2019 STRAWBERRY FESTIVAL VENDOR BOOTH SPACE APPLICATION

Vendor Information

Reserve your space early. Booth sites are reserved on a first come, first serve basis. Various price levels are

available for you to choose from. The more expensive spaces are those most in demand because of their proximity to the parade route and Kiwanis stage. However, with attractions located at both ends of Division Street and at the north end

of Third Street, there is an excellent flow of visitors throughout the vendor booth area. See Festival Map on page 4.

Entertainment on the Kiwanis Stage begins on Friday evening at 6:30 p.m.

Booth Spaces include a permit to do business at the festival from 6:00 PM Friday the day before the festival until 6:00 PM festival day. A separate permit must be displayed on each booth, stand, or attraction. Set up may begin as early as

5:00 PM Friday the day before the festival. If you have any questions, call 918-797-5097.

General Vendor Guidelines

Spaces will be reserved only upon verification of payment received.

In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more – 100%, 45-59 days – 75%, 30-44 days – 50%, less than 30 days – 0. No alcoholic beverages may be sold at the festival, due to city ordinance.

No stakes may be driven into the street and vendors must provide their own tables and chairs.

No booths may be set up on city sidewalks. This is for safety and to facilitate the flow of foot traffic.

All Vendors must be in compliance with any applicable Oklahoma Laws and Regulations.

Food vendors may be required by state officials to produce a health permit issued by the state of Oklahoma.

Each vendor must collect and pay state and local sales taxes, either directly to the Oklahoma Tax Commission

using their Oklahoma State Tax Number or to the Stilwell Kiwanis Club who will submit the taxes for them. In case of severe weather or other emergency, official announcements will be made from the Kiwanis stage.

Loudspeakers are in place in several locations along Division Street.

Booths must be set up and vehicles off the street by 8:00 A.M. on festival day.

Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued

your permit and the location of your booth space.

Commercial Vendor Guidelines

Single booth spaces are 10’ X 10’ with a 6’ aisle between every couple of booths. Sites with electricity are limited, so be sure to indicate on the application if it is needed. You must furnish your

own extension cord(s) and standard 220 adaptors, if needed.

Arts and Crafts Vendor Guidelines

Single booth spaces are 10' X 12’.

Sites with electricity are limited so be sure to indicate on the application if it is needed. You must furnish your

own extension cord(s).

If you are not certain your products qualify for the Arts and Crafts area, please call 918-797-5097.

Non-Profit Vendor Guidelines

Single booth spaces are 10' X 12’.

Electricity is not available in the Non-Profit Vendor Booth Section, so if electricity is needed, you will need to bring

a suitable generator.

2019 STRAWBERRY FESTIVAL VENDOR BOOTH SPACE APPLICATION

(Includes festival permit)

(This application is not for Permits without booth space. Use the Vendor Permit Application if booth space is not needed.)

I have read the Vendor Information and agree to comply with the Vendor Guidelines: Yes OR No

Name of Business ___________________________________________ Email Address _________________________ Business Address, City, State, & Zip Code ________________________________________________________________ ___________________________________________________________ Business Phone Number _________________ Name of Booth Attendant _____________________________________ Alternate Phone Number _________________ Product(s) sold or promoted? _________________________________________________________________________

Sales taxes sent directly to the Okla. Tax Commission - OK Sales Tax Number _____________________ (required) OR Sales taxes given to Stilwell Kiwanis to send them in. OR Not selling anything at the festival.

Booth Space Information Booth Space includes Festival Day Permit Specific locations of booth sites are at the discretion of Stilwell Kiwanis.

Size of Booth Space needed: 10’ x 10’ (single) OR 10’ x 20’ (Double) OR 10’ x 30’ (Triple)

Type of Booth: Tent OR

Trailer - Length of trailer including tongue ______Feet. If Trailer, - Customer Window on Driver’s OR Passenger Side

Kids Zone Attraction - List Type ___________________________________ Size _____ X _____ Call 918-797-5097 for pricing.

Commercial Vendor - One who sells concessions, merchandise or operates entertainment attractions for a profit. Food

vendors fit into this category if they are a commercial business operation.

Platinum – Triple Space - $ 675.00 Prime – Triple Space - $550.00 Standard – Triple Space - $400.00

Platinum – Double Space - $ 450.00 Prime – Double Space - $400.00 Standard – Double Space - $275.00

Platinum – Single Space - $ 250.00 Prime – Single Space - $225.00 Standard – Single Space - $150.00

Arts and Crafts Vendor – One who showcases and offers for sale a variety of handmade, unique and specialty items or

craft works that are not available in typical retail outlets. T-shirts, sunglasses or any other mass manufactured souvenirs,

products or imported goods require a commercial booth and may not be sold in the Arts and Crafts Vendor area. (Single Prime) $100.00 (Double Prime) $190.00 (Triple Prime) $280

(Single Standard) $90 (Double Standard) $170 (Triple Standard) $260

Non-Profit Vendor - One who is a not-for-profit organization, as approved by the Stilwell Kiwanis Club, such as a

local church group, school group, or 501 (C)3 organization.

Size of Booth Space Needed: 10’ x 12’ (single) $40.00 10’ x 24’ (double) $70.00

2019 STRAWBERRY FESTIVAL VENDOR BOOTH SPACE APPLICATION (continued)

Electricity 110 needed 220 needed (Furnish own standard adapter) Have Quiet Generator Electricity Not Used

Furnish own cords. Due to interference with the entertainment on the stage, no generators are permitted in the Commercial Prime or Platinum areas. No electricity is available in the non-profit area and only a few sites have electricity available in Arts & Crafts.

Festival Book Ad

For the first time, vendors are being given the opportunity to advertise in the Strawberry Festival Book, which is

published each year to inform attendees of the various events scheduled during the festival. Beginning last

year, the books became available online, so that attendees could view the information from their electronic

device rather than carry a printed edition around during the day. (To view the 2018 edition online, click on the

Flipbook Button on the Home Page of www.strawberrycapital.com)

Deadline for Ad submission is March 1, 2019, so applications must be submitted no later than that date.

Ads can be submitted by email in pdf format to strawberrybookads@gmail.com or if your wish is for the publisher

to create an ad for you email the information you wish to include (example: a business card). All ads are in full

color. Note: All ad placement in the booklet is at the discretion of the Stilwell Kiwanis Club. All ads one-half

page or less will be on pages with text (stories) and pictures. If you have any questions, call 918-797-5097.

$500 – Full Page Ad – 8.5” X 11”

$250 – Half Page Ad (Horizontal 8.5” X 5.5”) $250 – Half Page Ad (Vertical 4.25” X 11”)

$150 – Quarter Page Ad – 4.25” X 5.5” $75 – Eighth Page Ad – 4.25” X 2.75”

Comments ________________________________________________________________________________

Total Owed __________ Applicant Signature______________________________ Date______________

Please send application with enclosed check or money order for total owed. Deadline for payment by check is May 1, 2019. The charge for returned checks is $25. Remit to: STILWELL KIWANIS CLUB, P.O. BOX 1312, STILWELL, OK 74960 or payment may be made using PayPal at www.strawberrycapital.com. I am paying by: Cash Check Money Order Cashier’s Check PayPal (Transaction No.) _______ Upon arriving, check in at the Kiwanis Club tent on north side of the Courthouse to be issued your festival permit and the location of your booth space.

DO NOT WRITE BELOW THIS LINE OFFICIAL USE ONLY

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Application Fee Total Date Fee Received Check or Money Order # PayPal Transaction #

(Revised 9/19/2019)