· 2020-07-21 · AGENDA . DEKALB PARK DISTRICT BOARD OF COMMISSIONERS . Hopkins Community Center...

AGENDA DEKALB PARK DISTRICT BOARD OF COMMISSIONERS

Hopkins Community Center 1403 Sycamore Road Thursday July 16, 2020

6:00 pm Public Meeting I. Meeting Called to Order, Roll Call, Pledge of AllegianceII. Action on the AgendaIII. Consent Agenda

All items appearing below are considered routine by the Board and shall be enacted by one motion. Ifdiscussion is desired, that item shall be removed and discussed separately.a. Public Meeting of June 18, 2020 (pgs. 1-4)b. Executive Session Minutes of June 18, 2020

IV. Public CommentsV. Old BusinessVI. New Business

a. Introduce Katie Drum, Marketing Coordinator and Kevin Hager, Mechanic (pg. 5)b. Board Member Recognitionc. Discussion of Golf Course Improvements (pgs. 6-16)d. Audit Presentatione. Action to Accept the CAFR (pg. 17)f. Action on Resolution 20-06: Funds Transfer from General Fund to Golf Fund and Recreation Fund

to Hopkins Pool Fund (pgs. 18-20)g. Action on Administrative Policy 200.10: Internal Cash Controls, Administrative Policy 200.8:

Processing Invoices, and Administrative Policy 200.3: Purchasing (pgs. 21-30)h. Action on Welsh Park Renovation Project Contractor (pgs. 31-52)i. Action on Accounting Software (pgs. 53-54)j. Action on Ordinance 20-05 Annexation of Property (pgs. 55-76)k. Action on Hopkins Pool Analysis Contractor (pgs. 77-81)

VII. Financial Reportsa. Action on Invoices for Payment (pgs. 82-91)b. Monthly Financial Summary (pgs. 92-95)c. IT Summary (pg. 96)d. Board & Staff Travel Expense Summary (pg. 97)e. FOIA Report (pgs. 98-99)f. Budget/Actual Report

VIII. Strategic Plan Update Report (pgs. 100-101)IX. Executive Session

a. 2(c)1 Personnelb. Review Closed Meeting Minutes 2(c)21

X. Reconvene Open MeetingXI. Action on Resolution 20-07: A Resolution to Release Closed Session Minutes and Destroy Audio

Recordings of Closed Session MinutesXII. Adjourn Public Meeting

Date of Notice: July 14, 2020 Date of Next Regular Board Meeting: August 20, 2020

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DEKALB PARK DISTRICT PUBLIC MEETING 6/18/20 PAGE 1

MINUTES DeKalb Park District

Public Meeting of the Board of Commissioners June 18, 2020

Hopkins Community Center, DeKalb, IL

Public Meeting 6:00 p.m.

I. Meeting Call to Order:

President Phil Young called the meeting to order at 6:02 p.m.

Roll Call Board members present: President Phil Young, Commissioner Dean Holliday, Commissioner Gail A. Krmenec, Commissioner Doug Eaton, and Commissioner Dag Grada.Staff Members Present: Executive Director Amy Doll, Superintendent of Parks &Development Mat Emken, Superintendent of Finance & Administration Heather Collins, Superintendent of Recreation Greg Bruggeman, Accounting & Administrative Assistant Jennifer Anderson.

II. Action on the AgendaCommissioner Eaton made a motion to approve the agenda, seconded by CommissionerGrada. Motion carried by voice vote.

III. Consent AgendaAll items appearing below are considered routine by the Board and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately. a. Public Meeting of May 7, 2020b. Public Meeting of May 28, 2020c. Executive Session Minutes of February 6, 2020d. Executive Session Minutes of February 20, 2020e. Executive Session Minutes of March 4, 2020

Commissioner Krmenec made a motion to approve the agenda, seconded by Commissioner Eaton. Motion carried by voice vote.

IV. Public CommentsV. Old Business

a. Discussion of SRC HVAC ProjectSuperintendent of Parks & Development Mat Emken presented two options forreplacing the SRC HVAC. First, there is the traditional bid process where theDistrict would issue an RFP for an engineer who would then create the bid specs.Second, there is the design-build method where the District would issue an RFP

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for a contractor capable of handling engineering as well as the actual HVAC replacement. Staff are recommending a design-build method which could hopefully still be completed this year. Commissioner Grada thought we would see more efficiencies through the design-build method. Commissioner Krmenec, Eaton, and President Young all concurred. Commissioner Holliday asked if other companies could still bid on this project. Mr. Emken said they could if the District goes with the traditional bid process. Mr. Emken noted that he would put together the RFP and get it out for proposals.

VI. New Business a. Annual Bond compliance report

Superintendent Collins reported to the Board the Post Bond Issuance Compliance Report, which is an annual tax compliance report and assists with keeping the District’s bonds tax exempt.

b. Discussion of Summer 2020 Programs, Events, and Facility Plan Superintendent Bruggeman reported that the District is seeing some momentum in camp registration. Phase 4 will allow for additional programming. Based on future state and Illinois Department of Public guidance, there is potential for the kiddie pool at Hopkins to open if state guidelines permit and Huntley Middle School pool for swim lessons and lap swim. The District is also looking at how we can offer fall sports. Staff will hold off on concrete plans until further guidelines are issued from the state. President Young asked about the fireworks and timeline for rescheduling. Mr. Bruggeman mentioned that staff are hoping to reschedule to a fall event.

c. Discussion of Hopkins Pool Analysis Proposals The District received four proposals. Staff have been reviewing the proposals. Commissioner Krmenec requested to see the final RFP that was issued. Also, two of the documents had dollar figures proposed, and the other two did not have these in the proposals. Staff noted that from the other two these were separate attachments. Commissioners Grada and Eaton agreed that they would like to look at the final RFP before reviewing the proposals. Director Doll said that staff would supply that information to the Board.

d. Action on Toddler Garden at Welsh Park

Commissioner Grada made a motion to approve the installation of a Toddler Garden at Welsh Park by the DeKalb Regional Office of Education and the DeKalb County Community Gardens, seconded by Commissioner Eaton.

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Amanda Christensen reviewed some of the design elements and answered questions from the Board. She also stated as far as maintenance, the master gardeners would be on site at least once a week. Commissioner Krmenec appreciated the video. President Young asked if this will all go through the District’s corporate attorney. Executive Director Doll said it would.

Motion carried by roll call vote. Aye: Eaton, Grada, Krmenec, Holliday, Young. Nay: None. Absent: None. (5-0-0)

e. Action on Easement for KWRD at Veterans Park Commissioner Grada made a motion to approve the Easement for the Kishwaukee Water Reclamation District at Veterans Park, seconded by Commissioner Eaton.


f. Action on River Heights Report from IMEG Commissioner Grada made a motion to accept the River Heights Report from IMEG, Inc, seconded by Commissioner Eaton. Commissioner Eaton stated that at a previous meeting, the idea of using the #17 bridge instead of the #16 bridge was presented, but there no cost estimate for that option. Commissioner Krmenec stated that the Board had specifically requested at a previous board meeting an estimate for an extension of the cart path as one of the alternatives and it was not provided. Director Doll said staff can ask IMEG to look at that option. President Young asked if staff are waiting for tonight’s vote in order for work to be started. Director Doll said the Board could vote now and do an addendum for the bridge later, or the Board could push the vote back one more month and table it tonight. Any consideration for bridge work would come as a supplement. President Young said he would support accepting the report now as long as there is an addendum. Commissioners Eaton, Holliday, and Krmenec concurred. Commissioner Holliday asked Director Doll if she could also ask IMEG if there is a way to make the bridge wider at hole #5. Commissioner Eaton agreed.


VII. Financial Reports

a. Action on Invoices for Payment

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Commissioner Eaton made a motion to approve paid invoices from May and June in the amount of $212,033.90, seconded by Commissioner Grada.


b. Monthly Financial Summary c. IT Summary d. Board & Staff Travel Expense Summary e. FOIA Report f. Budget/Actual Report

VIII. Executive Session

a. 2(c)1 Personnel Commissioner Eaton made a motion to go into executive session under 2(c)1 Personnel, seconded by Commissioner Holliday. Motion carried by voice vote.

IX. Reconvene Open Meeting

The open meeting reconvened at 7:42 pm

X. Adjourn Public Meeting Commissioner Eaton made a motion to adjourn the meeting, seconded by Commissioner Holliday. Motion carried by voice vote. Meeting adjourned at 7:42 p.m.

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SUBJECT: Introduction of Staff and Board Member Recognition SUBMITTING DEPARTMENT: Administration BACKGROUND INFORMATION: Items VI.a. and VI.b. are introductions of staff that are new to the District and a recognition for a board member. No motion will be required for these items.

Board of Commissioners Meeting

July 16, 2020

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SUBJECT: Discussion of Golf Operations, Golf Course Improvements, and Golf Irrigation Audit SUBMITTING DEPARTMENT: Golf BACKGROUND INFORMATION: Golf Operations With the departure of the Superintendent of Golf last month, the Golf Division has been operating with the Golf Maintenance Superintendent and Clubhouse Manager reporting directly to the Executive Director. On an interim basis the Mechanic is reporting to the Golf Maintenance Superintendent. Over the coming months, staff will evaluate the organizational structure of the Golf Division and continue to review the reports prepared by Billy Casper Golf and the Golf Advisory Committee and present a recommendation to the board in the fall. In regards to the timing of hiring staff for golf courses, this timing makes the most sense as this is when golf professionals look to make changes and would allow for the hiring of any full time staff with time for them to prepare for the 2021 season. Additionally, the revenues in golf operations are down over $90,000 year to date from the 3-year average, so freezing the open full-time positions for the time being will allow the District to limit expenses for the 2020 season. Other golf operations updates:

• The new POS software was implemented at the beginning of June. Staff are beginning to utilize this tool for inventory management and for marketing, as well as analysis of operations.

• Staff have begun the process of updating the GolfDeKalb website. • River Heights Golf Course is a part of the WREX Golf Card. Commercials will air on WREX and a

“look live” interview was filmed with staff and will air on WREX during the week of July 20. • The District took possession of the new beverage cart and it has been on the course on

Tuesdays, Thursdays, Saturdays, and Sundays. It will be used during outings as well. • Outings have begun to be booked again. There are golf outings scheduled for most Saturdays in

August. • Interior renovations in the clubhouse were completed at River Heights. Materials have been

ordered for the deck expansion. • The Mechanic is in the process or inventorying and repairing golf carts so that a plan for

replacement can be made that includes all the information about what used carts should be used for trade-in or sold. Staff anticipate bringing a recommendation for purchasing carts in the late fall.

• Youth golf lessons were very popular, although enrollment was limited due to the Covid-19 restrictions.

• District staff temporarily took over the administration of the senior league at Buena Vista on Monday and Wednesday mornings until a volunteer could be found. While the number of


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golfers is not as high as it has been in the past, the group averages just over 20 golfers each morning.

Golf Course Improvements Over the past several months the District has been working with IMEG for an evaluation of options for making drainage improvements, evaluating the bridges, and adding cart paths at River Heights. At the board meeting on June 18 the board accepted the report from IMEG with a request for an addendum that evaluated the cost of an additional section of cart path and to widen a bridge. That addendum was provided to the board on Monday, June 29th. In addition to these items, there was a request to get a cost for replacing the #16 cart bridge with a 10-foot wide bridge and for an analysis of piping the #9 tee drainage water all the way to the river, rather than the option of putting in culverts and swales. This document is provided as Addendum #2. The attached document shows the recommendation from IMEG and District staff for the drainage improvements, bridges, and cart paths. The yellow lines show where new cart paths would be created. There is a bright blue line that shows where cart paths would be installed to accommodate moving the #2 bridge to replace the #16 bridge that has been closed. The red lines show where culverts would be installed underneath the cart paths. Drainage Recommendation Summary: The engineers at IMEG and District staff recommend that the drainage improvements be made that would involve putting a culvert in under the new cart path that would also run underneath the #9 tee. This culvert would then release the water into the no mow area. Additional culverts under the #2 cart path would be installed to direct the water under the path to direct the water both in front of and behind the #1 green. Swales (represented by the black curved lines on the map) would be built to further direct the water. These would be planted with native grasses to encourage filtering of the water for ecological benefit. One additional culvert would also be installed under the proposed new cart path for #16 through the proposed swale. There is a lengthy pipe in the proposed map that is on the south side of the #18 tee. Staff recommend that this pipe would not be part of the initial project but it’s necessity would be evaluated after the phase one completion. Advantages of this option:

• This option takes advantage of the un-mowed and unused areas of the golf course to filter the water before it reaches the river. It is much more ecologically and environmentally responsible and allows the course to serve as a filter for the water.

• This construction cost of this option is lower than the installation cost of piping the water all the way to the river.

• When the water levels are high in the river (above the pipe outflow), this pipe would not drain into the river.

• This installation option is the least intrusive to the course infrastructure • Long term maintenance of this option is much more manageable. Swales can be mowed and

the culverts and piping in this option are individual and can be more easily maintained in-house. Bridge Recommendation Summary:

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The engineers at IMEG and District staff recommend that the #16 bridge be removed and replaced by moving the #2 bridge north and configuring the cart paths for #2 as well as #15 and #16 accordingly. To accommodate the maintenance equipment a new 10-foot wide bridge could be put into the long-term capital plan to replace the #5 bridge when it has reached the end of its life expectancy. Maintenance staff at the District have been instructed by the Golf Maintenance Superintendent that they are not to use Fairview Drive on their maintenance equipment but are to use the #10 or #17 cart bridge. Advantages of this option:

• This option, including the additional cart paths, is estimated to save the District $130,000 over the cost of a new 5-foot bridge and $219,000 over a new 10-foot wide bridge.

• This option continues to reduce long term maintenance needs of the District at is reduces the number of bridges on the course and their associated short-term and long-term maintenance costs.

• This option is safer than redirecting golfers from the #15 green into the path of the #16 tee and fairway and back into the path of the #15 fairway.

Cart Path Recommendation Summary: The engineers at IMEG and District staff recommend that the cart paths be installed to complete the front 9 and that they not be combined/shared cart paths. It is also recommended that they be asphalt paths that are 8 feet wide. The enclosed map shows the recommended cart paths (in yellow and bright blue). Advantages of this option:

• Separate cart paths are safer for the golfers. • Asphalt paths are recommended for the lower cost of long-term maintenance and the lower risk

of damage to District equipment. • 8 foot wide paths will accommodate the maintenance equipment and will also increase the

longevity of the path edges. Budget Considerations: Cost Estimates:

• Front 9 Cart Path Patching: $19,500 • Back 9 Cart Path Patching: $47,950 • Front 9 Cart Path Completion: $114,224 • Cart Path Installation to Accommodate New Bridge Location: $67,716 • Drainage Improvements: $50,000 • Bridge Relocation: $60,000 plus permitting fees

TOTAL: $359,390 The District has budgeted the following in associated capital projects at River Heights for FY 2021:

• Golf Cart Path Paving - $356,105 • Golf Course Improvements – Drainage - $30,000

TOTAL: $386,105

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Note that the District has spent $34,150 of this amount on the Engineering work so far, leaving a remaining balance of $351,955. Golf Irrigation Audit Prior to implementation of these recommended improvements, staff are recommending an audit of the irrigation systems at River Heights and Buena Vista Golf Courses. Over the past several months staff have struggled to operate the existing irrigation equipment at River Heights due to leaks in the system as well as failing irrigation satellite boxes and irrigation heads. A summary of the issues encountered over the past 6 weeks is attached. The Billy Casper report noted the need to address the irrigation boxes and irrigation heads at River Heights. It also noted that one of the weaknesses of the course has been the deferred maintenance of the irrigation system. As noted in the report, “the irrigation system is the lifeblood of every golf course and it is the most threatening issue at the courses. The pumping system, control satellites, and sprinkler heads are nearing the end of their useful life.” This report recommended, and staff concur, that an audit be conducted at both courses by a certified irrigation consultant. This report would assist the District in planning for repair or replacement of the irrigation systems. Recommended Action: While staff recognize the desire to move forward with course improvements at River Heights, in completing the front 9 cart path system and improving drainage, a systematic and organized approach is best. A thorough understanding of irrigation system and the plans for repairs or replacement need to be in place prior to undertaking major course improvements. This would allow for a coordinated approach to course improvements. Staff do recommend that the permitting process for moving the bridge be started this year as it is a lengthy process.

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DRAFTRiver Heights Golf Course - Front 9 Plan Addendum #1 Because of the closure of the #16 Cart Bridge the Park District Board requested the evaluation of extending the cart path from the #17 Cart Bridge south to the #15 Green. In addition, the staff asked for a cost to widen the #5 Cart Bridge to allow for maintenance equipment crossing. Path for #15 Green from #17 Cart Bridge with no Changes to the #2 Cart Bridge It is highly recommended that this option is not done for safety concerns. This will lead golfers finishing #15 to blindly drive in front of golfers teeing off of #16 tee to the #16 fairway. As requested but not recommended, the cost associated with this extension of a path is estimated to $16,000 plus design fee of $1,280. Please see below, the path not recommended.

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DRAFTRiver Heights Golf Course - Front 9 Plan Addendum #2 The Park District Board requested the following evaluations: Replace the #16 Cart Bridge with a 10-ft wide bridge Repairs to the #16 Cart bridge are not possible due to its deteriorated condition. To replace the bridge with a Prefabricated Bridge the estimate of cost is approximately $279,000. This includes a 20% contingency. The design engineering is estimated at $28,000 and the construction inspection is estimated at $28,000. #8 Green and #9 Tee Drainage The Board requested an evaluation and cost to take the 30” outlet pipe at the property line and run it south to the dry well and then run a storm sewer pipe directly to the river. There are several concerns with this solution:

1. A 6-ft diameter manhole would be required at the outlet pipe and at the dry well, placing these structures in the rear yard of the adjacent property owners. A 3rd 6-ft diameter would be required between this location and the river as it common practice to minimize the distance between manholes to 500-ft to allow for maintenance of the pipes.

2. The top of the pipe at outlet of the river must be at least 2 feet below the top of bank, requiring a pipe invert of 6 feet below the top of bank. To minimize impact to the golf course and not interfering with the Greens, Tees, Fairways or Traps the storm sewer would run through the same path as the proposed ditch within the rough areas. To complete this an additional 6-ft diameter is required. Unfortunately, according to FEMA’s Flood Insurance Study, the bottom of the creek is right at the required invert, assuming so siltation in the last 15 years. These elevations in the FIS are approximate and a detailed survey of the river would be required. In addition the storm sewer would cross the sanitary sewer main in two locations and those depths would require additional analysis to determine if there will be elevation conflicts at those crossings. This option is approximately $163,500 not including additional survey, conflict analysis, design and inspection.

3. To run the storm pipe to a location that may be above the river bottom we would tie the dry well into the manhole at the 30” outlet and then run the pipe northeast approximately 700-ft to the river. This option requires existing path repairs and would run across the #1 and #18 Fairways. This option is approximately $106,300 not including additional survey, design and inspection.

4. Either option for running the storm sewer directly to the river does not solve the flooding issues between the #1 Green and #2 Tee. The drainage study will need to be re-evaluated to determine the size of swales and detention required to reduce the flooding in this area. This cost may still be in the $100,000 range for engineering and construction.

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2020 Leaks and Irrigation issues at River Heights and Buena Vista

• Note that items that are italicized have been repaired by staff.

River Heights

1. 1 Tee head ok, body no good (turns on, will not turn off automatically) 2. 2 FW 170 yards head 3. 3 Tee blue head 4. 5 FW east c. 200 yards head/main line 5. 5 FW east end of FW Main line 6. 5 FW West before FW Head 7. 6 Tee Red Head Bad Throw/ Gasket 8. 6 approach r level out head 9. 6 G Quick Coupler needs replacement 10. 7 Approach Lateral line 11. 7 G F.R. Head does not spin 12. 7 G B.R. Head bad solenoid key (old ratchet style) 13. 7 G Isolation valve 14. 8 Tee Left Head not level, needs fill 15. 8 G F.R. Head weeps 16. 8 FW R. c. 50yd Main line in rough? 17. 9 FW c. 165 yd missing cap – rachet style 18. 13 FW c. 160 yd head needs leveling 19. 13 FW c. 100 yd Head needs fill around it 20. 13 G back left Head weeps 21. 14 tee near pillar head weeps 22. 14 tee rear rough valve needs cover 23. 14 tee/15 Fw Main line leak 24. 14 tee (mid between FW) Q.C. needs level and cap 25. 14 FW c. 175 yd Head 26. 14 G Right Line between heads 27. 14 G Left mid head Only runs by key in on and auto 28. 15 G back Right Head/body shot 29. 15 App 20 yd Main line leak 30. 15 FW c. 160 yd Head shot 31. 16 FW c. 210 Head needs fill 32. 17 before FW Q.C. needs cover. Flood area. Anchor cover 33. 18 FW c. 170 Head/maybe tee? 34. 18 FW c. 130 Head/maybe tee 35. #4 Satellite Does not work 36. #5 Satellite Does not work 37. #7 Satellite Does not work 38. #1 FW Satellite Only runs 18 FW 39. W Side old 8 tee by no mow 4” main leak 40. 8 Green back head Bottom valve

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River Heights PG Satellite

• Station 11 – unsure, will not run. • Station 17, 1 head no spin, 1 low pressure • Station 22, unsure, will not run

1 FW Satellite

• Keypad will work if you hold the connector ribbon up. Found that if connector is pulled out slightly, keypad will work without pressure on the connector.

• Module for #1 FW will not work. Cannot run heads through satellite • Station 1, 1 head runs. Other head must be keyed on manually • Station 6, not sure what runs here • Station 9-14 (1FW) do not run

1G Satellite

• Satellite runs ok. Only one station will not run. • 2 Tee, Trees in the way of irrigation, Bad head/tree location. • 16 tee head also waters green, can lead to overwatering and disease/weak turf issues. Maybe a

better nozzle on back head would give coverage needed with out watering green • 1 Approach heads, 3 trees in way • 2 Tee back, never used. Bad placement and tree in the way. • Heads still located on the old #8 tee

#4 Tee Satellite

• When operational, could run all the greens and 3 and 4 tees. 5 would not run. Was an issue all of last year (2019). No heads run currently.

#5 Green Satellite

• Has not run consistently for all of last year. Not running at all this year. #7 Tee Satellite

• Has not run all year. Appears to be a transformer issue. Have had Jamie and Irrigation contractors look for transformer to no avail

#13 Tee

• Greens heads all run but for one on #14 Green • 14 Tee will not run • Only one head runs in 12 FW • No heads run in 13 FW • No heads run in 14FW

#15 Tee

• Station 16 does not work • Station 19 does not work • Station 21 does not work

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#16 Tee • Satellite ok • Station 6, faults out • Station 12 does not run • Station 14 does not run • Station 15 does not run • Station 23 does not run

Buena Vista

1. 1 G Quick coupler leak 2. 9 FW c. 160 yd Tee on main line 3. 9 FW c 180 yd Head/Tee/ on main line 4. 9 before FW Quick coupler 5. 9 in front of tee Main line issue.

• All Satellites work. • Cannot get the central computer to run programs and update the satellites. • Some issues on the kids course.

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SUBJECT: Action to accept the Comprehensive Annual Financial Report for the fiscal year ending February 29, 2020. SUBMITTING DEPARTMENT: Finance & Administration BACKGROUND INFORMATION: Brian Lefevre, Partner at Sikich LLP, will present the February 29, 2020 annual audit. In October 2017, staff conducted an RFP for Auditing Services and the board approved a three-year contract with Sikich LLP to complete the required annual audit for the District for fiscal years FY2018, FY2019, FY2020. The financial document of Comprehensive Annual Financial Report (CAFR) is a result of the detailed and extensive audit conducted by Sikich LLP. Upon Board acceptance, staff will send the Comprehensive Annual Financial Report to DeKalb County, the State of Illinois, and other agencies as required. RECOMMENDED ACTION: Motion to accept the Comprehensive Annual Financial Report for the fiscal year ending February 29, 2020.

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1 2 Y N President Phil Young Commissioner Gail A. Krmenec Commissioner Dag Grada Commissioner Doug Eaton Commissioner Dean Holliday


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SUBJECT: Action to approve Resolution 20-06 to transfer $25,393 from the Recreation Fund to the Aquatics Fund and to transfer $1,358 from the General Fund to the Golf Fund.

SUBMITTING DEPARTMENT: Finance & Administration

BACKGROUND INFORMATION: In Sikich’s “Auditor’s Communication to the Board of Commissioners” from FY 2019, shortfalls in golf and aquatics have been covered by advances from other funds. Also, as was discussed with Sikich in prior years, shortfalls in the operating funds of golf and aquatics have been covered by advances from the general and recreation funds. An advance means that the funds will eventually be repaid back to the loaning fund (general and recreation). The trend indicates that the golf and aquatics funds will not be able to repay the money. The recommendation is that rather than advancing the money from these funds, the District permanently transfer the funds, recognizing that these funds will not be able to pay back the funds. Shortfalls for FY2020 Aquatics (covered by recreation): $25,393 Golf (covered by general fund): $1,358 Ancel Glink drafted the attached resolution. RECOMMENDED ACTION: Motion approve Resolution 20-06 to transfer $25,393 from the Recreation Fund to the Aquatics Fund and to transfer $1,358 from the General Fund to the Golf Fund.

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Ordinance 20-06 Page 1 of 2

DEKALB PARK DISTRICT

RESOLUTION No 20-06

A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS

OF THE DEKALB PARK DISTRICT

WHEREAS, the DeKalb Park District (“Park District”) is a park district duly organized under Illinois

Park District Code, 70 ILCS 1205/1 et seq.; and

WHEREAS, the Board of Commissioners (“Board”) of the Park District has full power to pass all

necessary ordinances and resolutions to conduct the business of the Board (70 ILCS 1205/8.1(d); and

WHEREAS, certain Park District funds have experienced cash shortages; and

WHEREAS, the Park District’s General Fund revenues may be used for any of the Park District’s

corporate purposes; and

WHEREAS, the Park District’s Recreation Fund revenues may be used for establishing and

maintaining recreational programs; and

WHEREAS, the Board finds it to be in the best interest of the Park District and its residents to

execute certain transfers to compensate for cash shortages in certain funds;

NOW, THEREFORE, be it resolved by the Board of Commissioners of the DeKalb Park District as

follows:

Section One:

The recitals above are hereby incorporated into and made part of this Resolution.

Section Two:

The Park District’s Superintendent of Finance and Administration is hereby authorized and

directed to carry out the following transfers to compensate for cash shortages in certain funds:

From To Amount

General Fund Golf Course Fund $1,358

Recreation Fund Aquatics Fund $25,393

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These transfers are permanent transfers of funds and the amounts are not intended to be, and will not

be, repaid to the funds from which the amounts are being transferred.

Section Three:

If any section, paragraph or provision of this Resolution shall be held to be invalid or

unenforceable for any reason, such invalidity or unenforceability shall not affect any of the remaining

provisions of this Resolution.

Section Five: This Resolution shall supersede any resolution or motion, or parts of resolutions or

motions, in conflict with any part herein, and any such resolution or motion, or parts thereof, are hereby

repealed.

Section Six: This Resolution shall be in full force and effect upon its adoption.

ADOPTED this 16th day of July, 2020 by a roll call vote as follows:

AYES: _______________________

NAYS: _______________________

ABSENT: _____________________

______________________________ Phil Young, President, Board of Commissioners DeKalb Park District

ATTEST:

___________________________ Gail A. Krmenec, Secretary, Board of Commissioners DeKalb Park District 4825-8974-7236, v. 1

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SUBJECT: Action to approve Administrative Policy 200.10: Internal Cash Controls, Administrative Policy 200.8: Processing Invoices, and Administrative Policy 200.3: Purchasing SUBMITTING DEPARTMENT: Finance and Administration BACKGROUND INFORMATION: Administrative policies 200.3, 200.8, and 200.10 have been discussed at several board meetings over the past few months. After discussion with the District’s attorney and review of other District’s policies, it is recommended that Policy 200.3 include language indicating that the board vote to accept the financial reports at the monthly board meeting, however, these will not be a part of a consent agenda. Since the March 4, 2020 Board Meeting, the only change that was made was to update the wording in proposed Policy 200.10 to indicate “During the monthly board meeting, the Board of Commissioners will vote on the monthly financial reports as a part of the financial reports.” Below is a summary of the proposed changes to Administrative Policy 200.3, 200.8, and 200.10:

Policy Proposed Change 200.3: Purchasing Allows for petty cash of up to $50 per location with the Executive

Director signing off after evidence of business need is documented 200.8 Processing Invoices Eliminate policy (these are procedural and District staff have

developed and regularly update the procedures) 200.10: Internal Cash Controls Eliminate the procedure from the policy (District staff have

developed and regularly update the procedures); Outlines a system of internal controls according to GFOA best practices; States that the board will accept the report prepared by staff of invoices paid at the monthly board meeting

RECOMMENDED ACTION: Motion to approve Administrative Policy 200.10: Internal Cash Controls, Administrative Policy 200.8: Processing Invoices, and Administrative Policy 200.3: Purchasing

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200.3: PURCHASING PURPOSE: To establish purchasing limits. POLICY: Staff is authorized to purchase supplies and equipment goods and services for budgeted programs and projects as follows. Staff (as needed): petty cash (Not to exceed $50 at any District location) Staff (as needed): p‐card only $500 or less Staff (full‐time only): vendor charge account $500 or less Supervisory Staff: $1,000 or less Superintendents: $5,000 or less Executive Director: $10,000 or less Purchases beyond the stated amount requires approval by the Executive Director. Board approval is required for any items over $10,000. Competitive bidding is required for purchasing over $25,000. Staff below the level of Superintendent may have approval by their immediate supervisor to purchase by purchase order or charge account at various vendors. A list of employees authorized to charge will be maintained at the Administrative Office and will be updated on a regular basis. The Superintendent of Finance & Administration shall set up petty cash when evidenced with a valid business need. Petty cash will be reconciled monthly at a minimum. Adopted on: 11/1/07 – DeKalb Park District Board Meeting Revised on: 3/22/18 – DeKalb Park District Board Meeting Revised on: 10/18/18 – DeKalb Park District Board Meeting Revised on: TBD

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DRAFTThe policy below is the existing Administrative Policy 200.8. It is recommended that this be eliminated as a policy and replaced by the updated Administrative Procedures.

DEKALB PARK DISTRICT

ADMININISTRATIVE POLICY: 200.8: Processing Invoices EFFECTIVE DATE: June 5, 2008 PURPOSE: To establish procedures for the timely processing of invoices. POLICY: Department Heads will be responsible for the timely processing of invoices. 1. The billing address for all purchasing is the DeKalb Park District, 1403 Sycamore

Road. Products may be shipped to other Park District locations.

2. When your order is received, check for the completeness of the order, and for all packaging lists. All packaging lists should be returned to the main office. If the order is not complete or incorrect, please indicate on the packing list.

3. Invoices that have been mailed to your location, should be reviewed for accuracy,

coded and signed and returned to the main office for processing.

4. Invoices received at the main office will be placed in your individual folder, for review, coding and signature.

5. All invoices should be processed within seven days of receipt.

6. Invoices should not be submitted for processing until you have received the order.

7. Invoices for partial orders may be processed as long as you are in receipt of the order.

8. Standard monthly invoices example: utility bills, security monitoring etc. will automatically be paid without Department Head signature.

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DRAFTThe policy below is the existing Administrative Policy 200.10. It is recommended that this be replaced entirely by the updated Administrative Policy included in the board packet. Updated internal controls procedures have been developed by staff.

DeKalb Park District

ADMINISTRATIVE POLICY 200.10: Internal Cash Controls

EFFECTIVE DATE: April 16, 2009

PURPOSE: Establish procedures for the handling and control of cash receipts and cash disbursements

POLICY:

Cash Receipts

1. Most of the District’s cash receipts are received in person. Occasionally checks and credit card payments are received by mail or phone. The customer receives a receipt for payments made in person.

2. All receipts are entered into RecTrac, the computerized POS system, and are automatically issued sequential transaction numbers. Transactions are “time-stamped” by the system and track the cashier’s identity via login passwords.

3. All checks received are endorsed immediately upon receipt with an endorsement stamper. The stamper reads “For Deposit Only” and includes the Park District’s account number for NB&T bank.

4. At the conclusion of each cashier’s shift, a batch report is prepared which shows the composition of the deposit being made for that shift. It includes coin, currency, check and credit card receipt amounts. The cashier verifies that amounts and then places the coin, currency, and checks into tamper-proof bank bags. The bag tag with identifying sequential number preprinted on it is then attached to the hand-written batch summary. The bag is then placed into a “drop-down” safe. Several times per week, depending on the season and the volume of cash, the bags are picked up by bank courier.

5. The original credit card receipts are added up and compared to an audit report from the credit card machine. Once the amounts are verified to be accurate, the cashier then performs the settlement on the credit card machine. The credit card receipts and settlement report are then attached to the batch summary sheet. The batch summary sheets are given to the location supervisor to review for completeness, then the sheets with all of the attached documentation are submitted to the administration office.

6. The Assistant Director, Finance & Administration receives an advice e-mail from the bank listing each of the deposits collected by the courier.

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DRAFT7. The Accounting Supervisor receives all batch sheets from all locations and verifies that the

amounts recorded on the batch sheets match up with the bank deposits listed on the e-mail advice, and the credit card deposits on the credit card merchant statements. Any amounts that do not match are immediately discussed with the location supervisor for correction.

8. Handling of cash is independent of noncash credits to AR. The only AR transactions are recorded at the Administration Office and at River Heights Golf Course. In both cases, the AR is credited by a supervisor, not a cashier.

9. Small amounts of cash funds are on hand for startup drawers and are stored in locked safes. 10. The District has an investment policy that addresses the allowable deposits and the types of

risk to which there is exposure. The District has a CDARS account with Castle Bank which provides that CD accounts are spread over many accounts that are all FDIC insured. Also, the District has a collateral agreement through Castle Bank for any amounts not included in the CDARS program. Cash Disbursements

1. All Disbursements are made by check. There is no petty cash fund. 2. The District’s main checking account is located at Castle Bank and is used for vendor

disbursements as well as payroll disbursements. Payroll checks have a different sequence of numbers from vendor checks to assist in the reconciliation process. Checks are prenumbered by Deluxe check printing company. The sequence is accounted for on a separate spreadsheet. Unissued checks are locked in a closet in a locked office in the admin office.

3. All bank accounts and check signers have been authorized by the park board by resolution. 4. Voided checks are documented within the system software as well as on the sequence

spreadsheet. The checks are marked VOID and the signature area is physically cut off. 5. All invoices received are reviewed, approved and signed by the department head

responsible for the expenditure, prior to entry by AP. That individual also assigns the proper accounting GL number to the invoice. It is at this point that the reviewing department head is verifying that the goods and/or services have been received in a satisfactory manner. Any disputes are made prior to payment of the invoice. If the invoice exceeds the spending limit of the first signer, then it must be sent to the next level for approval. An approved purchase order is also evidence of approval by the appropriate level staff. (For Purchasing Procedures, please see Administrative Policy 200.3).

6. The Assistant Director verifies appropriate documentation to determine that proper authorization was given according to spending level limits.

7. The accounts payable department prepares a report for the Park Board of Directors each month listing open invoices. The listing is a very detailed report showing the vendor name, a description of the goods or services purchased, a reference to a PO number, the dollar amount of the invoice and the GL account number assigned to the bill. The Park Board

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DRAFTmembers receive the listing in advance of their monthly meeting and have the opportunity to question any of the items listed. During the Park Board meeting, the Park Board President states for the official recorded minutes of the meeting that the open invoices listing has been reviewed.

8. Check signing is performed by the Board Treasurer or by using a facsimile stamp that is performed by the Assistant Director, Finance and Administration. This is completely independent of the purchasing and accounts payable functions.

9. Checks are returned to accounts payable for matching up with statements and remittance stubs to prepare for mailing.

10. “Blank” checks are never signed in advance. 11. Checks are not made out to cash. 12. Unused checks are stored in a locked closet inside a locked office in the administration

offices. 13. Non-check disbursements are very rare and occur only for bond payments, via wire

transfers. The authorization is made by a signed fax to the bank and is verified by telephone.

14. Funds are transferred between the courier bank (NB&T) to the main checking account at Castle Bank via check. All transfers are documented on both sides, NB&T and Castle.

Other Financial Controls

1. Each month the Accounting Department prepares financial statements for department heads to compare budgeted to actual revenues and expenses. A meeting is held prior to the monthly Park Board meeting with the department heads, the Assistant Directors and The Executive Director to review the reports and request any follow-up information. Department heads are responsible for explaining budget variances, and have access to RecTrac revenue summary reports as well as MSI account activity detail reports. They are encouraged to view these reports at least weekly.

2. Bank account statements are reviewed and reconciled monthly, upon receipt, by the Assistant Director. A cash and investments report is prepared monthly for the Park Board to review and is included in the official park board packet of information. The report includes the balances in all Park District bank accounts as well as the CDARS program investments.

3. The deposits are verified by the Accounting Supervisor as being consistent with the batch summary reports and the amounts reported by the bank courier as well as the credit card statements.

4. The disbursements are verified by the Assistant Director as being consistent with the AP and Payroll register reports. The AP vendor check register is prepared by the Assistant Financial Administrator and the Payroll check register is prepared by the Accounting Supervisor.

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DRAFT5. Outstanding checks are summarized each month by the Assistant Director on a separate

spreadsheet. 6. An annual cash flow report is prepared to document the fiscal year end book to bank

balance difference.

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DRAFT200.10: Internal Control Policy

Statement of Purpose

The DeKalb Park District will maintain a system and environment of internal control to safeguard its assets against loss, check the accuracy and reliability of its accounting data, promote operational efficiency, and encourage adherence to prescribed financial policies adopted by the Park District Board of Commissioners.

Administration of the Policy

Control Environment

The Park District Board of Commissioners and Supervisory Staff will demonstrate and promote a commitment to integrity and ethical values. Supervisors, through oversight of the Board of Commissioners, will establish structures, reporting lines and appropriate authorities in pursuit of objectives. The Park District will demonstrate a commitment to attract, develop, and retain competent individuals in alignment with the mission and vision of the District. Individuals will be held accountable for their internal control responsibilities as it relates to their job duties.

Objective of Internal Control

A system of internal controls should be able to provide reasonable assurance that these objectives have been met:

A. Authorization - All transactions are properly authorized by management per applicable financial policies.

B. Recording transactions – Transactions are recorded as necessary (1) to permit preparation of financial statements in conformance to statutory requirements and accounting principles generally accepted in the United States, and (2) to maintain accountability for Park District assets.

C. Safeguarding assets – Access to District assets should be limited and controlled to protect from accidental loss or loss from fraud.

D. Periodic independent verification – The records should be checked against the assets by someone other than the persons responsible for the records or the assets. Examples of independent verification are monthly bank reconciliations and periodic counts of inventory.

E. Segregation of duties – The organizational plan should separate functional responsibilities. In general, when the work of one employee is checked by another, and when the responsibility for custody of assets is separate from the responsibility for maintaining the records relating to those assets, then there is appropriate segregation of duties.

Financial Policies

The Park District Board of Commissioners has adopted the following administrative financial policies:

200.3 Purchasing 200.16 Fund Balance 200.17 Investment 200.18 Grant

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DRAFT 200.19 Economy of Resources 200.20 Revenue

Each financial policy listed above contains specific internal control details. It is the responsibility of the Finance & Administration Department and the Division Superintendents to ensure that the financial policies listed above are adhered to by Park District personnel. The Superintendent of Finance & Administration will be responsible to ensure that all financial policies are reviewed by the Board of Commissioners in a timely manner.

Written Procedures

Written procedures will be maintained by the Finance & Administration Department for all financial functions, processes and transactions of the Park District (i.e. cash handling, payroll, accounts payable, customer registrations, customer refunds, employee purchasing cards, online banking activities and journal entries). These procedures shall embrace sound internal control principles.

Finance & Administration Department Internal Control Responsibilities

The Finance & Administration Department shall issue internal control procedures based upon deficiencies that have been identified by the Park District Board of Commissioners, Park District Staff or the independent auditors. The Finance & Administration Department shall ensure that a good faith effort is made to implement all independent auditor recommendations pertaining to internal control.

The Finance & Administration Department will reconcile all Park District bank and investment accounts on a monthly basis. The reconciliations will be performed by an individual who is not responsible for regular revenue deposits or accounts payable functions.

Other Superintendent Responsibilities

Each superintendent is responsible to ensure that internal control procedures, including those issued by the Finance & Administration Department, are followed throughout their department.

Financial Reporting

The Park District will prepare its financial reports in conformance with applicable statutes and, where applicable, accounting principles generally accepted in the United States. The governmental Accounting Standards Board (GASB) is responsible for establishing generally accepted accounting principles for state and local governments through its pronouncements.

A Comprehensive Annual Financial Report (CAFR) will be prepared annually. The CAFR will be presented to the Board of Commissioners at the first Board meeting following the completion of the report when possible, but no later than the August Board meeting following the end of the fiscal year. The CAFR will be made available for review by the public immediately following the presentation at the Board meeting.

The Board of Commissioners will be presented with monthly financial reports for the month ended prior to the date of the meeting. The Finance Division prepares a report for the Park Board of Directors each month listing paid invoices. The listing is a very detailed report showing the vendor name, a description of the goods or services purchased, the dollar amount of the invoice and the GL account number

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DRAFTassigned to the bill. The Commissioners receive the listing in advance of their monthly meeting and have the opportunity to question any of the items listed.

Other financial reports should include no less than:

Monthly Budget Report - revenue and expenditures budget and year-to-date by fund Fund Balance Report - fund balance for each fund Division Report – division year-to-date revenue and expense for the four prior years for

Recreation, Athletics, River Heights, Buena Vista, and Aquatics Summary of IT Expenditures – monthly detail of IT equipment, internet, and software purchases Summary of Travel and Training Expenditures – monthly detail of travel and training

During the monthly board meeting, the Board of Commissioners will vote on the monthly financial reports as a part of the financial reports.

The reports listed above along with any other financial reporting for the Park District are to be created either directly from the Park District’s financial software or the information extracted directly from the District’s financial software if the final report is prepared using a software other than the Park District’s financial software (i.e. Microsoft Excel).

The Executive Director and Director of Finance & Administration are responsible for the accuracy, documentation, and submission of all financial reports. Material changes in the Park District’s financial condition will be reported to the Board of Commissioners in an urgent manner.

Audit

The Park District shall have an annual financial audit conducted by an independent public accounting firm. This audit shall be conducted in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments through its pronouncements.

The independent audit firm shall include a report in the annual financial audit on the internal control practices of the Park District including any deficiencies. The Executive Director and Director of Finance & Administration are responsible for addressing any and all deficiencies included in the audit report.

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SUBJECT: Action on Welsh Park Renovation Contractor SUBMITTING DEPARTMENT: Parks BACKGROUND INFORMATION: In 2019 the District went through a master planning process and grant application for the renovation of Welsh Park. The project was awarded an Open Space Land Acquisition and Development (OSLAD) grant from the Illinois Department of Natural Resources (IDNR) for $395,800. The capital budget for FY 2021 includes the District’s matching funds for this project development that is to include asphalt path renovation, pickleball courts, basketball court, playground, splash pad, game area, flag football fields, and a rain garden and pollinator area. The amount budgeted for the construction of this project is $719,600 with an additional $71,800 budgeted for design fees. Bid documents and drawings were created by Upland Design and the bid was advertised on June 23, 2020. Seventeen (17) companies requested bid documents, with eight (8) of them submitting bids on July 9, 2020. The bid tabulation includes the base bid and 3 alternates. Alternate 1 is the price to color coat the existing basketball court, the new basketball court, and the pickleball courts. Alternate 2 is the additional cost to remove and replace the existing asphalt with new, rather than an overlay. Alternate 3 is the preparation of the Toddler Garden area. The summary is included in the included memo from Upland Design. D & J Landscape, the apparent low bidder at the time of opening, was found to have not fully completed all of the required information in their bid submission, which renders their bid unresponsive. Due to this issue, it must be removed from consideration. According to the Illinois Park Code (70 ILCS 1205) No district shall be required to accept a bid that does not meet the district’s established specifications, terms of delivery, quality and serviceability requirements. This was discussed with the District’s attorney and he has concurred. Staff are recommending that the Board approve the base bid and alternates 2 and 3 from Irving Construction as the lowest responsive and responsible bidder. Alternate 2 will increase the life expectancy of the pathway system significantly over just an overlay of the existing asphalt. Cracks and subsurface issues can be corrected which would not be possible with an overlay. Alternate 3 is the preparation of the Toddler Garden area which will be fully reimbursed to the District by the Regional Office of Education.


July 16, 2020

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DRAFT Irving Construction has a long history of quality projects for the District, including the Hopkins Shelter renovations and several projects at the Ellwood property. The District has worked successfully with all of the listed sub-contractors on past projects, with the exception of the plumbing sub-contractor. The District has not worked with the plumbing subcontractor, however, the plumbing contractor’s references were checked and found to be satisfactory. The proposed timeline would be to begin construction in August and wrap up prior to the first of November. RECOMMENDED ACTION: Authorize staff to enter into a contract with Irving Construction as the lowest responsive and responsible bidder for the renovation of Welsh Park in the amount of $726,931.

1 2 Y N


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Page 1 of 2 Upland Design Ltd. tel 815.254.0091 uplandDesign.com

1250 W 18th Street, Chicago, IL 60608 24042 Lockport Street, Plainfield, IL 60544

July 10, 2020 Project # 841 Mat Emken Superintendent of Parks & Development 1403 Sycamore Rd., DeKalb, IL 60115 RE: Bid Summary Letter: Welsh Park OSLAD Development Dear Mat, On June 9th, 2020, eight bid proposals were opened for the Welsh Park OSLAD Development. The bid prices were reviewed and math errors were corrected. A summary of the bid pricing is below.

A review of the bid packages was also reviewed for completeness of proposal forms, inclusion of the bid bond and acknowledgement of Addendum #1 and #2. When reviewing the bid packages, D&J Landscape Inc did not complete the subcontractor form and therefor the bid submittal is rendered as an incomplete submission.

Bidder Base Bid

Alternate #1 Color Coat

on Pickleball and

Basketball Courts

Alternate #2 New Asphalt

Path and Base in Lieu of Overlay

Alternate #3 4" Engineered Wood Fiber at

Child Discovery

Area

Base Bid + Alt 2 + Alt

3

D&J Landscape, Inc $ 670,753.85 $ 28,947.00 $ 46,390.00 $ 6,967.00 $ 724,110.85 Irving Construction Co., Inc. $ 699,109.00 $ 30,146.00 $ 16,106.00 $ 11,716.00 $ 726,931.00

Sjostrom & Sons, Inc $ 686,682.00 $ 22,999.00 $ 28,444.00 $ 12,479.00 $ 727,605.00

Integral Construction, Inc. $ 677,468.32 $ 21,319.34 $ 52,206.09 $ 9,397.82 $ 739,072.22

Hacienda Landscaping $ 724,945.50 $ 29,341.00 $ 52,732.00 $ 24,874.70 $ 802,552.20

Lite Construction, Inc. $ 763,840.00 $ 23,844.00 $ 41,690.00 $ 7,772.00 $ 813,302.00

Elliott & Wood, Inc. $ 832,048.15 $ 20,905.00 $ 52,700.50 $ 91,423.27 $ 976,171.92

Team REIL, Inc. $ 846,126.00 $ 22,936.00 $ 43,797.00 $ 20,602.00 $ 910,525.00

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Page 2 of 2 Upland Design Ltd. tel 815.254.0091 uplandDesign.com

1250 W 18th Street, Chicago, IL 60608 24042 Lockport Street, Plainfield, IL 60544

The low bidder, Irving Construction Co. Inc., submitted a base bid sum of $699,109.00. Including Alternate #2 and Alternate #3, the total contract price is $726,931.00. Accepting the alternates is under the Park District budget with extra contingency during construction. The DeKalb Park District has worked with Irving Construction Co. Inc. in the past as well as their subcontractors listed. The only subcontractor that the Park District was not familiar with was Joe Bero & Son Plumbing & Piping. References were contacted that have worked them in the past. Each reference indicated their satisfaction with Joe Bero & Son Plumbing & Piping. They recently completed splash pad projects for the Sycamore Park District and are currently working on one for the City of South Elgin. Overall, references noted that the contractor understood the work and their ability to perform it was great. Also, references all indicated a willingness to hire the contractor again because their quality of work and responsiveness. Please feel free to contact us with any questions Sincerely, Maria S. Blood, PLA, CPSI

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DeKalb Park District UPLAND DESIGN LTD

Welsh Park OSLAD DevelopmentPark Planning and Landscape Architecture

Bid Opening: July 9, 2020 @ 10 AMadjusted cells for math

BID TABULATION 1 2 3 4 5 6 7 8

NUMBER ITEM QTY UNIT

1 Site Preparation, Removals & Earthwork, Complete 1 LS 22,895.00$ 22,895.00$ 70,000.00$ 70,000.00$ 115,760.00$ 115,760.00$ 74,333.000$ 74,333.00$ 82,000.00$ 82,000.00$ 150,000.00$ 150,000.00$ 209,000.00$ 209,000.00$ 169,000.00$ 169,000.00$

2 Stabilized Construction Fence 2 EACH 1,895.00$ 3,790.00$ 1,458.00$ 2,916.00$ 2,200.00$ 4,400.00$ 2,220.000$ 4,440.00$ 1,300.00$ 2,600.00$ 3,000.00$ 6,000.00$ 2,000.00$ 4,000.00$ 4,900.00$ 9,800.00$ 3 Silt Fence 924 LF 5.00$ 4,620.00$ 2.00$ 1,848.00$ 4.00$ 3,696.00$ 2.220$ 2,051.28$ 3.00$ 2,772.00$ 2.00$ 1,848.00$ 4.00$ 3,696.00$ 4.00$ 3,696.00$ 4 Temporary Concrete Washout 1 EACH 1,120.00$ 1,120.00$ 365.00$ 365.00$ 1,100.00$ 1,100.00$ 555.000$ 555.00$ 500.00$ 500.00$ 500.00$ 500.00$ 1,500.00$ 1,500.00$ 460.00$ 460.00$ 5 Asphalt Paving - New Trail 801 SY 52.00$ 41,652.00$ 32.00$ 25,632.00$ 33.00$ 26,433.00$ 31.081$ 24,895.88$ 45.00$ 36,045.00$ 21.00$ 16,821.00$ 37.40$ 29,957.40$ 45.00$ 36,045.00$ 6 Asphalt Paving - Pickleball Court 549 SY 47.50$ 26,077.50$ 26.00$ 14,274.00$ 26.00$ 14,274.00$ 28.862$ 15,845.24$ 40.00$ 21,960.00$ 18.00$ 9,882.00$ 31.00$ 17,019.00$ 28.00$ 15,372.00$ 7 Asphalt Paving - Basketball Court 627 SY 48.00$ 30,096.00$ 26.00$ 16,302.00$ 26.00$ 16,302.00$ 28.858$ 18,093.97$ 40.00$ 25,080.00$ 19.00$ 11,913.00$ 30.50$ 19,123.50$ 28.00$ 17,556.00$ 8 Asphalt Paving - Trail 2" Lift 1669 SY 20.00$ 33,380.00$ 14.00$ 23,366.00$ 17.00$ 28,373.00$ 14.431$ 24,085.34$ 17.00$ 28,373.00$ 13.00$ 21,697.00$ 13.75$ 22,948.75$ 18.00$ 30,042.00$ 9 Asphalt Court Stripping 1 LS 3,000.00$ 3,000.00$ 3,402.00$ 3,402.00$ 2,860.00$ 2,860.00$ 2,553.000$ 2,553.00$ 2,900.00$ 2,900.00$ 2,700.00$ 2,700.00$ 2,300.00$ 2,300.00$ 3,050.00$ 3,050.00$

10 ADA Crosswalk Stripping and Curb Cuts 1 LS 2,765.00$ 2,765.00$ 668.00$ 668.00$ 4,001.00$ 4,001.00$ 3,330.000$ 3,330.00$ 3,900.00$ 3,900.00$ 700.00$ 700.00$ 1,550.00$ 1,550.00$ 6,400.00$ 6,400.00$

11 Concrete Paving 6345 SF 10.00$ 63,450.00$ 10.00$ 63,450.00$ 9.00$ 57,105.00$ 7.437$ 47,187.77$ 9.00$ 57,105.00$ 10.00$ 63,450.00$ 11.50$ 72,967.50$ 10.00$ 63,450.00$ 12 Playground Sloped Entry 110 SF 13.00$ 1,430.00$ 10.00$ 1,100.00$ 7.00$ 770.00$ 11.100$ 1,221.00$ 10.50$ 1,155.00$ 12.00$ 1,320.00$ 12.50$ 1,375.00$ 15.00$ 1,650.00$ 13 Integral Curb at Walk 121 LF 26.00$ 3,146.00$ 6.00$ 726.00$ 25.00$ 3,025.00$ 29.967$ 3,626.01$ 30.00$ 3,630.00$ 25.00$ 3,025.00$ 15.00$ 1,815.00$ 28.00$ 3,388.00$ 14 Curb at Playground 233 LF 27.00$ 6,291.00$ 18.00$ 4,194.00$ 20.00$ 4,660.00$ 29.970$ 6,983.01$ 35.00$ 8,155.00$ 30.00$ 6,990.00$ 65.00$ 15,145.00$ 32.00$ 7,456.00$ 15 Engineered Wood Fiber Surfacing 5213 SF 2.00$ 10,426.00$ 3.00$ 15,639.00$ 3.00$ 15,639.00$ 3.275$ 17,072.58$ 3.50$ 18,245.50$ 1.00$ 5,213.00$ 4.50$ 23,458.50$ 2.00$ 10,426.00$ 16 10' Chainlink Fence 263 LF 95.00$ 24,985.00$ 89.00$ 23,407.00$ 83.00$ 21,829.00$ 72.148$ 18,974.92$ 86.00$ 22,618.00$ 97.00$ 25,511.00$ 79.00$ 20,777.00$ 93.00$ 24,459.00$ 17 Pedestrian Swing Gate 1 EACH 795.00$ 795.00$ 1,276.00$ 1,276.00$ 739.00$ 739.00$ 722.000$ 722.00$ 1,240.00$ 1,240.00$ 1,250.00$ 1,250.00$ 1,200.00$ 1,200.00$ 1,350.00$ 1,350.00$ 18 Double Swing Gate 1 SET 1,750.00$ 1,750.00$ 1,762.00$ 1,762.00$ 1,476.00$ 1,476.00$ 1,443.000$ 1,443.00$ 1,700.00$ 1,700.00$ 3,150.00$ 3,150.00$ 2,000.00$ 2,000.00$ 1,850.00$ 1,850.00$

Play Equipment shall be supplied, delivered and fully installed by Contractor19 Crab trap 1 EACH 88,539.00$ 88,539.00$ 83,373.00$ 83,373.00$ 76,425.00$ 76,425.00$ 85,553.000$ 85,553.00$ 90,600.00$ 90,600.00$ 93,905.00$ 93,905.00$ 75,000.00$ 75,000.00$ 101,500.00$ 101,500.00$ 20 Global Motion 1 EACH 36,522.00$ 36,522.00$ 39,304.00$ 39,304.00$ 31,169.00$ 31,169.00$ 33,360.000$ 33,360.00$ 36,550.00$ 36,550.00$ 37,879.00$ 37,879.00$ 35,000.00$ 35,000.00$ 40,900.00$ 40,900.00$ 21 Oodle Swing 2 EACH 14,088.10$ 28,176.20$ 8,588.00$ 17,176.00$ 6,312.00$ 12,624.00$ 7,679.500$ 15,359.00$ 7,315.00$ 14,630.00$ 15,337.00$ 30,674.00$ 8,000.00$ 16,000.00$ 8,200.00$ 16,400.00$ 22 We-saw 1 EACH 14,510.60$ 14,510.60$ 16,697.00$ 16,697.00$ 13,334.00$ 13,334.00$ 15,720.000$ 15,720.00$ 15,068.00$ 15,068.00$ 15,562.00$ 15,562.00$ 14,500.00$ 14,500.00$ 16,900.00$ 16,900.00$ 23 6-Unit Swings and Swing Set 1 EACH 6,320.60$ 6,320.60$ 8,933.00$ 8,933.00$ 8,166.00$ 8,166.00$ 10,392.000$ 10,392.00$ 6,563.00$ 6,563.00$ 6,794.00$ 6,794.00$ 8,500.00$ 8,500.00$ 7,350.00$ 7,350.00$

Splash Equipment shall be supplied, delivered and fully installed by Contractor24 FS Aneth Bloom 1 1 EACH 11,001.60$ 11,001.60$ 8,748.00$ 8,748.00$ 7,920.00$ 7,920.00$ 6,149.000$ 6,149.00$ 7,700.00$ 7,700.00$ 8,106.00$ 8,106.00$ 7,100.00$ 7,100.00$ 9,750.00$ 9,750.00$ 25 FS Surf Stone 1 2 EACH 5,556.60$ 11,113.20$ 5,346.00$ 10,692.00$ 4,840.00$ 9,680.00$ 3,236.000$ 6,472.00$ 4,200.00$ 8,400.00$ 3,591.00$ 7,182.00$ 4,100.00$ 8,200.00$ 5,350.00$ 10,700.00$ 26 FS Surf Stone 2 1 EACH 5,709.60$ 5,709.60$ 5,832.00$ 5,832.00$ 5,280.00$ 5,280.00$ 3,585.000$ 3,585.00$ 4,325.00$ 4,325.00$ 4,232.00$ 4,232.00$ 4,100.00$ 4,100.00$ 5,500.00$ 5,500.00$ 27 FS Surf Stone 3 1 EACH 5,619.60$ 5,619.60$ 6,197.00$ 6,197.00$ 5,610.00$ 5,610.00$ 3,530.000$ 3,530.00$ 4,300.00$ 4,300.00$ 4,378.00$ 4,378.00$ 4,100.00$ 4,100.00$ 5,400.00$ 5,400.00$ 28 FS Water Weaver 3 1 EACH 8,013.60$ 8,013.60$ 7,776.00$ 7,776.00$ 7,040.00$ 7,040.00$ 5,006.000$ 5,006.00$ 6,200.00$ 6,200.00$ 5,800.00$ 5,800.00$ 5,800.00$ 5,800.00$ 7,850.00$ 7,850.00$ 29 GS Charlottes Web 1 EACH 2,160.00$ 2,160.00$ 2,309.00$ 2,309.00$ 2,090.00$ 2,090.00$ 938.000$ 938.00$ 850.00$ 850.00$ 1,900.00$ 1,900.00$ 1,200.00$ 1,200.00$ 1,100.00$ 1,100.00$ 30 GS Confetti Spray 1 EACH 1,899.00$ 1,899.00$ 2,430.00$ 2,430.00$ 2,200.00$ 2,200.00$ 938.000$ 938.00$ 900.00$ 900.00$ 1,900.00$ 1,900.00$ 1,200.00$ 1,200.00$ 1,100.00$ 1,100.00$ 31 GS Solo Spurt 1 EACH 1,800.00$ 1,800.00$ 2,430.00$ 2,430.00$ 2,200.00$ 2,200.00$ 938.000$ 938.00$ 900.00$ 900.00$ 1,900.00$ 1,900.00$ 1,200.00$ 1,200.00$ 1,100.00$ 1,100.00$ 32 GS Split Spurt 2 EACH 2,628.00$ 5,256.00$ 2,309.00$ 4,618.00$ 1,045.00$ 2,090.00$ 938.000$ 1,876.00$ 900.00$ 1,800.00$ 2,500.00$ 5,000.00$ 1,200.00$ 2,400.00$ 1,100.00$ 2,200.00$ 33 GS Spray Tunnel 4 (Tulip) 1 EACH 2,244.60$ 2,244.60$ 4,739.00$ 4,739.00$ 4,290.00$ 4,290.00$ 2,209.000$ 2,209.00$ 2,700.00$ 2,700.00$ 3,000.00$ 3,000.00$ 1,600.00$ 1,600.00$ 3,200.00$ 3,200.00$ 34 Activator: Spout 1 EACH 5,220.00$ 5,220.00$ 7,290.00$ 7,290.00$ 6,600.00$ 6,600.00$ 3,147.000$ 3,147.00$ 6,200.00$ 6,200.00$ 3,900.00$ 3,900.00$ 4,600.00$ 4,600.00$ 5,300.00$ 5,300.00$

Site Furniture shall be purchased by Contractor and Contractor shall take delivery and fully install. 35 Pickleball Posts, Net and Anchor 2 SET 1,627.50$ 3,255.00$ 1,890.00$ 3,780.00$ 1,708.00$ 3,416.00$ 3,507.500$ 7,015.00$ 2,600.00$ 5,200.00$ 1,830.00$ 3,660.00$ 1,600.00$ 3,200.00$ 4,900.00$ 9,800.00$

36 Basketball Post, Backboard, Goal, and Net 2 EACH 3,893.00$ 7,786.00$ 4,678.00$ 9,356.00$ 3,576.00$ 7,152.00$ 6,427.000$ 12,854.00$ 3,500.00$ 7,000.00$ 3,518.00$ 7,036.00$ 1,300.00$ 2,600.00$ 5,550.00$ 11,100.00$

37 Game Tables - 2 Seats 1 EACH 1,953.45$ 1,953.45$ 2,251.00$ 2,251.00$ 2,330.00$ 2,330.00$ 1,917.000$ 1,917.00$ 2,000.00$ 2,000.00$ 1,154.00$ 1,154.00$ 4,500.00$ 4,500.00$ 3,000.00$ 3,000.00$ 38 Game Tables - 3 Seats 1 EACH 2,531.10$ 2,531.10$ 2,827.00$ 2,827.00$ 2,847.00$ 2,847.00$ 2,439.000$ 2,439.00$ 2,628.00$ 2,628.00$ 1,495.00$ 1,495.00$ 5,500.00$ 5,500.00$ 3,950.00$ 3,950.00$ 39 Bleachers 2 EACH 2,324.40$ 4,648.80$ 3,949.00$ 7,898.00$ 2,671.00$ 5,342.00$ 4,204.500$ 8,409.00$ 2,413.00$ 4,826.00$ 3,810.00$ 7,620.00$ 4,000.00$ 8,000.00$ 3,650.00$ 7,300.00$ 40 Relocate Existing Bleachers 1 EACH 575.00$ 575.00$ 1,769.00$ 1,769.00$ 353.00$ 353.00$ 2,220.000$ 2,220.00$ 200.00$ 200.00$ 1,000.00$ 1,000.00$ 800.00$ 800.00$ 970.00$ 970.00$ 41 Bench 7 EACH 857.00$ 5,999.00$ 902.00$ 6,314.00$ 715.00$ 5,005.00$ 903.857$ 6,327.00$ 1,100.00$ 7,700.00$ 860.00$ 6,020.00$ 1,300.00$ 9,100.00$ 930.00$ 6,510.00$ 42 Litter Receptacle 4 EACH 2,240.00$ 8,960.00$ 1,914.00$ 7,656.00$ 1,358.00$ 5,432.00$ 1,336.750$ 5,347.00$ 910.00$ 3,640.00$ 1,561.00$ 6,244.00$ 1,600.00$ 6,400.00$ 1,650.00$ 6,600.00$ 43 Bike Rack 2 EACH 855.00$ 1,710.00$ 899.00$ 1,798.00$ 688.00$ 1,376.00$ 1,342.000$ 2,684.00$ 900.00$ 1,800.00$ 815.00$ 1,630.00$ 800.00$ 1,600.00$ 460.00$ 920.00$ 44 Accesible Park Grill 1 EACH 558.90$ 558.90$ 759.00$ 759.00$ 344.00$ 344.00$ 603.000$ 603.00$ 400.00$ 400.00$ 700.00$ 700.00$ 500.00$ 500.00$ 450.00$ 450.00$ 45 Interpretive Sign: Rain Garden 1 EACH 3,500.00$ 3,500.00$ 3,706.00$ 3,706.00$ 3,035.00$ 3,035.00$ 3,097.000$ 3,097.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,500.00$ 3,500.00$ 3,850.00$ 3,850.00$ 46 4" Perf SDR26 Underdrainage 305 LF 28.00$ 8,540.00$ 67.00$ 20,435.00$ 61.00$ 18,605.00$ 22.200$ 6,771.00$ 20.00$ 6,100.00$ 42.00$ 12,810.00$ 40.00$ 12,200.00$ 30.00$ 9,150.00$ 47 4" Solid SDR26 Underdrainage 133 LF 26.00$ 3,458.00$ 61.00$ 8,113.00$ 38.00$ 5,054.00$ 16.647$ 2,214.05$ 20.00$ 2,660.00$ 39.00$ 5,187.00$ 40.00$ 5,320.00$ 28.00$ 3,724.00$ 48 8" Solid SDR26 Underdrainage 142 LF 33.00$ 4,686.00$ 28.00$ 3,976.00$ 58.00$ 8,236.00$ 18.873$ 2,679.97$ 35.00$ 4,970.00$ 59.00$ 8,378.00$ 45.00$ 6,390.00$ 22.00$ 3,124.00$ 49 Sanitary Connection 1 LS 2,420.00$ 2,420.00$ 486.00$ 486.00$ 1,320.00$ 1,320.00$ 1,665.000$ 1,665.00$ 800.00$ 800.00$ 7,000.00$ 7,000.00$ 2,500.00$ 2,500.00$ 580.00$ 580.00$ 50 Drain Cleanout - EWF 1 EACH 220.00$ 220.00$ 365.00$ 365.00$ 440.00$ 440.00$ 222.000$ 222.00$ 80.00$ 80.00$ 130.00$ 130.00$ 500.00$ 500.00$ 220.00$ 220.00$ 51 12" Flared End Section 1 EACH 1,895.00$ 1,895.00$ 972.00$ 972.00$ 330.00$ 330.00$ 833.000$ 833.00$ 200.00$ 200.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,200.00$ 1,200.00$ 52 Mitered Drain 1 EACH 275.00$ 275.00$ 304.00$ 304.00$ 220.00$ 220.00$ 111.000$ 111.00$ 180.00$ 180.00$ 100.00$ 100.00$ 300.00$ 300.00$ 720.00$ 720.00$ 53 Type K Copper Water Line - 1" 279 LF 44.00$ 12,276.00$ 36.00$ 10,044.00$ 33.00$ 9,207.00$ 72.151$ 20,130.13$ 58.00$ 16,182.00$ 59.00$ 16,461.00$ 35.00$ 9,765.00$ 58.00$ 16,182.00$ 54 Type K Copper Water Line - 2" 115 LF 66.00$ 7,590.00$ 46.00$ 5,290.00$ 42.00$ 4,830.00$ 88.800$ 10,212.00$ 81.00$ 9,315.00$ 116.00$ 13,340.00$ 60.00$ 6,900.00$ 40.00$ 4,600.00$

Elliott & Wood, Inc. Team REIL, Inc.Hacienda Landscapping Lite Construction, Inc.Integral Construction IncIrving Construction Co., Inc. Sjostrom & Sons, Inc. D&J Landscape

Page 1 of 2Upland Design Ltd. tel 815.254.0091 fax 815.254.6010 www.uplandDesign.com

Chicago 1250 W 18th St, Chicago, IL 60608 Plainfield 24042 Lockport Street, Plainfield, IL 60544

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DeKalb Park District UPLAND DESIGN LTD

Welsh Park OSLAD DevelopmentPark Planning and Landscape Architecture

Bid Opening: July 9, 2020 @ 10 AMadjusted cells for math

BID TABULATION 1 2 3 4 5 6 7 8

NUMBER ITEM QTY UNIT Elliott & Wood, Inc. Team REIL, Inc.Hacienda Landscapping Lite Construction, Inc.Integral Construction IncIrving Construction Co., Inc. Sjostrom & Sons, Inc. D&J Landscape

55 Water Assembly, Electrical Controller and Enclosure for Splash Pad 1 LS 27,997.50$ 27,997.50$ 43,770.00$ 43,770.00$ 36,119.00$ 36,119.00$ 70,424.000$ 70,424.00$ 35,000.00$ 35,000.00$ 20,000.00$ 20,000.00$ 25,500.00$ 25,500.00$ 44,300.00$ 44,300.00$

56 Replace Existing Water Meter 1.5" to 2" 1 LS 2,995.00$ 2,995.00$ 5,832.00$ 5,832.00$ 5,280.00$ 5,280.00$ 1,665.000$ 1,665.00$ 35,000.00$ 35,000.00$ 2,000.00$ 2,000.00$ 6,500.00$ 6,500.00$ 970.00$ 970.00$ 57 Splash Pad Drain 3 EACH 495.00$ 1,485.00$ 608.00$ 1,824.00$ 550.00$ 1,650.00$ 594.000$ 1,782.00$ 600.00$ 1,800.00$ 790.00$ 2,370.00$ 850.00$ 2,550.00$ 1,600.00$ 4,800.00$ 58 Type A Inlet with Type 8 Grate 1 EACH 3,665.00$ 3,665.00$ 1,154.00$ 1,154.00$ 1,320.00$ 1,320.00$ 1,665.000$ 1,665.00$ 2,200.00$ 2,200.00$ 5,000.00$ 5,000.00$ 2,500.00$ 2,500.00$ 1,800.00$ 1,800.00$ 59 Electrical Connection for Splash Pad 1 LS 8,695.00$ 8,695.00$ 2,795.00$ 2,795.00$ 5,423.00$ 5,423.00$ 3,330.000$ 3,330.00$ 8,000.00$ 8,000.00$ 2,415.00$ 2,415.00$ 5,500.00$ 5,500.00$ 12,100.00$ 12,100.00$ 60 Boulders on Concrete 10 EACH 245.00$ 2,450.00$ 948.00$ 9,480.00$ 682.00$ 6,820.00$ 555.000$ 5,550.00$ 380.00$ 3,800.00$ 200.00$ 2,000.00$ 800.00$ 8,000.00$ 670.00$ 6,700.00$ 61 Shade Tree: 2 1/2" Caliper 2 EACH 695.00$ 1,390.00$ 863.00$ 1,726.00$ 1,089.00$ 2,178.00$ 777.000$ 1,554.00$ 750.00$ 1,500.00$ 780.00$ 1,560.00$ 575.00$ 1,150.00$ 1,350.00$ 2,700.00$ 62 Evergreen Shrubs 7 EACH 165.00$ 1,155.00$ 177.00$ 1,239.00$ 94.00$ 658.00$ 16.650$ 116.55$ 220.00$ 1,540.00$ 210.00$ 1,470.00$ 65.00$ 455.00$ 120.00$ 840.00$ 63 Perennials and Grasses: 1 Gallon Pot 403 EACH 20.00$ 8,060.00$ 30.00$ 12,090.00$ 30.00$ 12,090.00$ 28.880$ 11,638.64$ 20.00$ 8,060.00$ 26.00$ 10,478.00$ 28.50$ 11,485.50$ 22.00$ 8,866.00$ 64 Rain Garden Soil Mix and Stone 1 LS 8,765.00$ 8,765.00$ 3,767.00$ 3,767.00$ 3,410.00$ 3,410.00$ 11,638.000$ 11,638.00$ 4,500.00$ 4,500.00$ 2,300.00$ 2,300.00$ 5,000.00$ 5,000.00$ 12,800.00$ 12,800.00$

65Lawn restoration and establishment including seeding, fertilizing, and blanket cover at all disturbed areas

1 LS 5,485.00$ 5,485.00$ 18,462.00$ 18,462.00$ 7,700.00$ 7,700.00$ 7,770.000$ 7,770.00$ 17,000.00$ 17,000.00$ 45,700.00$ 45,700.00$ 32,000.00$ 32,000.00$ 14,600.00$ 14,600.00$

Base Bid 670,753.85$ 699,109.00$ 686,682.00$ 677,468.32$ 724,945.50$ 763,840.00$ 832,048.15$ 846,126.00$

ALTERNATE #1: Color Coat on Courts

NUMBER ITEM QTY UNITA1-1 Asphalt Court Stripping -1 LS 3,000.00$ (3,000.00)$ 2,800.00$ (2,800.00)$ 2,600.00$ (2,600.00)$ 2,553.00$ (2,553.00)$ 2,900.00$ (2,900.00)$ 2,400.00$ (2,400.00)$ 2,300.00$ (2,300.00)$ 3,050.00$ (3,050.00)$

A1-2 Asphalt Paving - Color Coat, Existing Basketball 435 SY 41.00$ 17,835.00$ 46.00$ 20,010.00$ 21.00$ 9,135.00$ 18.87$ 8,208.02$ 41.00$ 17,835.00$ 36.00$ 15,660.00$ 18.20$ 7,917.00$ 30.00$ 13,050.00$

A1-3 Asphalt Paving - Color Coat, New Basketball and Pickleball 1176 SY 12.00$ 14,112.00$ 11.00$ 12,936.00$ 14.00$ 16,464.00$ 13.32$ 15,664.32$ 12.25$ 14,406.00$ 9.00$ 10,584.00$ 13.00$ 15,288.00$ 11.00$ 12,936.00$

ALTERNATE#1 BID TOTAL 28,947.00$ 30,146.00$ 22,999.00$ 21,319.34$ 29,341.00$ 23,844.00$ 20,905.00$ 22,936.00$

ALTERNATE #2: New Asphalt Path and Base in Lieu of Overlay


A2-1 Site Prepations, Earthwork, Grading and Removals 1 LS 4,665.00$ 4,665.00$ 2,754.00$ 2,754.00$ 5,078.00$ 5,078.00$ 29,970.00$ 29,970.00$ 6,000.00$ 6,000.00$ 25,000.00$ 25,000.00$ 28,500.00$ 28,500.00$ 22,100.00$ 22,100.00$

A2-2 Asphalt Paving - Path 2" Lift -1669 SY 20.00$ (33,380.00)$ 14.00$ (23,366.00)$ 18.00$ (30,042.00)$ 14.43$ (24,085.34)$ 17.00$ (28,373.00)$ 11.00$ (18,359.00)$ 13.75$ (22,948.75)$ 18.00$ (30,042.00)$ A2-3 Asphalt Paving - New Path 1669 SY 45.00$ 75,105.00$ 22.00$ 36,718.00$ 32.00$ 53,408.00$ 27.75$ 46,321.43$ 45.00$ 75,105.00$ 21.00$ 35,049.00$ 28.25$ 47,149.25$ 31.00$ 51,739.00$


ALTERNATE #3: Engineered Wood Fiber at Child Discovery Area


A3-1 Site Prepations, Earthwork, Grading and Removals 1 LS 2,855.00$ 2,855.00$ 4,000.00$ 4,000.00$ 5,078.00$ 5,078.00$ 2,775.00$ 2,775.00$ 7,500.00$ 7,500.00$ 4,500.00$ 4,500.00$ 91,400.00$ 91,400.00$ 140.00$ 140.00$

A3-2 Playground Sloped Entry 105 SF 18.00$ 1,890.00$ 10.00$ 1,050.00$ 7.00$ 735.00$ 16.10$ 1,689.98$ 84.00$ 8,820.00$ 10.00$ 1,050.00$ 0.01$ 1.05$ 15.00$ 1,575.00$ A3-3 4" Engineered Wood Fiber 2222 SF 1.00$ 2,222.00$ 3.00$ 6,666.00$ 3.00$ 6,666.00$ 2.22$ 4,932.84$ 3.85$ 8,554.70$ 1.00$ 2,222.00$ 0.01$ 22.22$ 8.50$ 18,887.00$


BASE BID + ALTERNATE #2 + ALTERNATE #3 TOTAL

Team REIL, Inc.Irving Construction Co., Inc. Hacienda Landscapping Lite Construction, Inc.

Elliott & Wood, Inc. Team REIL, Inc.

Elliott & Wood, Inc. Team REIL, Inc.

Elliott & Wood, Inc.

Irving Construction Co., Inc. Hacienda Landscapping Lite Construction, Inc.

Irving Construction Co., Inc. Hacienda Landscapping Lite Construction, Inc.

Integral Construction Inc

D&J Landscape Integral Construction Inc

Integral Construction Inc

Sjostrom & Sons, Inc.

D&J Landscape Sjostrom & Sons, Inc.

D&J Landscape Sjostrom & Sons, Inc.

910,525.00$ 976,171.92$ 724,110.85$ 739,072.22$ 727,605.00$ 726,931.00$ 802,552.20$ 813,302.00$

Page 2 of 2Upland Design Ltd. tel 815.254.0091 fax 815.254.6010 www.uplandDesign.com

Chicago 1250 W 18th St, Chicago, IL 60608 Plainfield 24042 Lockport Street, Plainfield, IL 60544

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SUBJECT: Action to direct the Executive Director enter into a contract with Tyler to purchase its District-hosted Incode software. SUBMITTING DEPARTMENT: Finance and Administration BACKGROUND INFORMATION: Current Accounting Software In FY 2009, the DeKalb Park District implemented Harris’s MSI governmental accounting software. The product is aging and cannot perform as well as many modern systems. Representatives from the company have stated significant changes will be coming to the software, but the timelines are vague. Further, Harris customer support continues to decrease while programming errors and fees increase. Staff believe it is time to explore other solutions. In the FY 2021 capital budget, the Board approved funds for the District to purchase new accounting software. Accounting Software Options In general, there are many accounting software options available on the market. However, the District must purchase software specifically for governmental accounting, which greatly limits the options. Further, accounting software is tiered based on revenue and complexity. Some governmental accounting software is designed for governmental entities with larger budgets and more complex needs than the DeKalb Park District and is too expensive for the needs of the Park District. Many of the software packages aimed at municipalities offer modules that are of no use to a Park District (utility billing or ticketing, for example). Additionally, it is in the District’s best interest to choose a software that is also utilized by other park districts and/or municipalities in the region. Other organizations can be a resource to one another in providing support, problem solving, etc. District staff frequently utilize staff at other park districts that share software for collaboration, best practices, and training. Staff were able to narrow down to two viable accounting software choices available: BS&A and Tyler’s Incode. The accounting staff attended lengthy webinars/demonstrations by both companies. During that time, the companies went into detail about the capabilities of each module in the software and staff asked a lot of questions to vet the software ability. Both have capabilities far beyond the current accounting software. Many processes can be automated, such as accounts payable invoice approval.


July 16, 2020

53

DRAFT Accounting Software Comparison and Recommendation

Incode IncodeBS&A (District-Hosted) (Incode-Hosted)

Software and implementation 75,555 76,580 53,170 Annual service fees 5,780 9,908 18,886 Five year service fees 24,181 39,632 94,430 Total price five years 99,736 116,212 147,600

Client-Server Based X - -Web-Based - X XData Conversion X X XClient References X X XModules X X X

Staff recommend selecting Tyler Incode for the accounting software purchase. The analysis and decision were difficult as each company and product were incredibly strong. In the end, Tyler’s web-based solution appears to be the future. The District can host the data on its servers, which will help hold down the pricing. The District has a server that is less than two years old. The majority of staff loved Incode’s interface and capabilities. Staff have a draft contract with Tyler and will send it to the District’s attorney if the Board chooses to move forward with the purchase. RECOMMENDED ACTION: Motion to direct the Executive Director enter into a contract with Tyler to purchase its District-hosted Incode software.

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SUBJECT: Action on Ordinance 20-05: Annexation or Property SUBMITTING DEPARTMENT: Administration BACKGROUND INFORMATION: In April of this year the City of DeKalb annexed the Project Ventus property. The Park District is authorized to annex additional property to be coterminous with the City. RECOMMENDED ACTION: Approve Ordinance 20-05: Annexation of Property

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July 16, 2020

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Ordinance Number 20-05 Page 1 of 3

STATE OF ILLINOIS }

} SS COUNTY OF DEKALB }

SECRETARY'S CERTIFICATE

I, Gail A. Krmenec, the duly qualified and acting secretary of the Board of Park Commissioners of the DeKalb Park District, DeKalb County, Illinois, and the keeper of the records thereof, do hereby certify attached hereto is a true and correct ordinance entitled:

ORDINANCE NO. 20-05 AN ORDINANCE ANNEXING CERTAIN TERRITORY

TO THE DEKALB PARK DISTRICT (VENTUS TECH SERVICES, LLC PROJECT)

Adopted at a regular meeting of the said Board of Park Commissioners held pursuant to proper notice on the ___th day of July, 2020. IN WITNESS THEREOF, I have hereunto set my hand and the seal of the DeKalb Park District this _______ day of July, 2020.

____________________________________

Gail A. Krmenec Secretary to the Board of Commissioners

DEKALB PARK DISTRICT (SEAL)

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Ordinance Number 20-05 Page 2 of 3

Prepared By Scott Puma Ancel Glink, P.C. 175 E. Hawthorn Parkway, Suite 145 Vernon Hills, IL 60061

ORDINANCE NO. 20-05

AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE DEKALB PARK DISTRICT

(VENTUS TECH SERVICES, LLC PROJECT)

WHEREAS, the Mayor and City Council of the City of DeKalb in Ordinance No. 2020-

025, adopted April 27, 2020, a copy of which is attached hereto as Exhibit 1, annexed certain

territory legally described herein (the “Territory”);

WHEREAS, the Territory is not within the corporate limits of any park district, but is

contiguous to the DeKalb Park District;

WHEREAS, the Park District is authorized to annex additional property within an

otherwise coterminous or nearly coterminous municipality according to Section 3-10 of the Illinois

Park District Code, 70 ILCS 1205/3-10;

WHEREAS, annexing the Territory will make the DeKalb Park District coterminous or

nearly coterminous with the City in accordance with Section 3-10 of the Illinois Park District Code;

WHEREAS, it is in the best interest of the DeKalb Park District and its residents that the

Territory be annexed.

NOW THEREFORE, BE IT ORDAINED by the President and Board of Commissioners

of the DeKalb Park District, DeKalb County, Illinois, as follows:

SECTION 1: The above stated recitals are incorporated by this reference.

SECTION 2: The Territory, legally described in Exhibit 2 which is attached hereto, is

hereby annexed to the DeKalb Park District.

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SECTION 3: The Secretary of the DeKalb Park District is hereby directed to record in

the Office of the Recorder of Deeds of DeKalb County, Illinois, and to file in the office of the

County Clerk of DeKalb County, Illinois, being the County in which the Territory is situated, a

certified copy of this Ordinance, together with an accurate map of the Territory hereby annexed,

said map being attached hereto and made a part hereof, and labeled Exhibit 3.

SECTION 4: This Ordinance shall be in full force and effect from and after its passage

and approval and when a certified copy hereof, together with an accurate map of the Territory is

recorded in the Office of the Recorder of Deeds of DeKalb County, and filed in the office of the

County Clerk of DeKalb County; and thereafter, said Territory shall be subject to the jurisdiction

of the DeKalb Park District.

PASSED and APPROVED this Day of July, 2020.

AYES:

NAYS:

ABSENT:

ABSTAIN: DeKALB PARK DISTRICT _________________________ PHIL YOUNG, PRESIDENT ATTEST: _______________________________ GAIL A. KRMENEC, SECRETARY (SEAL)

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SUBJECT: Action to authorize the Executive Director to enter into a contract with Larson & Darby Group for Hopkins Pool Analysis. SUBMITTING DEPARTMENT: Recreation BACKGROUND INFORMATION: As Hopkins Park Pool nears 50 years old, now is the time to review the current condition of the pool and how the District should move forward. Therefore, on May 8, 2020, the DeKalb Park District released a Request for Proposals (RFP) for a comprehensive Hopkins Pool Study. The deadline for proposals was on May 29. The District received 4 proposals from Cordogan Clark, GreenPlay LLC, Larson & Darby Group, and Williams Architects/Aquatics. After staff review, two proposals stood out above the rest: Larson & Darby Group and Williams Architects/Aquatics. Larson & Darby Group and Williams Architects/Aquatics both have impressive proposals and portfolios. Staff held Zoom meetings with both companies to get an in-depth understanding of their processes and philosophy of the project. To understand staff’s perspective on this recommendation, it is important to review the pros and cons of each proposal, staff’s aquatic perspective, and finally, how staff arrived at the recommendation. During these meetings, it was evident that both companies have firm grasp on the project. In fact, in their approach to the project both companies compared similarly, so much so that the differences would be negligible and comparing them would be fruitless. With this understanding we will look at the areas that do set them apart. Larson & Darby Group The Larson & Darby Group has partnered with Counsilman-Hunsaker for this project, which is not uncommon when providing aquatic services like this. The Larson & Darby Group was originally founded in 1963 while Counsilman-Hunsaker was founded in 1970. Both organizations have a long history of work in architecture and aquatics. Throughout this memo, the Larson & Darby Group and Counsilman-Hunsaker will be referred to as the Larson & Darby Group for ease of reading unless specifically mentioning Counsilman-Hunsaker. The Larson & Darby Group’s proposal has many positive attributes as it relates to the Hopkins Pool Study. First, the Larson & Darby Group's proposal truly understood the Request for Proposal and their proposal best met the requirements of the RFP. Their response revealed their attention to detail and


July 16, 2020

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DRAFThow they will best fulfill the needs of the DeKalb Park District. This should not be understated as their proposal showed more customization for the DeKalb Park District than the other 3 proposals. Next, the Larson & Darby Group has a history of public building projects. From park districts to high schools and universities, Larson & Darby Group will be able to fulfill the public interest needs, such as multiple public input meetings and meetings with stakeholders. Although their portfolio of aquatic facilities does not feature the depth or breadth of Williams’s, the addition of Counsilman-Hunsaker to the proposal more than compensates for that inexperience. With over 1,000 projects completed, Counsilman-Hunsaker has done over 300 aquatic studies, which fits the scope of the Hopkins Pool Study. In addition, the Larson & Darby Group has strong local ties, despite their Headquarters being in Rockford. As part of DeKalb Chamber of Commerce, their Principals have sat on local school boards and served in a variety of volunteer positions in the area. In addition, they have worked on Projects at Northern Illinois University, Rockford Park District, the DeKalb County Farm Bureau and the Freeport Park District. Furthermore, the Larson & Darby Group’s proposed fees are significantly lower than Williams’s fees. Although not the deciding factor, it is a factor that should be addressed. At a base price of $34,200 and reimbursable expenses which are not expected to exceed $900, their proposed fees were approximately $30,000 under Williams’s proposed fees. Lastly, although both proposals showed excitement for the project, there was a different level of excitement from the Larson & Darby Group. The Larson & Darby Group has a strong desire to expand their aquatic facility’s portfolio and with strong ties to the area, it only makes sense they want the DeKalb Park District pool study as their showpiece for future proposals. Staff believe this passion for the project will also lead to a stronger relationship and greater access to the Project Manager. Summary of Larson & Darby Strengths:

• Project understanding • Attention to detail • History of public projects • Experience with public meetings and soliciting of public input • Significant aquatics experience with Counsilman-Hunsaker as a partner • Strong local ties • Reasonable fees • Excitement for working in the DeKalb area and with the DeKalb Park District

Williams Architects/Aquatics Williams Architects/Aquatics has partnered with PROS Consulting, WT Group, and Upland Design for this project. Williams was established in 1974; PROS Consulting was established in 1995; WT Group was established in 1971; and Upland Design was established in 1998. Unless an agency is specifically called out, the four agencies will be referred to as Williams Group for the duration of this memo.

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DRAFT The Williams Group is the standard bearer in the aquatic facility study and design industry in the Midwest. With 4 various companies included in this proposal, each specializing in various areas of expertise, their combined experience is well over 100 years. They have over 360 aquatic facilities in their design portfolio and hundreds of feasibility studies and operations, maintenance and organizational development studies. Staff noted that their proposal did not rise to the level of the Larson & Darby Group’s proposal while the subsequent Zoom meeting filled in the areas that were lacking in their proposal. While the presentation was exceptional, it did not overshadow the proposal by the Larson & Darby Group. As noted above, the Williams Group proposal was significantly higher than the Larson & Darby Group’s proposal. With 4 agencies included in the proposal, the cost for the project will be higher. Staff feels the higher cost does not proportionately equate to a greater value. Summary of Williams Architects/Aquatics Strengths:

• Significant aquatics experience in the Midwest • Quality partnerships with Pros Consulting, WT Engineering, Upland Design • Excellent presentation skills • Attention to detail in design

Staff’s Aquatic Perspective The DeKalb Park District is fortunate to have a staff with extensive aquatic experience. This experience has guided the DeKalb Park District throughout the process and allowed the District to arrive at an informed decision about the project. As the District moves forward in the Hopkins Pool project, the relevant aquatic experience of staff at the leadership level is below: Aquatics Facility Experience: Greg Bruggeman, Superintendent of Recreation and Facilities

• Experience overseeing 3 aquatic facilities (2 outdoor aquatic centers and one indoor facility) for 18 years

• Aquatic facility operations included 3 zero-depth pools, 8-lane lap pool, therapy pool, diving well, flume slides, water play features, kiddie slides, and vortex

• Non-aquatic operation including concession stands, sand play areas, and sand volleyball (within aquatic center)

• Instrumental in opening all 3 facilities when opened or renovated in the early 2000’s • Certified Pool Operator and Aquatic Facility Operator certification • Lifeguard Instructor Certification

Amy Doll, Executive Director

• Experience overseeing 2 outdoor aquatic facilities for 10 years • Experience overseeing 1 indoor aquatic facility for 3 years • Outdoor aquatic facility operation included 2 zero-depth pools, 8 lane-lap pool, lazy river, tube

slide, body slides, diving well, and various play features

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entry pools, waterslides, and lap pool • Certified Pool Operator • Lifeguard Instructor Certification

Mat Emken, Superintendent of Parks and Development

• Certified Pool Operator (23 years) • Outdoor pool operation with 50-meter pool, diving well, 2 waterslides and 2 hot tubs • Indoor pool operation with 25-yard lap pool, hot tub, sauna, and steam room • Family aquatic center operation with 2 zero-depth pools, lap lanes, multiple water features,

multiple slides, lazy river, and water/sand play area • Utilized multiple filtration methods (DE, sand, cartridge) • Utilized multiple sanitizing agents (liquid chlorine, gas chlorine, Pulsar tablets, bromine, ozone,

and UV) Staff Recommendation This recommendation comes after significant conversations and review of the proposals. Staff believe that both groups will provide the DeKalb Park District with an exceptional final report on the future of Hopkins Pool. In the end, staff recommend Larson & Darby Group for the Hopkins Pool study. Budget Considerations The District has budgeted $10,000 for the Hopkins Pool Analysis project. This budgeted amount was based on quotes that were received for doing a facility assessment of Hopkins Pool. As the RFP was developed it became clear that the District needed more than a simple facility assessment, but also needed public input and analysis of the aquatic needs of community in order to move forward with the next steps of the project. The fees charged by Larson & Darby will be $34,200 plus up to $900 in reimbursable expenses. The additional funds will come from the funds earmarked for unforeseen facility projects and savings on the Accounting Software. Next Steps Should the District move forward with Larson & Darby with the Hopkins Pool analysis, the process would begin immediately with the following steps:

• Project orientation/Planning Meeting – establish timeline, review relevant documents • Public Input – develop a vision for the future of Hopkins Pool, develop an understanding of the

concerns and desires of the community and the desired outcomes of the community for a renovated or new aquatic facility

• Preliminary program development – how does DeKalb use their aquatic facility and how we will use it in the future

• Hopkins Pool Assessment – on-site evaluation of the swimming pool including structure, mechanical systems, and support areas

• The timeline presented would allow for a recommendation and presentation this fall.

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DRAFT RECOMMENDED ACTION: Authorize the Executive Director enter into a contract with Larson & Darby for Hopkins Pool Analysis.

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SUBJECT: Action to approve paid invoices from June and July in the amount of $357,841.82. SUBMITTING DEPARTMENT: Finance and Administration BACKGROUND INFORMATION: Attached is the listing of paid invoices dated as listed and presented to the Park Board for consideration.

June 16, 2020 3,220.89 June 24, 2020 185,116.21

July 1, 2020 275.00 July 9, 2020 169,229.72

Total 357,841.82$

RECOMMENDED ACTION: Motion to approve paid invoices from June and July in the amount of $357,841.82.

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July 16, 2020

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DEKALB PARK DISTRICTPAID INVOICES FOR: JUNE 16, 2020

VendorName01 InvoiceNum ItemDesc DisplayAccountNum ItemAmtADOBE 3869214549 ADOBE 5.18-6.17.20 10-01-610-6107 314.40AMAZON.COM MZ20N2MG1 A 2872861558 WEB CAMERA FOR JM 20-03-620-4270 97.95AMAZON.COM MZ20N2MG1 A 2875155658 INFRARED THERMOMETERS-CAMP 20-02-620-4215 436.45AMAZON.COM MZ20N2MG1 A 2875155660 INFRARED THERMOMETERS-CAMP 20-02-620-4215 89.99AMAZON.COM MZ20N2MG1 A 2879465668 POS LABEL PRINTER 50-52-650-6504 36.90AMAZON.COM MZ20N2MG1 A 2879465668 POS IPAD CASE 50-52-650-6504 19.97AMAZON.COM MZ20N2MG1 A 2879465668 POS IPAD CASE 10-62-660-6607 19.97AMAZON.COM MZ20N2MG1 A 2879465668 POS CC EXTENDER 50-52-650-6504 8.99AMAZON.COM MZ20N2MG1 A 2879465670 CONCESSION LABELS 50-52-650-6501 17.78AMAZON.COM MZ20N2MG1 A 2879465672 INDIVIDUAL 8 OZ BOTTLES -CAMP 20-02-620-4215 32.80AMAZON.COM MZ20N2MG1 A 3860294435 WIRELESS IGNITION 50-52-660-6607 125.00AMAZON.COM MZ20N2MG1 A 3861635719 CONCESSIONS - KETCHUP PACKETS 50-52-650-6501 27.39AMAZON.COM MZ20N2MG1 A 3868156229 POS USB PRINTER 50-51-650-6504 197.00AMAZON.COM MZ20N2MG1 A 3868156229 POS USB PRINTER 50-52-650-6504 197.00AMAZON.COM MZ20N2MG1 A 3868156231 POS TABLET STAND 10-62-660-6607 46.19AMAZON.COM MZ20N2MG1 A 3868156231 POS TABLET STAND 50-52-650-6504 46.19AMAZON.COM MZ20N2MG1 A 3870366251 INTERNET CABLE FOR KARATE ZOOM 20-02-620-4212 39.43BANK-A-COUNT CORP 3862833729 TREASURER STAMP 10-01-610-6105 23.16BANK-A-COUNT CORP 3865096275 TREASURER STAMP- TAX REFUND 10-01-610-6105 (1.36)BANNERSONTHECHEAP.COM 2877780574 COVID-19 BANNER FOR SRC 20-02-620-4215 38.31BANNERSONTHECHEAP.COM 2880835930 TAX REFUND FROM THE COVID-19 S 20-02-620-4215 (2.26)SYNCHRONY BANK 2880835932 MONTHLY SAFETY AWARD - JL 21-01-610-6143 50.00IN RECOGNITION PROS, 3869214551 COUNTER SIGN 39-99-740-7459 64.00J & M GOLF INC 2879465676 PRO SHOP MERCHANDISE 50-52-650-6503 399.77LOWE'S CREDIT SERVICES 2871402220 PLASTIC SHIELD 50-52-650-6504 39.96LOWE'S CREDIT SERVICES 2875155662 SNEEZE GUARD 50-52-650-6504 11.44LOWE'S CREDIT SERVICES 3865096277 HANGERS 50-52-650-6504 9.96NEOBITS INC 3868156227 CANCEL TABLET STANDS 50-51-650-6504 (111.23)NEOBITS INC 3868156227 CANCEL TABLET STANDS 10-62-660-6607 (111.22)PAYPAL EPPLEY 2872861552 EZGO ENGINE REBUILD KITS 50-52-660-6603 512.90PAYPAL LOCKSMITH 2867993336 CC PROCESSING APR 2020 20-02-640-6409 25.70PAYPAL LOCKSMITH 2867993336 CC PROCESSING APR 2020 20-03-640-6409 25.70PAYPAL LOCKSMITH 2882169062 CC PROCESSING MAY 2020 20-02-640-6409 31.70PAYPAL LOCKSMITH 2882169062 CC PROCESSING MAY 2020 20-03-640-6409 31.70POSGUYSCOM 3866943057 POS ETHERNET PRINTER 50-52-650-6504 285.00USPS PO 1620347500 2879465674 POSTAGE STAMPS 10-01-610-6105 55.00WALMART COMMUNITY/RFCSLLC 2880835928 CAMP CRAFT SUPPLIES 20-02-620-4215 59.28ZOOM.US 2872861554 DISTRICT ZOOM ACCOUNT 10-01-610-6104 14.99ZOOM.US 2872861556 ZOOM ACCOUNT FOR RECREATION 20-02-620-4212 14.99

TOTAL: 3,220.89$

BOARD REPORT BY VENDOR

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VendorName01 InvoiceNum ItemDesc DisplayAccountNum ItemAmtJENNIFER ANDERSON JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 10-01-630-6301 14.00ADAM ANDERSON JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 50-51-630-6301 13.40ADAM ANDERSON JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 50-52-630-6301 53.60AUCA 001592291830 CLEANING OF RAGS/LINENS 50-52-650-6504 80.59AUCA 001592299308 CLEANING OF RAGS/LINENS 50-52-650-6504 80.59AUCA 001592306896 CLEANING OF RAGS/LINENS 50-52-650-6504 80.59GREG BRUGGEMAN JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 20-01-630-6301 67.00CONCEPCION BUSTOS 062420 COVID-BASEBALL 10-00-200-2001 70.00NIKKITA CARRINGTON 062420 COVID-BASEBALL 10-00-200-2001 190.00HEATHER COLLINS 062420 COVID-T-BALL 10-00-200-2001 30.00HEATHER COLLINS JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 10-01-630-6301 67.00COMCAST CABLE 0998537 JULY 2020 PPD 6/17-7/16/20 10-12-630-6301 154.02COMED 0767590009 05-2020 BV CLUBHOUSE 5/1-6/2/20 50-51-630-6304 148.59COMED 2205132021 06-2020 HOPKINS PARK, ROYAL 10-12-630-6304 237.93COMED 3351103013 05-2020 FLAG @ RIVER 5/4-6/3 50-52-630-6304 22.43CONSERV FS, INC. 113010931 MAINT. CAMPUS FUEL 10-12-660-6601 818.78CONSERV FS, INC. 113010932 MAINT. CAMPUS FUEL 10-12-660-6601 733.98CONSERV FS, INC. 1656 BV GAS 50-51-660-6601 257.45CONSERV FS, INC. 1718 RH FUEL 50-52-660-6601 460.33CONSERV FS, INC. 1719 RH FUEL 50-52-660-6601 308.86CONSERV FS, INC. 40009643 MAINTENANCE SUPPLY- TUBES 10-12-660-6603 33.40CONSERV FS, INC. 40009706 HERBICIDE FERT. 10-12-670-6701 110.88CHRISTINA DEMING 062420 COVID-POOL PASSES 10-00-200-2001 190.40DEKALB LAWN AND EQUIPMENT 72269 EQUIP. REPAIR- KUBOTA MOWER 10-12-660-6603 7.33DEKALB LAWN AND EQUIPMENT 72334 2 CYCLE OIL 50-52-660-6607 23.30DEKALB LAWN AND EQUIPMENT 72667 EQUIP. REPAIR- W5 10-12-660-6603 47.35KATIE DRUM JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 10-01-630-6301 67.00ELGIN BEVERAGE CO. 0000035645 BEER @ RH 50-52-650-6502 125.35ELGIN BEVERAGE CO. 0000035646 EMPTY @ RH 50-52-650-6502 (60.00)EUCLID BEVERAGES LIMITED W-12055486 BAR @ RH 50-52-650-6502 871.60EUCLID BEVERAGES LIMITED W-12055487 BAR @ BV 50-51-650-6502 463.10AMY FONTANA 062420 COVID-BASEBALL 10-00-200-2001 139.00PERFORMANCE FOODSERVICE- 4370920 JUICE, BRATS, HOT DOGS, HAMB. 50-52-650-6501 556.20FOX VALLEY FIRE AND SAFETY CO. IN00356304 12-YEAR ANSUL CERT 50-52-660-6604 700.00GORDON HARDWARE 894929 SHOVEL/IRRIGATION SUPPLIES 50-52-660-6621 19.98GORDON HARDWARE 894929 SHOVEL/IRRIGATION SUPPLIES 50-51-660-6607 36.99GORDON HARDWARE 894979 PAINT MARKERS 50-52-660-6607 10.08GORDON HARDWARE 895326 MEMORIAL PLAQUE-SWEET PARK 10-12-660-6630 18.87GRAF TREE CARE, INC 13594 LEVEL 3 TREE RISK ASSESSMENT 25-25-660-6604 720.00KEVIN HAGER JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 10-01-630-6301 19.75KEVIN HAGER JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 50-51-630-6301 3.95KEVIN HAGER JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 50-52-630-6301 15.80WENDY HAYES JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 20-01-630-6301 9.80WENDY HAYES JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 60-61-630-6301 4.20HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 10-00-140-1405 1,230.76HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 10-00-210-2105 1,763.56HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 10-01-610-6102 2,960.07HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 10-12-610-6102 5,603.71HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 20-01-610-6102 430.77HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 20-10-610-6102 55.51HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 20-11-610-6102 923.09HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 21-01-610-6102 122.39HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 22-01-610-6102 50.67HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 25-25-610-6102 193.24HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 26-01-610-6102 205.20HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 50-51-610-6102 364.11


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VendorName01 InvoiceNum ItemDesc DisplayAccountNum ItemAmt


HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 50-52-610-6102 1,456.43HEALTH CARE SERVICE CORP. JULY 2020 JULY 2020 HEALTH INSURANCE 60-61-610-6102 462.14STEPHANIE HINSCH 062420 COVID-T-BALL 10-00-200-2001 60.00IL DEPARTMENT OF AGRICULTURE 062420 CONTAINMENT FACILITY PERMIT 10-12-660-6604 100.00ILLINI SECURITY SYSTEMS, INC. 34543 PPD FIRE ALARM 10-12-660-6604 238.50ILLINI SECURITY SYSTEMS, INC. 34588 PPD FIRE ALARM 10-12-660-6604 238.50ILLINI SECURITY SYSTEMS, INC. 34590 SRC INTRUSION 20-11-660-6604 195.00J & M GOLF INC 0595898-IN GOLF BAGS- RH PRO SHOP 50-52-650-6504 163.00JOHNSON TRACTOR IR57302B EQUIP. REPAIR- WOODS 10-12-660-6603 53.91JOHNSON TRACTOR IR58597 EQUIP. REPAIR- KUBOTA F2690 10-12-660-6603 126.67JOHNSON TRACTOR IR58597A EQUIP. REPAIR- KUBOTA E1 10-12-660-6603 441.51BRAD JORGENSEN 062420 COVID-BASEBALL 10-00-200-2001 100.00J.W. TURF, INC. P31688 FILTERS FOR JD 2500E 50-51-660-6603 31.55J.W. TURF, INC. P31688 FILTERS FOR JD 2500E 50-52-660-6603 71.94APC STORES INC. 416-307522 TRUCK #15/TIRE REPAIR KIT 10-12-660-6603 18.07APC STORES INC. 416-307816 TRUCK #5 10-12-660-6603 322.18APC STORES INC. 416-307864 TRUCK #5 10-12-660-6603 182.18APC STORES INC. 416-307866 TRUCK #5 CREDIT 10-12-660-6603 (322.18)APC STORES INC. 416-308023 VEHICLE REPAIRS TRUCK #15 10-12-660-6603 45.32NANCY PERKINS 32171 WELSH PARK BLUEPRINTS 39-43-740-7458 108.30DAVID LESORGEN 062420 COVID-SUMMER CAMP 6/3-5,6/8-9 10-00-200-2001 153.00LOVELL'S DISCOUNT TIRE 59971 EQUIP. REPAIR D5 10-12-660-6603 118.52M.A.R.S. INC. 571388 STARTER/GEN REBUILD 50-51-660-6603 88.00M.A.R.S. INC. 571476 GOLF CART STARTER/GEN REBUILD 50-52-660-6603 188.00MELIN'S LOCK AND KEY 23356 HAISH KEY FOR LUNCH GROUP 10-12-660-6607 3.01MELIN'S LOCK AND KEY 23370 LOCK FOR PUMP STATION-BV 50-51-660-6621 118.40MELIN'S LOCK AND KEY 23390 KSRA KEYS(SHELTER) 10-12-660-6607 5.56MIDWEST IRRIGATION, LLC 062420 PUMP STATION 38-04-740-7442 64,055.00MIDWEST IRRIGATION, LLC 062420 PUMP STATION 39-04-740-7442 84,745.00JEFFREY MYLES JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 20-03-630-6301 67.00ELBURN NAPA 733365 SILICONE CARBIDE 50-52-660-6607 5.72ELBURN NAPA 733892 POWER STEERING FLUID 50-51-660-6603 24.48NCPERS GROUP LIFE INS. 3776062020 JUNE 2020 ADDT'L LIFE 10-00-210-2107 32.00NCPERS GROUP LIFE INS. 3776072020 JULY 2020 ADDT'L LIFE 10-00-210-2107 32.00PEST CONTROL CONSULTANTS 216581 HOPKINS PARK/CC/POOL 10-62-660-6604 80.00PEST CONTROL CONSULTANTS 216581 BV 50-51-660-6604 30.00PEST CONTROL CONSULTANTS 216581 RH 50-52-660-6604 30.00PEST CONTROL CONSULTANTS 216581 SRC 20-11-660-6604 50.00PEST CONTROL CONSULTANTS 216581 HAISH 20-10-660-6604 40.00PEST CONTROL CONSULTANTS 216581 ELLWOOD/VC 25-25-660-6604 70.00PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 10-00-210-2105 554.96PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 10-01-610-6102 184.09PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 10-12-600-6002 (18.27)PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 10-12-610-6102 321.35PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 20-01-610-6102 80.22PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 20-03-610-6102 13.20PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 20-10-610-6102 2.36PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 20-11-610-6102 44.83PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 21-01-610-6102 7.08PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 22-01-610-6102 2.36PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 25-25-610-6102 10.38PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 26-01-610-6102 15.08PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 50-51-600-6002 (3.65)PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 50-52-600-6002 (14.62)PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 50-51-610-6102 18.88PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 50-52-610-6102 75.50

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PRINCIPAL LIFE INSURANCE CO. JULY 2020 JULY 2020 PREMIUM 60-61-610-6102 25.96R.P. LUMBER 2006-151382 HOPKINS SHELTER SIDEWALKS 10-12-660-6607 104.75R.P. LUMBER 2006-154835 HOPKINS SHELTER SIDEWALKS 10-12-660-6607 (37.71)SAUK VALLEY NEWSPAPERS 052010142782 GOLF GUIDE ADVERTISING 50-51-610-6103 270.00SAUK VALLEY NEWSPAPERS 052010142782 GOLF GUIDE ADVERTISING 50-52-610-6103 270.00SERVICE CONCEPTS, INC. 25895 SRC 20-11-660-6604 285.00SERVICE CONCEPTS, INC. 25895 RH 50-52-660-6604 285.00SERVICE CONCEPTS, INC. 25895 HAISH 20-10-660-6604 285.00SERVICE CONCEPTS, INC. 25895 POOL 60-61-660-6604 95.00SERVICE CONCEPTS, INC. 25895 MAINT CAMPUS/PARKS 10-12-660-6604 950.00SHARP ARCHITECTS, INC. 1909-03 A&E-ELLWOOD MUSEUM GRANT 25-25-760-7625 1,125.00CINDY SLINKARD JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 50-52-630-6301 40.20CINDY SLINKARD JUNE 2020 CELL CELL PHONE STIPEND JUNE 2020 10-62-630-6301 26.80JOLINE SMITH 062420 COVID-BASEBALL 10-00-200-2001 100.00COURTNEY STEFFA 062420 COVID-BASEBALL 10-00-200-2001 90.00STENS SPECIALTY BRANDS, LLC 997026 EZGO SPINDLE 50-51-660-6603 71.70JOHN SULLIVAN 062420 COVID-BASEBALL 10-00-200-2001 139.00SUPERIOR BEVERAGE CO., INC. 220145 BEER @ RH 50-52-650-6502 236.25SUPERIOR BEVERAGE CO., INC. 220146 BEER @ BV 50-51-650-6502 171.75SUPERIOR BEVERAGE CO., INC. 220199 BEER @ RH 50-52-650-6502 369.30SYNDEO NETWORKS, INC. 11400 FIBER OP INTERNET MARCH 2020 20-11-610-6107 65.00SYNDEO NETWORKS, INC. 11400 FIBER OP INTERNET MARCH 2020 50-52-610-6107 65.00SYNDEO NETWORKS, INC. 11400 FIBER OP INTERNET MARCH 2020 10-01-610-6107 495.00SYNDEO NETWORKS, INC. 11545 FIBER OP INTERNET APRIL 2020 20-11-610-6107 65.00SYNDEO NETWORKS, INC. 11545 FIBER OP INTERNET APRIL 2020 50-52-610-6107 65.00SYNDEO NETWORKS, INC. 11545 FIBER OP INTERNET APRIL 2020 10-01-610-6107 495.00SYNDEO NETWORKS, INC. 11689 FIBER OP INTERNET MAY 2020 20-11-610-6107 65.00SYNDEO NETWORKS, INC. 11689 FIBER OP INTERNET MAY 2020 50-52-610-6107 65.00SYNDEO NETWORKS, INC. 11689 FIBER OP INTERNET MAY 2020 10-01-610-6107 495.00SYNDEO NETWORKS, INC. 11832 FIBER OP INTERNET JUNE 2020 20-11-610-6107 65.00SYNDEO NETWORKS, INC. 11832 FIBER OP INTERNET JUNE 2020 50-52-610-6107 65.00SYNDEO NETWORKS, INC. 11832 FIBER OP INTERNET JUNE 2020 10-01-610-6107 495.00CARRIE WADDLE 062420 COVID-BASEBALL/SOFTBALL 10-00-200-2001 180.00TRACY WOODS 062420 COVID-BASEBALL 10-00-200-2001 90.00ACUITY SPECIALTY PRODUCTS, INC 9005283607 BUILDING SANITIZER SPRAY 21-01-610-6143 194.20

TOTAL: 185,116.21$

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DEKALB PARK DISTRPAID INVOICES FOR: JULY 1, 2020

VendorName01 InvoiceNum ItemDesc DisplayAccountNum ItemAmtREAL TIMING, INC. 20-015 JULY 4 5K TIMING 20-02-620-4201 275.00

TOTAL: 275.00$


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DEKALB PARK DISTRICTPAID INVOICES FOR: JULY 9, 2020

VendorName01 InvoiceNum ItemDesc DisplayAccountNum ItemAmtACUSHNET COMPANY 909076878 TITL PRO V1/TITL VELOCITY 50-52-650-6503 362.70ACUSHNET COMPANY 909076878 TITL PRO V1/TITL VELOCITY 50-51-650-6503 362.70AMERICAN RED CROSS 22279895 KSRA CPR 10-00-140-1405 120.00JENNIFER ANDERSON 070720 JUNE MILEAGE 10-01-610-6105 9.28AUCA 001592314781 CLEANING OF RAGS/LINENS 50-52-650-6504 80.59AUCA 001592316476 CLEANING OF RAGS/LINENES 10-62-660-6607 139.17ARTHUR CLESEN, INC. 352584 GREENS CHEMICALS 50-51-660-6612 850.00ARTHUR CLESEN, INC. 352584 GREENS CHEMICALS 50-52-660-6612 1,700.00ARTHUR CLESEN, INC. 352852 BENTGRASS SEED 50-52-660-6620 252.75MEGHAN BAKER 070820 COVID-SOFTBALL 10-00-200-2001 80.00TOM BOYCE 070720 CLOTHING REIMB. 10-12-610-6125 61.99MELINDA BUTZ 070820 COVID-SOFTBALL 10-00-200-2001 90.00C & H GOLF 2738 Driving Range Balls 50-51-660-6608 1,000.00C & H GOLF 2750 RH GOLF BALLS 50-52-650-6503 303.00CITY OF DEKALB 070820A ANNIES WOODS 10-12-630-6303 13.12CITY OF DEKALB 070820B BUENA VISTA 50-51-630-6303 62.27CITY OF DEKALB 070820C ELLWOOD HOUSE CARRIAGE HOUSE 25-25-630-6303 45.12CITY OF DEKALB 070820D ELLWOOD HOUSE COMPLEX 25-25-630-6303 147.49CITY OF DEKALB 070820E DEKALB SQUARE 10-12-630-6303 13.12CITY OF DEKALB 070820F MEMORIAL PARK 10-12-630-6303 13.12CITY OF DEKALB 070820G WELSH PARK 10-12-630-6303 89.88CITY OF DEKALB 070820H ELLWOOD PLANT WATERING-HYDRANT 10-12-630-6303 252.63CITY OF DEKALB JUNE FOOD AND BEVERAGE TAX JUNE 10-62-650-6502 299.00ANDREW CLEVENGER 070820 U-12 10-00-200-2001 332.00ANDREW CLEVENGER 070820 U-14 10-00-200-2001 332.00COMCAST CABLE 0457336 JULY 2020 SRC 7/4-8/3/20 20-11-630-6301 211.97COMCAST CABLE 0465214 JULY 2020 BV 7/9-8/8/20 50-51-630-6301 264.77COMCAST CABLE 0727563 JULY 2020 RH 7/11-8/10/20 50-52-630-6301 146.11COMED 0558742000 06-2020 KATZ BALLFIELDS 20-03-640-4251 4.51COMED 0558742000 06-2020 SHELTER @ KATZ 20-03-640-4251 69.96COMED 1017170009 06-2020 HAISH GYM 20-10-630-6304 181.94COMED 1017237009 06-2020 POOL/CC/ADMIN 10-62-630-6304 1,198.26COMED 1017237009 06-2020 SHELTER/SHED 10-12-630-6304 317.02COMED 1346816001 06-2020 MCCORMICK PARK 20-03-640-4260 31.22COMED 1346820005 06-2020 RH CLUBHOUSE 50-52-630-6304 687.37COMED 1677034008 06-2020 WELSH PARK 10-12-630-6304 30.60COMED 1680085000 06-2020 SRC 20-11-630-6304 1,626.63COMED 1903236001 06-2020 ELLWOOD HOUSE 5/27-6/25 25-25-630-6304 631.49COMED 2187673018 06-2020 PPD BUILDING 10-12-630-6304 319.33COMED 2271298001 06-2020 HUNTLEY PARK 5/28-6/28 10-12-630-6304 31.36COMED 2607805007 06-2020 DUPLEX NORTH 50-52-630-6304 78.82COMED 2607806004 06-2020 DUPLEX SOUTH 50-52-630-6304 81.12COMED 2691277006 06-2020 LIONS PARK & SHELTER 10-12-630-6304 167.14COMED 2691794002 06-2020 MEMORIAL PARK 10-12-630-6304 38.65COMED 2691796006 06-2020 DEKALB SQUARE PARK 10-12-630-6304 46.75COMED 2950153001 06-2020 LIBERTY PARK 10-12-630-6304 34.88COMED 3118157004 06-2020 PRATHER PARK 20-03-640-4261 40.50COMED 3522001004 06-2020 DEKALB SQ FOUNTAIN 5/28-6/26 10-12-630-6304 19.86COMPETITIVE EDGE 46286 5K SHIRTS 20-02-620-4201 197.55CONSERV FS, INC. 113010967 DIESELEX 50-51-660-6601 156.07CONSERV FS, INC. 113010968 AKROGOLD 50-51-660-6601 260.04CONSERV FS, INC. 113010984 RH AKROGOLD 50-52-660-6601 413.16CONSERV FS, INC. 113010985 RH DIESELEX 50-52-660-6601 175.30CONSERV FS, INC. 40009736 HERBICIDE 10-12-670-6701 294.75MARK COPPLE 070720 JUNE MILEAGE 10-01-610-6105 11.60C.S.R. BOBCAT 142679 ROLLER RENTAL-ASPHALT REPAIR 10-12-660-6607 200.00CURRAN CONTRACTING CO. 89166 PAVING REPAIR 10-12-660-6607 355.77CURRAN CONTRACTING CO. 89177 MAINT. CAMPUS PARKING LOT RPR 10-12-660-6607 260.78AMY DOLL 070920 RH BAR LINE SERVICE 50-52-660-6604 60.00


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MATT DUFFY 070820 COVID- BASEBALL 10-00-200-2001 159.00DEKALB WATER CONDITIONING INC 070720-10322 ADMIN WATER COOLER SERVICE 10-01-610-6105 49.25DEKALB WATER CONDITIONING INC 070920-84806 SRC WATER COOLER SERVICE 20-03-610-6105 13.90DEKALB WATER CONDITIONING INC 070920-95810 HAISH GYM WATER COOLER SERVICE 20-02-610-6105 18.00ELGIN BEVERAGE CO. 0000035926 BEER @ RH 50-52-650-6502 201.20ENCAP, INC. 6231 NATURE TRAIL PHASE 2 39-45-740-7444 1,837.50ENCAP, INC. 6232 NATURE TRAIL PHASE 1 39-45-740-7444 1,750.00EUCLID BEVERAGES LIMITED W-12055661 BAR @ RH 50-52-650-6502 567.00EUCLID BEVERAGES LIMITED W-12055735 BEER @ RH 50-52-650-6502 629.05NAOMI FAIVRE 070820 OPEN SWIM REFUND 10-00-200-2001 24.00FASTENAL COMPANY ILCOR111105 TOOL SUPPLIES- GRINDING WHEELS 10-12-660-6607 41.31FERGUSON WATERWORKS #2516 0363762 IRRIGATION REPAIR PIPES/COUPLE 50-52-660-6621 602.93FERGUSON WATERWORKS #2516 0363762-1 IRRIGATION REPAIR COUPLERS 50-52-660-6621 49.54FLOODS ROYAL FLUSH INC I3421 TOILETS @ KATZ DOG PARK 20-03-640-4251 70.00FLOODS ROYAL FLUSH INC I3421 TOILETS @ KATZ DOG PARK 26-01-660-6607 28.50FLOODS ROYAL FLUSH INC I3422 TOILETS @ HOPKINS PLAYGROUND 10-12-660-6604 140.00FLOODS ROYAL FLUSH INC I3422 TOILETS @ HOPKINS PLAYGROUND 26-01-660-6607 28.50PERFORMANCE FOODSERVICE- 4385628 CUPS, LIDS, STRAWS 50-52-650-6501 158.32PERFORMANCE FOODSERVICE- 4393795070320 CUPS, BRATS, FRANKS, PATTY 50-52-650-6501 465.72PERFORMANCE FOODSERVICE- 4393795070320 CUPS, BRATS, FRANKS, PATTY 50-51-650-6501 114.88PERFORMANCE FOODSERVICE- 4393795070320 CREDIT- RETURN 50-51-650-6501 73.30FRONTIER 011012-5 JUL 2020 ELEVATOR LINE @ HOPKINS 10-01-630-6301 48.64GORDON HARDWARE 895296 IRRIGATION SUPPLIES 50-51-660-6621 6.88GORDON HARDWARE 895391 #7 DEKALB SQUARE 10-12-670-6701 14.87GORDON HARDWARE 895493 WRENCH AND CLEANING SUPPLIES 50-52-660-6607 45.73GREATAMERICA FINANCIAL SVCS. 27367768 COPIER LEASE @ SRC 20-01-640-6402 77.20JOSEPH GRUSH 070820 GOLF SEASON PASS 10-00-200-2001 368.00JEREMY HALL 070820 COVID-POOL PASS 10-00-200-2001 44.80ALISON HARRIS 070820 REFUND- GOLF LESSONS 10-00-200-2001 74.00HARRIS GOLF CARS 02-261738 YAMAHA CART SERVICE MANUAL 50-52-660-6607 91.88HARRIS GOLF CARS 071020 Beverage Cart 39-37-740-7454 11,144.00SELINA HOLMAN 070820 COVID- TERRACE ROOM RENTAL 10-00-200-2001 950.00ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-00-200-2006 1,440.77ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-51-650-6501 10.65ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-51-650-6502 25.12ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-51-650-6503 83.23ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-52-650-6501 37.19ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-52-650-6502 138.63ILLINOIS DEPARTMENT OF REVENUE JUNE 2020 SALES TAX JUNE 2020 50-52-650-6503 21.41IMPACT NETWORKING, LLC 1816838 ADMIN COPIER 6/21-7/20/20 10-01-640-6402 170.50JOHN DEERE FINANCIAL 159050 JD HYDRAULIC OIL 50-51-660-6601 149.38JOHN DEERE FINANCIAL 159050 JD HYDRAULIC OIL 50-52-660-6601 149.38J.W. TURF, INC. P31368 LANDPRIDE ARTS 50-51-660-6603 40.54MARISA KAFKA 070820 COVID-SOFTBALL 10-00-200-2001 90.00KONE INC. 959603745 ADMIN ELEVATOR JULY 10-62-660-6604 267.97KISHWAUKEE SPECIAL RECREATION 070720 MEMBERSHIP TAX CONTRIBUTION 26-01-610-6130 35,753.02STACEY KUBITZ 070820 COVID-BASEBALL/TBALL 10-00-200-2001 270.00LANER MUCHIN 587336 LEGAL SERVICE FEE MAY 10-01-640-6401 1,523.75APC STORES INC. 416-308763 VEHICLE REPAIRS/TRUCK30/24 10-12-660-6603 18.22LEGALSHIELD JULY 2020 JULY 2020 PREMIUM 10-00-210-2116 72.75NANCY PERKINS 32139 GOLF OUTING POSTERS 20-03-620-4207 11.97DAVID LESORGEN 070820 REFUND WEEK 5 10-00-200-2001 286.00LOWE'S CREDIT SERVICES 99000340705 6/25 HOPKINS SHELTER OUTLET REPAIR 10-12-660-6607 7.11LOWE'S CREDIT SERVICES 99000340705 6/25 TARGET FENCE 10-12-660-6607 38.67LOWE'S CREDIT SERVICES 99000340705 6/25 HOPKINS SHELTER 10-12-660-6607 8.35LOWE'S CREDIT SERVICES 99000340705 6/25 RIVER HEIGHTS 10-12-660-6607 8.53LOWE'S CREDIT SERVICES 99000340705 6/25 HOPKINS SHELTER 10-12-660-6607 22.31LOWE'S CREDIT SERVICES 99000340705 6/25 RIVER HEIGHTS 50-52-660-6603 76.41LOWE'S CREDIT SERVICES 99000340705 6/25 IRRIGATION SUPPLIES 50-52-660-6621 9.45

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LOWE'S CREDIT SERVICES 99000340705 6/25 SIMPLE GREEN, PVC CEMENT 50-51-660-6607 49.33LOWE'S CREDIT SERVICES 99000340705 6/25 ROUND UP SPRAYER 50-52-650-6504 18.99LOWE'S CREDIT SERVICES 99000340705 6/25 YELLOW STRIPING 20-03-620-4272 25.64LOWE'S CREDIT SERVICES 99000340705 6/25 ROUNDUP, CLEANER 50-52-650-6504 121.71M.A.R.S. INC. 571563 STARTER REBUILD TRUCK 20 10-12-660-6603 149.00CATIE MCGINNIS 070820 COVID- POOL PASSES 10-00-200-2001 168.00AMANDA MEISCH 070820 COVID-BASEBALL 10-00-200-2001 100.00MENARDS-SYCAMORE 29213 DR SENSOR RPR- ONLY PLACE AVL 10-12-660-6607 95.82MENARDS-SYCAMORE 29707 SAFETY ITEMS- BEST PRICE 21-01-610-6143 20.98MENARDS-SYCAMORE 29707 SHOP SUPPLIES- BEST PRICE 10-12-660-6607 22.62MENARDS-SYCAMORE 29708 SHOP TOOL- BEST PRICE 10-12-660-6607 9.99DESIREE MISKEWITCH 070820 COVID-POOL PASSES 10-00-200-2001 81.20ELBURN NAPA 734933 DRAINPAN, GLOVES, SPARK PLUG 50-52-660-6603 2.08ELBURN NAPA 734933 DRAINPAN, GLOVES, SPARK PLUG 50-51-660-6607 37.72NICOR GAS 070910 PPD 6/6-7/5/20 10-12-630-6302 128.44OFFICE DEPOT, INC. 100182039 ADMIN PAPER 10-01-610-6102 131.96OLT MARKETING, INC. 20-1142 CAMP STAFF SHIRTS 20-02-640-4215 436.15PDRMA FH20186 SEMI-ANNUAL INSURANCE 21-01-610-6140 53,342.64PENDELTON TURF SUPPLY, INC. 11478 GREENS CHEMICALS 50-51-660-6612 607.89PENDELTON TURF SUPPLY, INC. 11478 GREENS CHEMICALS 50-52-660-6612 356.17PEPSI BEVERAGES COMPANY 97175006 RH 50-52-650-6501 1,122.90PEPSI BEVERAGES COMPANY 97175006 BV 50-51-650-6501 690.51PEPSI BEVERAGES COMPANY 99474057 BV 50-51-650-6501 35.02PEPSI BEVERAGES COMPANY 99474057 RH 50-52-650-6501 175.10WILLIAM PERIAN 070720 WORK BOOTS 10-12-610-6125 100.00CASSANDRA PORTILLO 070820 COVID-BASEBALL 10-00-200-2001 170.00UNITED STATES POSTAL SERVICE JUNE 20 2020 USPS MARKETING MAIL PERMIT 210 10-01-610-6103 240.00REINDERS, INC. 1835035 RH EQUIP. ERPAIR 50-52-660-6603 53.96JENNIFER ROUSE 070820 COVID-POOL PASSES 10-00-200-2001 81.20SANDWICH PARK DISTRICT 2020-01 RACK MONITOR FOR MOVIE SCREEN 10-01-660-6618 72.25PETER SASSMAN 070820 COVID-POOL PASSES 10-00-200-2001 75.00SCHNUCK MARKETS, INC. 677 KITCHEN BAGS, CANDY 50-52-650-6501 53.74SCHNUCK MARKETS, INC. 677 SNICKERS, HERSHEY 50-52-650-6501 37.92SCHNUCK MARKETS, INC. 677 TRASH BAGS 50-52-650-6501 6.99SCHNUCK MARKETS, INC. 677 TRASH BAGS, BUNS 50-52-650-6501 16.89SCHNUCK MARKETS, INC. 677 FRITO, LUNCH MEAT, BUNS, CANDY 50-52-650-6501 81.97SCHNUCK MARKETS, INC. 677 CRACKERS, BUNS, BLOODY MARY 50-52-650-6501 42.97SCHNUCK MARKETS, INC. 677 CANDY, BUNS 50-52-650-6501 26.85SHAW SUBURBAN MEDIA 0620134568 WELSH PARK OSLAD 20-01-610-6103 51.56SIKICH, LLP 446022 FY 2020 AUDIT 22-01-640-6406 3,000.00NCSI 2968 BACKGROUND CHECKS- KSRA 10-00-140-1405 37.50NCSI 2968 BACKGROUND CHECKS 21-01-610-6144 221.50STENS SPECIALTY BRANDS, LLC 1040524 TIRES/TUBES/SPARK PLUGS 50-51-660-6607 35.02STENS SPECIALTY BRANDS, LLC 1040524 TIRES/TUBES/SPARK PLUGS 50-52-660-6603 144.66COLLEEN STEWART 070820 COVID-BASEBALL 10-00-200-2001 139.00CONNIE STOREY 070820 COVID-SOFTBALL 10-00-200-2001 80.00CONNIE STOREY 070920 REFUND CAMP WEEK 5 10-00-200-2001 242.00SUNDOGIT, INC. CW47704 JULY 2020 IT 10-01-640-6403 900.00SUNDOGIT, INC. CW47704 JULY 2020 IT 10-00-140-1405 343.95SUNDOGIT, INC. CW47704 JULY 2020 IT 10-01-610-6107 2,520.99SUNDOGIT, INC. CW47764 JULY 2020 OFFICE 365 10-01-610-6107 394.50SUNDOGIT, INC. CW47764 JULY 2020 OFFICE 365 10-00-140-1405 58.00SUPERIOR BEVERAGE CO., INC. 220329 BEER @ RH 50-52-650-6502 343.75SUPERIOR BEVERAGE CO., INC. 220333 BEER @ RH 50-52-650-6502 29.10SYNDEO NETWORKS, INC. 11974 FIBER OP INTERNET JULY 20-11-610-6107 65.00SYNDEO NETWORKS, INC. 11974 FIBER OP INTERNET JULY 50-52-610-6107 65.00SYNDEO NETWORKS, INC. 11974 FIBER OP INTERNET JULY 10-01-610-6107 495.00JOE TALBERT 070820 COVID-POOL PASS 10-00-200-2001 44.80RONDA TOEPPER 070820 REFUND-OPEN SWIM 10-00-200-2001 10.00

90

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UPLAND DESIGN LTD. 20-841-02 WELSH OSLAD DESIGN (80%) 37-43-740-7458 18,781.82UPLAND DESIGN LTD. 20-841-02 WELSH OSLAD DESIGN (ADA 20%) 26-01-720-7280 4,695.46VERIZON WIRELESS 9857060234 CELL PHONE 6/21-7/20 10-01-630-6301 92.27VERIZON WIRELESS 9857060234 CELL PHONE 6/21-7/20 20-02-620-4215 56.15VERIZON WIRELESS 9857060234 CELL PHONE 6/21-7/20 10-12-630-6301 426.71VERIZON WIRELESS 9857060234 CELL PHONE 6/21-7/20 50-51-630-6301 11.23VERIZON WIRELESS 9857060234 CELL PHONE 6/21-7/20 50-52-630-6301 64.94NORTHERN ILLINOIS DISPOSAL SVC 19837218 GARBAGE RH 50-52-660-6602 156.35NORTHERN ILLINOIS DISPOSAL SVC 19837219 GARBAGE BV 50-51-660-6602 71.39NORTHERN ILLINOIS DISPOSAL SVC 19837362 GARBAGE SRC 20-11-660-6602 131.69NORTHERN ILLINOIS DISPOSAL SVC 19837414 GARBAGE HAISH 20-10-660-6602 119.71ACUITY SPECIALTY PRODUCTS, INC 9005298461 HAND SANITIZER 21-01-610-6143 134.65

TOTAL: 169,229.72$

91

DRAFT

DEKALB PARK DISTRICTYear‐to‐Date Fund Summary

June 2020 (unaudited)

General Fund Recreation Fund

Revenues 859,641 Revenues 198,804

Expenditures 421,862 Expenditures 157,318

Net > 437,779 Net > 41,486

Fund Balance= 1,612,120 Fund Balance= 586,288

Insurance Fund Audit Fund



Net > 59,142 Net > (3,676)

Fund Balance= 146,655 Fund Balance= 5,774

Social Security Fund IMRF Fund



Net > 31,727 Net > 63,888


Museum Fund Special Recreation Fund



Net > 14,043 Net > 80,644


Capital Projects Fund Debt Service Fund


Expenditures 407,210 Expenditures ‐

Net > (288,263) Net > 657,199

Fund Balance= 2,055,833 Fund Balance= 666,789

Golf Course Fund Aquatic Center Fund

Revenues 113,484 Revenues (2,306)

Expenses 59,108 Expenses 16,279

Net > 54,376 Net > (18,585)

Fund Balance= 67,525 Fund Balance= (41,331)

TOTAL FUND BALANCE > 6,726,060

92

DRAFT

DEKALB PARK DISTRICT Year‐to‐Date June 2020(unaudited)

Recreation Program Division Revenue and Expense

Four Year Comparison YTD FY2017 ‐ FY2020

Athletic Programs Division Revenue and Expense


45,508

56,18064,728

14,662

51,975 49,663 52,270

20,776

8,351

5,084

6,116

1,988

16,381 19,16321,803

10,569

‐

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

YTD FY2018

YTD FY2019

YTD FY2020

YTD FY2021

Recreational Programs and Haish Facility

Recreation Program Revenue Recreation Program Expense Haish Facility Revenue Haish Facility Expense

74,43864,359 67,981

‐9,995

49,236 47,022 52,617

28,550

26,508

20,252

28,278

14,688

33,62347,394

60,826

41,290

(20,000)

‐

20,000

40,000

60,000

80,000

100,000

120,000

YTD FY2018

YTD FY2019

YTD FY2020

YTD FY2021

Athletics Program and SRC Facility

Athletic Program Revenue Athletic Program Expense SRC Facility Revenue SRC Facility Expense

93

DRAFTBuena Vista Division Revenue and Expense


River Heights Division Revenue and Expense


87,199 86,682

156,901

126,068

184,653

201,706

159,776

117,350

‐

50,000

100,000

150,000

200,000

250,000

YTD FY 2018 YTD FY 2019 YTD FY 2020 YTD FY 2021

Revenue

Expense

108,437 114,621

110,306

76,583

197,154 194,170

77,925

36,430

‐

50,000

100,000

150,000

200,000

250,000


Revenue

Expense

94

DRAFT

Aquatics Division Revenue and Expense


152,164 150,914

120,459

(2,306)

87,171

68,030

76,529

16,279

(20,000)

‐

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000


Revenue

Expense

95

DRAFT

DEKALB PARK DISTRICTMonthly Summary of IT ExpendituresJune/July 2020

Vendor Description Quantity Price Amount Equipment:Amazon Point of sale printers (Golf Now upgrade) 2 197.00 394.00$ POS Guys Point of sale ethernet printer (Golf Now upgrade) 1 285.00 285.00$

679.00$ Internet: Syndeo Networks, Inc. Fiber Optic Internet-March 2020 625.00$ Syndeo Networks, Inc. Fiber Optic Internet-April 2020 625.00$ Syndeo Networks, Inc. Fiber Optic Internet-May 2020 625.00$ Syndeo Networks, Inc. Fiber Optic Internet-June 2020 625.00$ Syndeo Networks, Inc. Fiber Optic Internet-July 2020 625.00$

3,125.00$

Software:Sundog IT (CW)*47704 NetworkCARE Agreement 1Sundog IT (CW)*47704 ServerCARE Agreement 4Sundog IT (CW)*47704 SundogDNS Agreement-Cloud 45Sundog IT (CW)*47704 SundogAV Agreement-Antivirus 45Sundog IT (CW)*47704 SundogSPAMFILTERING 70Sundog IT (CW)*47704 SundogPATCHING Agreement 42Sundog IT (CW)*47704 SundogREMOTE Agreement 42Sundog IT (CW)*47704 SundogWIRELESS Agreement 3Sundog IT (CW)*47704 Firewall Service - Maintenance Bldg 1Sundog IT (CW)*47704 Firewall Service - Haish Gym 1Sundog IT (CW)*47704 Firewall Service - Buena Vista 1Sundog IT (CW)*47704 Firewall Service - Admin Bldg 1Sundog IT (CW)*47704 SundogBACKUP Agreement 4Sundog IT (CW)*47704 SundogBACKUP Appliance 1Sundog IT (CW)*47704 SundogVCIO 1Sundog IT (CW)*47764 Office 365 Business Premium 1 28Sundog IT (CW)*47764 Office 365 Business 3Sundog IT (CW)*47764 Office 365 - E1 Plan for Exchange 20

4,217.44$

8,021.44$

July Monthly Cost:

TOTAL IT EXPENSES>

96

DRAFT

DEKALB PARK DISTRICTMonthly Summary of Travel and Training ExpendituresJune/July 2020

Vendor Description AmountNo training June/July 2020 -$

TOTAL TRAVEL AND TRAINING EXPENSES > -$

97

DRAFTDeKalb Park District

FOIA Request Report

Calendar Year 2020

Date Date Staff Staff Attorney IT Other

FOIA Source City of Origin Requested Delivered Hours Cost (Approx.) Department Consult? Consult? Consult?

1 Dodge Data & Analystics Bidding Team Hamilton, NJ 1.6.2020 1.6.2020 <1 hour 18.89 Maintenance No No No

1 Derek Luetgert, IBEW Local 196 Batavia, IL 1.3.2020 1.6.2020 < 1 hour 13.26 Maintenance/Golf No No No

1 Bessie Chronopolis Dekalb, IL 1.13.2020 1.14.2020 <1 hour 13.26 Administration No No No

1 DATABID Newtown, PA 2.4.2020 2.4.2020 <1 hour 6.63 Maintenance/Golf No No No

1 DATABID Newtown, PA 2.13.20 2.13.20 < 1 hour 6.63 Maintenance/Golf No No No

1 Matthew Madsen Dekalb, IL 2.18.20 2.19.20 <1 hour 6.63 Recreation No No No

1 SmartProcure Unknown 2.10.20 2.19.20 < 1 hour 6.63 Administration No No No

1 Dodge Data & Analytics Hamilton, NJ 2.18.20 2.19.20 <1 hour 6.63 Maintenance/Recreation No No No

1 Dodge Data & Analytics Hamilton, NJ 2.25.20 2.28.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 ConstructConnect Cincinnati, OH 3.4.20 3.4.20 <1 hour 6.63 Maintenance/Golf No No No

1 DATABID Newtown, PA 3.9.20 3.9.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 DATABID Newtown, PA 3.11.20 3.11.20 <1 hour 6.63 Maintenance/Recreation No No No

1 ConstructConnect Cincinnati, OH 3.12.20 3.16.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 Dodge Data & Analytics Hamilton, NJ 3.21.20 3.23.20 <1 hour 6.63 Maintenance/Golf No No No

1 Campos Construction, Inc. Rockford, IL 3.23.20 3.24.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 ConstructConnect Cincinnati, OH 4.2.20 4.2.20 <1 hour 6.63 Maintenance/Recreation No No No

1 ConstructConnect Cincinnati, OH 4.10.20 4.10.20 < 1 hour 6.63 Maintenance No No No

1 ConstructConnect Cincinnati, OH 4.14.20 4.14.20 <1 hour 6.63 Maintenance/Recreation No No No

1 CMD Group Norcross, GA 5.8.20 5.8.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 ConstructConnect Cincinnati, OH 5.11.20 5.12.20 <1 hour 6.63 Maintenance No No No

1 Chicagoland Construction Peoria, IL 5.12.20 5.13.20 < 1 hour 6.63 Maintenance No No No

1 Sarah Slavenas Genoa, IL 5.11.20 5.18.20 1 hour 26.52 Administration Yes No No

1 Dodge Data & Analytics Hamilton, NJ 6.8.20 6.8.20 < 1 hour 6.63 Maintenance No No No

1 Dodge Data & Analytics Hamilton, NJ 6.29.20 6.29.20 <1 hour 6.63 Maintenance/Recreation No No No


1 Construction Journal Cleveland, OH 6.30.20 6.30.20 <1 hour 6.63 Maintenance No No No

1 Northern Illinois Fence Cortland, IL 7.6.20 7.6.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 Lite Construction Montgomery, IL 7.6.20 7.6.20 <1 hour 6.63 Maintenance/Recreation No No No

1 Williams Charles Construction Rockford, IL 7.7.20 7.7.20 < 1 hour 6.63 Maintenance/Recreation No No No

1 Foss Landscapes Inc. Machesney Park 7.7.20 7.7.20 <1 hour 6.63 Maintenance/Recreation No No No


FOIA 1 of 2

98

DRAFTDeKalb Park District

FOIA Request Report

Calendar Year 2020

Date Date Staff Staff Attorney IT Other

FOIA Source City of Origin Requested Delivered Hours Cost (Approx.) Department Consult? Consult? Consult?

1 Proline Fence Company Homer Glen, IL 7.8.20 7.8.20 <1 hour 6.63 Maintenance/Recreation No No No

32 Calendar Year‐to Date Total 250.94

The Freedom of Information Act is not intended to compel public bodies to interpret or advise requesters as to the meaning or significance of the public records or to answer specifi

For cost purposes, assumed 30 mintues if request took less than one hour. Assumed Superintendent of Finance's rate of pay for all cost estimtates

FOIA 2 of 2

99

DRAFT

The District’s Strategic Plan for 2019-2024 was adopted at the April 18, 2019 board meeting. The plan is posted to the District’s website. An update on progress towards the key strategies will be provided each month as a part of the board packet. Until February 2020 the staff had met monthly to review the strategic plan and the matrix of tasks associated with each key strategy and update these. Since the governor’s stay-at-home order went into effect in March these meetings have not been held with staff. The District will look for ways to resume these meetings virtually in the coming months.

• Enhance the Workplace Environment o Funds were allocated for this in the budget for FY 2021, however budget cuts due to the

Covid-19 situation will result in this project being deferred. • Improve the District’s Financial Sustainability

o Grant funded projects are underway or have been completed: the tree inventory was completed, Welsh Park renovation project is out to bid, and the Ellwood roof replacement is underway.

o Ellwood staff have submitted an application for another Museum Fund grant. o District staff applied for and a grant from the DeKalb County Community Foundation for

Covid-19 safety supplies for the day camp. o The District assisted the KWRD with a grant application for the native grassland initiative

from the ComEd Openlands grant. A grant was awarded for this project.

• Develop Innovative Programming to Meet Community Needs o Covid-19 has forced District staff to become creative in programming and this programming

innovation has continued. A virtual community center was created with links to both free and paid programs. Summer camp started with Phase 3 restrictions in place on June 1. While youth baseball, softball, and tee ball had to be canceled for the summer, an

expanded fall league will be offered. Adult softball leagues couldn’t start in the spring but will begin in July. As plans for the school year become known, District staff will prepare for possible

school age programming to accommodate parents’ needs throughout the school year.

As AYSO has made the decision to not offer a fall recreational soccer league, District staff have begun preparations to offer a league at Kiwanis Park this fall.

• Build Community and Customer Loyalty

o The District’s presence on social media has increased significantly since the new Marketing Coordinator started with the District: Facebook- In the past 28 days, we’ve had 1,049 page views (+13%), 61 page likes (-34%), posts reached 19,682 people (-9%), 6,711 people

Strategic Plan Update July 2020

100

DRAFTengaged with us in one form or fashion (-41%), 67 new page followers (-32%) Twitter- Over the past 28 days, we had 10,500 tweet impressions (-21%), 66 profile visits (+32%), 8 mentions (-27%) Instagram- we reached on average- 506 accounts and had 2,982 impressions. Our top engagement day was Saturdays, with our top audience still being women (71%) ages 35-44 (32%). Posts were viewed in the afternoon the most between 6 and 9 pm.

• Improve and Update Existing Facilities, Parks, and Trails

o Haish Gym ADA work was bid this spring and will begin work this month. o The Sports and Recreation Center berm project is underway and the contractor portion of

the project is nearly complete. o IMEG Inc. presented a plan for improving drainage issues and completing cart paths on the

front 9 holes at River Heights Golf Course. o An RFP for the Sports & Recreation Center HVAC replacement has been issued.

• Lead Efforts in Community Conservation of Energy and Natural Resources, Environmental Protection, and Sustainability

o The native grassland initiative project, in collaboration with the Kishwaukee Water Reclamation District is include in the budget for FY 2021. Hopkins Park and Rotary Park are included in this year’s plans. Staff will meet with KWRD staff this month to plan for implementation of this project in late summer and fall.

• Improve Trail Network

o Phase 2 work on the Nature Trail was initiated in November 2019. Invasive woody plants were removed, seeding took place this past winter, and shrubs were planted in the spring. Maintenance of the Phase 1 work that includes monitoring and removal of invasive plants, is underway. Encap is also working on an update of the plan that will incorporate the portion of the land that was recently acquired by the District that is adjacent to the trail. Maintenance work on the areas has continued throughout this early summer.

• Update District Comprehensive Master Plan o No update this month.

• Determine Plan for Replacement or Renovation of Hopkins Pool o Four proposals were received for the RFP for the analysis of Hopkins Pool. Staff plan to

present a recommendation to the board at the July board meeting.

101

· 2020-07-21 · AGENDA . DEKALB PARK DISTRICT BOARD OF COMMISSIONERS . Hopkins Community Center...

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