2019 SPONSOR PROSPECTUS

2 0 1 9 W A S H I N G T O N S T A T E

EMPLOYMENT LAW & HUMAN RESOURCES

CONFERENCEMARCH 8, 2019 | SEATTLE SHERATON

MARCH 7, 2019 VLS AND HR WORKSHOPS

L E A D I N G H R F O R W A R D

Dear Valued Partner,

In today’s business environment, business leaders understand that aligning their people strategies with their business goals is critical to the success of the organization. With this shift, the role of HR has become increasingly complex and challenging. HR is now a strategic partner, contributing to significant business decisions, advising on critical transitions, and developing the value of the workforce.

For the past 19 years, enhancing the practice of human resource management and effectiveness of HR professionals has been the focus of the Washington State Employment Law & HR Conference. On March 8, 2019, approximately 700 HR and Business Leaders will convene at the Downtown Sheraton in Seattle, Washington to discuss critical HR & Employment Law issues for the Washington businesses. Conducting business in Washington State has continued to become more complex and as the largest HR gathering in Washington State, this conference offers high visibility within the business community. Companies of all sizes rely on the Washington State Employment Law & HR Conference as a resource for their decision makers across a variety of industries and organizational lines. They are eager to discover and implement actionable, workplace strategies. We are in the final discussions with some amazing, not-to-miss keynote speakers, so stay tuned!

The Washington State Employment Law & HR Conference is an opportunity to build awareness for your brand among business and HR leaders through-out Washington State. We offer a wide range of sponsorship opportunities to suit your needs. I encourage you to review the enclosed details and join us for this outstanding event. Historically opportunities sell out quickly. Please note important dates for sponsorship discounts are outlined in the prospectus and booth selection is based on contract submission date.

On behalf of the entire Washington State Employment Law & HR Conference Committee and Washington State SHRM, I hope you’ll choose to partner with us for what’s shaping up to be our most successful conference yet.

Sincerely,

Sarah Bowles, MBA, SHRM-SCP, SPHR Conference Director Washington State SHRM

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Benefits of SponsorshipWith approximately 700 HR and business professionals attending, these sponsorship opportunities provide a powerful, cost-effective way in which to enrich your company’s brand and connect with key decision makers in local businesses throughout Washington. Your company’s sponsorship of this conference will:

• Increase your company’s visibility within the HR community • Provide opportunities to showcase your products and services • Position your organization as an ally and a leader in the industry • Reach concentrated groups of HR leaders and professionals • Stimulate leads by engaging prospects in a pertinent environment

In an effort to maximize foot traffic at each of the exhibitor booths, Washington State SHRM utilizes an “Expo Passport” program and prize drawing. This program has been well received by our attendees and ensures maximum face time with each attendee and prospect.

Washington State SHRM reserves the right to refuse any sponsorship application.

For more information on the opportunities that follow, please contact:

Brooke Pita Partnerships Director, Washington State SHRM Mobile: 425.890.7620 Email: wastateshrm@gmail.com

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*Washington State SHRM reserves the right to refuse any sponsorship application.

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“So many sessions to choose from ... wish I could have attended even more.

Very engaging speakers with very relevant

information to present.”

“I think the most valuable thing for me was the benefit of networking

with other HR Professionals from around the state. I also enjoyed the applicability

of the information from some of the speakers that were able to be applied

upon arrival back to my office.”

“I have come to expect excellence from this conference.”

“Every speaker I attended was very

knowledgeable, engaging, and had good content.

I was very impressed with every session I

attended.”

2018 Participation Data

746 Attendees

607 Organizations

22% Other

19% Manufacturing or Distribution

18% Professional Services

13% Health Care

14% Government

8% Non-profit: Religious, Arts, Social Assistance

2% Education

4% Technology

3% Entry Level

34% Manager/Sr. Manager

33% HR Generalist

22% Director/VP

7% C Suite

1% Other

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2018 SponsorsThank you to our 2108 sponsors for making the Washington State Employment Law & Human Resources Conference a huge success!

P R E M I E R

P R E S E N T I N G

G O L D

P L A T I N U M

S I L V E R

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Location

Inside the Seattle Sheraton Hotel are two full service restaurants, wine bar,

health club and indoor swimming pool with a view of the city.

Your vendor booth area will be on the same floor as the grand ballroom and breakout spaces.

This will increase your visibility as well as give better opportunity for engagement with

the conference attendees.

Hotel rooms at the Sheraton Seattle are available to book at a discounted rate

through our conference room block (while available).

The 2019 conference will once again be held at the Sheraton Seattle Hotel, located in the heart of downtown Seattle within walking distance to Pike Place Market, the Seattle Art Museum, gourmet restaurants, world-class shopping and more!

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Volunteer Leader Summit Title SponsorTHURSDAY, MARCH 7, 2019 SEATTLE SHERATON HOTEL | 1PM – 4:45PM

EARLY BIRD PRICING

$7,500AFTER 1/31/19:

$10,000

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The Washington State SHRM Volunteer Leaders Summit is made up of more than 150 volunteer leaders from across the State of Washington. Many of the leaders are the HR decision makers in their companies and serve on their chapter boards or on the Washington State SHRM Board of Directors. This is the one time of year all chapter board members and state leaders come together to focus on learning about the responsibilities of volunteer roles, hear about new resources and the support available to help them be successful.

The WA VLS is being held in conjunction with the annual Washington State Employment Law & HR Conference. Join us by sponsoring this event and by doing so, you will have an opportunity to welcome and introduce yourself at the VLS, know that only your company will be featured in our marketing materials and mingle with the attendees that evening at the Networking Reception from 5:00 pm – 6:30 pm.

SOLD OUT

Sponsorships at-a-glance WA STATE EMPLOYMENT LAW & HR CONFERENCE • FRIDAY, MARCH 8, 2019

PREMIER PLATINUM GOLD SILVER

Recognized as event sponsor on rolling PowerPoint slides X X X X

Commercial and keynote introductions Choose the opening, lunch or closing keynote spot to give your commercial (up to 3 minutes) and introduce the keynote speaker X

Multiple breakout session Speaker introduction and give brief commercial (up to 3 minutes) X X X

Exhibitor booth Prime booth Prime booth Prime booth Standard booth

Exhibitor passport program/booth traffic driver X X X X

Exhibitors admitted (includes meals and breaks) 2 2 2 2

Logo included on conference promotional materials and emails X X X X

Social media promotional messages X X

Company logo at the registration desk X X X X

Logo on attendee bags X

Logo on lanyards X

Company logo displayed on the wall in all general sessions using a Gobo X X

Smart Stage X X X X

Lounge (NEW for 2019) X

Thursday workshops (NEW for 2019) X

Bag insert (branded item may be placed in all conference bags) X X X X

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PREMIER PLATINUM GOLD SILVER

Sponsorships At-a-Glance WA STATE EMPLOYMENT LAW & HR CONFERENCE • FRIDAY, MARCH 8, 2019

Full-page Full color advertisement in conference program (inside front cover) Full-page Half-page

Logo placement with website link on conference app X X X X

Attendee contact listing X X X

Premium logo placement with link to company website on the conference website X X X X

12 month ad on Washington State SHRM website X X

6 month ad on Washington State SHRM website X X

Additional hotel rooms available to book at discounted rate through conference room block (while available) X X X X

EARLY BIRD PRICING $12,500 $8,000 $5,500 $2,750

REGULAR PRICING (AFTER 1/31/19) $15,000 $10,000 $7,000 $3,500

QUANTITY AVAILABLE 1 3 3 28

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Networking Reception Put your brand front and center at the 2019 Networking Reception by taking advantage of this great promotional opportunity!

NOTE: All sponsorships are on a first come, first served basis.

Networking Reception This is a great opportunity to host the attendees of the conference as they reconnect with old friends and make new connections in this relaxed social gathering. It will take place Thursday March 7th, 2019 from 5-6:30pm. There will be appetizers, interactive games and entertainment. Upon entry, there is a branded step-and-repeat photo op for all attendees that will feature your logo along with the conference logo. You will be featured on the “Welcome” signage as well as on the app as the exclusive sponsor.

Lunch A delicious plated meal will be served to all conference attendees just prior to the lunch keynote. You will be featured as the host of this meal.

Wifi Be featured as the exclusive sponsor of the Wifi for the Friday conference.

Breaks During the morning and afternoon breaks, light snacks and refreshments will be served. You will be featured as the host of these treats.

Breakfast A delicious plated meal will be served to all conference attendees just prior to the breakfast keynote. You will be featured as the host of this meal.

EARLY BIRD PRICING

$5,000AFTER 1/31/19:

$6,500

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Additional Exclusive SponsorshipsPromote your brand with one of these great opportunities!

$7,500OR ADD TO PREMIER FOR

$5,000

EARLY BIRD PRICING

$3,500AFTER 1/31/19:

$5,000

EARLY BIRD PRICING

$1,500AFTER 1/31/19:

$2,000

EARLY BIRD PRICING

$3,500AFTER 1/31/19:

$5,000

Premier SponsorshipThe 2019 Premier Sponsorship provides additional networking opportunities with special recognition in the main ballroom, Premier Sponsor signage with company logo at registration desk and a prime exhibitor booth.

NOTE: All sponsorships are on a first come, first served basis.

At the Conference• Recognized as event sponsor on rolling PowerPoint slides• Commercial and Keynote Introduction: Speaker introduction

and brief commercial regarding your organization• Prime Exhibitor Booth with two exhibitors admitted

(includes meals and breaks)• Complimentary Exhibitor Passport Program to drive attendee

traffic to your booth • 18-minute presentation on a Smart Stage• Speaker introduction and give brief commercial

(up to 3 minutes)• Multiple breakout session (speaker intro/

3 minute commercial)

Marketing and Brand Recognition at the Conference• Company logo at the registration desk• Company logo on the attendee bags and lanyards• Company logo displayed on the wall in all General

Sessions using a Gobo• Bag insert (provide branded item to be placed in

all attendee bags) • Full-page color advertisement in Conference

Program (inside front cover)• Premium logo placement with link to company website

on the conference app• Lounge• Thursday Workshops

Marketing and Brand Recognition Pre-Conference• Social media promotional messages• Logo included on conference promotional materials

and emails• Premium logo placement with link to company website

on the conference website

Benefits Post-Conference• Attendee contact listing• 12 month ad on Washington State SHRM website

EARLY BIRD PRICING

$12,500AFTER 1/31/19:

$15,000ONLY 1 AVAILABLE

PRIME EXHIBITOR BOOTH SPECS

Prime booth placement for maximum foot trafficOne 6’ tableOne electrical connectionOne power stripTwo chairsWastebasketSponsor only Wi-Fi accessMaterial handling – up to 4 packages Optional monitor(s) (pricing available upon request)

Optional install and dismantle (pricing available upon request)

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SOLD OUT

Platinum SponsorshipThe 2019 Platinum Sponsorship provides additional networking opportunities with special recognition in the main ballroom, Platinum Sponsor signage with company logo at registration desk and a prime exhibitor booth.

NOTE: All sponsorships are on a first come, first served basis.

At the Conference• Recognized as event sponsor on rolling PowerPoint slides• Multiple Breakout Sessions: Speaker introduction and brief

commercial regarding your organization• Prime Exhibitor Booth with two exhibitors admitted (includes

meals and breaks)• Complimentary Exhibitor Passport Program to drive attendee

traffic to your booth • 18-minute presentation on a Smart Stage

Marketing and Brand Recognition at the Conference• Company logo at the registration desk• Company logo displayed on the wall in all General

Sessions using a Gobo• Bag insert (provide branded item to be placed in all

attendee bags) • Full-page color advertisement in Conference Program• Premium logo placement with link to company website

on the conference app

Marketing and Brand Recognition Pre-Conference• Social media promotional messages• Logo included on conference promotional materials

and emails• Premium logo placement with link to company website

on the conference website

Benefits Post-Conference• Attendee contact listing• 12 month ad on Washington State SHRM website

ONLY 3 AVAILABLE

PRIME EXHIBITOR BOOTH SPECS

Prime booth placement for maximum foot trafficOne 6’ tableOne electrical connectionOne power stripTwo chairsWastebasketSponsor only Wi-Fi accessMaterial handling – up to 4 packages Optional monitor(s) (pricing available upon request)

Optional install and dismantle (pricing available upon request)

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EARLY BIRD PRICING

$8,000AFTER 1/31/19:

$10,000SOLD OUT

Gold Sponsorship

The 2019 Gold Sponsorship provides additional networking opportunities with special recognition in the various breakout sessions, sponsorship signage with company logo at the conference, and a prime exhibitor booth.

NOTE: All sponsorships are on a first come, first served basis.

At the Conference• Recognized as event sponsor on rolling PowerPoint slides• Multiple Breakout Sessions: Speaker introduction and brief

commercial regarding your organization• Prime Exhibitor Booth with two exhibitors admitted

(includes meals and breaks)• Complimentary Exhibitor Passport Program to drive

attendee traffic to your booth • Bag insert (provide branded item to be placed in all

attendee bags)• 18-minute presentation on a Smart Stage• Logo included on conference promotional materials

and emails

Marketing and Brand Recognition at the Conference• Premium logo placement with link to company website on

the conference app• Half-page color advertisement in Conference Program• Company logo at the registration desk

Marketing and Brand Recognition Pre-Conference• Logo included on conference promotional materials

and emails• Premium logo placement with link to company website

on the conference website

Benefits Post-Conference• Attendee contact listing• 6 month ad on Washington State SHRM website

ONLY 3 AVAILABLE

PRIME EXHIBITOR BOOTH SPECS

Prime booth placement for maximum foot trafficOne 6’ tableOne electrical connectionOne power stripTwo chairsWastebasketSponsor only Wi-Fi accessMaterial handling – up to 4 packages Optional monitor(s) (pricing available upon request)

Optional install and dismantle (pricing available upon request)

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EARLY BIRD PRICING

$5,500AFTER 1/31/19:

$7,000SOLD OUT

Silver SponsorshipThe 2019 Silver Sponsorship provides great sponsorship and networking opportunities, recognition and sponsorship signage with company logo at the conference, and a standard exhibitor booth.

NOTE: All sponsorships are on a first come, first served basis.

At the Conference (Thursday, March 8, 2019)• Recognized as event sponsor on rolling PowerPoint slides• Standard Exhibitor Booth with two exhibitors admitted

(includes meals and breaks)• Complimentary Exhibitor Passport Program to

drive attendee traffic to your booth • Bag insert (provide branded item to be placed in all

attendee bags)

Marketing and Brand Recognition at the Conference• Logo placement with link to company website on the

conference app• Company logo at the registration desk

Marketing and Brand Recognition Pre-Conference• Logo included on conference promotional materials

and emails• Logo placement with link to company website on the

conference website

Benefits Post-Conference• 6 month ad on Washington State SHRM website

Smart Stage for 18 minutes• Limited to the first 10 Silver Sponsors

ONLY 28 AVAILABLE

STANDARD EXHIBITOR BOOTH SPECS

One 6’ tableSponsor only Wi-FiTwo chairsWastebasketOptional electrical connection (pricing available upon request)

Optional power strip (pricing available upon request)

Optional monitor(s) (pricing available upon request)

Optional material handling (pricing available upon request)

Optional install and dismantle (pricing available upon request)

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EARLY BIRD PRICING

$2,750AFTER 1/31/19:

$3,500SOLD OUT

A-La-Carte Add-OnsPut your brand front and center at the 2019 Washington State Employment Law and Human Resources Conference by taking advantage of one of these great marketing promotional opportunities.

NOTE: All sponsorships are on a first come, first served basis.

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EARLY BIRD PRICING

$1,000

BOOTH SET-UP

AFTER 1/31/19:

$1,500

EARLY BIRD PRICING

$1,500EARLY BIRD PRICING

$1,500

PROMO ITEM PLACED ON TABLE

AT LUNCH

PROMO ITEM PLACED ON TABLE

AT AFTERNOON KEYNOTE

EARLY BIRD PRICING

$1,500

PROMO ITEM PLACED ON TABLE

AT BREAKFAST

AFTER 1/31/19:

$2,000AFTER 1/31/19:

$2,000AFTER 1/31/19:

$2,000

Click on the button below or go to: https://wastatecouncil.shrm.org/2019Sponsorship to sign up as a sponsor. In order to receive the Early Bird pricing you must sign up

by January 31, 2019. Sponsorship registrations received after January 31, 2019 will be

subject to regular rates. All sponsorships are on a first come, first served basis.

Let’s work together to unlock a unique opportunity for your brand!

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For more information regarding sponsorship opportunities, please contact:

Brooke Pita Partnerships Director, Washington State SHRM Mobile: 425.890.7620 Email: wastateshrm@gmail.com