2020 Budget Presentation - Night One · Microsoft PowerPoint - 2020 Budget Presentation - Night...

2020 Budget Overview

September 4, 2019

Greg Wright, Controller

greenwood.in.govMark W. Myers, Mayor

Overview

• Budget process

• Budget calendar

• Budget priorities

• High-level financial summary

• Budget highlights

• Department presentations


Overview

Plan• Mayor sets priorities for incoming year• Departments submit initial funding requests

Develop• Finance prepares Preliminary Budget• Mayor’s Proposed Budget finalized

Adopt

• Mayor’s Budget Introduced to Council• Council budget presentations and public hearing • Council adopts 2020 appropriations and tax rates


Budget Overview: Calendar

I. September 4th

I. 2020 Budget Summary

II. Budget Presentations (Night 1 of 2)

II. September 16th

I. 2020 Budget Presentations (Night 2 of 2)

I. 2020 Salary Ordinance Introduced

II. Budget Message & work papers released

III. Capital improvement plan and flexible budget introduced

I. First Reading & Public Hearing

IV. October 21st

I. Second Reading & Adoption

V. October 23rd

I. Gateway Submission Deadline

VI. November 1st

I. Budget adoption deadline


Budget Overview: Approach

1.) Empower Department Heads through Priority Based Budgeting

2.) Integrated City-wide Capital Investment Plan (2020-2023)

3.) Increase Public Safety staffing levels

4.) Provide cost of living adjustment for staff

5.) Leverage fund balances incrementally and responsibly

6.) Balance operational spending with available receipts.


Budget Overview: Priorities


Budget Overview: Net Assessed Value - all time high

$-

$500,000,000

$1,000,000,000

$1,500,000,000

$2,000,000,000

$2,500,000,000

$3,000,000,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

CERTIFIED NET ASSESSED VALUE

-12.00%

-10.00%

-8.00%

-6.00%

-4.00%

-2.00%

0.00%

2.00%

4.00%

6.00%

8.00%

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

% CHANGE NAV


Budget Overview: Historical Tax Rates

$-

$0.1000

$0.2000

$0.3000

$0.4000

$0.5000

$0.6000

$0.7000

$0.8000

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est)

Tax Rate By Fund

General Fire Parks & Recreation CCI Fund CCD Fund Debt Service Fire Equipment Debt Park Bond


Budget Overview: Circuit Breaker Impact

$(1,400,000)

$(1,200,000)

$(1,000,000)

$(800,000)

$(600,000)

$(400,000)

$(200,000)

$-

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est)

IMPACT OF TAX CAPS


Budget Summary: Resource Allocation

37.31%

17.86%

12.63%

8.30%

7.54%

5.43%

3.50%

3.19% 0.59%

2020 Budget Allocation

Public Safety General Government Road & Street Parks & Recreation Health Insurance

Capital Funds Court & Probation Aviation Boards & Commissions Rainy Day


Budget Summary: Year over year summary

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

2015 2016 2017 2018 2019 2020

2020 Budget Allocation

Health Insurance General Government Public Safety Boards & Commissions Parks & Recreation Aviation

Road & Street Court & Probation Rainy Day Capital Funds Debt Service


Budget Summary: Year over year summary

37.31%

18.95%

12.63%

8.30%

6.44%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

Public Safety General Government Road & Street Parks & Recreation Health Insurance

2016 2017 2018 2019 2020


Budget Summary: Year over year summary (cont.)

5.43%

3.66%

3.50%3.19%

0.59%

0.00%0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

Capital Funds Debt Service Court & Probation Aviation Boards & Commissions Rainy Day

2016 2017 2018 2019 2020


2020 Budget Presentation Highlights

• Cost of Living Increase to Full and Part Time (2% & 1%, respectively)

• Additional Full-Time Positions

• Added six (6) new Firefighters (reduced equal number of part-time hours funded) & (4) new Patrolmen (with planned retirements this will utilize all of the field training officers available)

• Added two (2) new Street laborers & created Assistant Superintendent position

• Added one (1) new Probation position – Field Officer

• Added one (1) new Parks mowing crew (1 FT and 3 PT)



Function/Program2018 2019 2020 2021 2022 2023 2024

General governmentMayor's Office 5 5 5 5 5 5 5Clerk's Office₁ 2 2 2 2 2 2 2Fleet Maintenance 4 5 5 5 5 5 5Community Development Services 15 17 17 17 17 17 17Information Technology 5 5 5 5 5 5 5Human Resources 2 1 1 1 1 1 1Finance Department₂ 10 10 10 10 10 10 10City Court 6 7 7 7 7 7 7Probation 6 7 8 8 8 8 8Board of Works 4 4 4 4 4 4 4Legal Department 6 6 7 7 7 7 7

PoliceSworn Officers & Civilian₃ 72 75 79 82 85 88 91

FireSworn Firefighters & Civilian 49 52 58 61 64 67 70

Other Public WorksStreet Department 27 29 31 34 37 40 43Sanitation₄ 21 19 19 19 19 19 19Stormwater 7 7 9 7 7 7 7Waste Management₅ 6 8 8 8 8 8 8

Parks and Recreation 14 15 21 21 21 21 21Airport 3 3 3 3 3 3 3 Total 264 277 299 306 315 324 333

Staffing Plan



• Emphasis on year over year comparison

• Priority Based CIP integration

• Utilize capital leases to maintain rotation of police car replacements

• Utilize capital leases to fund heavy equipment and other vehicle purchases

• Matching Funds for Community Crossings moved to MVH Fund

• Removed one-time capital items


Budget Summary: 2020 Budgetary Result

2020 Operating Budget is structurally balanced and allocates funding towards strategic priorities.

2020 Capital Budget will utilize cash on hand to fund capital

improvements.

2020 Revenue

Projection, $36,720,216

2020 Operating

BudgetEstimate,

$35,276,014

2020 CapitalBudget

Estimate, $3,324,700

BUDGET SUMMARY

2020 Department Proposals (Night One)

September 4, 2019

Greg Wright, Controller


Presentation Objectives

• Provide a high-level overview of key changes to the departmental budgets

• Department Heads available to answer specific questions

• Budget summaries have been included to summarize year over year changes


Agenda

• POLICE DEPARTMENT

• POLICE MERIT COMMISSION

• POLICE PENSION

• DEBT SERVICE FUNDS

• RAINY DAY

• REDEVELOPMENT COMMISSION

• ECONOMIC DEVELOPMENT COMMISSION

• FINANCE DEPARTMENT

• INFORMATION TECHNOLOGY

• BOARD OF WORKS AND SAFETY

• LEGAL DEPARTMENT


Budget Summary: Police Department

• Four (4) new patrolmen proposed

• Increase in step pay for Lieutenant and Sergeants to encourage more interest in advancing in rank

• New SWAT helmets - $4k (Replaces bulletproof vests $40k in 2019 budget)

• Leases funded via Cumulative Capital Funds


Budget Summary: Police Department

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)

Personal Services 6,044,623.00$ 6,159,062.00$ 1.89%

Supplies 303,500.00$ 287,550.00$ -5.26%

Other Services & Charges 375,700.00$ 374,700.00$ -0.27%

Capital Outlays -$ -$ 0.00%

Total Budget 6,723,823.00$ 6,821,312.00$ 1.45%

Budgeted FTE's 75.00 79.00 5.33%


Budget Summary: Police Merit Commission

• Increase in per meeting pay of Commissioners

• Testing services remain at $20,000


Budget Summary: Police Merit Commission

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)

Personal Services 6,950.00$ 9,925.00$ 42.81%

Supplies 500.00$ 500.00$ 0.00%

Other Services & Charges 28,000.00$ 28,000.00$ 0.00%


Total Budget 35,450.00$ 38,425.00$ 8.39%

Budgeted FTE's 0.00 0.00 0.00%


Budget Summary: Police Pension

• 2020 Benefits to Retirees = $446,332

• Death Benefit $12,000

• No other changes proposed


Budget Summary: Police Pension

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies -$ -$ 0.00%

Other Services & Charges -$ -$ 0.00%


Total Budget 449,580.00$ 458,332.00$ 1.95%



Budget Summary: Debt Service Funds

• 2015 Park Bond - $150,916

• Principal - $90,000

• Interest - $55,916

• 2015 Fire Bond - $157,110



• 2012 General Obligation - $411,719


• Interest – $21,719


Budget Summary: Debt Service Funds (cont.)

• 2017 Bldg. Corp – Lease Rental Payment - $396,000

• 2017 LIT Bonds - $332,419



• 2018 Bldg. Corp (from CCD Fund) – Lease Rental Payment - $341,500


Budget Summary: Rainy Day

• No planned expenditures from Rainy Day in 2020

• Flexible budget items in Cumulative Capital Funds will further prevent Rainy Day Fund usage

• Continue to seek opportunities for transfers to help bolster Rainy Day balance (per State Board of Accounts, only “unrestricted” funds can be transferred to Rainy Day – limiting the sources available for this)


Budget Summary: Rainy Day

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)

Personal Services -$ -$ 0.00%

Supplies -$ -$ 0.00%

Other Services & Charges -$ -$ 0.00%


Total Budget -$ -$ 0.00%



Budget Summary: Redevelopment Commission

• Increase for Commission pay from $100 to $150 per meeting

• RDC approved in July meeting


Budget Summary: Redevelopment Commission

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 250.00$ 250.00$ 0.00%



Total Budget 30,350.00$ 35,100.00$ 15.65%



Budget Summary: Economic Development Commission

• Promotional services of $20,000 (assumed to be utilized as $5,000 per quarter)

• Increase in Commission pay from $50 to $75 per meeting


Budget Summary: Economic Development Commission

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 100.00$ 100.00$ 0.00%



Total Budget 21,875.00$ 22,625.00$ 3.43%



Budget Summary: Greenwood Indy South Airport

• Cost of living increases for staff

• Increased budget for purchase of bulk fuel based on current year sales

• Planned local match for AIP 36

• CIP includes potential block of 5 hangars (70’ x 65’) north of current T-hangars (details are still in negotiations) – to be paid from Cumulative Capital Development


Budget Summary: Greenwood Indy South Airport

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 434,500.00$ 534,500.00$ 23.01%



Total Budget 1,135,984.00$ 1,252,126.00$ 10.22%



Budget Summary: Human Resources

• HR Director Salary remains unfunded

• Cost of living increase for staff

• Increased for drug testing/background checks based on volume performed annually


Budget Summary: Human Resources

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 2,250.00$ 2,250.00$ 0.00%



Total Budget 145,388.00$ 157,250.00$ 8.16%



Budget Summary: Finance


• Reduction of overall budget achieved by sharing salaries of Controller and Deputy Controller with Utilities and other funds

• Increased training for staff

• CIP – Munis Accounting Software in Capital Funds (Year 2 of 3)


Budget Summary: Finance

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)

Personal Services 264,198.00$ 247,790.00$ -6.21%

Supplies 4,500.00$ 4,500.00$ 0.00%



Total Budget 317,098.00$ 301,790.00$ -4.83%



Budget Summary: Information Technology Department

• Services and charges increased based on increased rates and number of users (Internet & VoIP) and based on contract amount (Copier Maintenance)

• Software licensing and maintenance agreements funded through cumulative capital funds

• Lease agreements for desktops and laptops funded through cumulative capital funds


Budget Summary: IT Department

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 32,200.00$ 39,400.00$ 22.36%



Total Budget 509,453.00$ 536,988.00$ 5.40%



Budget Summary: Board of Public Works & Safety

• Health Insurance Allocation updated

• Aggregate expense - $4,278,649

• Per FTE - $14,309.86

• Increase budget for Code Enforcement based on current year needs

• Increased BOPW Members salaries by 2%

• Increased P&L Insurance Premiums


Budget Summary: Board of Public Works & Safety

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)

Personal Services 4,185,108.00$ 4,344,239.00$ 3.80%

Supplies 34,500.00$ 35,000.00$ 1.45%

Other Services & Charges 1,510,850.00$ 1,568,750.00$ 3.83%


Total Budget 5,730,458.00$ 5,947,989.00$ 3.80%



Budget Summary: Legal Department


• Salary for addition of Assistant City Attorney in 2019 appears in the budget for the first time in 2020

• Retains funding for Corporation Council position

• Slight increase to General Professional Services – contingency for potential outside legal fees


Budget Summary: Legal Department

2019OriginalBudget

2020ProposedBudget

PercentIncrease

(Decrease)


Supplies 6,000.00$ 6,000.00$ 0.00%



Total Budget 305,840.00$ 347,623.00$ 13.66%


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