2020 Medical Reserve Corps COVID-19 Operational ......2020 Medical Reserve Corps COVID-19...
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2020 Medical Reserve Corps COVID-19 Operational Readiness Awards (ORA) Request for Application (RFA) Overview September 2, 2020 2:00-3:00 PM ET
Transcript of 2020 Medical Reserve Corps COVID-19 Operational ......2020 Medical Reserve Corps COVID-19...
2020 Medical Reserve Corps COVID-19Operational Readiness Awards (ORA)
Request for Application (RFA) Overview
September 2, 20202:00-3:00 PM ET
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Presentation Notes
Thanks for joining today’s Webinar. We will be providing an overview of the 2020 MRC COVID-19 Operational Readiness Awards RFA.
Logistics
• This webinar is listen-only and can be heard through either your computer speakers or telephone. Using both will cause feedback.
• This call is being recorded and will be shared on the MRC Listserv and NACCHO website.
• Submit all questions through the Q&A box in the task bar at the bottom of your screen.
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A couple of logistics for todays seminar. The webinar will be in listen only mode. You can listen in from your computer speakers. We will be recording this webinar and it will be made available on our website within the next couple of weeks. During the webinar feel free to submit questions through the Q & A box on the right hand side of your screen. We will answer questions at the end of the presentation.
NACCHO MRC TeamNACCHO MRCKathy DefferKamya RajaCrystal Young
Contact us at:[email protected]
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Our NACCHO MRC Staff is listed here. If you have any questions after todays webinar, you can reach us at [email protected] Ok, lets get started…
Webinar Objectives
1. Review the MRC COVID-19 ORA RFA.2. Understand the funding intent and project
deliverables.3. Review eligibility requirements.4. Review funding timeline and key dates to comply
with the funding opportunity.5. Understanding what is a response Mission Set6. Review how to apply.7. Review budget submission.
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Our webinar objectives include providing MRC unit leaders with an overview of the awards and key aspects of the RFA RFA link: https://www.naccho.org/uploads/downloadable-resources/MRC-2020-COVID-19-ORA-RFA-Final.pdf
What is the MRC COVID-19 ORA?
Funding available to support response planning and readiness
Mission Sets developed will be shared with the MRC network
Specific deliverable – COVID-19 response Mission Set
Competitive award to support operational readiness to the COVID-19 response
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What is the MRC Operational Readiness Award? The overarching goals include: A competitive award that intended to build volunteer and/or unit capabilities and support ongoing COVID responses. Project deliverable is to develop (one) unit response mission set for your MRC unit NACCHO will share the mission sets with the MRC Network Funding is intended to help support your unit response capabilities.
Who may apply?
• MRC in good standing with updated MRC website profile (6/1 - 9/22)• Eligible to receive federal funds• Able to complete signed contract by 11/20 and deliverables by 12/4• New awardees or units that received an MRC ORA Level 1 award• Previous awardees have completed interim or final project evaluations
MRC units that meet the following criteria:
• Request for Application (RFA) 2020 MRC Operational Readiness Awards
• https://www.naccho.org/uploads/downloadable-resources/MRC-2020-COVID-19-ORA-RFA-Final.pdf
Where can I find more details?
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Only MRC units may apply for operational readiness awards and the must meet the eligibility requirements listed here: Units must have an updated unit profile on the MRC website. In addition, units that received previous funding from NACCHO must have completed all reporting requirements. This includes the current MRC ORA award interim survey which is ongoing now. The RFA will be your primary source of information for the MRC Challenge Awards. It is available to download in the link listed.
Award Timeline• September 1, 2020: Applications open. Link to questions is in the RFA.• September 22, 2020: Applications close - 8pm ET.• September 29, 2020: MRC COVID-19 ORA awardees announced. • Week of October 5, 2020: Technical Assistance Webinar.
• October 5-16, 2020: Contracts sent out by NACCHO.
• November 20, 2020: Signed contracts are due to NACCHO.
• December 4, 2020: Project deliverable - MRC unit Mission Set due to NACCHO.
• December 31, 2020: All MRC unit award checks will be sent out. Award checks will be sent out on a rolling basis upon receipt of mission sets and a fully executed contract.
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It is important to note the short timeline for this award. Units should not apply unless they feel confident that they can meet this timeline.
Application Questions• Administrative Questions• Content
• Mission Set Description (50%)• Current or planned responses• Examples of successes or challenges • Objectives in developing the mission set
• Work Plan (25%)• How will you develop mission set• Volunteers or partners engaged
• Budget (12.5%)• Implementation and Evaluation (12.5%)
https://www.naccho.org/uploads/downloadable-resources/MRC-2020-COVID19-ORA-Application-Questions-Final.pdf
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Mission Set Description (50% of total score): Describe the current or planned MRC unit response to support COVID-19. Include examples of successes or challenges and how this award will support the development of mission set and unit response capabilities. Describe your objectives in developing this response mission set and how it will help build your unit response capability. Work Plan (25% of total score): Describe how the development of the mission set will be carried out. Describe how MRC volunteers and/or stakeholders will be engaged in the process. Budget (12.5% of total score): Include a line item budget of your estimated program costs. Budgets should be saved as a pdf document for upload into the application survey. Please use the following line items to outline costs as appropriate in each category. Your project budget should equal $5,000. Administrative costs should be minimized where possible and funds should be used to support unit response capabilities. Administrative Costs and Fees Professional Service Fees Facilities, Rentals and AV Fees Uniforms, Equipment and Resources Training & Exercises (T&E) Travel/Transportation Services Awards, Recruitment and Outreach Implementation and Evaluation (12.5% of total score): Describe how your unit will implement the mission set into response plans, training of volunteers, and coordination of responses. Describe your plans for evaluation of mission set after training or response activities.
Project Deliverable – Mission Set• Develop a Mission Set for a new or evolving
mission• Supports one of your MRC COVID-19
response missions/roles• Use the NACCHO MRC Mission Set
template• Technical Assistance Webinar week of Oct 5• Complete by December 4
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This award is different than previous awards and does not include project surveys. Instead the deliverable for accepting the award is the completion of one mission set. Upon receipt of the mission set and a fully executed contract, NACCHO will issue the award check. NACCHO will also provide a technical assistance webinar to provide assistance in how to develop a mission set. Deliverables must be received by Dec 4, 2020.
What is a Mission Set?• Modeled after a Mission Ready Package without
specific resources and costs. • Planning tool to support MRC response
missions.Mission Sets Identify:
• Types of volunteers needed• Training requirements• Supplies/equipment requirements• Other logistical considerations• Supporting resources such as local plans or job
action sheets
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MRPs – Pre-identified resources that are developed & resourced through the State Emergency Manager. Detailed information for a specific response request. Includes specific number & types of resources with cost estimates. Vs. Mission Set definition: The term ‘mission set’ describes a scalable response and recovery capability for MRC units and volunteers that is organized, developed, trained, and exercised prior to an emergency or disaster for local, state, and/or regional deployment purposes. Recognize that units have their own planning documents: the mission set is not intended to replace your organizations response plans, but rather complement them and provide a planning resource for MRC units to train and develop response teams. Common form that all MRC units can use: The mission set template provides a common template that can be shared with MRC units and adapted to meet their local response needs. The mission set can be shared with your response partners to demonstrate your response capabilities and facilitate response integration with other organizations.
Mission Set Template
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Download Link: https://www.naccho.org/uploads/downloadable-resources/Mission-Set-Template.docx Template that can be used for you Mission Set Include: Personnel – types of personnel and licenses or certificates required Training – minimum training requirements for all and for specific roles Equipment Required – what is needed to complete or support the mission. May or may not include what the unit has vs. what is needed for the mission. Deployment Timeline – how much advance notice does the unit need to alert and activate volunteers? Rotation of Volunteers – if this is an extended mission how often do you need to rotate volunteers? Pre-planning considerations – space requirements or support requirements from other agencies. This will vary depending on whether the MRC will be the lead or in a supporting role. Limiting Factors - this can include factors that may limit the response role, such as resupply needs if an extended mission or other logistical requirements that is needed. Also include: Resource links such as trainings, job action sheets, forms needed, detailed supply lists, site layouts etc. Think of this as a planning tool for response missions with a snapshot of resources needed to build out training plans and communicating with your partners on your unit response capabilities.
Deployment Readiness Resources
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In addition, the resources in the Deployment Readiness guide will be a useful tool for developing your goals and objectives. The guide includes a suite of Mission Sets for 11 different types of responses. Some are very detailed and some provide a basic overview that can be modified for a specific locality. You will also find resources for training including the MRC Core Competencies training plan with links and recommend Volunteer Tier level, which can be used when identifying roles within your personnel section of the mission set. For example, you may include Lead Vaccinator if developing a mass vaccination response mission set. The Lead Vaccinator would require a volunteer with previous experience and higher level of training, so you may decide to make that a Level 1 or 2 volunteer. We will cover all of this in greater detail in a technical assistance webinar for awardees to help them get a jump start on the development of a mission set. The link to the guide is available in the RFA and on the NACCHO MRC webpage.
How to apply?
• Review all the application questions in advance (See RFA)
• Gather your responses prior to entering your application.
• Download application questions here: https://www.naccho.org/uploads/downloadable-resources/MRC-2020-COVID19-ORA-Application-Questions-Final.pdf
• Applications will be open September 1 to September 22, 8pm ET.
• MRC units may apply here: http://naccho.co1.qualtrics.com/jfe/form/SV_787JROaQ5m7yyDr
• All links can be found in the RFA
Budget Submission
Develop budget spreadsheet of estimated program costs
• Administrative Costs and Fees• Professional Service Fees• Facilities, Rentals and AV Fees• Uniforms, Equipment and Resources• Training & Exercises (T&E)• Travel/Transportation Services• Awards, Recruitment and Outreach
Develop budget for $5000 - use the following budget categories:
Save as a PDF and upload during application
NACCHO’s MRC Award funding may not be used to purchase promotional items/giveaways.
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Include a line item budget of your estimated program costs. Budgets should be saved as a pdf document for upload into the application survey. Please use the following line items to outline costs as appropriate in each category. Your project budget should equal $5,000. Administrative costs should be minimized where possible and funds should be used to support unit response capabilities.
Allowable Budget Items• Allowed per 2 CFR Part 200, Chapter II, Subpart E –
Cost Principles• Conferences (200.431)• Equipment (200.439)• Materials, Supplies and Computing Devices (200.453)• Professional Services (200.459)• Publication & Printing Costs (200.461)• Training & Education (200.472)• Travel (200.474)
• Not allowed• Donations• Entertainment costs• Promotional Give Away Items
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2 CFR Code of Federal Regulations 200 Uniform Administrative Requirements, cost principles, and audit requirements for federal awards Some allowable costs have restrictions, so be sure to check the federal guidelines for any questions.
