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Contents: Checklist

Page 2: Work Experience Flow Chart; how it works & what you need to do.

Page 3: Responsibilities;

Learner’s College’s Employer’s

Page 4: Learner Competencies for Employability.

Page 5, 6 & 7: Work Placement Induction. Must be completed

Page 8: Health and Safety – Be Safe – Worksheet. Must be completed

Page 9: Hours log; for you to complete and your employer to sign off (please note this can be photocopied if you require further copies.

Must be completed

Page 10: Learner Diary; for you to complete whilst on placement, incorporating evidence of the competencies you have covered (you will need to photocopy further pages for each day you attend your placement).

Must be completed

Page 11 & 12: Learner Feedback; your opportunity to provide feedback about your work placement.

Must be completed

Page 13: Employer Feedback; please ask your employer to complete this feedback sheet. Must be completed

Page 14: Further notes page.

Work Experience

Student Handbook

Making Learning Work

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STEP 2. Secure a Placement

It is best for you to approach an employer but we are here to help you if you are struggling. You will be issued with Please see

the EWECs for a Work Experience Student Paperwork Pack which has the following that you must return:

A. Work Placement Notification Form (for you to complete details of your placement)

B. Health & Safety Disclaimer (needs your signature and returning to EWEC)

C. Consent Form (needs signature & returning to EWEC. If under 18 this requires your parent/guardian signature, if over 18

you can sign your own consent)

IMPORTANT—you will be unable to start your placement until ALL paperwork is in place with the EWECs. We will then

approach your employer to complete their paperwork and get their signed agreement to have you on placement.

If in doubt—please just ask us!!

STEP 1. Do I need a DBS?

YES NO Are you attending a setting with children or vulnerable

adults, e.g. schools, nursing home, youth centre, leisure

centre OR a legal environment or Finance Institution

Continue to step 2

See the Employability & Work Experience Coordinators (EWECs) to do the

following AT LEAST 4 WEEKS BEFORE YOUR PLACEMENT IS DUE TO START:

· Complete a DBS form, following the guidance given

· Bring in 3 pieces of evidence following the guidance given

NB. ONCE YOU HAVE RECEIVED THE CERTIFICATE YOU MUST BRING THIS

INTO THE EWECs—this must be seen at College before you can start

placement. You will be notified by the EWECs once you are able to start

placement

WORK EXPERIENCE—WHAT YOU NEED TO DO

You will also be issued with a Work Experience Student Handbook which includes the following which you must complete:

- Work Placement Induction - A Be Safe Worksheet - Hours Log

- Learner Diary - Learner Feedback - Employer Feedback

By going on placement, you have agreed to attend the work place at set times. It is important to maintain a good working

relationship with your employer and advise them with as much notice as possible if you are going to be off work experience

due to sickness or other unavoidable absence. You must also notify the EWECs of any absence.

PLEASE KEEP YOUR WORK EXPERIENCE STUDENT HANDBOOK SAFE AND HAND IN TO THE MEMBER OF STAFF, AS

INSTRUCTED, AT THE END OF YOUR WORK EXPERIENCE PLACEMENT AS THIS PROVIDES EVIDENCE OF YOUR WORK

EXPERIENCE.

STEP 3. Recording your Work

Experience

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1. Your Responsibilities on Placement:

Arrive at placement at the agreed start time with attendance record and diary.

Notify both placement supervisor and work experience co-ordinator as soon as possible in the event of

absence.

Discuss any difficulties with supervisor and work experience co-ordinator as soon as they arise.

Observe confidentiality at all times and adhere to the policies and procedures relevant to that placement,

including health & safety policies and instructions.

2. College Responsibilities:

Carry out suitable Health & Safety checks with prospective employers to ensure the environment is safe and

suitable for placements.

Ensure all college documentation including a work placement agreement and consent forms are in place prior

to a placement starting.

Brief and prepare learners prior to the start of the placement.

Monitor and review progress through telephone calls or visits.

Be available for contact by learner or supervisor in the event of problems arising.

3. What you can expect from your employer:

A named supervisor who will be responsible for monitoring progress, recording attendance and providing

feedback at the end of the placement.

Completing the Work Placement Induction Checklist in the presence of the learner at the beginning of the

placement, and returning these forms to the college via the learner.

Notify the college in the event of frequent absences or other problems.

Complete the attendance form each day.

Ensure that the learner is adequately prepared to carry out the duties asked of them.

Ensure that the learner is provided with appropriate opportunities to develop a range of skills and

competencies, taking into account the level of the learner.

Complete feedback at the end of the work experience.

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21 Competencies

These competencies were agreed between the College and employers across the county. It is important to

bear in mind that you may already have some of these skills but it is likely that you will be working towards one

or more of these during your work placement. It will be helpful for you to refer to these in your work diary

wherever possible.

Stage 1: Work Ready

Stage 2: Operational & Supervisory

Stage 3: Managerial & Strategic

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1. Employer’s Responsibilities Yes No Comments Have you been informed about the employer’s duty of care to you and other staff:

1.1 To provide a safe work place?

1.2 To provide a safe means of access to the work place?

1.3 To provide a safe system of work?

1.4 To protect staff from unnecessary risk of injury?

2. Employee’s Responsibilities Yes No Comments Have you been informed about your responsibilities while at work:

2.1 To take reasonable care of your own health and safety?

2.2 To take reasonable care towards others in your work place?

2.3 The need to co-operate with your employer to ensure relevant regulations are complied with?

3. Risk Assessments Yes No Comments 3.1 Have you been made aware of risk

assessments carried out in the work place?

3.2 Have you been made aware of risk assessments that may affect you?

3.3 Have you been told about safe systems of work that you need to follow?

3.4 Have you received instruction/training on lifting and handling loads and protective measures to be taken?

3.5 Are you aware of any arrangements necessary to protect you against hazardous substances?

4. Health and Safety Policy Yes No Comments 4.1 Has the company’s Health and Safety Policy been

explained to you?

4.2 Do you have a copy or access to your company’s Health and Safety Policy?

4.3 When was the policy last updated?

4.4 Name the person responsible for health & safety.

WORK PLACEMENT INDUCTION CHECKLIST

Learner: ____________________________ Occupation: ______________________

Start Date at Placement: ___________________________________________________

Company Name: _________________________________________________________

Address: ________________________________________________________________

_______________________________________________ Postcode: _______________

Telephone No: ______________________ Placement Contact: ____________________

Date Induction Completed: ___________________________

Induction should ideally be completed on the first day of the placement. Emergency procedures must be covered in the

first day. When induction and safety training is completed, confirmation should be expressed by ticking the relevant

box(es). For items not covered, comments should be recorded giving reasons and a date for completion. The learner

and placement providers’ representative must complete the declaration on the last page. This form must be sent to your

Work Experience Coordinator at the College.

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5. Emergencies and Fire Arrangements Yes No Comments 5.1 Have you been informed on the evacuation

procedures in the event of a fire or emergency?

5.2 Do you know where the fire exits are and the need to keep escape routes clear?

5.3 Are you aware of where the fire extinguishers/equipment are positioned?

6. Prohibitions Yes No Comments Where appropriate, have you been made aware of:

6.1 Machines you are prohibited from using?

6.2 Substances you are prohibited from using?

6.3 Work activities you are not permitted to undertake?

6.4 Work areas from which you are prohibited?

7. Accidents Yes No Comments 7.1 Have you been made aware of the accident

reporting procedures?

7.2 Are you aware of where the accident book is kept?

7.3 Who would you report to in the event of an injury/disease at work?

8. First Aid Yes No Comments 8.1 Have you been made aware of the first aid

arrangements at the company?

8.2 Where is the first aid box located?

8.3 Name the first aider.

9. Protective clothing/footwear & Equipment

Yes No Comments

9.1 Are you aware of any activities at work where protective clothing, footwear and equipment is required?

9.2 Has any necessary protective clothing, footwear and equipment been issued to you?

10. Supervision Yes No Comments 10.1 What is the name of your Supervisor?

10.2 Are you aware of the activities where supervision is required?

10.3 Are there times when you will not be supervised?

11. Machinery/Equipment Yes No Comments 11.1 Are you aware that you must not use any equipment until you have received instruction and permission?

11.2 Are you aware that training will be required before you use any machinery and equipment?

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Work Placement Induction Declaration

I confirm that to the best of my knowledge the learner has been briefed on the information

recorded in this document and the necessary follow-up actions have been agreed and recorded in

the box below.

Employer Representative:

Signature: ______________________________ Date: ________________

Print Name: ___________________________

I confirm that I have received the induction recorded on this form.

Learner:

Signature: ______________________________ Date: ________________

Print Name: ___________________________

Further Notes:

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(Continue on the further notes page if you need to.)

(Continue on the further notes page if you need to.)

(Continue on the further notes page if you need to.)

Policy

If the health and safety policy is w rit ten, w here can it be found?

The things I am prohibited from doing and restricted from doing are listed below and have been agreed w ith my supervisor: My organisation’s policies for the issues below are as follows: Alcohol consumption in the workplace: ____________________________________

Drug use/substance abuse: _____________________________________________

The person with overall responsibility for health and safety in my organisation is:

___________________________________________________________________

Emergency Procedures Write below the procedure for evacuating the workplace in an emergency and the procedure for first aid treatment in an accident. Include the names of the people responsible for any actions: Hazards & Safe Work Precautions What health and safety hazards/risks in the work place and what precautions are in place? Eg. Chemical substances, dust and fumes, excessive noise, moving vehicles, electricity,

work at heights, animals, repetitive movements, uneven floors, extreme heat/cold. Fire The fire prevention rules in my organisation are listed below:

Cornwall College Work Experience: Be Safe – Worksheet

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You will need to complete the first three columns, inputting in a separate line for each day worked; you will then need to obtain

the supervisor’s signature to verify the details.

Please ensure this record sheet is completed in full and returned to the Work Experience Co-ordinators once finished.

This record will be used as evidence to count your hours towards your college programme and achievement.

Learner Name: _________________________________________________________________________________

Placement Name: _______________________________________________________________________________

Supervisor’s Name: ______________________________________________________________________________

Date Start & Finish Time Lunch Break

(min/hr)

Supervisor’s signature to confirm attendance.

Official Use:

Received by WEC / EA (date):

Name: Signature:

Placement Attendance Record

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Diary Log: You should complete this every day whilst on placement to record your tasks and your development. If you require further copies, please photo copy this master page or request further copies from your Work Experience Co-ordinators.

Date:

Tasks Completed:

Skills Required to Complete Tasks (please make reference to the Cornwall College 21 Competencies, as listed in the diagrams on page 5 of your Work Experience Handbook):

What do you feel you have learnt from today:

Identify one thing you feel you could improve on from today:

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Question Very Poor

1 2 3 4 5

Very Good

6

How relevant was your placement to your skills development?

How relevant do you feel the range of tasks allocated to you were?

How satisfied were you with the level of support and supervision provided

whilst on placement?

How likely are you to recommend this placement to others?

How meaningful was your learning experience overall?

Your Feedback

As part of the work experience process, it is important for us to know about your experience of being in the

work place and what feedback you would like to pass on about your placement e.g. did you enjoy the

placement, were you given responsibility etc.

Please complete the table below, scoring each statement where you rate your experience. Please be aware

that the grading is from 1 to 6, with 1 = Very Poor and 6 = Very Good.

Please then add in the comments box how you benefited from your work experience, what new skills you

have developed and if you have any feedback regarding your work placement employer.

Please include any additional comments below:

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Your Feedback

You need to produce a reflective report on your work experience placement.

You will need to include:

What personal skills/competencies did you improve on and how (give examples from your placement)

Evaluate your performance (e.g. Your personal achievements, knowledge & skills gained, confidence, initiative,

activities undertaken)

How would you improve your performance if you were to go on work experience again?

How do you feel you benefited from your work experience placement and how do you think that your work

experience placement benefited from your contribution.

For example;

Improvement of personal skills/competencies

During my work experience placement at ………….. I feel that I developed my (e.g. working with supervisors) because I

(example of how you did this).

Evaluation of my performance

During my work experience I feel that I made a number of achievements such as……

Possible improvements

If I were to go on my work experience again I would improve my performance by……

Benefits

I feel that I benefited from my work experience placement by…….

I feel that my work experience benefited from my contribution at the placement by……….

Please complete your reflective report about your placement below:

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Cornwall College Competency Development Employer Feedback

We would like to thank you for your involvement and support with the Cornwall College work experience scheme. Your

input in developing the future workforce is invaluable. Cornwall College is committed to supporting our learners to

develop the skills that employers say are essential. With this in mind, could mark the appropriate level at which you feel

the student has achieved in each competency whilst on placement with you (1=Very Poor, 6=Very Good).

Student: Staff:

Competency Very Poor

1 2 3 4 5

Very Good

6

Sta

ge

1

Punctuality - The student makes a point of planning their time so they arrive on time or early and lets me know if they are going to be absent

from work.

Reliability - The student can be relied on to follow instructions and

complete tasks and if they need help, they ask.

Quality of Work - The student's standard of work is to the level expected

or exceeds it.

Meeting Deadlines - The student plans their time well and completes tasks within the time agreed.

Personal Presentation - The student understands the importance of

dress code, and dresses appropriately for work.

Working with Peers - The student makes and keeps good working relationships with the people they work with.

Working with Supervisors - The student has good working

relationships with supervisors and is happy to follow instructions.

Sta

ge

2

Work Ethic - The student is positive and hardworking and a role model

for others. They can be relied upon to motivate and support others.

Problem Solving - The student is good at dealing with problems and look for solutions. They are confident in supporting others to solve problems.

Quality Focus - The student is focused on quality in all aspects of their work. They show a high level of personal commitment to quality and are

able to support others to improve quality.

Resilience - The student has high levels of resilience and makes sure

they complete a task.

Communication - The student has high levels of communication skills

and is able to communicate complex ideas and thoughts in a variety of ways and to diverse groups (colleagues, supervisors, customers).

Adaptability - The student is confident, capable and can adapt to meet

new situations and expectations, They are able to support to others to be more adaptable.

Professional Mind Set - The student takes pride in their approach to

work and their professional mind-set. This provides a role model for others to follow and means they perform well and can influence others.

Signature: __________________________________ Date: _____________________

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Further Notes