2020 EXHIBITOR PROSPECTUS...PROSPECTUS. 2020 Annual Fall Family Medicine . Weekend. The Hotel at...

Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org

2020EXHIBITOR PROSPECTUS

2020 Annual Fall Family Medicine

WeekendThe Hotel at Avalon

Date November 11-14

Exhibit Dates November 12-13

2020 Summer Family Medicine

WeekendSandestin Golf and Beach Resort

Date June 4-6

Exhibit Dates June 5-6

Georgia Academy of Family Physicians • 3760 LaVista Rd Suite 100 • Tucker, GA 30084 • www.gafp.org


Who is GAFP?The Georgia Academy of Family Physicians is an association that represents family physicians in the state of Georgia. There are 3,000 members that include active, retired, family medicine residents, and Georgia medical students interested in family medicine. The GAFP is led by a Board of Directors comprised of active members from around the state. Over 92 percent

of board-certified family physicians in the state of Georgia are members of the GAFP.

The GAFP is the only medical society devoted solely to primary care. Nearly one in four of all office visits are made to general and family physicians. Today, family physicians provide the majority of care for America’s underserved and rural populations.


Inv itation to Exhibit The Georgia Academy of Family Physicians (GAFP) and Georgia Primary Care Association

(GPCA) invites you to participate in the 2020 GAFP/GPCA Joint Meeting at the Sandestin

Golf and Beach Resort, Destin, FL, June 4-6, 2020. This meeting is one of the premier

educational events for family physicians from around the state of Georgia, drawing hundreds

of family medicine physicians each year. For GAFP and GPCA industry partners and related

organizations, this event is an unparalleled opportunity to make and solidify relationships

through person-to-person communications and marketing. Reserve your booth space today!

Included in your exhibit booth rental package • Booth space which includes: carpeted space, table, two chairs, and

trash can• Booth identification sign• Unlimited complimentary exhibitor badges • One complimentary exhibitor/badge per 8x10 ft of exhibit space

(maximum 2) • Listing on www.gafp.org website• Listing in the final program • Discounted exhibitor hotel rates • Exhibitor Service Kit

Summer MeetingSandestin Golf and Beach Resort

9300 Emerald Coast Parkway Miramar Beach, FL 32550

Phone: 800-320-8115

Fall MeetingThe Hotel at Avalon

9000 Avalon Boulevard Alpharetta, GA 30009 Phone: 678-722-3600

Sandestin Golf and Beach Resor t The Hotel at Avalon


Past GAFP Industr y Par tners4UMDAbbottAbbVie SynthroidAbbVieAerolaseAffinity BankAledade Inc.ALK, INCAlleHealthAlliant GMCFAmarin PharmaAmedisysAmerican Board of Family Medicine

(ABFM)American Commerce BankAmerigroup GA Managed Care CompanyAmeriHealth CaritasAmgenAndaMEDSArchbold Medical CenterAstraZenecaAthena HealthAtlanta Center for Reproductive MedicineAtlanta Fibroid CenterAventic-GroupAvisenaBako DiagnosticsBlue Cross Blue Shield of GeorgiaBristol Meyers SquibbBoston Heart DiagnosticsBoehringer Ingelheim Pharmaceuticals,

Inc.Cancer Treatment Centers of AmericaCanvas Medical Capital X-RayCareSourceCaravan Health Cempra PharmaceuticalsChartSpanChildren’s Healthcare of AtlantaCigna Health SpringCircleLink HealthClaytonCarter CPAClient Solutions Community Primary Care of GeorgiaConfirmatrix LaboratoryCypress Concierge MedicineDepartment of Public Health– Newborn

Screening, Women’s Health, BCW, CMS, & STD/HIV

dermani MEDSPA®Diatherix Laboratories, LLCEHRC Group LLCECR PharmaceuticalsEli Lilly and Company

Emory Rollins School of Public HealthEPIC ImmunizationFIGmdFloyd Medical CenterGA-HITECGaldermaGenzyme, A Sanofi CompanyGeorgia Aids and Training CenterGeorgia Alzheimer’s AssociationGeorgia Army National GuardGeorgia Association of Physician

AssistantsGeorgia Behavioral Health ProfessionalsGeorgia Center for Oncology Research

and EducationGeorgia Department of Community

HealthGeorgia Health Information NetworkGeorgia Hospital Association-Compass

PTNGeorgia Partnership for TelehealthGeorgia Primary Care Association Greenway MedicalHCA HealthcareHealth ParadigmHealthcare Procurement SolutionsHealthwaysHealth Wright TechnologiesHEINE LTD, USAHuman Touch, LLCIdeal Protein of AmericaInnovation CompoundingJackson & CokerJackson HealthcareJenCare Senior Medical CenterJust the Right BalanceKowa PharmaceuticalsLiberty Regional Medical CenterLifePoint HealthLillyLincareLipoScienceLocumTenens.comMarley DrugMcLeod PhysicianMeda PharmaceuticalsMedicus Insurance CompanyMedMal Direct Insurance CompanyMedusindMercer University Medical Libraries and

LRCMerckNational Center for Primary Care at

Morehouse School of MedicineNational Kidney Foundation

Navicent Health Physician GroupNortheast Georgia Health SystemNorthside Hospital Palmetto Health-USC Medical GroupPathGroupPatient FirstPeach State Health PlansPfizer, Inc.Pfizer VaccinesPharmaDermPharmanex/NuskimPhysicians’ Alliance of AmericaPiedmont Healthcare Primary Diagnostic SystemsPrivate Practice DirectPrivia Medical Group of GeorgiaPrivis HealthPurdue PharmaQuad MedQualityImpact (COSEHC)Ryse WellnessSanofi PasteurSanofi Institutional Sales, Atlanta Senior Wellness SolutionsSherwood MedcareShireStrategic Healthcare Partners (SHP)Southeastern Primary Care Consortium,

Inc. Atlanta Area Health Education Center (SPCC Atlanta AHEC)

SuccessEHSSunovionsynAllergy, LLCSynsor MedThe Southeast Permanente Medical

Group, Inc.TAG1 Pharma IncTakedaTalbott RecoveryThermo Fisher ScientificTier3MDTift Regional Medical CenterTopcon Healthcare SolutionsTophikos Nutritive HealthUnited Allergy ServicesUnited HealthcareUS Army Healthcare RecruitingVaxCare VeritasVillageMD GeorgiaVITAS HealthcareWolters KluwerWellCare of GeorgiaWellStar Health System


Preliminary 2020 Summer CME Meeting

ScheduleJune 4-6, 2020

Sandestin Golf and Beach Resort • Destin, FL

Summer Exhibitor PackageIncludes tabletop exhibit with draped tables, two chairs,

listing in program, and promotion of your support through the meeting an invitation to participate in all

GAFP/GPCA social activities.

Thursday June 4 2:00pm - 5:00pm Move‐In

6:00pm - 7:30pm Welcome Reception

Friday, June 56:00am - 7:00am Move‐In

7:00am - 8:00am Breakfast in Social & Information Hub

8:00am - 12:00pm Hall Open

10:00am - 11:30pm Break in the Social & Information Hub

11:30am - 12:00pm Announcements/Games in the Social & Information Hub

Saturday, June 67:00am - 8:00am Breakfast in Social & Information Hub

8:00am - 12:45pm Hall Open

11:00am - 12:15pm Break in the Social & Information Hub

12:15pm - 12:45pm Announcements/Games in the Social & Information Hub

12:45pm Dismantle Social & Information Hub

* Conference schedule subject to change

Preliminary 2020 Annual Fall CME Meeting

ScheduleNovember 11-13, 2020

The Hotel at Avalon • Alpharetta, GA

Fall Exhibitor PackageIncludes carpeted space, table, two chairs, booth sign,

trash can, program listing, and promotion of your support throughout the meeting. Each booth is limited to two

representatives at any given me.

Wednesday, November 113:00pm - 6:00pm Industry Partner Move‐In

Thursday, November 126:00am - 7:00am Industry Partner Move‐In

7:00am - 8:30am Breakfast in Social & Information Hub

8:30am - 2:30pm Social & Information Hub Open

12:30pm - 2:30om Lunch in Social & Information Hub

3:00pm Social & Information Hub closes

5:00pm - 7:00pm Welcome Reception (Industry Partners encouraged to attend)

Friday, November 137:30am - 8:30am Breakfast in Social & Information Hub

for Registrants

8:30am - 12:15pm Social & Information Hub Open

12:15pm - 2:00pm Lunch in Social & Information Hub for Registrants

2:00pm Dismantle Social & Information Hub

* Conference schedule subject to change


2020 Meeting Suppor t Oppor tunities

Deadline to suppor t GAFP 2020 meetings is May 20, 2020.

*Support opportunities do not rollover intoanother calendar year*

Silver Suppor ter — $3,500• Exhibit at BOTH 2020 meetings - preferred location• Bag Insert at both meetings• Half Page Ad in Program Book at BOTH meetings• Acknowledgement as Silver Supporter

Savings of $1,000

Bronze Suppor ter — $2,950• Exhibit at BOTH 2020 meetings• Bag Insert at Fall meeting• Quarter Page Ad in Program Book at BOTH meetings• Acknowledgement as Bronze Supporter

Savings of over $500

Platinum Suppor ter — $7,000• Exhibit at BOTH 2020 meetings – prime location• Bag Insert at BOTH meetings• Full Page Ad in Program Book BOTH meetings• Web Support Recognition• 1 E-Newsletter Ad per meeting• GAFP Member Mailing Labels (one-time use)• Acknowledgement as Platinum Supporter

Savings of $1,500

Gold Suppor ter — $5,000• Exhibit at BOTH 2020 meetings - prime location• Bag Insert at BOTH meeting• Full Page Ad in Program Book at BOTH meetings• Web Support Recognition• Acknowledgement as Gold Supporter

Savings of $1,000

GardenEntrance

LINKSIDE CENTER

KITCHEN DOCK

Sandestin Beach and Golf ResortGrand Ballroom A&B

45 – Tabletop Exhibits

DeskWater

Men’s Restroom

Women’s Restroom

A B

9ft Aisle

Sandestin Golf and Beach Resor t

Linkside Ballroom A&B


GAFP Promotional Oppor tunities

Relax & Recharge Lounge Suppor ter – $7,000 (Limit 1 per meeting)GAFP attendees work hard – both in their daily lives and at the meeting. Help GAFP create a comfortable atmosphere while promoting your company to our physicians. Make their lives a little easier by giving them a place to network/mingle/work during the 2020 Annual Fall Meeting.

This attendee lounge will be located inside the Social & Information Hub.

(This support opportunity does not include booth space)

Includes:• Recognition as a supporter in the print/digital material• Logo’d signage inside and outside the space • Couch, chairs, and tables in this space with logo’d table

decals

Coffee Break Suppor ter – $1,500 per break (Limit 2 per meeting)(This support opportunity does not include booth space)

Includes:• Recognition via prominent signage at break• Recognition as a supporter in the print/digital material• Acknowledgement on conference website including

company logo

Mobile Charging Station – $2,000 per station (Limit 2 per meeting) (Company logo on tower at the charging station)

A popular traffic builder, the phone charging station allows attendees to charge a wide variety of electronic devices so there’s no need to leave the event to conduct other business. Two stations will be conveniently located throughout the exhibit hall and meeting space. Your company logo will be prominently placed on the phone charging station.

Meter Board Suppor ter – $500 (Limit 2) (AM ONLY) *(Logo included on meter board displayed at the conference)

Gain visibility and reach attendees in the Exhibit Hall with a custom message that will be placed in one of the high-traffic areas. Meter boards are double sided.

Product Theaters2020 Product Theaters Oppor tunit ies2020 Summer Family Medicine CME Weekend Dates: June 4-6, 2020 Location: Sandestin Golf and Beach Resort – Destin, FL Conference Attendance: 200+ family physicians & other healthcare providers

2020 Fall Family Medicine Weekend Dates: November 11-13, 2020 Location: The Hotel at Avalon – Alpharetta, GA Conference Attendance: 400+ family physicians & other healthcare providers

Administrative Fees$6,000 — Summer Family Medicine CME Weekend + the cost of food and beverage

$8,500 — Fall Family Medicine Weekend + the cost of food and beverage

(Important: 25% of the administrative fee is due with submission of each application)

Use your Product Theater for:• Brand and product positioning – reinforce, elevate and

differentiate your organization as a thought leader among corporate and exhibiting companies.

• Awareness recall and reach – network with current and future customers and increase visibility to key influencers and decision makers.

• Targeted Marketing – direct access to family physicians and other primary care healthcare professionals.

• No duplicate topics allowed per time slot.• Applications will be accepted and approved on a first-

come, first-serve basis.

For more information on Product Theaters contact our Director of Education, Felicia Kenan at [email protected].

Other Promotional Oppor tunities • Mobile App Supporter• Newsletter Banner Ads• Slideshow Ads • Conference Program Ads• Support Signage• Active Membership Mailing List• Bag Inserts• Meeting Bags• Lanyards


Exhibit Package Pr icingThe Georgia Academy of Family Physicians would like to invite your organization to be an integral part of our 2020 meetings. We are offering the opportunity to exhibit at both of our meetings, providing exposure to our members. Exhibiting at these meetings is an excellent way to showcase your commitment to the family physicians in Georgia.

Suppor t Oppor tunitiesIncludes 8x10 and/or 10x10 booth at BOTH Meetings and additional meeting promotions. See Support Opportunities page.

n Platinum Supporter – $7,000 n Gold Supporter – $5,000 n Sliver Supporter – $3,500 n Bronze Supporter – $2,950

Special Off er | Pre-Pay to Exhibit at BOTH Meetings: $2,500

Exhibit Contractn YES, I wish to pre-pay to exhibit at BOTH meetings listed above, for the package price of $2,500. * Deal expires April 20th*

I will NOT exhibit at BOTH meetings, but will exhibit at the meeting indicated below: n Summer Family Medicine Weekend - $1,200 n Annual Scientific Assembly - $2,150

Additional Add-Ons & Adver tising Oppor tunities

SUMMERFamily Medicine WEEKEND

Attended by GAFP & GPCA Physicians, Residents & Medical Students Single Event Cost: $1,200

($1,000 if paid before March 24th)

Attended by GAFP Physicians, Residents & Medical Students Single Event Cost: $2,150

($1,950 if paid before September 21st)

n Bag Insert ..........................................................................$295n Meeting Bag Supporter ..................................................$3,000

(Company logo displayed on totes) (Limit 1) (AM ONLY)n Lanyard Supporter ........................................................ $2,000

(One-color logo imprinted on lanyards) (Limit 1 per meeting)n Corner Booth ....................................................................$100n E-newsletter Banner Ad ....................................................$300n Slideshow Ad .....................................................................$400n Welcome Reception Supporter ...................................... $2,000n Coffee Break Supporter .................................................. $1,500n Conference WIFI Supporter ..........................................$1,000 n GAFP Mailing Labels .......................................................$500n Relax and Recharge Lounge Supporter ..........................$7,000 n Mobile Charging Station ..............................$2,000 per station

(Limit 2)

n Business Solution Track Supporter - (AM ONLY)* ........$2,500 n Mobile App Supporter - (AM ONLY)* ...........................$5,000n Mobile App Ads - (AM ONLY)* .......................................$300n Meter Board Supporter - (AM ONLY)* .............................$500

(Limit 2)n Directional Floor Decals - (AM ONLY)* ....................... $1,500

(Limit 3) (Request must be made by May 1st)

*Only Available during Annual Meeting (AM ONLY)

Program Ads (either meeting)n Full Page ...........................................................................$495n Half Page ..........................................................................$250n Quarter Page ..................................................................... $125

TOTAL AMOUNT DUE: $__________

Deadline to Exhibit at BOTH Meetings — Apr il 20th, 2020

Annual Scientific

ASSEMBLY


GAFP Exhibit ContractExhibit space will be assigned on a first-come, first-serve basis, according to the date the contract and payments are received.

Company Information (please type or print clearly)

Company Name (print exactly as you wish it to appear) ________________________________________________________________

First Time Exhibitor? n Y n N

Name ___________________________________________________ Title _______________________________________________

Address _________________________________________________ City/State/Zip ________________________________________

Phone Number _________________________ Fax ________________________ Mobile Number _________________________

E-mail __________________________________________________ Access to Electricity Needed? n Y n N

Exhibitor Information (List at least (1) representative to receive the Exhibitor Service Kit)

Name ___________________________________________________ Email ______________________________________________

Name ___________________________________________________ Email ______________________________________________

Rules/RegulationsAny company which reserves a booth space and does not inform GAFP of its plans for non-attendance will not be permitted to participate in future GAFP exhibitions and will also forfeit 100% of the total cost of the exhibit space assigned.

Signature (required) ____________________________________________________ Date (required)_________________________

Payment Information (GAFP Tax ID# 58-6044158)

Payment in full required by May 22, 2020

n Check – payable to GAFP

n AMEX n MasterCard n VISA n DISCOVER

Cardholder’s Name ___________________________________

Card #* ____________________________________________

Expiration Date ______________________________________

Street Address _______________________________________

City/State/Zip _______________________________________

Security Code _______________________________________

Signature ___________________________________________

Please sign and return with payment to: Georgia Academy of Family Physicians 3760 LaVista Rd Suite 100, Tucker, GA 30084

Phone: 404-321-7445 • Fax: 404-321-7450 Email: [email protected] • www.gafp.org

GAFP Rules & Regulations for Exhibitors When the exhibit space is open, it is required that a representative be present at your booth.

Rules, Regulations, Ethics All requests for exhibit space must be made by completing and returning the Exhibit Application and Contract. Locations are indicated on the floor plan. Exhibit space will be assigned according to the date each application and deposit is received at the GAFP office. Every effort will be made to comply with your choices; however, GAFP reserves the right to relocate booth assignments to ensure a compact, well-knit show.

Note: Payment is required before booth setup.

Cancellation Submitting this agreement obligates you for the full amount unless GAFP receives written cancellation 60 days prior to the meeting, in which case $100 of your payment is non-refundable. There will be no refunds for cancellations received less than 60 days prior to meeting.

2020 EXHIBITOR PROSPECTUS...PROSPECTUS. 2020 Annual Fall Family Medicine . Weekend. The Hotel at...

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