2021 SAP Digital Content Services - Deloitte
13
2021 SAP Digital Content Services SAP Accounts Payable (AP) and Accounts Receivable (AR) Bridge the gap between different types of documents in order to become fully digital and achieve a touchless posting of invoices and sales orders
Transcript of 2021 SAP Digital Content Services - Deloitte
2021 SAP Digital Content ServicesSAP Accounts Payable (AP) and Accounts Receivable (AR)
Bridge the gap between different types of documents in order to become fully digital and achieve a touchless posting of invoicesand sales orders
The standard Accounts Payable & Receivable processes can entail a lot of manual effort which takes time and costs money. It is timeto shift from a manual invoice/sales order processing to a streamlined invoice/sales order management. By processing vendorinvoices and customer sales orders more quickly, accurately and efficiently, organisations can enhance worker productivity, cash flowand vendor and customer relations.
Introduction
EXTRACT DATA
Capture relevant data from paper or electronic
documents automatically
Transfer data to SAP S/4HANA
Validate data, ensure accuracy of information
and eliminate manual tasks
PROCESS INFORMATION
Review, edit, approve (from any device with SAP Fiori)
Measure, analyse and improve process and
business performance
DELIVER INSIGHT
Visualise Key Performance Indicators on SAP HANA
Powered by our solutions you will be able to bridge your gap between different types of documents and become fully digital.Intelligent Capture allows the onboarding of different inbound scenarios and pushes it forward to start the automated processes
Delivery NotesProcessing
Sales OrdersProcessing
Other Document Types (Safety Data
Sheet)
Mailroom for HR
Create Goods
Receipt
Create Sales Order
Process SDS
File HR document
Warehouse
Fulfillment
Workspace
HCM
AP InvoiceProcessing
Create Invoice
Payment
Paper
Fax
EDI
.EDI
Order
Invoice (VIM)
Delivery
Other
Multiple input channels One approach Multiple processing options
OCR
Intelligent
capture
OpenText Intelligent Capture for SAP Solutions fully automates thedigitalisation of incoming SAP-related documents. It employs opticalcharacter recognition (OCR) technology to extract characters,minimises manual intervention and quickly adapts to changes.
As a deeply integrated solution, Intelligent Capture leverages businesscontext to further improve capture accuracy based on fast learningalgorithms and an invoice knowledge base.
Intelligent Capture for SAP
Use of Machine
Learning & RPA
30+ Years of
experience
Vendor Invoice
ManagementExtended ECM /
Content ServerBusiness Centre
Single capture solution
for all applications
IESCustomer PO VoterMachine Learning
User Interaction or
business rule
Accounts Payable – About Vendor Invoice Management
SAP Invoice Management by OpenText (also known as OpenText Vendor Invoice Management for SAP Solutions - VIM) is a leading solution to process incoming invoices in SAP.
It focusses on simplifying and optimising the Accounts Payable process:
Input
Invoices enter the system
through channels including
scanning, email and IDOC
Transformation
OCR via Intelligent Capture
for SAP can be applied on
all PDFs and scanned
images to automatically
extract data; manual work
is only required on an
exception basis
Verification & exception
handling
Sophisticated rules verify
the invoice and route it
through a workflow; if an
issue is detected the
invoice is sent to a user's
inbox for review; the user
can then make changes or
redirect to the
corresponding subject
matter expert
Approval
Users can approve non-PO
invoices can be given
through SAP GUI, Portal or
mobile applications; VIM
makes sure the invoices
are sent for approval to the
right people based on
extensive business rules
All Done
If all rules show green
lights, the financial
document is created and
posted in the SAP FI/AP
system for subsequent
payment
Archiving for SAP Solutions*
OpenText Information
Extraction
Ingestion
• Scanning: OpenText Enterprise Scan (ES)
• Archiving: OpenText Archive Centre (OTAC)
• Multiple sources are supported: paper, fax, email, EDI/XML, idoc
Invoice Completion
• Simplify and automate invoice coding and approval
• Auto determination of initial routing
• Parallel approval of line items with full view of history and invoice image
Invoice Verification
• VIM includes an extensive set of pre-configured rules
• Rules cover country specifics
• Rules can be simply added
Recognition (IES)
• Separation: splitting an image into invoice and attachment
• Classification: identifying document type
• Extraction: searching for information on the document via OCR
• Interpretation: enhancing of extracted data with context information
Collaboration & Monitoring
• Personal, team and global inbox
• Invoice exceptions are automatically prioritised
• Apply the same action to multiple items
Insight & Control
Receive TransformVerify &
Complete
Exception
HandlingApprove Pay
Electronic
Archiving
Data Mapping
OCR
Validate data
Trigger workflows
Comment
Return to vendor
Post invoices
Archive audit trail
Automated reconciliation and posting
Vendor Invoice Management
Scanning
SAP Business Suite
PaymentInvoice
CompletionCollaboration &
MonitoringInvoice
VerificationInvoice
recognitionIngestionYour Supplier
Inquiry
Supplier Self
Service
Key Benefits
Vendor Invoice Management can enable major efficiency gains, more accurate data and significant cost savings:
• Automation of the invoice processing flow: VIM works on an exception basis: users only need to be involved when absolutely necessary, so it is perfectly possible for certain invoices to be processed 100% automatically
• Focus and cooperation: users are assigned specific roles in VIM, ranging from indexers and processors to tax and SRM experts; within these roles, they share the workload and can redirect invoices to other roles or specific colleagues if necessary
• Strong integration with Fiori: once the invoice is onboarded in VIM all processing steps can be completed via Fiori apps on your preferred device
• Insights in the invoice-to-pay cycle: VIM dashboards are available to analyseand optimise the efficiency of the process: high level overviews give a good prediction of expected costs, while more granular views can help identify and resolve bottlenecks to speed up the invoice-to-pay cycle time
Our longstanding strategic partnership with OpenText
gives us the insights and expertise to provide your company
the right solution, the right support, and the right outcome
Read more on OpenText.com
Accounts Receivable – About Sales Order Capture
Digital Content Processing for Sales Orders leverages the power of machine learning and capabilities of SAP S/4 HANA in order to automate capture and processing of Purchase Orders.
Capture relevant data from scanned or electronic documents automatically using
Machine Learning.
Transfer data to SAP S/4 HANA.
Extract Information
Automatically receive and archive Purchase Order images.
Initiate processing in SAP /4 HANA.
Receive Purchase Order
Post Sales Order in SAP S/4 HANA.
Measure, analyse and improve process and business performance.
Post Sales Order
Validate data, ensure accuracy of information and eliminate manual tasks.
Perform automatic data conversion and enrichment.
Review, edit, approve (from any device with SAP Fiori).
Process in SAP S/4 HANA
Sales Order Automation solution helps organisation to improve the efficiency of Accounts Receivable by limiting the manual effort, reducing the risk of errors and making the Sales Order process fully transparent and auditable.
The Solution can handle a variety of input channels: e-mails, IDoc and scanned Purchase Order images.
Features of Digital Content Processing
• Automated e-mail processing from functional mailboxes
• Processing of EDI messages, e.g. web shop orders via IDoc
• Legal archiving of e-mails and attachments
• Optical Character Recognition using Intelligent Capture, featuring Machine
Learning
• Customer Material code translation to internal material code
• Determination of Sales Organisation, Division, Distribution Channel and other key
fields of Sales Orders
• Evaluation of Business Rules in SAP S/4HANA
• Posting of Sales Orders in SAP S/4HANA in automatic
• Full Audit trail and extensive analytics capabilities
Key Benefits
Digital Content Processing enables significant efficiency gains, improved data accuracy and cost savings:
• Automation of the sales order processing flow: user interactions are limited to an absolute minimum by advanced automation techniques and machine learning enabled OCR software component.
• Strong integration with Fiori: Sales Order Processing can be completed via Fiori apps on your preferred device.
• Analytics and insights: the solution has extensive analytics capabilities, enabling the insights into the Accounts Receivable process flow.
Deloitte's expertise in Digital Content Services : We are proud to have been
recognised by OpenText for our partnership every year since 2010,
most recently as Global System Integrator in 2020.
Deloitte's Belgium member firm is EMEA's Center of Excellence for
OpenText.
Our major ECM service offerings include:
• Strategy & Architecture: Developing a content management strategy and roadmap and creating a technology architecture.
• Design & Implementation: Analysing, designing and implementing technology solutions and processes for managing content.
• Tool Selection: Providing the right set of applications through our extensive partnerships with leading content management andportal vendors.
• Software sales: As certified OpenText Reseller, Deloitte can guide you through the procurement process.
How can we help your company?
2020 GLOBAL SI PARTNER OFTHE YEAR
Sven Wylock
Director| Deloitte Consulting
Digital Content Services
General AP/AR
Want to know more?
Vladimir Selivanov
Senior Lead | Deloitte Consulting
Digital Content Services
Sales Order Capture
Mathieu Catry
Senior Lead | Deloitte Consulting
Digital Content Services
Intelligent Capture & VIM
Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms, and their related entities. DTTL and each of its member firms are legally separate and independent entities. DTTL (also referred to as “Deloitte Global”) does not provide services to clients. Please see www.deloitte.com/about for a more detailed description of DTTL and its member firms.
Deloitte provides audit, tax and legal, consulting, and financial advisory services to public and private clients spanning multiple industries. With a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte has in the region of 200,000 professionals, all committed to becoming the standard of excellence.
This publication contains general information only, and none of Deloitte Touche Tohmatsu Limited, its member firms, or their related entities (collectively, the “Deloitte Network”) is, by means of this publication, rendering professional advice or services. Before making any decision or taking any action that may affect your finances or your business, you should consult a qualified professional adviser. No entity in the Deloitte Network shall be responsible for any loss whatsoever sustained by any person who relies on this publication.
© 2021. For information, contact Deloitte Belgium
