to compare actual data within a certain period to reference data from another period.



SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Financial Statement / Cash Flow → General → Actual/Actual Comparisons → Financial Statement: Actual/Actual Comparison

Transaction code

S_PL0_86000028



(SAP_NBPR_FINACC_M)

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Business role menu

General Ledger → Periodic Processing → Reporting → Fin. Statements: Act/Act Comparison

2. On the Selection: Fin. Statement: Actual/Actual Comparison screen, make the necessary entries to run the report as desired.

Result The program creates a Financial Statement. The Balance sheet item, values from evaluation period, values from reference period and absolute deviation are displayed as desired.

4.1.5 Compact Document Journal

UseYou use this report to display the most important data from document headers and items in table form for the selected documents. The list can be used as a journal and for reconciliation with the lists of account balances (accounting reconciliation).



SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Document → General → Compact Document Journal

Transaction code

S_ALR_87012289


Business role General Ledger Accountant

(SAP_NBPR_FINACC_S)

Business role menu

General Ledger → Periodic Processing → Reporting → Compact Document Journal

2. On the Compact Document Journal screen, make the necessary entries to run the report as desired.

The information in the document display is divided into four groups (classic list):

o Document header

o Customer account/vendor account postings

o Tax postings

o G/L account postings

The system creates an individual list for each document status (normal documents, recurring entry documents, sample documents, statistical documents). The document status can be seen from the list heading.

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For each company code, the system outputs totals sheets following the compact document journal that list the debit and credit totals per account type (G/L, customer, vendor accounts) separated by posting periods.

The totals sheets for the corporate group are displayed after the above-mentioned lists when there is more than one company code: first the individual company code totals sheets are displayed, then the company codes are combined with the same local currency (again per document status).

If the totals sheets for the normal documents are used for reconciliation with the account balances (accounting reconciliation), then you can limit the output to the summary report for which only the totals sheets of the corporate group are issued.

For performance reasons, the classic list (selection parameters) should always be used for large volumes of data.

Result The program creates a Compact Document Journal as desired.

4.1.6 Line Item Journal

UseYou use this report to create an overview of the selected posting documents.



SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Document → General → Line Item Journal

Transaction code

S_ALR_87012291



(SAP_NBPR_FINACC_M)

Business role menu

General Ledger → Periodic Processing → Reporting → Line Item Journal

2. On the Line Item Journal screen, make the necessary entries to run the report as desired.

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Among other things, the posting date, the document number, document date, the line item, the posting key, the special G/L indicator, the indicator for sales-related, the account numbers, and the amounts are output. For the higher control levels, the debit/credit totals of the local currency amounts (total balances) display.

If the Total by Currency parameter is selected, the summed up amounts are output per foreign currency.

If the special documents are also to be output, this can be controlled using various parameters. In addition, the amount of data can be limited to certain line items or account types.

Result The system creates a line item journal.

4.1.7 Record of Sales and Use Taxes Report

UseThis report (program RFUTAX00) is a reference for the reporting of Sales Tax or Use Tax in the U.S.A.

The documents are displayed per customer or vendor account and are totaled by tax code and jurisdiction with reference to the tax base and amount in question.

Prerequisites To execute this activity, documents must be posted. For posting, run the processes in the General Ledger (156) scenario, in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.



SAP menu Accounting → Financial Accounting → General Ledger → Reporting → Tax Reports → USA → Record of Use and Sales Taxes (USA)

Transaction code

S_ALR_87012394


Business role Finance Manager (US)

(SAP_NBPR_US_FINACC_M)

Business role menu

General Ledger → Periodic Processing → Reporting → Record of Use and Sales Taxes (USA)

2. On the Advance Return for Tax on Sales/Purchases screen, make the following entries:

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Field name Description User action and values

Comment

Company Code

#1000

Fiscal Year <actual fiscal year>

Current fiscal year

Ledger for example, 0L

Posting Date xx/01/yy – xx/30/yy

xx = current month

yy = current year

Further Selections:Jurisdiction

Tax Code

Enter the jurisdiction codes and tax codes for which you want to run the report

Result A report listing all documents for a jurisdiction code and tax code is displayed with subtotals. This information can be used when preparing the tax return for Sales & Use tax.

4.1.8 Chart of Accounts

UseYou use this report to display G/L account master data that is not specific to the company code and print out G/L account lists.



SAP menu Accounting → Financial Accounting → General Ledger → Information System → General Ledger Reports (New) → Master Data → Chart of Accounts

Transaction code

S_ALR_87012326



(SAP_NBPR_FINACC_M)

Business role menu

General Ledger → Reporting → G/L Accounts → Chart of Accounts

2. On the Chart of Accounts screen, make the necessary entries to run the report as desired.

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You can specify selection criteria to limit the number of G/L accounts printed. The system displays the G/L account number and long text first. Double-click an account in the list to display additional master data that is not specific to the company code.

Result The selected chart of accounts is displayed.

4.2 Fixed Asset Reporting

4.2.1 Fixed Asset Reporting by Cost Center

UseYou use this report to create a fixed asset report by cost center.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Asset Balances → Inventory Lists → Physical Inventory List → ... by Cost Center

Transaction code

S_ALR_87011979


Business role Asset Accountant

(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Asset Balances → Inventory List by Cost Center

2. On the Inventory List screen, make the necessary entries to run the report as desired.

Result The program creates a physical inventory list by cost center.

4.2.2 Fixed Asset Reporting by Asset Class

UseYou use this report to create a fixed asset report by asset class.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information

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System → Reports on Asset Accounting → Asset Balances → Inventory Lists → Physical Inventory List → ... by Asset Class

Transaction code

S_ALR_87011981



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Asset Balances → Inventory List by Asset Class

2. On the Inventory List screen, make the necessary entries to run the report as desired.

Result The program creates a physical inventory list by asset class.

4.2.3 Asset Balances

UseYou use this report to create an Asset Balance and display values of fixed assets.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information system → Reports on Asset Accounting → Notes to Financial Statements → International → Asset Balances

Transaction code

AR01



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Asset Balances → Asset Balances

2. On the Asset Balances screen, make the necessary entries to run the report as desired.

Result This report displays the values of all assets in a depreciation area. The following values are displayed in detail per asset:

o The cumulative acquisition value at the beginning of the fiscal year

o Accumulated depreciation, including the planned depreciation for the current fiscal year (the sum of all depreciation types)

o The planned book value at the end of the reporting year

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4.2.4 Asset Transactions

UseYou use this report to display asset transactions.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Day-to-Day Activities → International → Asset transactions

Transaction code

S_ALR_87012048



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Day-to-Day Activities → Asset Transactions

2. On the Asset Transactions screen, make the necessary entries to run the report as desired.

Result The report displays all transactions in a fiscal year by asset. For each document, the report shows:

o The change to the acquisition and production costs

o The change to the value adjustments

o The ordinary and special depreciation planned for this transaction

4.2.5 Asset Acquisitions

UseYou use this report to display asset acquisitions.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Day-to-Day Activities → International → Asset Acquisitions

Transaction code

S_ALR_87012050



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(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Day-to-Day Activities → Asset Acquisitions

2. On the Asset Acquisitions screen, make the necessary entries to run the report as desired.

Result The report displays all acquisition documents in a fiscal year per asset. The following is displayed for each document:

o Acquired APC

o Acquired quantity

o Planned ordinary and special depreciation for the acquisition

4.2.6 Asset Retirements

UseYou use this report to display asset retirements.



SAP menu Accounting → Financial Accounting → Fixed Assets → Information System → Reports on Asset Accounting → Day-to-Day Activities → International → Asset Retirements

Transaction code

S_ALR_87012052



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Day-to-Day Activities → Asset Retirements

2. On the Asset Retirements screen, make the necessary entries to run the report as desired.

The retirement costs have no effect on the gain or loss. Retirement costs are independent of gain or loss in this report, and are displayed for statistical purposes only.

Result The report displays, per asset, the retirement documents in the fiscal year. Each document shows the:

o Retired acquisition and production costs

o Retired quantity

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o Retired proportional depreciation

o Earned revenue

o Gain/loss

o Possible retirement costs

4.3 Cost Element Accounting

4.3.1 Controlling Documents: Actual Costs

UseYou use this report to display actual cost documents



SAP menu Accounting → Controlling → Cost Element Accounting → Information System → Reports for Cost and Revenue Element Accounting (New) → Document Display → Controlling Documents: Actual Costs

Transaction code

KSB5


Business role Enterprise Controller

(SAP_NBPR_CONTROLLER_M)

Business role menu

Overhead Cost Controlling → Actual Postings → Actual Postings → Controlling Documents: Actual

With a system based on the HDB database type, you have the option to call the transaction directly by entering the transaction code in the command field.

Option 3 for HANA:

SAP Menu n/a

Transaction code KSB5N

2. On the Display Actual Cost Documents: Initial screen, make the necessary entries to run the report as desired.

Result The system creates a list of documents.

4.3.2 Internal Orders: Master Data Report

Use

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You use this report to display Internal Order Documents.



SAP menu Accounting → Controlling → Cost Element Accounting → Information System → Reports for Cost and Revenue Element Accounting (New) → Master Data Indexes → Internal Orders: Master Data Report

Transaction code

KOK5




Business role menu Overhead Cost Controlling → Master Data → Internal Orders

2. For SAP GUI: On the Master Data List for Orders: Initial screen, make the necessary entries to run the report as desired.

3. For NWBC: Enter Search Criteria, choose Apply, and select the Internal Order.

Result The system creates a list of internal orders.

4.4 Cost Center Accounting

4.4.1 Cost Center: New Actual Line Items

UseYou use this report to create a list of actual line items for cost center.

Procedure



SAP ECC menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Line Items → Cost Centers: New Actual Line Items

Transaction code KSB1N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role n/a

Business role menu KSB1N

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2. On the Display Actual Cost Line Items for Cost Centers: Initial screen, make the necessary entries to run the report as desired.

3. To perform a more detailed analysis of the actual data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between cost center groups and cost center is available.

Refer to Note 1644201 for selection option details. Some important options are listed below:

Accelerated Selection: If this option is selected, the line item report is started with new selection logic. A fast and summarized report is generated.

Start with complete list: If this field is not active, only a tree structure is displayed, but no line item. If you want to drill to a line item, select this option.

Source object (for cost center only): When you select this field, you can select a line item in which the specified posting object was the original sender.

You can change the current layout by adding a new column or create your own layouts. One-click access to predefined layouts is provided.

Result The system creates a report for actual line items for Cost center.

4.4.2 Cost Center: New Plan Line Items

UseYou use this report to create a list of plan line items for cost center.

Procedure



SAP ECC menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Line Items → Cost Centers: New Plan Line Items

Transaction code KSBPN


Business role n/a

Business role menu KSBPN

2. On the Display Plan Cost Line Items for Cost Centers: Initial screen, make the necessary entries to run the report as desired.

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3. To perform a more detailed analysis of the planning data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between cost center groups and cost center is available.




Source object (for cost center only): When you select this field, you can select a line item in which the specified posting object was the original sender.


Result The system creates a report for plan line items for Cost center.

4.4.3 Cost Centers: Actual/Plan/Variance

UseYou use this report to list the actual and plan figures for a cost center area or a cost center.



SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers: Actual/Plan/Variance

Transaction code

S_ALR_87013611




Business role Overhead Cost Controlling → Reporting → Cost Centers → Cost

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menu Centers: Actual/Plan/Variance

2. On the Cost Centers: Actual/Plan/Variance: Selection screen, make the necessary entries to run the report as desired.

You can use the Report/Report-Interface to access the following reports:

o Cost Centers: Actual Line Items

o Cost Centers: Planning Overview

o Cost Centers: Plan Line Items

o CCtrs: Period Breakdown Actual/Plan

o Activity Types: Period Breakdown

o Stat. Key Figs: Period Breakdown

o Cost Centers: Breakdown by Partner

o Cost Centers: Breakdown by B.Trans.

o Area: Actual/Plan 2 Currencies

o Display planning long texts

Result The program creates a Report with all actual and plan figures for a cost center area or a cost center as required.

4.4.4 Range: Cost Centers

UseYou use this report to display the actual and plan postings of a cost center area for each cost center, and to total them at area level.



SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Range: Cost Centers

Transaction code

S_ALR_87013612




Business role menu

Overhead Cost Controlling → Reporting → Cost Centers → Range: Cost Centers

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2. On the Range: Cost Centers: Selection screen, make the necessary entries to run the report as desired.



o Cost Centers: Actual/Plan/Variance

o Area: Cost Elements


o Cost Centers: Breakdown by B.Trans

Result The program creates a Report with all actual and plan postings of a cost center area for each cost center as required.

4.4.5 Range: Cost Elements

UseYou use the report to list the plan and actual figures of a cost center area, and balance them for each cost element.



SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Plan/Actual Comparisons → Range: Cost Elements

Transaction code

S_ALR_87013613




Business role menu

Overhead Cost Controlling → Reporting → Cost Elements → Range: Cost Elements

2. On the Range: Cost Elements: Selection screen, make the necessary entries to run the report as desired.


o Cost Centers: Actual Line Items

o Cost Centers: Plan Line Items

o CCtrs: Period Breakdown Actual/Plan

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Result The program creates a Report with all plan and actual figures of a cost center area as required.

4.4.6 Cost Centers: Planning Overview

UseYou use this report to create a planning overview for all cost centers.



SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Planning Reports → Cost Centers: Planning Overview

Transaction code

KSBL




Business role menu

Overhead Cost Controlling → Reporting → Cost Centers → Cost centers: Planning overview

2. On the Planning Report: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a Cost Center Planning Overview as required.

4.4.7 Range: Actual/Budget Commitments

UseYou use this report to create an overview for each cost center of the

o Actual costs

o Commitments

o Allotted costs

o Budget



© SAP AG of 42


SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → More Reports → Range: Actual/Budget/Commitments

Transaction code

S_ALR_87013648




Business role menu

Overhead Cost Controlling → Reporting → Cost Centers → Cost Centers: Actual/Budget/Commitments

2. On the Range: Actual/Budget/Commitments: selection screen, make the necessary entries to run the report as desired.

Result The program creates an overview for each cost center concerning actual Costs, commitments, allotted Costs, and budgets required.

4.4.8 Cost Centers: Activity Prices

UseYou use this report to create a List of Activity Prices by Cost Centers or Cost Center Groups.



SAP menu Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost Center Accounting → Prices → Cost Centers: Activity Prices

Transaction code

KSBT




Business role menu

Overhead Cost Controlling → Reporting → Cost Centers → Cost centers: Activity prices

2. On the Activity Type Price Report: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a Price Report by Cost Center as required.

© SAP AG of 42


4.5 Internal Orders

4.5.1 Orders: New Actual Line Items

UseYou use this program to create a report for Actual Line Items for Orders.



SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Line Items → New Orders: Actual Line Items

Transaction code

KOB1N




Business role menu

Overhead Cost Controlling → Reporting → Orders →Orders: Actual Line Items New

2. On the Display Actual Cost Line Items for Orders: Initial screen, make the necessary entries to run the report as desired.

3. To perform a more detailed analysis of the actual data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between Order groups and order is available.





Result The program creates a Report for Actual Line Items for Orders as required.

© SAP AG of 42


4.5.2 Orders: New Plan Line Items

UseYou use this report to create a list of plan line items for orders.

Procedure



SAP ECC menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Line Items → New Orders: Actual Line Items

Transaction code KOBPN


Business role n/a

Business role menu KOBPN

2. On the Display Plan Cost Line Items for Orders: Initial screen, make the necessary entries to run the report as desired.

3. To perform a more detailed analysis of the planning data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between Order groups and order is available.





Result The system creates a report for plan line items for orders.

4.5.3 Orders: Commitment Line Items

UseYou use this program to create a report for Commitment Line Items for Orders.

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SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Line Items → Orders: Commitment Line Items

Transaction code

KOB2




Business role menu

Overhead Cost Controlling → Reporting → Orders → Orders: Commitment Line Items

With a system based on the HDB database type, you have the option to call the transaction directly by entering the transaction code in the command field.

Option 3 for HANA

SAP Menu n/a

Transaction code KOB2N

2. On the Display Commitment Cost Line Items for Orders: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a Report for Commitment Cost Line Items for Orders as required.

4.5.4 List: Orders

UseYou use this program to create a List of all Orders by Controlling Area for a Plan/Actual Comparison.



SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Plan/Actual Comparisons → List: Orders

Transaction code

S_ALR_87012995

© SAP AG of 42





Business role menu Overhead Cost Controlling → Reporting → Orders → List: Orders

2. On the List: Orders: Selections screen, make the necessary entries to run the report as desired.

Result The program creates a Report for Orders by Controlling Areas as required.

4.5.5 Orders: Actual/Plan/Variance

UseYou use this program to create an overview of the actual and plan data on internal orders in the reporting time frame for each Cost element, Cost element group, and Statistical key figure.



SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Plan/Actual Comparisons → Orders: Actual/Plan/Variance

Transaction code

S_ALR_87012993




Business role menu

Overhead Cost Controlling → Reporting → Orders → Orders: Actual/Plan/Variances

2. On the List: Orders: Actual/Plan/Variance: Selection screen, make the necessary entries to run the report as desired.

Result The program creates a Report of the actual and plan data on internal orders as required.

4.5.6 Order: Planning Overview

UseYou use this program to create a planning overview by Order.



© SAP AG of 42


SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → Planning Reports → Order: Planning Overview

Transaction code

KABL




Business role menu

Overhead Cost Controlling → Reporting → Orders → Orders: Planning Report

2. On the Planning Report: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a Planning Report by Orders as required.

4.5.7 List: Budget/Actual/Commitments

UseYou use this program to create a List concerning Budget/Actual/Commitments for Internal Orders.



SAP menu Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → More Reports → List: Budget/Actual/Commitments

Transaction code

S_ALR_87013019




Business role menu

Overhead Cost Controlling → Reporting → Orders → Orders: List: Budget/Actual/Commitments

2. On the List: Budget/Actual/Commitments: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Budget/Actual/Commitment by Internal Orders as required.

© SAP AG of 42


4.6 Product Costing

4.6.1 Multilevel BOM: Value / Amount / Status

UseYou use this transaction to create a List concerning costed BOMs.



SAP ECC menu

Information Systems → Accounting → Controlling → Reports for Product Cost Controlling → Reports for Product Cost Planning → Detailed Reports → For Material → Costed Multilevel BOM

Transaction code

CK86_99


Business role Product Cost Controller

(SAP_NBPR_PRDCOST_CONTRLR_S)

Business role menu

Product Cost Controlling → Reporting → Costs → Multilevel BOM: Value / Amount / Status

2. On the Multilevel BOM: Value / Amount / Status Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning the costed BOM as required.

4.6.2 Cost Component

UseYou use this transaction to create a List concerning Cost Components of the Cost Estimate.



SAP ECC menu

Information Systems → Accounting → Controlling → Reports for Product Cost Controlling → Reports for Product Cost Planning → Detailed Reports → For Material → Cost Components

Transaction code

CK80_99



© SAP AG of 42



Business role menu

Product Cost Controlling → Reporting → Costs → Cost Component Split

2. On the Analyze Cost Components Split for Planned Cost: Cost Components: Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Cost Components as required.

4.6.3 Itemization

UseYou use this transaction to create a List concerning Itemization of the Cost Estimate.



SAP ECC menu

Information Systems → Accounting → Controlling → Reports for Product Cost Controlling → Reports for Product Cost Planning → Detailed Reports → For Material → Itemization

Transaction code

CK84_99




Business role menu Product Cost Controlling → Reporting → Costs → Itemization

2. On the Analyze Itemization: Item Categories (Grouped): Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Item Categories as required.

4.6.4 Cost Elements

UseYou use this transaction to create a List concerning Cost Elements of the Cost Estimate.



SAP ECC menu

Information Systems → Accounting → Controlling → Reports for Product Cost Controlling → Reports for Product Cost Planning → Detailed

© SAP AG of 42


Reports → For Material → Cost Elements

Transaction code

CK84_99_COST_ELEMENT




Business role menu

Product Cost Controlling → Reporting → Sales Orders → Analyze Material Cost Estimate: Cost Elements

2. On the Analyze Material Cost Estimate: Cost Elements Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Cost Elements as required.

4.6.5 Analyze/Compare Material Cost Estimates

UseYou use this transaction to create a List to compare Material Cost Estimate.



SAP ECC menu

Information Systems → Accounting → Controlling → Reports for Product Cost Controlling → Reports for Product Cost Planning → Object List → For Material → Analyze/Compare Material Cost Estimates

Transaction code

S_P99_41000111




Business role menu

Product Cost Controlling → Reporting → Costs → Analyze / Compare Material Cost Estimates

2. On the Analyze/Compare Material Cost Estimates Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Compare of Material Cost Elements as required.

4.6.6 Analyze Product Cost Collector

UseYou use this transaction to create a List to analyze Product Orders.

© SAP AG of 42




SAP ECC menu

Accounting → Controlling → Product Cost Controlling → Cost Object Controlling → Product Cost by Period → Information System → Reports for Product Cost by Period → Detailed Reports → For Product Cost Collectors

Transaction code

KKBC_PKO




Business role menu

Product Cost Controlling → Reporting → Production and Process Orders → Analyze Product Cost Collector

2. On the Analyze Product Cost Collector: Target/Actual Comparison Initial screen, make the necessary entries to run the report as desired.

Result The program creates a List concerning Product Cost Collectors as required.

4.6.7 Analyze Product Order

UseYou use this transaction to create a List to analyze Product Orders.



SAP ECC menu

Accounting → Controlling → Product Cost Controlling → Cost Object Controlling → Product Cost by Order → Information System → Reports for Product Cost by Order → Summarized Analysis → With Defined Summarization Hierarchy

Transaction code

KKBC_HOE




Business role menu

Product Cost Controlling → Reporting → Sales Orders → Analyze Summarization Object

2. On the Analyze Summarization Object.: Plan/Actual Comparison Initial screen, use Hierarchy YBMF0001 and make the necessary entries to run the report as desired.

© SAP AG of 42


3. If the system displays the message Summarized object does not exist: CO YBMF0001, run transaction code KKRC. Then, return here to run this transaction.

4. When you have completed the preceding steps successfully, run the report.

Result The program creates a List concerning Product Orders as required.

4.7 Profitability Analysis

4.7.1 Execute Report

UseYou use this program to create several profitability reports.

o Execute Drilldown Report Plan/Actual Sales Detail List

o Execute Drilldown Report Plan/Actual Sales Mat. Costs

o Execute Drilldown Report Plan/Actual Sales OH Costs

o Execute Drilldown Report Reconciliation



SAP menu Accounting → Controlling → Profitability Analysis → Information System → Execute Report

Transaction code

KE30




Business role menu Profitability Analysis → Reporting → Execute profitability report

2. If the Set Operating Concern dialog box displays, enter Operating concern 10US and choose Enter.

3. On the Run Profitability Report: Initial screen, choose one report as desired.

Result The program creates a Report concerning Plan/Actual Activities as required.

4.7.2 Profitability Analysis: Display Actual Line Items

UseAfter your settlement is completed, your data is available to you in all reports for profitability analysis.

© SAP AG of 42


You can verify the correct transfer of the data by running the profitability analysis line item report.

Procedure1. Access the report choosing one of the following navigation options:


SAP ECC menu Accounting → Controlling → Profitability Analysis → Information System → Display Line Item List→ Actual

Transaction code KE24




Business role menu Profitability Analysis → Reporting → Display Profitability Analysis Document

2. If you have called the transaction for the first time, the Set Operating Concern dialog box displays. Make the following entries:

Field name Description User action and values Comment

Operating Concern

10DE Your controlling area

3. Leave the Set Operating Concern dialog box by choosing Enter.

4. On the Display Actual Line Items: Initial Screen screen, make the following entries:

Field name Description User action and values Comment

Period/Year <period and year of the settlement, in format MM/YYYY>

CO Order <your order number> Or any other selection criteria

Company Code

1000

5. Choose Execute (F8) to run the report

6. Confirm the Line Items: Selection Criteria dialog box by choosing Enter.

You reach the Display Actual Line Items: List screen.

7. On the Display Actual Line Items: List screen, highlight the line item you want to analyze by selecting it and choose the Choose (F2) button to display the detail; or, double-click the line that you want to display.

8. On the Display Line Items screen, scroll down on the Characteristics tab.

9. On the Display Line Items screen, choose the Value Fields tab and scroll down. You see the total cost settled.

© SAP AG of 42


10. Choose Back twice.

Result

You have verified that your data has been properly transferred to Profitability Analysis.

4.8 Information System

4.8.1 Costs/Revenues/Expenditures/Receipts

UseYou use this program to create a Cost/Revenues/Expenditures/Receipts report for projects.



SAP menu Information Systems → General Report Selection → Controlling → Projects → Costs/Revenues/Expenditures/Receipts

Transaction code

S_ALR_87013531


Business role Project Manager

(SAP_NBPR_PROJECTMANAGER_M)

Business role menu

Project Management → Project Execution → Project Reports → Costs/Revenues/Expenditures/Receipts

2. If the Enter Profile screen displays, enter Database prof. 000000000001 and choose Enter.

3. On the Selection Costs/Revenues/Expenditures/Receipts screen, make the necessary entries to run the report as desired. In addition, make sure that the selection-criteria Project or WBS-Element or Network/order is maintained.

Result The program creates a Report concerning Costs/Revenues/Expenditures/Receipts as required.

4.8.2 Actual Costs/Revenues

UseYou use this program to display Project Actual Cost Line Items.



© SAP AG of 42


SAP menu Information Systems → General Report Selection → Controlling → Projects → Line Items → Actual Costs/Revenues

Transaction code

CJI3


Business role Project Manager

(SAP_NBPR_PROJECTMANAGER_M)

Business role menu

Project Management → Project Execution → Project Reports → Display Project Actual Cost Line Items

2. If the Enter Profile screen shows up, enter Database prof. 000000000001 and Select Enter.

3. On the Display Project Actual Cost Line Items screen, make the necessary entries to run the report as desired. In addition, make sure that the selection-criteria Project or WBS-Element or Network/order is maintained.

Result The program creates a Report of Actual Cost Line Items for Projects as required.

© SAP AG of 42

221_ERP607_BPD_EN_US

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