Contents · 2019. 7. 12. · Behaviour Expectations of Students ... Safety on the Internet (notes...

RGS International Student Handbook. 2

Contents

Welcome to The Rockhampton Grammar School from the Headmaster ........................................................... 4

School Contact Details and Key Staff ...................................................................................................................... 5

Location – Map of The Rockhampton Grammar School ....................................................................................... 8

Being an International Student in Australia ............................................................................................................. 9

The Rockhampton Grammar School as a Provider of International Education ................................................10

Registration and Accreditation .................................................................................................................................11

Enrolment ....................................................................................................................................................................12

Courses Available The Rockhampton Grammar School for International Students and Academic Outcomes ....................................................................................................................................................................14

Student Responsibilities ............................................................................................................................................15

Behaviour Expectations of Students ...............................................................................................................................15

Course Progress and Attendance Procedure .................................................................................................................15

School Information .....................................................................................................................................................19

School Mission Statement..................................................................................................................................................19

School Badge and Motto .................................................................................................................................................19

School Song .....................................................................................................................................................................20

School Prayer ....................................................................................................................................................................20

Bell Times .........................................................................................................................................................................20

Academic Policies ......................................................................................................................................................21

1. Assessment and Reporting .........................................................................................................................................21

2. Reports and References..............................................................................................................................................21

3. Assessment Schedules ...............................................................................................................................................21

4. Late or Non Submission of Assessment items (QCCA policy Jan ’09) .....................................................................22

5. Student Absence on School-based Activities .............................................................................................................22

Examination Policies ..................................................................................................................................................23

Code of Behaviour ......................................................................................................................................................24

School Rules ................................................................................................................................................................25

Student Policies ..........................................................................................................................................................27

School Counselling Service ......................................................................................................................................30

Mobile Phone Policy (Senior and Middle Schools) ................................................................................................31


Technology Across the Curriculum .........................................................................................................................32

Safety on the Internet (notes for students) .............................................................................................................33

Social Media Policy (students) .................................................................................................................................35

Acceptable Use of ICT Services Policy (students) .................................................................................................36

Student Protection .....................................................................................................................................................41

Boarding Information .................................................................................................................................................42

Privacy Policy .............................................................................................................................................................58

General Information ...................................................................................................................................................59

Adjusting to a Different Culture .......................................................................................................................................61

Appendices ..................................................................................................................................................................62

Student Progress, Attendance and Course Progress Policy………………………………………………………......................….63 Accommodation and Welfare Policy……………………………………………………………………….…………………..………67 Complaints and Appeals Policy…………………………………………………………………………………………………..…….68 Deferment, Suspension and Cancellation Policy ……………………………………………………………............................……69 Education Agent Policy………………………………………………………………………………………………………….....…70 Entry Requirements Policy……………………………………………………………………………...………………………...…....71 Transfer Request Policy…………………………………………………………………………………………………………….…..72 Refund Policy……………………………………………………………………………………………………………………………73


Welcome to The Rockhampton Grammar School from the Headmaster

The Rockhampton Grammar School is a non-denominational co-educational school of 1350 students, catering for students from Early Childhood to Year 12. The School consists of a well-resourced city campus, an Early Learning Centre, an aquatic centre on the Fitzroy River and an Outdoor Education Centre located 4 kilometres north of Emu Park on the Keppel Coast. It is the largest regional co-educational boarding school in Australia with accommodation for up to 360 students. RGS is structured into four separate schools (Early Learning Centre, Primary, Middle and Senior), each led by a Head of School. Student numbers are kept at a level that is large enough to support a diverse and rich curriculum, but small enough to provide proper care and attention for every girl and boy.

Our motto; 'Macte Virtute Et Litteris' (Grow in Character and Scholarship), captures not only our expectation that every student will seek to do their very best in all that they undertake, but also the School’s commitment to learning and development of each student. Grammar’s teaching and learning programmes are child centred and promote the deliberate development of higher order thinking processes, intelligent behaviours and actions, and a dedication to learning throughout life. Our teachers are committed to working with their students to help them achieve to the highest standard in all of their endeavours, and through partnerships with parents, we strive to make each student’s dream a reality.

At Grammar, we offer academic programmes that are challenging across all grades, and which provide a number of different OP pathways for university and non-university. In addition, the School offers all our students the types of programmes that develop them both intellectually and socially as contributing members of a global society. Our co-curricular programme is balanced, providing sporting and cultural activities with local and overseas schools, as well as opportunities to contribute to the community through service projects.

Dr Phillip Moulds


School Contact Details and Key Staff

Rockhampton Grammar School P: 61 7 49 360 600 Archer Street Rockhampton QLD 4700 International Student Coordinator

Ms Lisa Kibblewhite P: 61 7 49630775 Archer Street Rockhampton QLD 4700 [email protected] International Student 24 Hour Emergency Contact 0400 304 433 School Contacts

Title Name Email Telephone HEADMASTER Dr Phillip Moulds [email protected] 49 360 615 HEAD OF THE MIDDLE SCHOOL AND DEPUTY HEADMASTER

Mr Arthur Kelly [email protected] 49 360 649

ACTING HEAD OF THE SENIOR SCHOOL Mrs Alison Wright [email protected] 49 360 625

SCHOOL PSYCHOLOGISTS Ms Rosie Akers Ms Kylie Crelin

[email protected] [email protected]

49 360 714

HEALTH CENTRE [email protected] 49 360 638 NURSE MANAGER Ms Melanie March [email protected] 49 360 693 CHAPLAIN Mr Tom Henderson-Brooks [email protected] 49 360 677

Heads of Year

Personnel Email Phone Year 12 – Mrs Wright (acting 2019) [email protected] 49 360 721 Year 11 – Mr Peckett [email protected] 49 360 622 Year 10 – Mr Burr [email protected] 49 360 627 Year 9 – Mr Kelly [email protected] 49 360 649 Year 8 – Mr Crossland [email protected] 49 360 621 Year 7 – Mrs Rundle [email protected] 49 360 791

Counsellors Email Phone Student – Rosemary Akers [email protected] 49 360 714 Student – Kylie Crellin [email protected] 49 360 677 Career – Pam Hadwen [email protected] 49 360 669

Emergency Telephone Number: Police, Fire, Ambulance – Call 000

mailto:[email protected]

















Boys’ Boarding Contact Details


Girls’ Boarding Contact Details


Location – Map of The Rockhampton Grammar School


Being an International Student in Australia What you need to know: The ESOS Act covers a range of information you have a right to know about and the services that must be offered to you by Australian education providers. These include:

• Orientation to help you understand the course and about the place you are studying, as well as access to support services that can help you study and adjust to life in Australia.

• The education provider’s contact officer or officers for overseas students • What your provider’s requirements are for satisfactory attendance • What your provider’s requirements are for satisfactory progress in the courses that you are studying and

what support is available if you are not progressing well • If you can apply for Course Credit and the circumstances in which your enrolment can be deferred,

suspended or cancelled • A complaints and appeals process • All other relevant rules, regulations and policies that are implemented by the education provider

Your responsibilities: As an international student on a student visa (sub-class 500), you are responsible for:

• Complying with your student visa conditions • Ensuring you have and continue to maintain your Overseas Student Health Cover (OSHC) for the

duration of your enrolment as an international student in Australia • Informing your course provider of any change of address or other contact details • Adhering to the terms of the Written Agreement with your education or course provider • Ensuring that you meet the requirements of transferring between registered education providers • Maintaining satisfactory course progress • Maintaining satisfactory attendance (please note that early departures and late arrivals in the school

term will affect your course attendance and may compromise your student visa.


The Rockhampton Grammar School as a Provider of International Education Rockhampton Grammar School operates under the legislative framework which comprises of the Education Services for International Student (ESOS) Act 2000 and the standards of the National Code of Practice for Providers of Education and Training to International Students (The National Code) 2007. The ESOS Act 2000 is the principal Australian government legislation governing international student education in Australia. The Department of Education, Employment and Workplace Reforms administers the ESOS Act and certifies provider compliance. The National Code provides nationally consistent standards for the conduct for registered international education providers and the registration of their courses. These standards set out specifications and procedure to ensure that providers of international education and training courses can clearly understand and comply with their obligations under the National Code. Rockhampton Grammar School is required to ensure that international students are provided with relevant provisions of the ESOS framework throughout the span of the student’s enrolment (refer to https://www.aei.gov.au/regulatory-information/education-services-for-overseas-studentsesos-legislativeframework/esosquickinformation/esoseasyguide/pages/esoseasyguide.aspx).

https://www.aei.gov.au/regulatory-information/education-services-for-overseas-studentsesos-legislativeframework/esosquickinformation/esoseasyguide/pages/esoseasyguide.aspx).

https://www.aei.gov.au/regulatory-information/education-services-for-overseas-studentsesos-legislativeframework/esosquickinformation/esoseasyguide/pages/esoseasyguide.aspx).


Registration and Accreditation CRICOS Registration Details Organisation Name: Board of Trustees of The Rockhampton Grammar School Trading Name: Rockhampton Grammar School Organisation Type: Education Provider Registered State: Queensland ABN: 71 055 702 035 CRICOS Provider Code: 00507F The Principal Executive Officer appearing on the CRICOS website http://cricos.eduation.gov.au School Contact Details is: Dr Phillip Moulds, Headmaster The following Staff members have access to PRISMS:

Staff Member Role Mr Mike Donahue Director of Development and Communications Mrs Marissa Holloway Registrar Mrs Sue Maloney Manager of International Operations Mrs Lisa Kibblewhite International and Indigenous Student Coordinator Mrs Karyn Johnson Business Manager/ Board Secretary

Obligations In order to be registered on CRICOS, The Rockhampton Grammar School is required to:

a) Have the principal purpose of providing education; and b) Clearly demonstrate capacity to provide education of a satisfactory standard. Reporting Evidence of The Rockhampton Grammar School’s ability to meet these requirements is provided in: a) The School’s Annual Report to Commonwealth and State governments, available at www.rgs.qld.edu.au; and b) Non-State Schools Accreditation Board documentation via the school’s Cyclical Review Report and NSSAB confirmation letter. The Rockhampton Grammar School is registered to enrol a maximum of 50 Full Fee Paying 500 visa subclass students. The CRICOS Registered Courses offered to international students at The Rockhampton Grammar School are:

CRICOS Code CRICOS Course Name Course Level 08588G Primary Years Prep- Year 6 Primary School Studies 085889F Junior Secondary Years 7-10 Junior Secondary Studies 004927J Secondary Senior Years 11-12 Senior Secondary Certificate of

Education


Enrolment Rockhampton Grammar School conducts its enrolment of international students in an ethical and responsible manner, consistent with the requirements of The National Code (2018). Enquiries for enrolment are directed to The Registrar, Mrs Marissa Holloway. Enquiries regarding student welfare during a student’s enrolment are directed to the International and Indigenous Student Coordinator. Step 1: Part A An enrolment enquiry can be made either via email, walk-in to the office, online or post and the enquiry can come via an International Education Agent of The Rockhampton Grammar School, through the family’s agent or directly from the family. At this point, if not already provided, further information may be sought regarding year level, entry year, accommodation arrangements, tour opportunity, etc. The Registrar sends an enrolment prospectus, Application for Admission Form for International Students and International Schedule of Fees. The following is submitted to the School by the student and their parent(s)/legal guardian(s): • Completed Application for Admission Form (Application for Admission Form – International Student) • Copies of the student’s academic record for the past two (2) years (in English) • Copy of the student’s passport • Acceptable evidence of English language proficiency (e.g. AEAS, IELTS) Part B An application for admission can only be processed when all of the above have been submitted to the School. Applications from International students are processed according to established policy and procedures, and are dealt with on their merits. Step 2: Where logistically possible, the student is interviewed face-to-face by the Headmaster or Head of Year as well as either the Head of Boys or Head of Girls Boarding; otherwise this could be done via Video Conferencing. The purpose of this interview is to converse with the student in English, discuss the School and student’s expectations, discuss accommodation and welfare, refer the student to relevant policies, subjects and appropriate year level curriculum, co-curricular activities, and address any questions the student may have. Step 3: If the interview is successful, the School will notify the student if he/she can be accepted for Direct Entry or will be required to undertake an ELICOS Course or a High School Preparation Program (HSPP) prior to beginning mainstream studies. If an ELICOS Course or HSPP is required, evidence of enrolment must be provided to the School. Step 4: Once an application has been accepted the student will be issued:

• Provisional Letter of Offer outlining course details, entry requirements, and details of the Student Bond (as per the International Schedule of Fees).

• Written Agreement outlining total estimated fees for the duration of the enrolment (tuition and non-tuition fees), special conditions (if any), relevant policies around refund, welfare and accommodation, course attendance and progress, visa requirements for enrolment as an international student and privacy.

Step 5: The parent(s)/legal guardian(s) and the student sign and return the Written Agreement with the Student Bond, as quoted in the Provisional Letter of Offer. Parent(s)/Legal Guardian(s) may choose to pay more than 50% of total fees in which case a separate invoice will be issued.


IMPORTANT: if an agent is involved, he/she cannot sign documents nor make fee payments on behalf of the student or their parent(s)/legal guardian(s). Step 6: On receipt of payment and return of signed Written Agreement, the school will issue a Confirmation of Enrolment (CoE) and Confirmation of Accommodation and Welfare (CAAW) via PRISMS for the period the student is to be enrolled at Rockhampton Grammar School. Step 7: The Student applies for the student visa and notifies the school when it is granted. Step 8: Enrolment Forms i) The following forms are then sent to the student and family for completion:

• Enrolment Agreement • Data Collection Form • Student Medical Form • Tablet PC Forms • Year Level Booklist • Year Level Curriculum Handbook • Year Level Subject Selection Form

NB: Without these forms the enrolment is incomplete. ii) Arrangements are made for student arrival and commencement, such as airport pick-up, settling into the boarding house, organising outstanding school resources. IMPORTANT: students must commence studies on the first day of the relevant term. Unless otherwise approved by Rockhampton Grammar School, late arrivals will impact course attendance and compromise visa conditions. Step 10: Student arrives to commence study at The Rockhampton Grammar School, orientation and commencement of classes.


Courses Available At The Rockhampton Grammar School for International Students and Academic Outcomes Academic Outcomes

Rockhampton Grammar School ensures that all subjects and courses offered to International Students have stated educational outcomes as specified in curriculum documents and individual work programs. A summary of subjects and courses are available to International Students to assist them in mapping out their academic path. Curriculum handbooks are available to International Students in Years 7 to 12 to assist in suitable subject selections plus the opportunity to be able to discuss subject choices with key academic staff. Course Handbooks are available for: Middle School: Years 7, 8 and 9 http://www.rgs.qld.edu.au/middle-school-courses

Senior School: Year 10, 11 and 12 (this hand book also includes VET – Vocational, Employment and Training) http://www.rgs.qld.edu.au/files/file/Senior%20School/2018_Senior_School%20/2019_Senior_Coursing_Booklet_as_at_13_June.pdf

http://www.rgs.qld.edu.au/middle-school-courses

http://www.rgs.qld.edu.au/files/file/Senior%20School/2018_Senior_School%20/2019_Senior_Coursing_Booklet_as_at_13_June.pdf




Student Responsibilities

Behaviour Expectations of Students Behaviour must always reflect the core values of The Rockhampton Grammar School and students who display irresponsible and unsafe behaviour such as use of abusive language, smoking, drinking of alcohol, academic dishonesty, stealing, harassment, bullying or injury (physical or emotional) of another, or behaviour that places a student or others at risk will be asked to explain their behaviour and will face serious consequences. In situations where students display behaviours of this nature and bring the school’s name into disrepute, the parents/guardians will be asked to meet with the appropriate school staff depending on the seriousness of the behaviour. The use, possession or selling of drugs and alcohol is illegal and places the lives of students at risk. The school adopts an uncompromising approach to this behaviour. In matters pertaining to this behaviour the police may be contacted. As these offences contradict the values, philosophy and practices of the school, students may be suspended or expelled. If there has been cause to suspend a student from school, the student is required to remain off the school grounds and should not be present at any school function unless at the specific request of the Headmaster.

Course Progress and Attendance Procedure

This procedure is available to staff and to students.

1. Course Progress

a) The school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.

b) The course progress of all students will be assessed at the end of each study period (semester) of enrolment.

c) Students who have begun part way through a semester will be assessed after one full study period.

d) To demonstrate satisfactory course progress, students will need to achieve competency in at least 80% of units in any study period. Competency can be defined as a grade of C- or above in 80% of academic subjects.

e) Active participation in school life, a positive attitude to learning and consistent demonstration of effort can also be considered as course progress for students who are struggling with an academic commitment.

Demonstrated effort could include:

i. Making measurable improvement gains over the semester ii. Attending additional English language classes iii. Attending additional voluntary tutoring sessions iv. Seeking help from teachers v. Thorough attempts and timely submission of all homework and assessment tasks vi. Evidence from parents and guardians that the student is spending significant time studying in the boarding house.

f) If a student does not achieve competency in at least 80% of units studies in a study period, the International

Student Coordinator will formally contact the parent(s) to advise there will be a meeting with the student to develop an intervention strategy for academic improvement. This may include:


i. After hours / lunchtime tutorial support ii. Subject tutorial support in class time iii. Mentoring iv. Additional EAL support v. Change of subject selection, or reducing course load vi. Counselling: time management vii. Counselling:-academic skills viii. Counselling: personal ix. Other intervention strategies as deemed necessary.

g) A copy of the student’s individual strategy and progress reports in achieving improvement will be forwarded to parents.

h) The student’s individual strategy for academic improvement will be monitored over the following study period by the International Student Coordinator and the Head of Year, respectively. The results and data will be kept by the International Student Coordinator.

i) If the student does not improve sufficiently academically and achieve satisfactory course progress by the end of the next study period, The Rockhampton Grammar School will advise the student in writing of its intention to report the student for breach of visa condition 8202, and that he/she has 20 working days in which to access the School’s internal complaints and appeals process. Following the outcome of the internal process, if the student wishes to complain or lodge an external appeal about a decision made or action taken by The Rockhampton Grammar School, he/she may contact the Overseas Student Ombudsman at no cost. This must be done within 10 days. Please see The Rockhampton Grammar School’s Complaints and Appeals Policy for further details.

j) The School will notify the National ESOS Authority via PRISMS of the student not achieving satisfactory course progress as soon as practicable where:

i. the student does not access the complaints and appeals process within 20 days, or ii. withdraws from the complaints and appeals process, or iii. the complaints and appeals process results in favour of the School.

k) The Rockhampton Grammar School does acknowledge that in some circumstances a student’s application

can be assessed for course progress, when the criteria mentioned at 1. e) above is not met. This will be assessed on a case by case basis.

1. Completion within expected duration of study

a) As noted in 1.a), the school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled. b) Part of the assessment of course progress at the end of each semester will include an assessment of whether the student’s progress is such that they are expected to complete their course within the expected duration of the course. c) The School will only extend the duration of the student’s study where it is clear the student will not be able to complete their course by the expected date because of:


i. compassionate or compelling circumstances (see Definitions below) ii. student participation in an intervention strategy as outlined in 1.e) iii. an approved deferment or suspension of study has been granted in accordance with The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy.

d) Where the School decides to extend the duration of the student’s study, the School will report this change via PRISMS within 14 days and/or issue a new COE if required.

2. Monitoring Course attendance

a. Satisfactory course attendance is attendance of 80% of scheduled course contact hours. b. Student attendance is:

i. checked and recorded daily ii. assessed regularly iii. recorded and calculated over each study period.

c. Late arrival at School and early departures from School will be recorded and will be included in attendance calculations. d. All absences from school will be included in absentee calculations and should be accompanied by a

medical certificate, an explanatory communication from the student’s carer or evidence that leave has been approved by the Deputy Headmaster.

e. Any absences longer than two consecutive days without approval will be investigated. f. Student attendance will be monitored by the International Student Coordinator and the respective Head

of Year every 2 weeks over a study period to assess student attendance using the following method: (i) Calculating the number of hours the student would have to be absent to fall below the attendance threshold for a study period e.g. number of study days x contact hours x 20%.[For example, a 20 week study period with 5 contact hours a day would equal 500 contact hours. 20% of this is 100 hours.] (ii) Any period of ‘exclusion from class’ (as per the Deferment, Suspension and Cancellation Policy) will not be included in student attendance calculations.

g. Parents of students at risk of breaching The Rockhampton Grammar School’s attendance requirements

will be contacted by email and/or phone and students will be counselled and offered any necessary support when they have absences totalling 10% any study period.

h. If the calculation at 3.f) indicates that the student has passed the attendance threshold for the study period, The Rockhampton Grammar School will advise the student of its intention to report the student for breach of visa condition 8202, and that he/she has 20 working days in which to access the school’s internal complaints and appeals process except in the circumstances outlined in 3.j).

i. The school will notify the National ESOS Authority via PRISMS of the student not achieving satisfactory course attendance as soon as practicable where:

i. the student does not access the complaints and appeals process within 20 days ii. withdraws from the complaints and appeals process iii. the complaints and appeals process results in a decision for the school.

j. (If applicable : see NC St 11.9) Students will not be reported for failing to meet the 80% attendance threshold for a study period where:


i. the student produces documentary evidence clearly demonstrating compassionate or compelling circumstances e.g., medical illness supported by a medical certificate or as per Definition, below, and ii. the student’s attendance has not fallen below 70% for the study period.

k. The method for calculating 70% attendance is the same as that outlined in 3.f) with the following

change; number of study days x contact hours x 30%.

l. If a student is assessed as having nearly reached the threshold of 70% attendance for a study period, the Headmaster will assess whether a suspension of studies is in the interests of the student as per The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy.

m. If the student does not obtain a suspension of studies under The Rockhampton Grammar School’s

Deferment, Suspension and Cancellation Policy, and falls below the 70% threshold for attendance for the study period, the process for reporting the student for unsatisfactory attendance (breach of visa condition 8202) will occur as outlined in 3.h) – 3.i).

a. Definitions

A. Compassionate or compelling circumstances: circumstances beyond the control of the student that are having an impact on the student’s progress through a course. These could include:

i. serious illness, where a medical certificate states that the student was unable to attend classes ii. bereavement of close family members such as parents or grandparents (with evidence of death a certificate if possible) iii. major political upheaval or natural disaster in the home country requiring their emergency travel that has impacted on their studies iv. a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports) v. where the School was unable to offer a pre-requisite unit vi. inability to begin studying on the course commencement date due to delay in receiving a student visa.

Note: Ethnic festivals will not be considered as compassionate and compelling circumstances. For other circumstances to be considered as compassionate or compelling, evidence would need to be provided to show that these were having an impact on the student’s progress through a course.

B. Expected duration – the length of time it takes to complete the course studying full-time. This is the same as the registered course duration on CRICOS.

C. School day – any day for which the School has scheduled course contact hours.

D. Study period – a discrete period of study within a course which cannot exceed 24 weeks. The Rockhampton Grammar School defines a “study period” for the purposes of monitoring course attendance and progress as a semester.


School Information School Mission Statement

Our Purpose

The School provides a disciplined, challenging and stimulation learning environment to inspire our students to become successful lifelong learners, responsible local and global citizens, and men and women of strong ethical and moral character. We promote high standards of scholarship and work with all members of the School community to pursue personal excellence in their intellectual, physical, creative and emotional development.

Our Ambition

The Rockhampton Grammar School aspires to be a centre of excellence in education. The School is committed to:

• Providing opportunities for students to achieve success • Providing outstanding teaching and learning opportunities for students and staff • Strengthening its partnerships locally, nationally and internationally • Providing an environment where all feel safe and secure and can thrive • Challenging students to find meaning and value in their lives.

Our Academic Mission

In the academic arena the School assists students:

• By fostering intellect to the highest level of which they are capable • By encouraging them in the search for knowledge, understanding and in the pursuit

of academic excellence • By preparing them to undertake further learning and development • By developing their thinking processes, attributes, values, behaviours and actions • Develop confidence and skills in the use of Information and Communication and Technology (ICT) to enable

learning • In the development of language and literacy • By creating learning environments which are challenging, supportive and engaging.

School Badge and Motto

The Badge: The shield is dominated by the Southern Cross, considered to be an appropriate emblem since it was common to all Australian colonies when the School opened in 1881. The Tropic of Capricorn passes close to the City of Rockhampton. This fact is expressed by the goat surmounting the shield.

The Motto:

Macte Virtute Et Litteris Grow in Character and Scholarship


School Song (Sung to "Men of Harlech") We of Grammar shout our chorus, What tradition has gone before us. Sing the songs of all our glory, Shout with all our might. Proud of our endeavours, Surrender we will never, In a fight, we stand for right and May God be our protector. When the battle-cry is sounding And our hearts in us are pounding. That's the time to show we stand For Grammar and the right.

School Prayer

"Look with favour we beseech Thee, O Lord, upon this School; and grant that its foundations may ever stand firm in truth and righteousness; that beauty, order and reverence may be the message of its walls and fields; and that so long as one stone remains upon the other, it may stand for all things that are strong and lovely and of good report. We ask this in the name of Jesus Christ our Lord. AMEN."

Bell Times Middle and Senior School Daily Routine 2019

Mon Tues Wed Thurs Fri Early Period Senior School only

7.50 – 8.30 7.50 – 8.30 7.50 – 8.30 7.50 – 8.30 7.50 – 8.30

Period 1 8.30 – 9.10 8.30 – 9.10 8.30 – 9.10 8.30 – 9.10 8.30 – 9.10 Period 2 9.10 – 9.50 9.10 – 9.50 9.10 – 9.50 9.10 – 9.50 9.10 – 9.50

Period 3

9.50 – 10.10 Form

10.10 – 10.30 Morning tea

9.50 assembly then break until

10.30

9.50 – 10.30 Form

9.50 assembly then break until

10.30

9.50 – 10.10 Form

10.10 – 10.30 Morning tea

Period 4 10.30 – 11.10 10.30 – 11.10 10.30 – 11.10

Morning tea 10.30 – 11.10 10.30 – 11.10

Period 5 11.10 – 11.50 11.10 – 11.50 11.10 – 11.50 11.10 – 11.50 11.10 – 11.50 Period 6 11.50 – 12.30 11.50 – 12.30 11.50 – 12.30 11.50 – 12.30 11.50 – 12.30 Period 7 Middle School lunch

12.30 – 1.10 12.30 – 1.10 12.30 – 1.10 12.30 – 1.10 12.30 – 1.10

Period 8 Senior School lunch

1.10 – 1.50 1.10 – 1.50 1.10 – 1.50 1.10 – 1.50 1.10 – 1.50

Period 9 1.50 – 2.30 1.50 – 2.30 1.50 – 2.30 1.50 – 2.30 1.50 – 2.30 Period 10 2.30 – 3.10 2.30 – 3.10 2.30 – 3.10 2.30 – 3.10 2.30 – 3.10 Late Period Senior School only

3.10 – 3.50 3.10 – 3.50 3.10 – 3.50 3.10 – 3.50 3.10 – 3.50

Note: Primary School – Morning Tea Period 4, Lunch Period 8


Academic Policies Storage of Students Records and Assessment Items: QCAA guidelines stipulate that examples of students’ work (Senior School only) must be held at the School for a period of three months following the student’s year 12 graduation. Students wishing to collect their items may do so after this period and up to three years after graduation. Items which have not been collected after three years will be destroyed. 1. Assessment and Reporting a) Continuous assessment of a variety of tasks over the year e.g.: assignments, class tests, fieldwork, laboratory

experiments and homework. b) Formal written examinations, at the end of each semester. An Examination Timetable is set several weeks before these

examinations detailing dates, times, locations and any special requirements for examinations. Parents receive End-of-Semester Reports in July and December (not Year 12) and an Interim Report at the end of Term 1. Parents can monitor students’ academic progress in several ways: a) By attending two formal Parent-Teacher occasions in the year: the first at the beginning of Term 2 and the second

early in term 3 after the first Semester Report has been received. b) By requesting an interview with teachers. c) By making an appointment with Teacher(s), Head of Year or the Headmaster to further clarify academic progress and

adjustment to the School’s culture. There is variation from subject to subject in the extent to which each Semester’s assessment contributes to the final Level of Achievement awarded. For some subjects, all Semesters count equally; for others, all Semesters count but have different weightings; in some, only the work submitted in the final semester is used. Details should be checked thoroughly with all Heads of Departments. Your study planning should take such differences of weighting into account. End-of-Semester or End-of-Term Examinations: Students should avoid any early departure or absenteeism during exam periods. School policy precludes any students sitting for examinations before others. A supplementary or similar examination sat after the other candidates can only be arranged at the discretion of the Head of Department involved. Students should approach teachers if they are having difficulties in class. Boarding students, particularly, will need to talk about these problems as they arise with boarding tutors and the Head of the House. 2. Reports and References Academic Reports (with teacher comments and an indication of involvement in co-curricular activities) are useful documents but should not be substituted for a reference which focuses on character development. Students who wish the School to provide them with a character reference (for part-time work or upon departure) should apply to the Headmaster’s Executive Assistant for an official Student Reference. Some teaching staff may also be pleased to write references for students they know well. 3. Assessment Schedules i) Each student is given an Assessment Schedule and a summary of their commitments as each Semester’s work

commences. This is also available on the School’s website www.rgs.qld.edu.au. ii) The Assessment Schedule should be used to organise preparation time, to avoid “last minute” rushes, and to quickly

observe “pressure times” created by the assessment requirements of each subject. iii) All assessment items – tests, research assignments, field or excursion reports and practical exercise – are integral

parts of courses. A medical certificate, or written permission for an extension (requested and considered at least TWO SCHOOL DAYS prior to the due date) is required if items are late. Requests are made to the Subject Co-ordinator.

iv) Rough drafts for typed assignments and oral presentations are a valid alternative to a synopsis if presented on the due date. No penalty is to be incurred by a neatly written submission as compared to a typed assignment.

v) Students are expected to accept full responsibility for their on-going working relationship with teachers in checking drafts and solving problems “along the way” with assignments.


vi) The length (number of words) of assignments and reports is clearly stated and should be adhered to. Maximum assignment lengths are: Year 7: 400 words; Years 8 and 9: 600 words.

It is mandatory that students regularly show teachers progress drafts of their assignments, well prior to the date of submission. 4. Late or Non Submission of Assessment items (QCCA policy Jan ’09) The following applies to situations where students’ reasons for late submission or non-submission do not relate to specific educational needs. “In cases where students do not submit a response to an assessment instrument by the due date, judgments should be made using evidence on or before the due date.” 5. Student Absence on School-based Activities Students will be responsible for informing their teachers if they are going to be away, and if necessary, for catching up on missed work when they return.


Examination Policies Routine during Examination Periods a) Year 11 and 12 day students only attend school during sessions when they have examinations. Boarders must

study in their House or in the School Library. Both Boarders and Day students must wear School uniform while at School for their examinations.

b) Students undertaking exams will keep noise and movement about the School to a minimum, as others will still be working to a normal routine.

c) Students should arrive at least 15 minutes before their session is due to begin. d) Students failing to sit for an examination may be required to present a medical certificate to the Head of Year. e) The lengths of examination papers vary so students should bring study materials to their examination sessions. No

student is allowed to leave the venue prior to the designated completion time. Examination Booklets Students must use the examination answer sheets provided. Official School examination sheets are handed out with the examination papers.

Examination Room Procedures

Instructions to be read to students at the commencement of each examination session: 1. Students are to refrain from talking once inside the examination venue. 2. Reference notes, pencil cases, texts, files etc. must be left outside the room (or on the floor under seats if

study is permitted prior to the commencement of the examination). 3. Students should raise a hand if they need assistance or wish to ask a question. 4. Ensure that all details required on the front of the paper are completed. 5. Check to see that the examination question paper is complete. 6. Students should be prepared with the correct materials for the examination as no borrowing or lending of

equipment is permitted. 7. Students caught cheating will be severely disciplined. 8. Please read any special instructions on the examination to students at this stage.

Plagiarism and Cheating At The Rockhampton Grammar School, academic dishonesty is regarded as a very serious matter and strict penalties will be imposed on students who are found to be guilty of an offence. Plagiarism is defined as taking another person's ideas and/or manner of expressing them and then passing them off as one's own by failing to give appropriate acknowledgement. Consequences. Students suspected of plagiarism will be asked to submit evidence in defence of any accusation to the subject teacher and the respective Head of Department. Students found guilty of plagiarism will receive a maximum level of Limited Achievement for the task. Repeat offenders may face failure of the whole subject unit. Parents and Heads of School will be notified of any transgressions. Cheating is defined as seeking to obtain an unfair advantage in an examination or any other assessment task (written, oral or practical assignments). Examples of cheating include: • Being in possession of any equipment or other resource that contains or conveys prohibited information concerning

the subject matter under examination. • Giving or accepting assistance, directly or indirectly, unless permitted under task guidelines.

Consequences. Students suspected of cheating will be asked to submit evidence in defence of any accusation to the subject teacher and the respective Head of Department. Students found guilty of cheating will receive a maximum level of Limited Achievement for the task. Repeat offenders may face failure of the whole subject unit. Parents and Heads of School will be notified of any transgressions.


Code of Behaviour The School’s Rules exist to ensure that the comforts, rights and safety of all School members are protected. When students and their families join the School community, it is assumed that they have read and agreed with these rules. The School aims, in partnership with the home, to develop good character and self-discipline; consequently:

STUDENTS ARE EXPECTED TO ACT WITH COMMON SENSE, GOOD MANNERS AND DECENCY AT ALL TIMES.


School Rules These rules apply to all students of all ages while attending School or in Boarding; representing the School in any place or occasion when a student is in School uniform or can be recognised as a member of the School; any situation that could be recognised as related to the School. 1. Students will at all times respect and obey all School Staff and Student Officers. 2. A student’s personal appearance will always conform to the School’s Dress standard. 3. No student is permitted to have or be affected by tobacco, alcohol or any prohibited substance. 4. Unauthorised borrowing or theft of others’ property will not be tolerated. 5. Wilful damage or destruction of any property is prohibited and could require the payment of compensation. 6. All dangerous substances (including matches, explosives, fireworks, ammunition, knives, etc.) are strictly

forbidden. 7. Students will not leave the School grounds during the day without complying with set procedures of their

respective school (Middle or Senior). Boarders will not leave the grounds without complying with the set procedures as detailed in the Boarding Handbook.

8. Except in the case of illness, students must be in attendance on all School days unless leave has been granted

by the School. 9. Students are expected to attend the following School events: Athletics, Cross Country, Swimming Carnivals,

School Camps and Speech Day.

10. All members of the School community have a responsibility to uphold the values of The Rockhampton Grammar School.

11. Students will behave in a manner which enhances their reputation and the reputation of the School. This

responsibility extends to behaviour outside the School, outside School functions and outside School hours.

RULE AREA COVERED EXAMPLE

Movement To and from classes, during breaks and at assembly.

Assemble quietly and on time. Don’t push and shove in queues.

Treatment The way we treat one another. See School Policy (Student Diary) on bullying, discrimination and harassment.

Conflict Resolution How we resolve disputes: student/student; student/staff.

All disputes must be resolved through consultation and discussion. See our Grievance Procedure (Student Diary).

Learning In class and outdoor activities such as camps, excursions and tours.

All students have the right to learn in an orderly, disciplined environment.


Safety All sensitive areas such as laboratories, workshops, gym and swimming pool have specific rules that must be obeyed. Take care when using equipment. Do not bring dangerous items to school.

Be sensible and take steps to avoid accidents happening. Always assess the risks to yourself and others.

Dress and Appearance Appropriate dress must be worn correctly and with pride, to and from School and at all School functions and activities.

Formal, Day and Sports uniforms as outlined in the Uniform Brochure. No exaggerated hair styles or unnatural colour tinting permitted. For boys, hair must be neatly cut and groomed: off the collar, ears and above the eyes for boys. Long hair (girls) must be tied back.

Equipment All necessary equipment for learning to occur.

Students are responsible for having all necessary equipment for classes and for the security of their equipment. Note that a regulation school bag (with an optional plain black sports bag) is a requirement.

Consequences Breaches of the above rules may result in: rule reminder, verbal apology, written apology, isolation from peers, withdrawal from class, clean-up duties, loss of privileges, detention, suspension and/or expulsion. Parents will be notified of any serious breach of School discipline by their children. They will also be notified of the punishment incurred. The Headmaster may request withdrawal, or expel a student, for serious breaches of the School rules. Personal Belongings All possessions should be clearly marked with the student’s name. Students are expected to make suitable arrangements for the safety of their personal belongings. Students should not bring large amounts of money or valuable items to the school. The use of iPods or similar items is prohibited during School hours. The School doesnot accept responsibility for theft, loss or damage to such items.


Student Policies Sexual Harassment The Rockhampton Grammar School is committed to providing all students with a working and learning environment that is free from sexual harassment.

Sexual harassment is unacceptable and will not be tolerated under any circumstances. Sexual harassment is unwelcome and uninvited comment, attention, contact or behaviour of a sexual nature, that an individual or witness finds humiliating, offensive or intimidating. It can be verbal, physical, written or visual. Sexual harassment has nothing to do with mutual attraction or consenting friendships.

If students need advice or wish to make a complaint they should contact their Head of Year or a School Counsellor. Anti-discrimination Policy Students at The Rockhampton Grammar School will not be discriminated against because of age, sex, impairment, race or religion.

Discrimination happens when someone is treated unfavourably because they belong to a particular group of people.

If a student has a complaint involving anti-discrimination, it will be pursued through the Grievance Procedure. Grievance Procedure The purpose of the Grievance Procedure is to provide students with an opportunity to have a complaint dealt with through the correct channels so that it is resolved promptly by consultation, co-operation and discussion.

The process is confidential and involves four basic steps. Students will present a matter, preferably in writing, to their teacher, form teacher, Head of Department, Head of Year, Head of School or the Director of Boarding. If the grievance is not resolved at this level, it will be referred to the Headmaster. Bullying Policy The Rockhampton Grammar School is committed to providing an educational environment in which students feel valued and safe. To achieve this, the School will seek to create a culture that:

• allows students to flourish free from discrimination, harassment or any form of bullying • does not tolerate, condone or trivialise bullying behaviours • is aware of what constitutes bullying behaviour • provides support to the victims of bullying • deals firmly with bullies so that they either stop their bullying or leave the School. A definition of bullying Bullying is repeated verbal, physical, social or psychological behaviour that is harmful and involves the misuse of power by an individual or group towards one or more persons. Cyberbullying refers to bullying through information and communication technologies.

Bullying can involve humiliation, domination, intimidation, victimisation and all forms of harassment including that based on gender, race or disability. Bullying of any form or for any reason can have long-term effects on those involved including bystanders.

Bullying can happen anywhere: at School, travelling to and from School, in sporting teams, between neighbours or in the workplace.

Bullying behaviour can be: • verbal eg name calling, teasing, abuse, putdowns, sarcasm, insults, threats • physical eg hitting, punching, kicking, scratching, tripping, spitting • social eg ignoring, excluding, ostracising, alienating, making inappropriate gestures • psychological eg spreading rumours, dirty looks, hiding or damaging possessions, malicious SMS and email

messages, inappropriate use of camera phones.


Conflict or fights between equals and single incidents are not defined as bullying. Bullying behaviour is not:

• students not getting along well • a situation of mutual conflict • single episodes of nastiness or random acts of aggression or intimidation.

What you should do if you are being bullied • Be assertive: bring it to the bully's attention that their treatment of you is unacceptable and that you will not tolerate

it. However, do not retaliate - this usually only makes matters worse. • If you cannot gain control of the situation seek assistance from someone in authority (senior student, form teacher

or another trusted staff member, parent). • Where possible avoid confrontations with the bully.

Remember it is your right to enjoy School without being bullied or harassed. At RGS Behaviour Management approaches to bullying include: Responsive: dealing with immediate and specific incidents of bullying Problem solving: targeting support and skills development for individuals and groups, and Preventive: providing a positive social context for student behaviour by giving consistent messages valuing

diversity, supporting constructive relationships, discouraging violence and aggression and challenging the abuse of power.

Responsive Approaches These may include short term strategies such as –

negative consequences for the perpetrator counselling and provision of support for victims restitution to repair the harm done individual behaviour management plans and skills development for the perpetrator. Problem Solving Approaches These include –

targeting individuals through counselling, self-esteem programmes, conflict resolution, etc. providing structured programmes that teach alternatives to aggressive behaviour social skills development. Preventive Approaches These include –

establishing a School culture that rejects all forms of bullying behaviour recognising and celebrating diversity and promoting justice and equality focusing on socialisation, through role models, leadership programmes and pastoral care programmes developing and implementing effective behaviour management policies and procedures.

Consequences for bullying Students who bully others will face consequences in accordance with procedures as outlined above. Should the bullying continue, parents will be requested to attend an interview where the student will be placed on a Behaviour Contract. A breach of this contract could lead to suspension or exclusion from the School. Child Protection Every student has the right to feel safe and free from harm while at the School. We expect you to respect your teachers and other students and we expect that you will receive the same respect in return. You should never allow yourself to feel unsafe without reporting it to someone you trust. Who should I tell if I am not feeling safe at School or at home? Anyone on staff. If you do not feel like talking to a member of staff you may like to write or email him or her a letter.


What will happen if I report what is happening to a member of staff? If the concern is worrying you but not causing you immediate harm, then the member of staff will discuss with you ways to solve your problem. If the concern is serious and the member of staff believes that you are being harmed or in danger of being harmed, he or she will report it to the Headmaster. What if I don’t want the member of staff to tell the Headmaster? The member of staff will try to keep your concerns confidential as much as possible. However, if the member of staff is aware or reasonably suspects that harm has been caused by anyone to a student of the School then the law says that the matter must be reported to the Headmaster and it may have to be reported to the Police. If the staff member has no choice about reporting what you have told them to someone else he or she will explain to you exactly what will happen next. What should I do if I require more information? The School’s complete Child Protection Policy is available on School’s website ww.rgs.qld.edu.au or at the School administration. You are free to discuss the Policy with the Headmaster if you wish to clarify any matters. Remember the most important thing is that you feel safe and free from harm. You must tell someone if you are being harmed or afraid that you will be harmed.


School Counselling Service The aim of the counselling service is to provide a safe and confidential place for students to talk about their needs, their desires, their choices, or about any issue that may be troubling or challenging them. Who can access the School Counsellor? Any student of The Rockhampton Grammar School may access the services of the counsellor. Appointments Students, staff members or parents may request counselling for a student, but all appointments are to be approved by the relevant Head of School or Head of Boarding. Students who are unable to keep their appointments must contact either their Head of School, Head of Boarding or the Health Centre. Counselling Staff Ms Kylie Crellin (Psychologist) is available for appointments on Monday, Thursday and Friday each week. Mrs Rosemary Akers is on-site during school hours. School Chaplain The Rockhampton Grammar School is a non-denominational school; however, it recognises Christian values. The School Chaplain visits the School on Wednesdays and is available to staff and students. The Chaplain and Counsellor work together in crisis situation to meet the needs of the School community.

Confidentiality Students seeing the counsellor have a right to privacy. This means that information is kept private unless, • There is a risk of harm to the student or someone else, • The student provides permission for the counsellor to talk to someone else, or • The counsellor is legally required to disclose information. Cost The service is provided free of charge to students of the School. Issues covered by the Counselling Service Some examples include dealing with stress, anxiety, depression, family issues, personal issues, relationships, school-related issues (such as bullying, time management, study challenges, boarding, homesickness), future academic endeavours. While it is not uncommon for people to feel uncomfortable or anxious about seeing a counsellor, counselling sessions can provide an opportunity to consider and discuss different perspectives and options for challenging situations and circumstances. Safety and Comfort Students have the right to feel safe and comfortable with their counsellor. While it can be very difficult to talk with a stranger about some issues, it is important that students are completely honest with their counsellor. Further Information For further information regarding the counselling service, students should speak to their respective Head of School or Head of Boarding.


Mobile Phone Policy (Senior and Middle Schools) The School recognises that, when used appropriately, mobile phones offer students and their parents advantages in terms of ease of communication and a sense of personal safety. However, inappropriate use may have a negative impact on the learning environment and well being of students. The following ‘common sense’ rules apply with respect to the use of mobile phones, iPods and similar devices such as cameras at Grammar:

• Courtesy, consideration and respect for others are paramount at all times • They are brought to School, and kept at School, and used at school entirely at the owner’s risk the School

cannot accept any responsibility for theft, loss, damage or health effects (potential or Actual) resulting from mobile phone use. Students and parents should recognise that mobile phones, IPods and similar devices are highly prized targets for theft and, accordingly, these items should always be stored in a safe and secure place.

• Parents and students should ensure that such items are properly and adequately insured as personal property.

• Middle school students are required to turn these items off and place them out of sight on arrival at school. Items may be turned on again as the students depart at the end of the school day. Senior School students’ items must be switched off during lessons, private study times, during examinations and when they are stored in a locker. They should not be used in any manner or place that is disruptive to the normal routines of School or to other people. This includes the sending and receiving of text messages or data.

• Any student who is feeling unwell at school and needs to go home must arrange thus through the Health Centre. Under no circumstances should students use either mobile phones or pay phones to contact home and make arrangements to leave except through the Health Centre, the School Marshall or respective Head of School.

• These guidelines also refer to the use of these items during field trips, excursions or other off campus supervised activities.

• At no time, unless given express permission by a teacher for a specific occasion, should a mobile phone or device be used to take photographs in the School grounds, classrooms, buildings, properties or during activities; nor of any students including themselves while at School or in school uniforms or when they can be identified as being an RGS student.

• Non-observance or breaches of these rules may result in the mobile phone/device being confiscated and privileges restricted or withdrawn.

In addition, the following apply in the Boarding House: • It is strongly recommended that, when not in use, these items should be safely locked away in the Boarding

House. • Mobile phones are not to be switched on or used during designated study times or after "lights out". • Parents should set appropriate parameters and rules for their children for such matters as frequency of

use, lending the phone to others, costs of access and call cost plan, etc. • The mobile phone number must be registered with the Boarding House staff.

• Non-observance or breaches of these rules may result in the mobile phone being confiscated and reissued only by negotiation with the Head of House.


Technology Across the Curriculum The Rockhampton Grammar School uses technology across the curriculum. This focus is supported by increasing levels of technological equipment in the classroom, which will provide increased learning opportunities for students. Rules for Computer Us. RGS Students in Years 7-12, are supplied a school laptop or computer Check the computer before using it for signs of damage or mistreatment. Report any problems to your teacher as soon as they occur. Treat the equipment carefully. Never bump or move a computer. Never disconnect or swap computer components. Keep your password secret. Some of your files may be for assessment. Treat your password like a bank PIN number. USBs brought from home may only be used by your teacher to transfer your files. Do not run outside programs; do not install programs, in particular, games, on a School computer. Rules for Internet Use Any student wishing to use the Internet must agree with the RGS Acceptable Use Policy by clicking ‘I Agree’ before accessing the Internet. The purpose of this Internet access is to support and enhance learning within the School’s programmes. Transmissions, (including e-mails), which are prohibited include: copyrighted material, threatening or obscene material or material protected by trade secret. Illegal activities are strictly prohibited and may be reported to the authorities. Visiting inappropriate internet sites will result in the user being suspended from internet usage for a period of time determined by the Head of School. Netiquette -You are expected to abide by the generally accepted rules of network etiquette. These include (but are not limited to) the following:

• Be polite. • Use appropriate language. • Electronic mail (e-mail) is not guaranteed to be private. Do not reveal your personal address, or phone numbers of

students or colleagues. Treat all communications as confidential and private. • Avoid disruptive use of the network such as downloading huge files; sending mass e-mail messages; using functions

that annoy other users.

Security - Security on any computer is a high priority, especially when the system involves many users. If you feel you can identify a security problem, you must notify the network administrator, your teacher or librarian. Do not demonstrate the problem to other users. Do not use another individual’s account. Do not give your password to any individual. Attempts to log in to the system as any other user or attempts to log in to the internal School network or Internet as a system administrator will be regarded as a serious offence. Any user identified as a security risk or having a history of problems with other computer systems may be denied access to all or some of our computer resources at the discretion of the Head of Computing in consultation with the Head of School. Vandalism - Vandalism will also be regarded as a serious offence. Vandalism is defined as any malicious attempt to harm or destroy the data or hardware of another user, The Rockhampton Grammar School (RGS), or any agencies or other networks that are connected to RGS. This includes the uploading or creation of computer viruses.


Safety on the Internet (notes for students) Protecting Private Identity Information Your passwords help to protect your computer and your files from tampering by strangers. Passwords also protect your private identity information, including your screen name or e-mail account. Only your parents should know your password. Never give your password to anyone else – not even your friends. Don’t use passwords that are easy to guess – like your nickname or your pet’s name. Combinations of letters, numbers and symbols are harder to crack than words. Change your password regularly and, most importantly, never use any private identity information in your password. Private Identity Information This includes:

• Full name • Postal address • Name of School • School address • E-mail address • Phone number • Passwords • Mother’s maiden name • Parents place of work • Photos in which you can be recognised.

Personal Websites Personal websites provide a great opportunity for people to publish their writing, photography, artwork or display their computer programming skills. Remember that the audience is everyone in cyberspace! Before including private identity information on a website talk it over with your parents or guardian. To be safe, never give your last name, especially if you choose to show a photo of yourself. Feeling Uncomfortable? Going into cyberspace can be fun; however, some online experiences may make you feel embarrassed, upset, depressed or afraid. It can happen to anyone! When it happens it is best to take action. Trust your uncomfortable feelings, it means something is wrong. You can:

• Sign off the computer. • Leave the Chat Room or Website. • Block the messages. • Save and print the messages to show a trusted adult. • Talk over how to handle the situation with someone you trust. • Report your experience to a parent, teacher or other trusted adult.

To make your internet experience safer, NEVER

• Reply to a message that makes you feel uncomfortable. • Tell anyone you meet on the internet your personal details unless you discuss this with your parents first. • Send your picture to anyone with out first consulting your parents. • Arrange to meet anyone unless your parents go with you and you meet in a public place. • Open attachments to e-mails unless they come from someone you know and trust. • Respond to nasty or suggestive messages and always tell your parents it you get these.


ALWAYS, • Be very careful in chat rooms even if it says that the chat room is only for children. • Check with your parents that it is ok to be in a chat room. • Leave a chat room if someone says or writes something which makes you feel uncomfortable or worried and

make sure you tell your parents. • Keep your passwords to yourself. • Stay away from sites that say they are for people over 18 only. Note these sites often add large costs onto

your parent’s account. • Remember that if someone offers something that seems too good to be true, then it probably is!

Resources: A number of resources have been developed to assist you with learning about online safety. iParent (www.esafety.gov.au) is an interactive, computer based, internet safety program where parents can learn about the digital environment and keep updated on their children’s technology use.

http://www.esafety.gov.au/


Social Media Policy (students) The purpose of this policy is to set standards of behaviour for the use of Social Media that are consistent with the broader values and expectations of The Rockhampton Grammar School community. Social Media refers to all social networking sites such as Facebook, Twitter, LinkedIn, YouTube and MySpace. When using Social Media, students of the School are expected to show responsibility and respect towards others. Members of the School community are also expected to behave in a manner which enhances their reputation and the reputation of the School. In particular, when using Social Media, students are expected to ensure they:

• respect the rights and confidentiality of others • do not impersonate or falsely represent another person • do not bully, intimidate, abuse, harass or threaten others • do not make defamatory comments • do not use obscene or offensive language towards others • do not post content that is hateful, threatening, pornographic or incites violence against others • do not harm the reputation and good standing of RGS or those within its community.

A breach of this policy may also involve a breach of the School’s:

• Sexual Harassment Policy • Anti-Discrimination Policy • Bullying Policy • Technology Across The Curriculum Policy • Student Code of Conduct

Breaches of these policies will be investigated fully and may result in the loss of computer privileges, detention, suspension, or expulsion from the School. Students must also be aware that, in certain circumstances where a crime has been committed, they may be subjected to a criminal investigation by police.


Acceptable Use of ICT Services Policy (students) PURPOSE

The purpose of this policy is to inform of the appropriate use of information, communication and technology services by students at The Rockhampton Grammar School.

SCOPE All students.

DEFINITIONS • ICT – means information, communication and technology. • ICT services – includes but is not limited to The Rockhampton Grammar School’s ICT networks,

systems, facilities and devices, as defined below and includes those owned, leased or otherwise used by the School.

• ICT facilities and devices – includes but is not limited to computers (including desktops, laptops, iPads, palm and handheld devices, PDAs, tablets, eBook readers and related devices such as monitors, keyboards and mice), telephones (including mobiles, iPhones, cordless phones and desk phones), removable media (such as USBs, DVDs, BluRays and CDs), radios or other high frequency communication devices (including microphones), television sets, digital or analogue players and records (including DVD, Blu-Ray and video), cameras, photocopiers, facsimile machines, printers (and other imaging equipment such as scanners), Smartboards, projectors and screens, teleconferencing devices.

• ICT network and systems – electronic networks, internet, email, web mail, social media, fee-based web services, software, servers.

• Personal electronic devices – includes all types of mobile and smart phones, laptops, tablets, cameras and video recorders, hand-held game devices, music devices, USBs, PDAs, eBook readers, smart watches, other palm and handheld devices and other equipment, as determined by the School, and owned by students and employees.

• Authorised User – any person authorized by The Rockhampton Grammar School to use any information, communication and technology.

POLICY STATEMENT All students at The Rockhampton Grammar School have the right and responsibility to utilise ICT services as essential learning and tools. The Rockhampton Grammar School utilises ICT to provide the most valuable learning and teaching environment to the benefit of all. The Rockhampton Grammar School also expects students to demonstrate acceptable use via safe, lawful and ethical behaviour whenever using ICT services. This Policy applies to the management of all types of ICT services, as defined in the “Definitions” section above. This Policy also applies on the School premises, as well as during School activities, such as excursions, camps and extra-curricular activities whenever The Rockhampton Grammar School ICT services are utilised. The Rockhampton Grammar School reserves the right to restrict student access to ICT services if access and usage requirements are not met or are breached. However, restricted access will not disrupt the provision of the educational program within the school. Any data, files or emails produced remain the property of The Rockhampton Grammar School unless otherwise agreed with the Headmaster.

Acceptable Activities for Students Activities conducted for educational purposes as supervised and approved by the School are considered acceptable use. Examples of acceptable activities include but are not limited to:

• Undertaking assigned class work and assessments • Authoring text, artwork, audio and visual material • Conducting research • Communicating or collaborating with other students, teachers, parents or experts • Accessing online references such as textbooks, dictionaries, encyclopaedias and so on • Research and learning through the School’s e-learning environment • Developing appropriate literacy, numeracy, communication and information skills • Browsing the internet for entertainment such as games, video clips, and music is


acceptable but not during class or study times unless directed by the teacher. • Connecting private devices to the appropriate “Guest” wireless network is also acceptable

but not during class or study times unless directed by the teacher. UNACCEPTABLE USE

Vandalism and Deliberate Harm of RGS ICT Equipment and Data:

• Any malicious attempt to harm or destroy ICT equipment, hardware or data of the School or another user.

Accessing, downloading, distributing or publishing material:

• Unlawful, illegal, unsafe or unethical material, including pirated material

• Cyber Bullying

• Offensive, obscene, pornographic or profane messages, videos, music, pictures or other material

• Chain letters or spam email

• Insulting, harassing or attacking messages or other material

• Discriminating based on sex, race, religion or any other basis

• Material containing obscene or abusive language.

Security:

• Damaging ICT services, including disabling settings for virus protection, spam and filtering

• Knowingly downloading viruses or any other program capable of breaching the School’s network security

• Altering any information, data or configuration without authorisation

• Sharing usernames and passwords with others, or selecting obvious or easily “crackable” passwords

• Using another employee’s or student’s username or password

• Allowing unauthorised access by a third party for any reason

• Sharing their own or others’ (including other students’ and employees’) personal information (e.g. names, addresses, phone numbers, photos, credit card details) without permission via the internet or email to unknown entities or for reasons other than to fulfil the educational program requirements of the School

• Attempting to inappropriately access the School’s ICT services outside of the user’s authorised role and needs

• Attempting to bypass the School’s internet filtering


• Not taking reasonable precautions to protect school information and systems against unauthorised access, illegal or unauthorised use, disclosure, modification, duplication, disruption or destruction

• probing for security weaknesses in the RGS ICT network and systems

• Attempting to obscure the origin of any message or downloaded material under an assumed internet address or otherwise disguising the user’s identity

• Connecting a private mobile device to the School data network, other than the appropriate RGS Guest wireless network

• For students, using unsupervised internet chat

• Committing plagiarism or violating any intellectual property or copyright laws

• Using ICT services for unauthorised commercial activities, political lobbying

• Deliberately wasting printing and internet resources

• Any other activity or behaviour that could potentially damage the School’s reputation

• Any other action that impedes the learning experience of another student or the teaching process.

RESPONSIBILITIES

School Responsibilities

The Rockhampton Grammar School acknowledges its responsibility to:

• develop and implement this policy to ensure the full utilisation of ICT services as essential teaching, learning and business tools within acceptable use parameters

• communicate this policy to students, parents and employees

• keep appropriate records, monitor and report on any issues related to inappropriate ICT services

• encourage students, parents and employees to contribute to a healthy school culture.

Student Responsibilities

At The Rockhampton Grammar School students have a responsibility to:

• uphold the School’s Policy on this issue by ensuring the appropriate use of ICT services via safe, lawful and ethical behaviour

• take reasonable steps to prevent and appropriately respond to any instances of inappropriate use of the RGS ICT equipment or services.

IMPLEMENTATION

The School will:


• require parents to sign and return a tabletPC Programme Parent Contract form, which includes a copy of the School’s Acceptable Use of ICT Services Policy, and which states their acknowledgment and agreement with the Policy and gives permission for their child to access the School’s ICT services

• require students to sign and return a tabletPC Programme Student Contract form, which includes a copy of the School’s Acceptable Use of ICT Services Policy, and which states their acknowledgment and agreement with the Policy

• maintain and passively or actively monitor logs of internet activity, for how long, when they are able to be accessed and who by.

MONITORING

The Rockhampton Grammar School carries out continuous and ongoing monitoring of its Information and Computer Technology for operational, maintenance, compliance, auditing, security and investigative purposes. By using The Rockhampton Grammar School’s ICT authorised users consent to The Rockhampton Grammar School accessing, tracking, monitoring and reading all information created and all communications that are sent, received, downloaded, accessed, created or otherwise dealt with in relation to the use by the authorised user of The Rockhampton Grammar School’s Information Technology.

In particular, The Rockhampton Grammar School may:

• monitor the authorised user’s access to files • keep records of calls made from The Rockhampton Grammar School’s telephones by the

authorised user • keep a log of and monitor the authorised user’s access to internet web sites • block access to certain internet sites or services which are considered inappropriate or

unnecessary for business use, or which adversely affect The Rockhampton Grammar School’s network or use of bandwidth

• utilise anti-virus and anti-spam software and similar programs to block or attempt to block, viruses, spam and other damaging code

• utilise e-Mail filters to block large attachments that may adversely impact the performance of The Rockhampton Grammar School’s email system.

Electronic communications may also be subject to discovery in litigation and criminal investigations, email messages may be retrieved from e-mail servers or back-up systems in other organisations.

REPORTING OF NON-COMPLIANCE

All users are required to immediately report any misuse of information or IT assets and other breaches of this policy.

Students report any breaches of this policy to either their teacher, Head of Year or an ICT staff member.

In the case of non-compliance to Policy:

Students will be reported to tabletPC Manager, Head of Year, Head of School and ICT Manager. The Headmaster and Board Secretary will be notified in serious instances.


CONSEQUENCES OF NON-COMPLIANCE Misuse of Information Communication Technology and any non-compliance with this Policy is considered by The Rockhampton Grammar School to be a serious matter. A breach of this policy may result in the removal of access to RGS ICT services, facilities and/or devices, a disciplinary action, formal warning/s, or termination of enrolment by The Rockhampton Grammar School. Apparent breaches of legal compliance in this policy may result in criminal proceedings.

RELATED POLICIES • The Rockhampton Grammar School Mobile Phone Policy • The Rockhampton Grammar School Student Bullying Policy • The Rockhampton Grammar School On-line Social Media Policy Procedures • The Rockhampton Grammar School 1:1 Tablet PC Programme Student Contract • The Rockhampton Grammar School 1:1 Tablet PC Programme Parent Contract

AUTHORISATION AND REVIEW

Date Policy Approved by Board: June 2018

Review Date: Annually, by Board Secretary, Deputy Headmaster, tabletPC Manager & ICT Manager

Updated: 21 June 2018


Student Protection Rockhampton Grammar School is committed to:

o promoting and striving to provide a safe, supportive and ethical environment for the wellbeing and

o holistic development of students; and o providing a safe secure nurturing environment in which all its students may grow and learn.

Refer to the School’s website on http://www.rgs.qld.edu.au/files/file/Our%20School%20Policies/2018_Policies/RGS_Policy_Document_as_at_25_May_2018.pdf

http://www.rgs.qld.edu.au/files/file/Our%20School%20Policies/2018_Policies/RGS_Policy_Document_as_at_25_May_2018.pdf

http://www.rgs.qld.edu.au/files/file/Our%20School%20Policies/2018_Policies/RGS_Policy_Document_as_at_25_May_2018.pdf


Boarding Information The Boarding Handbook is available on the Rockhampton Grammar School Website http://www.rgs.qld.edu.au/files/file/Boarding/boarding_2019/2019_Boarders_Handbook_as_at_November_2018.pdf

http://www.rgs.qld.edu.au/files/file/Boarding/boarding_2019/2019_Boarders_Handbook_as_at_November_2018.pdf

http://www.rgs.qld.edu.au/files/file/Boarding/boarding_2019/2019_Boarders_Handbook_as_at_November_2018.pdf


The Rockhampton Grammar School

The School provides a disciplined, challenging and stimulating learning environment to inspire our students to become successful lifelong learners, responsible local and global citizens, and men and women of strong ethical and moral character. We promote high standards of scholarship and work with all members of the School community to pursue personal excellence in their intellectual, physical, creative and emotional development. Every student grows in character and scholarship: Macte Virtute et Litteris

Mission Statement for Boarding

RGS Boarding is a safe and secure environment in which boarders develop the abilities needed for success in the Middle School and Senior School and a productive, responsible adult life beyond, with each boarder contributing affirmatively to a mindset of cooperation, respecting individual differences and community values, learning to value opportunities and appreciate their individual role.

Aims Provide an affirmative and supportive educational setting and create a community of academic and vocational learners. Engender School and community spirit and pride through caring for one another, accomplishments, commitment to education and other worthwhile pursuits. Develop a strong sense of RGS boarding community, and of belonging for all boarders, and of contributing affirmatively to that community through endeavour, cooperation, charitableness, service and leadership. Engender an appreciation of and contribution to the wider community, creating principled, responsible global citizens. Facilitate a diverse engagement in the RGS community: curriculum including vocational education, co-curriculum and socially. Promote participation in cultural and physical pursuits, rather than passivism. Facilitate character growth and tolerance through the sharing of differing interests and backgrounds. Inspire boarders to challenge their own and collective limits and achieve their greatest potential. Maintain a discrimination and harassment free environment for boarders in which their rights are upheld. Develop self-esteem in every boarder, through goal setting, accomplishments and discipline. Develop resilience in every boarder, providing challenging pathways to success. Engender fair play and sportsmanship. Engender integrity, dependability, and trustworthiness. Support each boarder in developing independence and organisational capability. Develop the leadership potential of every boarder.


School Contact Details Title Name Email Telephone Mobile Phone HEADMASTER Dr Phillip Moulds [email protected] 49 360615 HEAD OF THE MIDDLE SCHOOL AND DEPUTY HEADMASTER

Mr Arthur Kelly [email protected] 49 360649

ACTING HEAD OF THE SENIOR SCHOOL Mrs Alison Wright [email protected] 49 360625

SCHOOL PSYCHOLOGIST Ms Rosie Akers [email protected] 49 360714 `

HEALTH CENTRE [email protected] 49 360638

NURSE MANAGER Ms Melanie March [email protected] 49 360693 0400 638 000

CHAPLAIN Mr Tom Henderson-Brooks

[email protected] 0424 464 441

Director and Heads of Boarding Position Name Email address Mobile Phone

Director of Boarding Stewart Norford [email protected] 0419 713 706

Head of Girls Boarding Raquel Mangin [email protected] 0400 311 424

Head of Boys Boarding Daniel Bradford [email protected] 0447 360 007

Boarding Heads of Year Position Name Email address Mobile Phone Head of Years 7 and 8 Girls Raquel Mangin [email protected] 0400 311 424

Head of Year 7 and 8 Boys Andres Trujillo [email protected] 0419 712 954

Head of Year 9 & 10 Girls Rennell Little [email protected] 0419 030 961

Head of Year 9 Boys Walson Carlos [email protected] 0436 842 097

Acting Head of Wheatley Dormitory Year 10 Boys

Sam Chew [email protected] 0428 132 334

Head of Year 11 Girls Annie Belonogoff [email protected] 0458 066 461 Head of Coombe House Year 11 & some Year 10 Boys Tim Hodgetts [email protected] 0428 903 346

Head of Year 12 Girls Hayley Diamond [email protected] 0419 713 997 Head of Luck House Year 12 & some Year 11 Boys Stewart Norford [email protected] 0419 713 706

Student Phone Numbers

SCHOOL HOUSE Wheatcroft (Years 6, 7 and 8 Dormitory) 4936 0685

Wheatley (Year 9 Dormitory) 4936 0684

GIRLS HOUSE OFFICE 4936 0634

GIRLS HOUSE Lower Dormitory 4936 0840

Middle Dormitory 4936 0696

Upper Dormitory 4936 0697

Upper Boland Dormitory 4936 0690

Lower Boland Dormitory 4936 0743















THE ROCKHAMPTON GRAMMAR SCHOOL

2019 TERM DATES

Term 1 22 - 25 January: Student free days. Heads of Boarding and Boarding Heads of Year available 28 January: New Boarders’ Welcome Day (Australia Day Holiday) 29 January: New Students’ Orientation Continuing boarders return 30 January: First Day of Term 1 23 - 25 January Boarders Long Weekend 25 February: Student free day (Middle and Senior School only, QCAA Monitoring) 5 April: Last day of Term 1 Term 2 22 April: Easter Monday 23 April: Student Free Day, boarders return, parent/teacher interviews 24 April: First Day of Term 2 25 April: ANZAC Day Holiday 4 - 6 May Boarders Long Weekend 6 May: Labour Day Holiday 13 June: Rockhampton Show Holiday – to be confirmed 28 June: Last day of Term 2 1 - 2 July: Student free days. Heads of Boarding and Boarding Heads of Year available Term 3 22 July: Student Free Day, boarders return, parent/teacher interviews 23 July: First Day of Term 3 24 - 25 August Boarders Long Weekend 26 August: Student free day (Boarders long weekend) 20 September: Last day of Term 3 Term 4 7 October: Queen’s Birthday Holiday 8 October: Student free day, boarders return 9 October: First day of Term 4 19 - 21 October Boarders Long Weekend 21 October: Student free day (QCAA Verification) 15 November: Last day for Year 12 27 November: Middle and Senior School Speech Day 28 November: Last day of Term 4 29 Nov and 2 - 4 December: Student free days. Heads of Boarding and Boarding Heads of Year available

State School Holidays are –

Term Dates Length Term 1 Tuesday 29 January – Friday 5 April 10 weeks Term 2 Tuesday 23 April - Friday 28 June 10 weeks Term 3 Monday 15 July - Friday 20 September 10 weeks Term 4 Tuesday 8 October - Friday 13 December 10 weeks


Boarding House / School Expectations

• To provide a framework for happy and peaceful communal living, within which students can develop their individuality and tolerance of the needs of others.

• To allow students to develop increasing responsibility for themselves as they progress through the different stages of boarding.

• To ensure the safety and security of the students. Students are expected to:

• Behave with consideration for others (staff and pupils) and their property at all times. • Comply with the routines and procedures of the Boarding House. • Play their part in ensuring the safety and security of all in the Boarding House. • To raise issues of concern through the appropriate channels.

Before leaving the House each day: • Beds are to be made. • All personal items of clothing are to be placed in the spaces provided. • Desks are to be left in tidy order. • Lights and fans are to be turned off. • Scheduled dormitory duties are to be carried out.

Sanctions are imposed when students fail to meet the expectations as outlined above. These sanctions will be: • Clearly explained and displayed. • Commensurate with the transgression. • Aimed at providing the student with the opportunity to consider the full implications of his/her failure to meet

expectations. • Here again, respect is the guiding principle: respect for the boarding environment and all who live in the

community; and respect for self in being organised for the day ahead.

Nature of Parent-Boarding School Communication Running a home with three or even four children and running a house with fifty children are simply not comparable. Consequently, not only routines and expectations are different but the culture of both environments can be very different. From time to time disagreements on issues will occur. As always, the communication that follows should be open and frank but also based on mutual respect and a sense of empathy and generosity. Boarding Heads of Year work in partnership with parents, towards common goals agreed to via discussion where required. We accept that parents have choices about the schooling of their children and that equally not every child is suited to a boarding life or, for that matter, boarding at our School. It is the best interest of the child that must be paramount. To this end the School has provided the Boarding Heads of Year with phone and email. Our advice is that on personal and conflict resolution issues, initially a direct conversation is best because tone and context are much harder to misinterpret. So much of what we do in Boarding depends on the student doing the right thing and abiding by our guidelines. Serious breaches of trust in boarding will result in suspension. The student will return to School only after consultation between the student, parents and the relevant Head or Director of Boarding and/or the Headmaster.


Boarder Requirements Boarders must bring all items to School at the commencement of each term. Wherever possible all articles should be durable and capable of being machine laundered. Some extra name tags should be left with Judy in laundry sorting room. All articles should have the student’s first and last name plus their laundry number sewn on in the most visible place (collar, waistband, etc). Name tags can be ordered through the Red & Black Shop. Linen 1 or 2 pillows and 2 or 4 pillow cases 2 towels for showers 1 towel for swimming 2 single sheets fitted or flat 2 optional top sheets flat 1 blanket or doona with removable washable cover

Sleepwear/Underwear 10 sets of underwear 2 sets of sleepwear 1 dressing gown & slippers (optional)

Miscellaneous. All personal effects should be labelled 1 sleeping bag (School camps, weekends at Ritamada) 1 shoe cleaning outfit with black shoe polish OR Scuff Stuff toiletries: brush, comb, toothbrush, toothpaste, deodorant, soap, shampoo, conditioner, razors. Wire coat hangers are supplied. Other coat hangers at parent’s discretion 1 pair of thongs 1 pair of swimming togs or board shorts (and top for girls) 1 rashie sun protection swimming shirt 2 durable small to medium padlocks for cupboards. Combination locks are preferred 2 cotton mesh laundry bags (from the Red & Black Shop) 1 water bottle (any description 500ml – 800ml approximately) 1 personal fan (optional)

Boys After School/Out of Class Wear All outfits must conform to standards of decency and modesty expected in the School. 3 shirts, casual, with collars for dining room 3 pairs of knee length shorts, not board shorts 1 pair of casual shoes for dining room and shopping etc. 2 t-shirts, for after school 2 pairs of casual shorts 1 pair of dark BLUE denim jeans 2 pairs of mid-thigh length dark BLUE denim shorts 1 Years 10-12 modest semi-formal outfit appropriate for evening functions such as mocktails, etc.

Girls After School/Out of Class Wear All outfits must conform to standards of decency and modesty expected in the School. 3 casual blouses with sleeves 2 casual skirts or simple, neat dresses in easy care fabrics 1 pair of casual shoes for dining room and shopping etc. 2 t-shirts, for after school 2 mid-thigh length casual shorts 1 pair of dark BLUE denim jeans 2 mid-thigh length dark BLUE denim shorts 1 Years 10-12 modest semi-formal outfit appropriate for evening functions such as mocktails, etc.


Boarding School Rules & Expectations ABSENCES Boarding Heads of Year/Head of Boarding/Director should be notified of all student absences ahead of time. In the Middle School (7-9), a request for extended leave form is required for absences longer than 2 school days.

All absences are recorded by the School and followed up. Unexplained absences are not acceptable.

Where foreseeable absences are for more than a day or two and will impact substantially on the learning process, where possible the student should be proactive in seeing subject teachers prior to the absence, to notify them in person and ask about work that can be done whilst away, in order to keep pace with the class. For sudden absences, such as illness, the parent can request the Head of School to ask teachers to forward work. The emphasis is on proactiveness by the student to ensure that the disruption to classwork and learning is minimised.

Early leave at the end of term is contrary to the complete education of RGS students. After examinations at the end of term, important learning experiences occur such as reviewing assessment, commencing work for the following term, or character development programs. The Heads of Boarding request that you support these integral learning experiences and not take your child home prior to the end of term. Requests to the contrary should be emailed to the respective Head of School and Boarding for approval. Such requests put pressure on the entire boarding House regarding attendance at the end of term, because other boarders might question why they should be at school while the absent student is not.

AEROSOLS

Aerosol cans/sprays when used inappropriately can trigger the Fire Alarm particle detectors on the ceiling of all dormitories. Once activated, the alarm system might call out the fire brigade, and the cost of a call–out for a false alarm (in excess of $1000) will be billed to the family of any boarder who intentionally activates the alarms with spray deodorant.

ASSESSMENT SCHEDULES

At the beginning of each semester parents may access a copy of their child’s assessment schedule for each subject which is available on Parent Lounge via the School’s web site. With this information parents can continue to play an active and informed role in their child’s education. This schedule will cover major and minor examinations, tests and assignments.

AUDIO EQUIPMENT

When boarders bring valuable audio equipment and computers into the dormitories they invite security problems. The Boarding House takes no responsibility and asks that noise levels are considerate of others. Please check your insurance cover on all valuables especially in the case of very expensive items like jewelry and computers (lap tops). Please keep a record of all serial numbers of these items.

BAD NEWS

It can be very difficult for a child who is far from home to receive bad news. We encourage you in such a case to contact your child’s Head of Boarding or the Boarding Head

of Year so that we can ensure the news is broken as gently as possible and that your child has friends nearby to support him/her. The School Counsellor and/or Chaplain also has a vital role to play in this area and will be made available if possible.

BANK ACCOUNTS

Ideally every student should have an account with a bank which has an ATM in Rockhampton. This allows students to have money available when needed without having to keep it in the Boarding House. We recommend internet access of the account by the parent. This allows parents to assist their children with the management of their funds. Regular deposits are encouraged so that the child does not have access to large amounts of money. Cash can be withdrawn via the School canteen EFTPOS facility with Boarding Head of Year consent.

BED LINEN

This should be provided by parents. Students must change linen weekly and it can be laundered by the School laundry. Boarders/parents are responsible for ensuring that all items are clearly marked with their name and student number.

BIKES

Bikes, other than those used for training purposes, are not permitted at School. Training bikes must be locked in an area designated by the Head of Year and safety equipment must be worn when out riding.

Skateboards are not permitted as there is no suitable area on the School campus for their safe use.

BIRTHDAYS

Birthday cakes can be delivered to the School Office or the Boarding House. Contact Head of Year for advice and or arrangements.

BOARDER LONG WEEKENDS

In most School terms we have designated long weekends. These weekends are normally in line with public holidays or student free days. As not all students are able to go home or to host families, the Boarding House does remain open. These long weekends represent an opportunity for senior students especially, to catch up or get ahead on assignments. Years 6 to 10 boarders are encouraged to go home and catch up with family or to stay with a friend’s family.

BOARDER PARENTS’ ASSOCIATION

Boarder parents are automatically members of the RGS Boarder Parents’ Association, welcome but not obliged to attend meetings held at the beginning of Terms 2, 3 and 4, and subsequent to the ‘Meet the Teachers’ night in Week 4 of Term 1. (See RGS calendar for details)

Contact information for the current president and secretary are available on the Boarder Parents Association page of RGS Communities on The Rockhampton Grammar School website.


BULLYING

Bullying is not tolerated and incidences will be dealt with according to School Policies.

CALENDAR

Parents are issued a forward Term Calendar which outlines major events for the coming term. This calendar is mailed to parents each holiday break. An updated copy maybe found on the school’s website.

CARS

Having a car at school is a Year 12 privilege, but will be approved for Year 11s where necessary, with restricted use. The Year 12 Boarding Heads of Year maintain checks and controls, but the onus is on trust and responsibility by the student. There is a remarkably good record of responsible operation established in recent years. Details of the operating contract for a vehicle for Year 12s is available from Year 12 Boarding Heads of Year.

CHEMIST ITEMS

All medications (prescriptions) and other items can be obtained from a chemist of your choice. Please call the Health Centre 07 4936 0638 for advice regarding suppliers. The chemist of your choice will bill parents directly and will also deliver to the School Health Centre. All medication will be retained and dispensed from the Health Centre unless otherwise arranged.

CHURCH SERVICES

Children who wish to attend services are encouraged to do so.

COCURRICULAR PROGRAM

The School offers a very wide array of sports and club activities for your child to become involved in. At all times we strongly encourage your support in ensuring that your child finds some activities that allows them both a break from the normal daily routine as well as an avenue for building upon their self-esteem.

Where your child’s interest extends beyond the RGS co-curricular program, and the School does not offer that activity the School is happy to assist in ensuring your child joins and participates in the local club competition (e.g.: gymnastics, etc). If you have any concerns regarding this please contact Mr Todd Wells Director of Co-curriculum, or refer to the School website for the relevant person in charge.

OFF CAMPUS OUTINGS

At times throughout the year boarding staff organise off campus outings to the botanical gardens, local parks or the beach, the majority of these outings are free-of-charge, but some will incur a cost from time-to-time. Students may take their own spending money to purchase food or drink whilst on these outings.

CONTACT INFORMATION

As soon as any of your contact information changes, please notify Boarding Head of Year or [email protected] or

call in to reception in person. Email addresses and phone numbers are vital to our communication so we are able to contact parents at any time. If you are going to be unavailable for an extended period of time, please provide the contact number of a suitable person who can act as guardian for your child.

COUNSELLING

The School has a Counsellor and Chaplain, available for confidential discussion and advice by arrangement with Heads of Boarding and Heads of School. For ongoing concerns both our counsellor and local doctor can suggest referral to an off campus provider where necessary.

DAY STUDENTS

It is important that boarders make every effort to become friends among the day student community. This helps to prevent any undue division between the boarders and day students in the School. Day students are not permitted in the boarding houses at morning tea and lunch.

Day Students visiting the Boarding House after school must sign the Visitor’s Register available in the office after consultation with a relevant boarding staff member on duty.

DENTIST

The School does not have an appointed dentist but students may request appointments and the Health Centre will support (transport/taxi voucher) the request.

DIARY

Each child is issued with a School diary. This diary is used to record all homework, assignments and tests etc.

DINING ROOM

Dress and Behaviour Students and staff should be of the understanding that when in the Dining Room, they are not eating in their own home kitchen, but rather in a very public place akin to a restaurant. The expectations outlined below are no more than would be called for under such circumstances, and allow all who choose to eat there to do so in peace, quiet and with dignity. Students and staff are asked to co-operate by adhering to the following expectations regarding dress and behaviour:

Dress should be of a neat casual standard. Day Uniform may be worn Shirts with collars are mandatory for boys and preferable for girls. Shoes or sandals with a strap around the heel. Mid-thigh length shorts The following are not to be worn in the Dining Room: Singlets Cap or hat Sporting apparel, including football jerseys and gym wear Shirts or shorts with inappropriate slogans Miniskirts, strapless tops, hot pants, tights, tank tops, short shorts Those arriving from sports or other physical activities should have showered before entering the Dining Room and be in fresh clothes. From Friday dinner on weekends students may wear thongs and casual clothing.



DINING ROOM MEAL TIMES 2019

Weekdays

Breakfast 6.00am Continental breakfast available 6.30 – 9.00am cooked breakfast Morning Tea 10.10 – 10.30am (Mon-Tue-Thu-Fri) 10.30 – 11.10am (Wed) Lunch Years 7 – 9 - 12.30 – 1.10pm Years 10 – 12 - 1.10 – 1.50pm Dinner Guidelines Years 7 & 8 - 5.15 – 5.35pm Year 9 - 5.30 – 5.50pm

Year 10 - 5.45 – 6.10pm Years 11 & 12 - 6.00 – 6.45pm

All sporting teams returning from weekday afternoon games must shower before dinner. Therefore, post-6.30 return time requires a late meal order instead of dining-in. Late meals must be ordered in advance, unless the circumstances are unforeseen, in which case the chef should be contacted on 49360641 as soon as it looks like the team will arrive at School after 6.30.

Weekend

Breakfast 7.00am Continental breakfast available 8.00 – 11.00am cooked breakfast

Bacon and egg muffin available to boarders departing for sport prior to 8.00am

Lunch 12.00noon – 2.00pm Dinner Friday & Saturday 5.15pm – 6.15pm Sunday As per weekdays, above.

DOCTOR

The School has its own appointed doctor. Parents may direct their child to be seen by other doctors but must make this arrangement through the Health Centre. Taxi bookings can be made through the Health Centre.

DOONAS

These are encouraged but must have removable washable covers and be of single bed size only.

DRESS STANDARD AND PERSONAL PRESENTATION

Boarders may wear casual clothes at any time out of School hours; an appropriate standard of modesty and presentability is expected. School uniform can be worn after School at the expected standard.

Footwear must be worn at all times when moving around the campus. This is a Workplace Health and Safety requirement.

Hair, jewelry, make-up etc. must meet the School’s dress and appearance guidelines.

Boy boarders are to wear their shirts tucked in and ties properly adjusted.

All shoes must be clean and polished. School uniform hats are required when leaving the campus in uniform.

DRIVING LESSONS

Driving lessons may be taken after School or in spares with parental permission. Lessons should not be taken at a time when a student has a School commitment.

FIRE DRILL

The campus is protected by a sophisticated alarm system. This ensures the safety of all the children and staff. The boarders are instructed what to do in an emergency, and drills are practiced on a regular basis.

FLU VACCINATION

Authorisation notes are sent out to all parents regarding Flu Vaccination. The School recommends all boarding students have the vaccination. Allergies must be noted on this form.

FOOD

A nutritionally well-balanced diet is provided at all times and fresh fruit, bread and spreads are available at every meal and throughout the day.

Where boarders are vegetarians or have allergies and intolerances, parents should provide a letter and any medical information to that effect, and preferably discuss their child’s requirements with the Food Services Manager.

GRAFFITI

Offenders will be asked to remove graffiti in their own time and in the event that the property cannot be restored to its original condition, they will be asked to pay for its replacement.

HEALTH CENTRE

The School provides a 24 hour on-call service for all boarding students. Clinic hours are as follows:

Monday to Friday 7.15am to 9.00pm

Saturday 8.00am - 9.30am 7.30pm - 8.30pm

Sunday 10.00am – 12.00noon 6.30pm – 8.00pm


Boarders who are sick will be cared for in the Health Centre. For infectious, severe or protracted illness, it is recommended that the student be cared for at home, and Health Centre staff will liaise with parents accordingly.

Parents will always be contacted by the nurse on duty when there is reason for concern. In minor cases, the children are asked to telephone home themselves.

Students needing assistance outside clinic hours contact their Boarding Head of Year.

When attending the Health Centre all students must be attired appropriately i.e. pajamas are not acceptable wear to be worn to and from the Health Centre.

New Year 6, 7 and 8 students can be accompanied to medical appointments outside the School. Year 9 and older is on request of student or parent.

Students requiring hospital treatment will be accompanied. Parents will be informed by the staff member on duty in the Health Centre at the time.

It is recommended that each student be covered by Private Health Insurance but this is not essential unless a student is from overseas. Overseas students must join the Medibank Private Overseas Scheme.

HOME SICKNESS

Boarders and families will be well supported by Boarding Staff according to the needs of the individual.

PERSONAL EFFECTS

All personal effects are the responsibility of the student and his/her parents. The School’s insurance does not cover these. The imperative of locking valuable possessions away cannot be overstated.

LAPTOPS AND COMPUTERS

With the provision of tablet personal computers, there is little or no need for additional laptops at School, but these are nonetheless permitted if requested. The School’s I.T. policy applies to all computer use.

If computers are being used for non-academic purposes, then this should be outside designated prep times and only age-appropriate material should be viewed.

Any breach of the policy and procedures could result in the privilege of being allowed to use a laptop at School being withdrawn.

LAUNDRY

The School operates a full laundry service at no extra cost to parents. Boarders may prefer to use the washing machines in some dormitories.

LEAVE RGS Boarding Leave Policy and Guidelines

Email leave consent The official means of Parent consent for leave is an email addressed to:

Boys: Head of Year, cc Brendan Handley Head of Boys Boarding Girls: [email protected], cc Head of Year and Raquel Mangin Head of Girls Boarding The email should make clear:

1. Who the leave is with: Parent or specified Host.

2. The purpose of the leave.

3. The details of Host, including contact phone number(s).

4. The day(s), estimated pick up time and return time.

5. The means of transport. Sometimes someone else is picking up or dropping off the Student, and this is not a problem so long as it is confirmed.

6. For older students, a clear indication of any party that is to be attended, confirming that the Parent has contacted the host of the party.

Leave is negotiated with Boarding Head of Year, or in their absence the Head of Boarding. A couple of days’ notice is ideal, or further in advance. However, there are occasions when advance notice is not possible because circumstances change, and it is acceptable, although not favoured, to contact by phone the Boarding Head of Year, or in their absence the Head of Boarding with short notice of necessary leave. A follow up email for the record will be requested. Leave with Parents All reasonable requests for leave with Parents will be approved, especially if the guidelines in the agreement below are followed. Parents will be reminded of the Parent Agreement of RGS Boarders on Leave at the beginning of each year. Our policy is not about restricting leave, but rather about leave being consented to after the circumstances of the leave are clear to all. Ultimately it is about all stakeholders: Parents, Boarding Head of Year or Head of Boarding and Host where applicable, knowing the whereabouts of the Student and that they are safe and in good care. Parent Agreement of RGS Boarders on Leave The notification of leave to the Head of Year by the Parent incorporates acceptance of these aspects of responsibility for their Boarder Son or Daughter. As the Parent of an RGS boarder on leave I accept

1. That I am responsible for the welfare and conduct of my Son and/or Daughter for the duration of the leave, until such time as I ensure that they are signed back in to the Boarding House.

2. That I am expected to know the whereabouts of my son and/or daughter for the duration of the leave, and ensure adequate supervision.

3. That I am aware of the nominated time of return to the Boarding House, and that if the leave:


o is extended beyond the nominated time, anything more than several hours and certainly if more than a day later (i.e. overnight)

o concludes much earlier than the nominated time, anything more than several hours and certainly more than a day earlier

I will notify the Boarding Head of Year or Head of Boarding:

4. That I am responsible for ensuring that my son and/or daughter wears the appropriate uniform to any school event that they attend whilst in my care.

5. That the School does not condone smoking or under age consumption of alcohol.

6. That the School does not grant permission for Boarders on leave to travel in a car driven by provisionally registered (P Plate) drivers except by express written consent of the parents of the Student and also the parents of the provisionally registered driver.

Leave with Hosts At the discretion of Boarding Head of Year or Head of Boarding, Hosts will be initially asked to acknowledge the Host Agreement of RGS Boarders on Leave when taking a boarder on leave. Our policy is not about restricting leave, but rather about leave being consented to after the circumstances of the leave is clear to all. Leave with Hosts initially requires four way communication between Student, Parent, Host and Boarding Head of Year or Head of Boarding, prior to approval.

1. The Student intending to go on leave, and/or the Parent, must request/discuss the proposed leave with the Boarding Head of Year or Head of Boarding prior. A couple of days’ notice is ideal, or further in advance. Host leave will not be granted without reasonable notice. The onus of notifying the Boarding Head of Year or Head of Boarding increasingly with the Student as he/she matures.

2. The Parent must consent to the leave by email. This may require

• A phone call to the Boarding Head of Year or Head of Boarding to enquire about/discuss the leave.

• A phone call to the intending Host to enquire about/discuss the leave, ensuring that the Host accepts complete responsibility for the Student for the duration of the leave as per the Host Agreement for RGS Boarders on Leave, see below. In some cases, such as with Years 11 & 12 Students attending a party, this in turn requires contact with the host of the party to ensure they are aware of their responsibility for the Student on leave.

• The Host will acknowledge the Host Agreement for RGS Boarders on Leave if requested.

Host Agreement for RGS Boarders on Leave The Host will acknowledge the conditions of their responsibility for the Boarder on leave in their care. At the discretion of Boarding Head of Year or Head of Boarding, this may be done by:

• the Host receiving a copy of the agreement when signing out the Student

• an email to the Boarding Head of Year or Head of Boarding

• an understood carry-over acknowledgement for regular and reliable Hosts.

As the Host of an RGS boarder on leave I accept 1. That I have been in contact with the Parent of the

Boarder to discuss the leave, where applicable. 2. That I am responsible for the welfare and conduct of

the Boarder for the duration of the leave, until such time as I ensure that they are signed back in to the Boarding House.

3. That I am expected to know the whereabouts of the Boarder for the duration of the leave, and ensure adequate supervision.

4. That I am aware of the nominated time of return to the Boarding House, and that if the leave: • is extended beyond the nominated time, anything

more than several hours and certainly if more than a day later (i.e. overnight)

• concludes much earlier than the nominated time, anything more than several hours and certainly more than a day earlier

I will notify the Boarding Head of Year or Head of Boarding: 5. That I am responsible for ensuring that Boarders wear

the appropriate uniform to any school event that they attend whilst in my care.

6. That the School does not condone smoking or under age consumption of alcohol.

7. That the School does not grant permission for Boarders on leave to travel in a car driven by provisionally registered (P Plate) drivers except by consent by email of the parents of the Student and also the parents of the provisionally registered driver.

Minimum Age of Host The minimum age of a responsible Host is difficult to define. Some older siblings of students are quite responsible upon leaving school; however, this is customarily not the case. We therefore recommend a minimum age of 21 for Hosts. More importantly, when information about unsatisfactory circumstances of leave with a particular Host comes back to us, we will proactively communicate this to the Parent with a recommendation that leave with that Host is not consented to in future. This can be avoided by parents not consenting to leave with Hosts, including family members, whose level of responsibility is in doubt.


Leave Times and Negotiation Leave may be requested for any time and duration within reason. There are no recommended times for periods of leave. The Student may come and go from the boarding house at times that suit the Parent(s), within reason, being considerate of prep times, quiet time and final roll check prior to lights out in respective dormitories; please check with the Boarding Head of Year or Head of Boarding. Leave arrangements should not disrupt the learning process; only under extenuating or special circumstances should leave be requested during school time or prep times in the evening. Returning from leave during Prep time is disruptive. Proposed leave should also take into consideration the student’s commitment to the co-curricular program, deferring to any training, rehearsals, games or performances. Such commitments can of course be met by the Student whilst on leave. Notice of Weekend Leave with Parent or Host Weekend leave should be notified no later than Thursday morning prior, preferably Wednesday, allowing sufficient time for the leave request to be processed and any necessary checks to be made. Requests for leave requiring train bookings should be finalised by Wednesday. Late bookings are possible but are problematic for relevant Boarding and Queensland Rail Staff. Signing out The Parent or Host is required to pick up and return the Student in person from the boarding house and sign the leave register as Host. There may be circumstances in which the Parent or Host requests that the Student sign out and meet them, negotiated with the Boarding Head of Year or Head of Boarding; the Parent accepts responsibility from the moment of signing out in that situation. The imperative requirement that is never waived is signing out on the leave register via a member of residential staff. Staff are on duty in the boarding house or in close proximity on free-call telephones provided. Leave must be negotiated with the Boarding Head of Year or Head of Boarding prior, and then the Student must sign out. Not signing out is a serious offence that will be dealt with accordingly. Amount/Frequency of Leave The amount or frequency of leave is at the Parent(s) discretion. The only consideration is that leave should not diminish the opportunity of the individual student to attain the highest outcomes which they are capable of, and maintain an extensive connection with the boarding community. Social outings to the movies and dinner etc. are not appropriate on Sunday – Thursday nights. Leave with family is always negotiable however. Return to the Boarding House from Leave When leave is notified and/or the Student is signed out, a projected time of return to the boarding house should be indicated, and then as that time approaches the Boarding Head of Year or Head of Boarding should be notified if that return time is to be amended.

The Student must sign in, indicating their return to the boarding House. The Boarding Head of Year or Head of Boarding reserves the right to insist that Parent or Host signs in the Student personally. Leave Approved by Boarding Staff Leave will be controlled/granted by the Boarding Head of Year or Head of Boarding where the Student remains in the extended care of the Boarding Head of Year or Head of Boarding but is off campus, such as shopping, co-curricular activities and excursions. The Boarding Head of Year or Head of Boarding will ensure satisfactory supervision of the Student by relevant staff, to ensure a duty of care is always provided. The Boarding Head of Year or Head of Boarding acts in loco parentis and will exercise due judgement in granting such leave. Saturday Shopping Leave for Years 9-12 Leave is permitted to go to Stockland Rockhampton Shopping Centre. RGS Bus Transport is provided. Year 9 wear red and denim casual uniform: dark blue denim jeans or thigh-length dark blue shorts. Year 10 to 12 wear good Casuals.

Leave Suspensions From time to time, due to inappropriate behavior, students(s) may be denied all or some forms of leave, in consultation with parents. This reinforces that leave is a privilege that is afforded to students who maintain a relationship of trust within the residential community.

Transport by Private Vehicle with a Provisional Licensed (P Plate) Driver Students will not be granted permission to travel in cars driven by provisionally registered drivers except by express emailed consent of the parents of the student and also the parents of the provisionally registered driver.

Leave supervised by Staff

From time to time outings are arranged and supervised by staff, and consent for these is authorised by the staff in loco parentis.

LIBRARY

Books and novels are available for loan. Boarders are welcome to spend quiet time in the library.

LUNCHES

Lunches are provided for Years 7-12 boarders in the Dining Hall. Morning tea is provided Tuesday, Wednesday and Thursdays in the Dining Hall for Year 7 with morning tea delivered on Monday and Friday to the Birkbeck Building. All other boarders obtain lunch from the dining room at lunch time.

MAIL

Mail is posted daily and incoming mail is distributed each weekday afternoon. Each boarder also has an email facility provided.

MOBILE PHONE POLICY


There will be specific guidelines according to the age level of the Boarding student but the following is the general policy for safe use of mobile phones in the Boarding House:

Do not give out your number or friends’ number to people you do not know. Keep your security or pin number private.

If you get texts which upset you, do not reply, do not delete but keep a record and tell an adult.

If you receive an embarrassing or rude text or image about someone do not forward it to others.

Distributing sexual images of other young people is harassment and is illegal. If you receive something of this nature tell an adult immediately.

Ask permission before taking a picture of your friends and think before sending it on to someone. Once sent you have lost control of the information and it could be made public before you know it!

A mobile phone is a valuable piece of equipment. Ensure that you have it locked away when you go to School.

The positive aspect of having a mobile phone is that students can use them in case of emergency and also have more readily available contact with home from their personal phone.

Years 6, 7, 8 and 9 boarders hand their phones to the dormitory staff before school, before prep and prior to retiring in the evening at the discretion of Heads of Year.

MOVIES CENSORSHIP CLASSIFICATION

The School reserves the right to determine the appropriateness or otherwise of any movie to be shown on the premises. “R” rated videos will not be shown and Years 6, 7 and 8 are limited to PG only. The Head of Year will oversee censorship of movies and determine appropriateness. Movies on student laptops etc. are subject to the same restrictions.

NAME TAGS

All clothing must be named in a prominent spot with a woven or permanently printed name tag or student number. It should also be discreetly named in a non-obvious place.

NEWSLETTER

Each fortnight the School puts out a newsletter covering the events over that period. Boarding parents may ask for this newsletter to be emailed directly to them by contacting [email protected]. The information is also available via our web site.

Each Boarding House sends out news relating to their community, at the discretion of the respective Head of Year during the term.

NEWSPAPERS

These are available on a daily basis from the Library.

PARENT-TEACHER MEETINGS

These meetings are conducted at the beginning of Term 1 and Term 2 (see calendar). Parents coming to the School during Term time, who wish to talk to teachers, are welcome to make appointments via the relevant Head of School, if sufficient notice is given.

PASSPORTS

Should be handed to the relevant Head of Boarding for safekeeping. PHOTOGRAPHS

It is important for the children to have some of these treasured possessions with them at Boarding School and therefore we encourage this at all times.

POCKET MONEY (See Bank Accounts/Money)

It is requested that students are not over indulged with pocket money. The amount needed by boarders differs according to the personal items needed by individuals and their age. Some only require money for an occasional ice-cream, soft drink, treat or visit to the movies at the weekend; others need more. It is the parents’ decision/responsibility to determine the amount and Head of Year will advise when required to do so.

The imperative of locking purses, wallets, cash or cards away, or leaving them with Boarding Head of Year for safekeeping, cannot be overstated.

POSTERS

All boarders have space for the display of posters and personal memorabilia etc. provided they are suitable for display.

PREP (HOMEWORK)

If a student is required to miss an evening session they will need to make up that time in the afternoon prior to their activity. Prep sessions are supervised and staff are there to ensure that help is available. Students need only ask and help will be provided.

Prep times will be notified by Boarding Heads of Year.

RELATIONSHIPS

A co-educational school is clearly the most natural of educational environments. However, there is a need to conduct relationships that may develop, in a mature and responsible manner.

Relationships will not involve physical contact on the School premises. Further, students will at all times remain in the designated areas when in each other’s company.

SHOWERS

Boarders are expected to shower at least once each day, and preferably morning and night. When they have been physically active, a subsequent shower is required as part of their education in personal hygiene.

SLEEP

This is a most important aspect of the child’s health, growth and well-being. Those who choose to disrupt the sleep of others by not observing bed times, or who disrupt others during the night, demonstrate that they are not yet ready to live in a communal environment. This behaviour is considered a serious offence. At first, counseling will be the response, but sanctions will follow if continued.



LIGHTS OUT

Years 6, 7 and 8 8.00pm - 9.00pm

Years 9 and 10 9.00pm - 10.00pm

Year 11 9.30pm - 10.30pm

Year 12

At the discretion of staff on duty and depending upon each boarder’s academic work load. In senior boarding no visitors are allowed into rooms after 10.30pm. Music after this time is via headphones only.

The above times may vary at the discretion of staff. Quiet independent study is always permissible.

SMOKING POLICY/DRUGS POLICY

The School is a smoke free zone and this applies to all visitors, staff and parents. Boarders caught smoking, or in the company of others smoking, will be disciplined. Smoking in a Boarding House is viewed as an extremely serious breach of Health and Safety regulations and will be dealt with accordingly.

The School has a ‘zero tolerance’ policy for drugs used or brought onto campus. Students who are in any way involved with illicit substances have no place at the School.

STORAGE

Space of this nature is scarce in most Houses. Consequently parents are advised to send only those items needed. Inexpensive fold down bags are a practical option and are available from stores such as The Reject Shop and The Warehouse.

Overseas students, and those having to travel very long distances by public transport, may request to store their items during holiday periods. The School accepts no responsibility for the items stored even though every precaution will be taken.

SUN SAFETY

The School views this aspect of life very seriously, particularly in our geographical area. All boarders must have sun protection when in areas where sun exposure is harsh and prolonged.

Boarders should wear hats and apply sun lotions at all times to protect them and be aware that this issue is a personal health responsibility, for which they should accept ownership.

SUPPER

Supper is available in the Houses each weekday evening. Students are able to have bread and spreads, fruit and Milo and other food as arranged by Heads of House.

SWIMMING POOL

Boarders should not enter the pool enclosure unless an adult supervisor is present.

While in the pool enclosure, boarders should comply with the regulations regarding behaviour that are clearly displayed on the front gate and around the pool.

During Terms One and Four the pool is opened by House staff after Prep and on weekends depending on demand.

Pools can be very dangerous places and we all have a responsibility to be aware of each other and to act in a sensible and considerate manner.

TELEPHONE CONTACT

Parents and friends are asked to not call during prep time and after quiet time and lights out.

Heads of Year are accessible at all times via mobile but please be conscious of their need for private time.

We strongly recommend the purchase of a mobile phone which is carried by the student during off-campus activities. A pre-paid inexpensive model/plan is recommended.

Email is the preferred way of communication with staff.

TELEVISION

Television sets, Foxtel and DVD players are in the common rooms of each dormitory. Watching hours are set with weekends being more flexible. All DVD’s are first checked to ensure they are appropriate for the viewer’s age.

THEFT

Unfortunately, this occurs periodically. Where boarders do not take advantage of the security measures we offer and bring valuable items to the campus, we take no responsibility for security.

We ask that parents and guardians be supportive in these matters and check with their insurer to get the most appropriate cover for the dormitory their child is in.

Where a child is found responsible for theft, this is handled on an individual basis. Where counseling has been given and the offence repeated, the student’s future at the School comes under serious review.

TRAVEL ARRANGEMENTS

Travel for Off-Campus School Activities

RGS Transport drivers and boarding staff drive RGS Buses to and from the campus for School organised activities and transport connections. Bookings for off campus activities are made by students via the designated booking form available at the Transport Office downstairs in School House. A minimum of 48 hours’ notice is required.

Where arrangements have been made with the RGS bus service and the bus does not arrive for the return pick up at the designated time, boarders are to wait 15 minutes and then call their Head of Year.

Under no circumstances are they to walk (alone or in groups) to the School. Students should have the Head of Year and Head of Boarding phone numbers in their mobile phone and call if there are any doubts or concerns. Please understand that the bus service is not a ‘taxi’ type service. It can be delayed from time to time.

Travel for Activities organised outside the School

Whilst participation in non RGS activities (such as club sport) is appropriate in some circumstances, transport cannot be provided to non RGS activities. Exceptions are considered on a case by case basis, but this service cannot be expected. In the case of appropriate activities with organisations outside


the School, the student and parents must arrange transport with the organisation, often by approved local parents involved with the activity.

RAIL TRAVEL

Queensland Rail provides complimentary travel to home destination and from School for holidays and weekends for boarders.

This service customarily suits families on the Gladstone and Miriam Vale (Agnes Water) line; the Tilt Train runs daily including weekends.

The Spirit of the Outback runs on the western line to and from Longreach, though the times do not coincide with weekends. Complimentary bookings on trains require: -

1. At the beginning of each year, a once-off application to travel to and from boarding school from home. This application is done through Liam Mulry at the School.

2. A request to Liam Mulry for a booking each time travel is required. For weekend leave this request must be made by Wednesday evening at the latest. It is unreasonable for any family to expect a booking to be completed by Liam if less than two days’ notice of intended travel is given.

RGS Bus bookings for Holidays and Boarders Long Weekends

At the beginning and end of term (except the start and end of the year) and for designated boarders long weekends, RGS bus(es) service the route from RGS all stops to Emerald, Capella, Clermont, Alpha and Monto. Parents are notified by email a few weeks prior each time the bus runs, and bookings are made by reply email to Tricia Pratt.

Bookings are the responsibility of the parent, who then notifies the Head of Year of the intended leave and travel arrangements.

Bookings on commercial carriers such as Greyhound are made by parents directly with the company, not through the School.

MEDICAL APPOINTMENTS

All medical appointments should be arranged through the RGS Health Centre. Taxi vouchers are issued by the Health Centre for travel to and from the appointment. The cost of the fare(s) is charged to the students school account.

Safe Parties The School has developed Guidelines for the Social Behaviour of Students at Parties, which are designed to help you in the management and organisation of social gatherings. We also encourage you to review the Party Safe Program published by the Queensland Police at http://www.police.qld.gov.au//party As the site says: “There are many things to consider when planning a party and good planning can reduce the risk of potential problems on the night. Queensland Police provide ideas to help you make your party safe, lawful and enjoyable for everyone concerned including, parents, hosts and guests”.

RGS guidelines for the social behaviour of students at parties

These guidelines assist parents of the School in the management and organisation of social gatherings. They have been formulated with the underlying belief that young people need to be educated gradually and positively in the use of their freedom.

Responsibilities of Hosts

- Parties should be hosted by parents in their own homes. - Parents should be present for the duration of the party in their role as host. In some cases it is wise to have the assistance of

friends and/or security for the purposes of supervision. - The guest list should not be too large. Written invitations are to be preferred. Casual and group invitations are to be avoided.

Uninvited guests should be firmly refused admittance. Do not allow guests to leave the party and return later. - Invitations should clearly state the timing for the party and it should finish no later than midnight. During Term time, parties

other than family gatherings should not be held on week nights. Please remember that many boys and girls have sporting obligations on Saturdays, often at an early hour in the morning.

- At parties specifically for school-age students, alcohol should not be served. - Smoking is damaging to health and should not be permitted. - Drug taking is illegal and must be prohibited. - Stand firm about expected standards. More parents (and girls and boys) are keen to support you than you might at first

expect. Responsibilities of Parents and Guests

- It is wise to telephone and check with the host: • If there is a conclusion time for the party • that alcohol will not be served; and • that the parents will be present throughout the party.

- Ensure suitable transport arrangements are organised. - If you will not be home for the duration of the party, ensure your son or daughter has a telephone contact for you. - Discuss with your son or daughter how to cope with party pressures and problems and the importance of courtesy. - Ask that your son or daughter give you at least 3 days’ notice of any party that they would like to attend. - These are guidelines for our Boarding community. They will be updated at least annually and/or as the need arises.

http://www.police.qld.gov.au/party

Privacy Policy Rockhampton Grammar School adheres to the requirements of the Privacy Act 2001 in relation to the way it handles personal and sensitive information about students. Information is collected during your enrolment so that we meet our obligations under the ESOS Act 2000 and the National Code 2007 and to ensure that the student complies with the conditions of their visas and their obligations under Australian immigration laws relevant to international students. The authority to collect this information is contained in the Education Services for International Students Act 2000, the Education Services for International Students Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to International Students 2007. Parents and students must be aware that the information provided by the student to the School may be made available to Commonwealth and State agencies in the Fund Manager of the ESOS Assurance Fund, pursuant to obligations under the ESOS Act 2000 and the National Code 2007. The School is required, under S19 of the ESOS Act 2000, to inform Department of Immigration and Border Protection (DIBP) about: - Changes to the student’s enrolment - Changes to the student’s visa and/or welfare arrangements - Any breach by the student of a student visa condition relating to attendance or satisfactory academic performance under Section 19 of the ESOS Act. For more information on privacy, please refer to Rockhampton Grammar School Privacy Policy located on the website. Link: http://www.rgs.qld.edu.au/files/file/Our%20School%20Policies/2018_Policies/RGS_Policy_Document.pdf

http://www.rgs.qld.edu.au/files/file/Our%20School%20Policies/2018_Policies/RGS_Policy_Document.pdf

General Information Introduction to Australia Australian education has a strong international reputation for excellence. Whether you study at a university, school, vocational or English language institute, you will receive a quality education that will form a strong foundation for your future success. Introducing Rockhampton Rockhampton is a city on the north-eastern coast of Australia, in the state of Queensland. Sitting astride the Tropic of Capricorn, it is in the dry tropics region of Queensland. Rockhampton is Central Queensland’s largest city with an estimated population of 80,000. Considered the unofficial beef capital of Queensland, Rockhampton hosts a significant number of governmental, community and major business administrative offices for the central part of the state and is a major centre for cattle production and other agriculture. It is also a major coastal centre for the mining industry of Central Queensland. Rockhampton is situated on the Fitzroy River; one of Australia’s largest river systems. It is approximately 45 kilometres from the coast and Great Keppel Island, a large neighbouring island, the vast majority of which is national park and part of the Keppel Group. Introducing The Rockhampton Grammar School The Rockhampton Grammar School is one of the oldest secondary schools in Queensland, having commenced operations in 1881. The School's graduates include Rhodes Scholars and numerous academic prize winners, together with many prominent persons in government, law, medicine, education, the arts and industry. The School still remains on its original site of 15 acres, sitting on the Athelstane Range above the city and enjoying panoramic views and cooling breezes. The School also has a magnificent outdoor education facility, Ritamada, on the Capricorn coast offering the opportunities for marine activities. It also operates on two farms and has additional off-campus resources. In 1977, Rockhampton Grammar returned to co – education with the introduction of girls to the School after an absence of some 92 years. Rockhampton Grammar has approximately 1350 students from Pre School to Year 12 and 350 of these are boarders. The School hosts students from many different cultures and countries. Weather Summer in Australia is from December to February, autumn from March to May, winter from June to August, and spring from September to November. For most of the country the hottest months are January and February. Rockhampton is a tropical city, so most of the time the weather is warm. Rockhampton has approximately 300 days of sunshine a year. The weather is usually tropical and warm, but the winter is often around 21 degrees in the daytime and cooler in the evening. In the summer months (November – January) it is usually quite warm and the city experiences a ‘wet season’ with heavy rainfall. If you arrive in June or July, the coldest months of the year, you may need to bring or buy winter clothing and blankets. Clothing During all of the School day students will be wearing School uniform which you will purchase upon arrival. Outside school hours students usually dress informally. Jeans or shorts with t-shirts or blouses, sneakers or “running shoes” are almost standard dress. Sandals are the most common footwear. It is acceptable for both men and women to wear shorts and t-shirts. This is common during the hotter months. School Uniform details are available at: http://www.rgs.qld.edu.au/files/file/RedBlack/RB_UniformRequirements2016.pdf The Red and Black Shop has a wide range of new and second-hand school uniforms. Laptop All students of The Rockhampton Grammar School from Years 7-12 are provided with a laptop as part of their enrolment.

http://www.rgs.qld.edu.au/files/file/RedBlack/RB_UniformRequirements2016.pdf

Adjusting to Life in Australia: While living and studying abroad may be an exciting adventure, it can also present a range of challenges. Having decided to study and live in Australia you will be undertaking adjustments in many areas of your life including cultural, social and academic. It is also important to remember that while these changes are occurring you will be embarking upon a new semester of study (for many of you in a different language) and be away from your usual supports, networks and resources. Adjustment to a new country and culture is a process that occurs gradually and takes time. The values, beliefs, traditions and customs of your home country may vary greatly from those in Australia and adapting to the Australian way of life may take some time. This advice may help: • Listen, observe and ask questions Adjustment to a new culture and way of life takes time. Allow yourself time to observe those around you and patterns of both verbal and non-verbal communication. Don’t be afraid to ask questions if there are things you do not understand as this will reduce the chance of confusion or misunderstandings. • Become involved Make an effort to meet people and become involved in groups both on campus and in the wider community. Maintain an attitude of openness to new situations and experiences. Establishing friendships and joining groups is the best way to experience and learn about Australian culture and will certainly mean you have a richer and more enjoyable time here. • Try to maintain a sense of perspective When confronted with difficulties remind yourself that living and studying abroad is a challenge and it is normal to feel stressed, overwhelmed and out of your depth at times. Try to recall or make a list of the reasons you initially wanted to study abroad in the first place, Also, listing positive events or changes within yourself that have occurred since you arrived may also assist with getting things in perspective. • Maintain some of the routines and rituals you may have had in your home country This can include small things such as continuing to drink a certain type of coffee or tea or eating specific foods. It may also include maintaining involvement in bigger events such as celebrating a national day in your country of origin with a group of friends. • Keep lines of communication open with those at home Communicating with those at home regularly about your experiences of study and life in Australia, through emails, telephones and letters, is vital. Not only does it help to keep you connected with important social supports, it also assists your friends and family to understand your experiences which will smooth the transition when you return home. • Sense of humour Importantly, remember that living in a different culture means you will inevitably find yourself in a range of unusual and often confusing situations. Being able to laugh in these situations will remind you that it takes time to understand different cultures and that it is ok to make mistakes. • Ask for help Don’t be afraid to ask for assistance or support if you need it. In addition to the Counselling Service there are many people and clubs set up on campus to ensure you have a successful and enjoyable time in Australia. • Finally, relax and enjoy the journey!

Adjusting to a Different Culture Once you realise you have culture shock, getting over it and moving on to better adjustment with the host culture will depend on you. It is you who must take some positive steps to feel better, and the sooner you take them, the better!

1. Recognition: First, you should remember that culture shock is a normal part of your adjustment and that you may have some of the symptoms. Some of your reactions may not be normal for you; you may be more emotional or more sensitive, or lose your sense of humour. Recognising your culture shock symptoms will help you learn about yourself as you work your way through it.

2. Be objective: Second, try to analyse objectively the differences you are finding between your home and your host country. Look for the reasons your host country does things differently. Remember that host customs and norms are (mostly) logical to them, just as your customs and norms at home are logical to you!

3. Set goals: Third, set some goals for yourself to redevelop your feeling of control in your life. These should be small tasks that you can accomplish each day. For example, if you do not feel like leaving your room, plan a short activity each day that will get you out. Go to a post office or store to buy something, ride a bus or go to a sports event. If you feel that language is your problem, set daily goals to learn more: study fifteen minutes a day; learn five new words a day; learn one new expression each day; watch a TV programme in your new language.

Appendices

ABN: 71 055 702 035

The Rockhampton Grammar School Student Progress, Attendance and Course Duration Policy Overseas students are required to meet and maintain satisfactory course progress and attendance requirements under visa condition 8202 and under Standard 8 of the National Code of Practice for Providers of Education and Training to Overseas Students 2018.

1. Course Progress

a) The school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.

b) The course progress of all students will be assessed at the end of each study period /semester of enrolment according to The Rockhampton Grammar School’s course assessment requirements.

c) Students who have begun part way through a study period / semester will be assessed according to The Rockhampton Grammar School’s course assessment requirements after completing one full semester.

d) To demonstrate satisfactory course progress, students in Secondary Junior Years 7-10 will need to achieve competency in at least 80% of units in any study period. Competency can be defined as a grade of C- or above in 80% of academic subjects. In Secondary Senior Years 11-12 the student is expected to attain the competency required to be awarded a QCE. This may be by achieving 20 semester credits of 5 school subjects at C- or a combination of 4 school subjects and a vocational qualification. For Primary school students, Course Progress indicates that a student is capable of progressing onto the next phase of learning.

e) If at the end of a study period a student does not achieve satisfactory course progress as described above, the Head of

Year will formally contact the parent(s) to advise that the student is at risk of breaching the course progress requirement and that there will be a meeting with the student to develop an intervention strategy for academic improvement. This may include;

i. After hours / lunchtime tutorial support

ii. Subject tutorial support in class time iii. Mentoring

iv. Additional EAL support v. Change of subject selection, or reducing course load (without affecting course duration) vi. Counselling – time management

vii. Counselling -academic skills viii. Counselling - personal

ix. other intervention strategies as deemed necessary

f) A copy of the student’s individual strategy for academic improvement and any relevant progress reports will be forwarded to parents.

g) The student’s individual strategy for academic improvement will be monitored over the following study period by the International and Indigenous Student Coordinator/ Head of Year and records of student response to the strategy will be kept. Teacher feedback regarding the student’s effort and application to work may be requested at times, so that any issues can be addresses. Parents will be kept informed of the student’s academic progress while the student is receiving formal intervention.

Board of Trustees of The Rockhampton Grammar School The Rockhampton Grammar School CRICOS Provider Code: 00507F

h) If the student does not achieve satisfactory course progress by the end of the next study period, The Rockhampton Grammar School will advise the student in writing of its intention to report the student for breach of visa condition 8202, and that they have 20 working days in which to access the school’s internal complaints and appeals process. As recommended by International Quality Schools Unit, the notification of intention to report will be issued to the student prior to the commencement of the next semester. Following the outcome of the internal process, if the student wishes to complain or lodge an external appeal about a decision made or action taken by The Rockhampton Grammar School, they may contact the Overseas Student Ombudsman at no cost. Please see The Rockhampton Grammar School’s Complaints and Appeals Policy for further details.

i) The school will notify the ESOS agency via PRISMS of the student not achieving satisfactory course progress as soon as practicable where:

i. the student does not access the complaints and appeals process within 20 days, or the student withdraws from the complaints and appeals process by notifying the Headmaster of The Rockhampton Grammar School in writing, or

ii. the complaints and appeals process results in a decision in favour of the school.

2. Completion within expected duration of study

a) As noted in 1.a., the school will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.

b) Part of the assessment of course progress at the end of each semester will include an assessment of whether the student’s progress is such that they are expected to complete their studies within the expected duration of the course.

c) The school will only extend the duration of the student’s study where it is clear the student will not be able to complete their course by the expected date because:

i. the student can provide evidence of compassionate or compelling circumstances (see Definitions below)

ii. the student has, or is, participating in an intervention strategy as outlined in 1.f.

iii. an approved deferment or suspension of study has been granted in accordance with The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy.

d) Where the school decides to extend the duration of the student’s study, the school will report this change via PRISMS within 14 days and/or issue a new COE if required. In this case, the student will need to contact the Department of Immigration to seek advice on any potential impacts on their visa, including the need to obtain a new visa.

3. Monitoring Course attendance

a) Satisfactory course attendance is attendance of 80% of scheduled course contact hours.

NB the National Code St 8 specifies a minimum attendance requirement of 80%, or under certain conditions, of 70% as outlined in St 8.15. School policy can require a higher minimum attendance rate.

b) Student attendance is:

i. checked and recorded daily

ii. assessed regularly

iii. recorded and calculated over each study period.

c) Late arrival at school and early departures from school will be recorded and will be included in attendance calculations.

d) All absences from school will be included in absentee calculations and should be accompanied by a medical certificate, an explanatory communication from the student’s carer or evidence that leave has been approved by the Headmaster/Head of School.

e) Any absences longer than 2 consecutive days without approval will be investigated.

f) Student attendance will be monitored by the head of Year and International and Indigenous Student Coordinator every 2

weeks over a study period to assess student attendance using the following method:

i. Calculating the number of hours the student would have to be absent to fall below the attendance threshold for a study period e.g. number of study days x contact hours x 20%. [For example, a 20 week study period with 5 contact hours a day would equal 500 contact hours. 20% of this is 100 hours. Alternatively, a school may choose to calculate attendance using a formula based on the number of days absent. For example, a 20 week study period with 5 days a week would equal 100 school days. 20% of this is 20 school days.]

ii. Attendance for any period of exclusion from class will be assessed under The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy.

g) Parents of students at risk of breaching The Rockhampton Grammar School’s attendance requirements will be contacted by email and students will be counselled and offered any necessary support when they have absences totalling 10% in any study period

h) If the calculation at 3.f. indicates that the student has passed the attendance threshold for the study period, The Rockhampton Grammar School will assess the student against the provisions of Item 3.i. (below). Where the student has failed to meet the minimum attendance requirement, and Item 3.i. does not apply, the school will promptly advise the student of its intention to report the student for breach of visa condition 8202, and that they have 20 working days in which to access the school’s internal complaints and appeals process

i) The school will notify the ESOS agency via PRISMS of the student not achieving satisfactory course attendance as soon as practicable where:

i. the student does not access the complaints and appeals process within 20 days

ii. the student withdraws from the complaints and appeals process by notifying the Headmaster of The Rockhampton Grammar School in writing,

iii. the complaints and appeals process results in a decision in favour of the school.

j) Students will not be reported for failing to meet the 80% attendance threshold for a study period where:

i. the student produces documentary evidence clearly demonstrating compassionate or compelling circumstances e.g., medical illness supported by a medical certificate or as per Definition, below, and

ii. the student’s attendance has not fallen below 70% for the study period.

k) The method for calculating 70% attendance is the same as that outlined in 3.f. with the following change; number of study days x contact hours x 30%, or number of study days x number of days per week x 30%.

l) If a student is assessed as having nearly reached the threshold of 70% attendance for a study period, the Headmaster will assess whether a suspension of studies is in the interests of the student as per The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy.

m) If the student does not obtain a suspension of studies under the The Rockhampton Grammar School’s Deferment, Suspension and Cancellation Policy, and falls below the 70% threshold for attendance for the study period, the process for reporting the student for unsatisfactory attendance (breach of visa condition 8202) will occur as outlined in 3.h – 3.i.

Study period - The Rockhampton Grammar School defines a “study period” for the purposes of monitoring course attendance and progress as a semester.

4. Definitions a) Compassionate or compelling circumstances - circumstances beyond the control of the student that are having an

impact on the student’s progress through a course. These could include:

i. serious illness, where a medical certificate states that the student was unable to attend classes

ii. bereavement of close family members such as parents or grandparents (with evidence of death a certificate if possible)

iii. major political upheaval or natural disaster in the home country requiring their emergency travel that has impacted on their studies

iv. a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)

v. where the school was unable to offer a pre-requisite unit

vi. inability to begin studying on the course commencement date due to delay in receiving a student visa.

For other circumstances to be considered as compassionate or compelling, evidence would need to be provided to show that these were having an impact on the student’s progress through a course.

b) Expected duration – the length of time it takes to complete the course studying full-time. This is the same as the registered course duration on CRICOS.

c) School day – any day for which the school has scheduled course contact hours.

Board of Trustees of The Rockhampton Grammar School The Rockhampton Grammar School CRICOS Provider Code: 00507F ABN: 71 055 702 035

The Rockhampton Grammar School Accommodation and Welfare Policy

Care for younger students under 18 years The Rockhampton Grammar School is a CRICOS-registered provider which enrols younger students under 18 years of age.

As part of is registration obligations The Rockhampton Grammar School must satisfy Commonwealth and state legislation, as well as any other regulatory requirements, relating to child welfare and protection for any overseas student enrolled who is under 18 years of age.

These obligations include ensuring that all overseas students under 18 years of age are given age-and culturally-appropriate information on:

o who to contact in emergency situations, including contact number/s of a nominated staff member, and

o how to seek assistance and report any incident or allegation involving actual or alleged sexual, physical or other abuse.

The Rockhampton Grammar School has documented procedures relating to child welfare and safety, and will implement these procedures in the event that there are any concerns for the welfare of a student under 18 years of age.

Accommodation and care options for overseas students under 18 years The Rockhampton Grammar School approves the following accommodation and care options for overseas students:

1) The student will live with a parent or relative approved by the Department of Immigration. In this case:

i. The School does not provide a welfare letter (CAAW) via PRISMS. The student’s family completes Form 157N and provides proof of relationship to Department of Immigration at the time of visa application for approval of these arrangements. The Department of Immigration must also approve any further change of welfare arrangements.

ii. If the adult responsible for the welfare, accommodation and other support arrangements for a student under 18 years holds a Student guardian Visa (subclass 590), all obligations and conditions of this visa must be met, including: a) not leaving Australia without the nominating student unless there are compassionate and

compelling circumstances and the School has first approved alternative welfare and accommodation arrangements for the student for the adult’s period of absence, and

b) advising the Department of Immigration of any change of address, passport or other changes of circumstances.

The Rockhampton Grammar School requires holders of Student Guardian Visas to:

i. maintain Overseas Visitor Health Cover for themselves and any dependent children living with them in Australia

ii. immediately advise the School of any change to address or contact details iii. immediately advise the School if there are any compassionate or compelling reasons to travel overseas

or not be at home for an extended period of time to care for the student. iv. If there is a valid reason for travelling overseas, and the School is able to approve alternative

accommodation and care arrangements for the student for the period of student guardian visa holder’s absence, the School will provide documentation approving temporary care arrangements for the student to the student’s guardian and for the Department of Immigration via PRISMS.


The Rockhampton Grammar School Complaints and Appeals Policy A copy of this policy will be provided to the student (or parent(s)/legal guardian if the student is under 18) at a reasonable time prior to a written agreement being signed, and again during orientation or within 7 days of the commencement of student attendance of the enrolled course. 1. Purpose

a) The purpose of The Rockhampton Grammar School’s Complaints and Appeals Policy is to provide a student or parent(s)/legal guardian with the opportunity to access procedures to facilitate the resolution of a dispute or complaint involving The Rockhampton Grammar School, or an education agent or third party engaged by The Rockhampton Grammar School to deliver a service on behalf of The Rockhampton Grammar School.

b) The internal complaints and appeals processes are conciliatory and non-legal.

2. Complaints against other students

a) Grievances brought by a student against another student will be dealt with under the school’s Behaviour Policy/Code of Conduct.

3. Informal Complaints Resolution

a) In the first instance, The Rockhampton Grammar School requests there is an attempt to informally resolve the issue through mediation/informal resolution of the complaint.

b) Students should contact the International and Indigenous Student Coordinator in the first instance to attempt mediation/informal resolution of the complaint.

c) If the matter cannot be resolved through mediation, the matter will be referred to the Headmaster and The Rockhampton Grammar School’s internal formal complaints and appeals handling procedure will be followed.

4. Formal Internal Complaints Handling and Appeals Process

a) The process of this grievance procedure is confidential, and any complaints or appeals are a matter between the parties concerned and those directly involved in the complaints handling process.

b) The student must notify the school in writing of the nature and details of the complaint or appeal.

c) Written complaints or appeals are to be lodged with the Headmaster.

d) Where the internal complaints and appeals process is being accessed because the student has received notice by the school that the school intends to report him/her for unsatisfactory course attendance, unsatisfactory course progress or suspension or cancellation of enrolment, the student has 20 working days from the date of receipt of notification in which to lodge a written appeal.

e) Complaints and appeals processes are available to students at no cost.

f) Each complainant has the opportunity to present his/her case to the Headmaster.

g) Students and / or the School may be accompanied and assisted by a support person at all relevant meetings.

h) The formal internal complaints and appeals process will commence within 10 working days of lodgement of the complaint or appeal with the Headmaster/other and will be finalised as soon as practicable.

i) For the duration of the internal complaints and appeals process the student’s enrolment will be maintained, as required under the National Code of Practice for Providers of Education and Training to Overseas Students 2018 and the student must continue to attend classes.


The Rockhampton Grammar School Deferment, Suspension and Cancellation Policy

d) Deferment will be recorded on PRISMS within 14 days of being granted.

1. Communicating with families about changes in enrolment status

a) All communications regarding changes to enrolment status will be made directly with students and parents, in accordance with the latest contact details provided to the school.

b) Parents must therefore keep The Rockhampton Grammar School informed of their current contact details, as per the conditions of the student visa.

c) Where relevant and where approved by the parents, the school may also share copies of correspondence with the

child’s education agent to help facilitate communication about any changes in enrolment status. However, the parents with whom the school has a formal written agreement are the primary contact for the school in such matters. The school will not act on any decision affecting the student’s enrolment that is not made by the parents.

STUDENT-INITIATED CHANGES IN ENROLMENT

2. Deferment of commencement of study requested by student a) The Rockhampton Grammar School will only grant a deferment of commencement of studies for

compassionate and compelling circumstances. These include but are not limited to:

i) illness, where a medical certificate states that the student will be unable to attend classes

ii) bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided)

iii) major political upheaval or natural disaster in the home country that has impacted on expected commencement of studies

iv) a traumatic experience which has impacted on the student (where possible, these cases should be supported by police or psychologists’ reports).

v) after undertaking ELICOS studies, the student has not/will not meet the English language benchmark required for entry into the desired course, and the school is willing to defer the student’s commencement in the course until a later date when the required benchmark is achieved.

b) All applications for deferment will be considered within 15 working days.

c) The final decision for assessing and granting a deferment of commencement of studies lies with the Headmaster. Where a student’s request to defer his/her commencement of studies is refused, the student has a right of appeal (see The Rockhampton Grammar School’s Complaints and Appeals policy).


The Rockhampton Grammar School Education Agent Policy Education agents are engaged to formally represent The Rockhampton Grammar School under the following conditions:

• The education agent agrees to comply with the requirements of Standard 4 in the 2018 National Code, including

o declaring in writing and taking reasonable steps to avoid conflicts of interests with any duties as an education agent representing The Rockhampton Grammar School (St 4.3.1)

o observing appropriate levels of confidentiality and transparency in dealings with overseas students or intending overseas students (St 4.3.2)

o acting honestly and in good faith, and in the best interests of the student (St 4.3.3)

o having appropriate knowledge and understanding of the international education system in Australia, including the Australian International Education and Training Agent Code of Ethics (St 4.3.4)

• The education agent signs and abides by the conditions of the School’s written agency agreement

• The education agent responds appropriately to School monitoring activities and corrective and preventative action, and understands the grounds for termination of agreement as outlined in Standard 4.4 of the 2018 National Code

• The education agent accurately promotes the services and facilities provided by the school and uses up to date marketing materials as supplied by the School.

The Rockhampton Grammar School will not accept a student from an education agent if it is known or suspected at any time that the agent

• engages in or has previously engaged in dishonest practices;

• deliberately attempts to recruit a student within the first six months of that student’s study in their first registered school sector course with another provider;

• facilitates the enrolment of a student he/she believes will not comply with visa conditions, or is not a bona fide student, or

• provides immigration advice where he/she is not authorised to do so under the Migration Act 1958

The Rockhampton Grammar School may receive a student enrolment application from an education agent on behalf of the parent. As the education agent has not been engaged by the school to formally recruit students on the school’s behalf, such an agent would fall outside the scope of NC St 4.

A list of education agents with whom the school has a formal written agreement are listed on the home page of The Rockhampton Grammar School’s website and is readily available to students and regulators.

The Rockhampton Grammar School enters and keeps up to date details about education agents with whom the school has a formal written agreement in PRISMS.

Information provided about education agents includes at a minimum:

Agency name

Name of Headmaster agent

Legal entity of agency

Street address(es) of agency

Business email Phone number


The Rockhampton Grammar School Entry Requirements Policy

1. The Rockhampton Grammar School will consider enrolment applications from students wishing to apply for a Student Visa, subject to compliance with minimum requirements and conditions set by the School, and with legislative requirements of the State of Queensland and the Commonwealth of Australia, including any requirements to undertake extra tuition to learn English to meet the English language proficiency standard needed to enter mainstream classes.

2. Applications for enrolment must be made on the International Student Application for Admission Form. This must be correctly completed, and must be accompanied by the following documents to support the application:

a) Copies of Student Report Cards from the previous 2 years of study, including a copy of the latest Student Report;

b) A completed Reference Form from the student’s current or most recent school Headmaster is also required if student Report Cards do not record student behaviour or commitment to studies;

c) A completed Subject Selection Form (Years 8 – 12);

d) Appropriate proof of identity and age;

e) Written evidence of proficiency in English as a second language

f) Photocopy or scanned copy of passport page with name, photo identification, passport number and expiry date

g) Letter of Offer from another registered provider (if applicable)

h) Immunisation Record

i) Enrolment Application Fee

j) Application to the Queensland Assessment and Curriculum Authority (QCAA) for relaxation of completed Core requirements (if applicable).

3. Where the above documents are not in English, certified translations in English are required, with necessary costs to be met by the applicant.

4. An application for enrolment can only be processed when all of the above are in the hands of the Registrar. 5. Applications from overseas students are processed according to established policy and procedures, and are

dealt with on their merits.

6. Assessment procedures include an evaluation of reports from previous schools and of English language proficiency. In cases where report cards are not available or are inconclusive for any reason, the school may require relevant testing of the applicant to assess the application.

7. Onshore applications for Years 11-12, where the student is transferring from another CRICOS registered provider, will only be considered where the transfer, if accepted, allows the student to achieve a successful study outcome at the end of the enrolment.


The Rockhampton Grammar School Transfer Request Policy The Rockhampton Grammar School’s Overseas student transfer policy and processes apply to:

• overseas students requesting to transfer prior to completing the first six months of their first registered school sector course or

• where the student has completed the first six months of their enrolment in their first registered school sector course and wishes to transfer but the provider holds welfare responsibility via a CAAW.

Overseas students requesting to transfer prior to completing the first six months of their first registered school sector course:

1. Overseas students are restricted from transferring from their first registered school sector course of study for a period of six months. This restriction also applies to any course(s) packaged with their first registered school sector course of study. Exceptions to this restriction are:

a) If the student’s course or school becomes unregistered

b) The school has a government sanction imposed on its registration

c) A government sponsor (if applicable) considers a transfer to be in the student’s best interests

d) If the student is granted a release in PRISMS.

2. Students can apply to be released by submitting a Student Transfer Request Application at no charge to enable them to transfer to another education provider. However, if a student has not completed the first six months of the first registered school sector course of study or is under 18 years of age, conditions apply.

3. The Rockhampton Grammar School will only release a student before completing the first six months of their first registered school sector course in the following circumstances:

a) The student has changed welfare and accommodation arrangements and is no longer within a reasonable travelling time of the school.

b) The student will be reported because they are unable to achieve satisfactory course progress at the level they are studying, even after engaging with The Rockhampton Grammar School ‘s intervention strategy to assist them in accordance with Standard 8 (Overseas student visa requirements).

c) The student provides evidence of compassionate or compelling circumstances.

d) The Rockhampton Grammar School fails to deliver the course as outlined in the written agreement.

e) The student provides evidence that their reasonable expectations about their current course are not being met.

f) The student provides evidence that he / she was misled by The Rockhampton Grammar School or an education or migration agent regarding The Rockhampton Grammar School or its course and the course is therefore unsuitable to his/her needs and/or study objectives.

g) An appeal (internal or external) on another matter results in a decision or recommendation to release the student.

h) Any other reason stated in the policies of The Rockhampton Grammar School. 4. Students under 18 years of age MUST also have:

a) Written evidence that the student’s parent(s)/legal guardian supports the transfer application

b) Written confirmation that the receiving provider will accept responsibility for and communicate with the student about approving the student’s accommodation, support, and general welfare arrangements from the proposed date of release where the student is not living with a parent / legal guardian or a suitable nominated relative


Rockhampton Grammar School Refund Policy A copy of this policy is provided to the student (or parent(s)/legal guardian if the student is under 18) at a reasonable time prior to a written agreement being signed. 1. This policy outlines refunds applicable to course fees paid to the school including any course fees paid to an education agent to be remitted to the School.

2. Any service fees a student (or parent(s)/legal guardian if the student is under 18) pays directly to a third party are not within the scope of this refund policy.

3. The enrolment application fee is non-refundable.

4. Payment of Course Fees and Refunds

a) Fees are payable according to the invoice raised by the School, with reference to the School’s International Student Fee Schedule at http://www.rgs.qld.edu.au/international-students .

b) An itemised list of school fees is provided in the School’s written agreement [as per NC Standard 3.3.4]

c) All fees must be paid in Australian dollars unless requested otherwise. Refunds will be reimbursed in Australian dollars.

d) Refunds will be paid to the person who enters into the written agreement unless the school receives written advice from the person who enters the written agreement to pay the refund to someone else.

5. All notification of withdrawal from a course, or applications for refunds, must be made in writing and submitted to the Registrar ([email protected]).

6. Student default because of visa refusal

If a student produced evidence of a visa refusal (or provides permission for the School to verify visa refusal with the Department of Home Affairs) and fails to start a course on, or withdraws from a course on or before the agreed starting day, the School will refund within four weeks of receiving a written claim from the student the total amount of the course fees received by the School before the student’s default day, minus the lesser of:

• 5% of the amount of fees received, or • AU$ 500.

7. If a student whose visa has been refused withdraws from the course after it has commenced, the School will retain the amount of tuition fees proportionate to the amount of the course the student has undertaken and will refund any unused tuition fees* received by the School with respect of the student within the period of four weeks after the day of the student default.

*Calculation of refund due in this case is prescribed by a legislative instrument (s.10 of Education Services for Overseas Students (Calculation of Refund) Specification 2014).

8. Student Default

a. Any amount owing under this section will be paid within 4 weeks of receiving a written claim from the student (or parent(s)/legal guardian if the student is under 18).

b. Non-tuition fees will be refunded on a pro rata basis proportional to the amount of time the student was studying in the course, except where a non- refundable payment on behalf of the student has been made.

c. If the student does not provide written notice of withdrawal and does not start the course on the agreed starting date, a maximum of ten weeks tuition fees will be refunded from prepaid tuition fees.

d. If tuition fees of up to two semesters tuition fees have been received in advance by the School and the school receives written notification of withdrawal by the student (or parent(s)/legal guardian if the student is under 18), the School will:

http://www.rgs.qld.edu.au/international-students

• Retain an administration fee of AU$ 500 if written notice is received up to four weeks prior to commencement of the course. • Refund 75% of the tuition fees received if written notice is received less than four weeks prior to commencement of the

course. • Refund 50% of any tuition fees received, if written notice is received before one (1) study period of the payment period has

passed. • No refund is payable if written notice is received after 1 study period of the payment period has passed.

e. If tuition fees have been received for more than two semester’s tuition fees, refund provisions under (d) will apply for tuition fees paid for the first two semesters, and any remaining unspent tuition fees after this will be refunded.

f. No refund of tuition fees will be made where a student’s enrolment is cancelled for any of the following reasons:

• Failure to maintain satisfactory course progress (visa condition 8202). Please see International Student Handbook. • Failure to maintain satisfactory attendance (visa condition 8202). Please see International Student Handbook). • Failure to maintain approved welfare and accommodation arrangements (visa condition 8532). Please see International

Student Handbook. • Failure to pay course fees. • Any behaviour identified as resulting in enrolment cancellation in The Rockhampton Grammar School’s Behaviour Policy/Code

of Conduct. Please see The School Handbook / Behaviour Policy / Code of Conduct and Application for Admission. g. If The Rockhampton Grammar School cancels a student’s enrolment for failure to maintain agreed conditions as outlined in the student’s written agreement, including failure to disclose a pre-existing requiring a high degree of specialised support or care, any refund of tuition fees will be at the discretion of the School.

9. Provider Default

a) If for any reason the School is unable to offer a course on an agreed starting day for the course, and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, and the student has not withdrawn from the course by the agreed starting date, a full refund of any unused tuition fees* received by the School with respect to the student will be made within 14 days of the agreed course starting day.

b) If for any reason the School is unable to continue offering a course after the student commences a course, and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, and the student has not withdrawn from the course, a full refund of any unused tuition fees* received by the School with respect to the student will be made within 14 days of the course School’s default day.

c) Non-tuition fees will be refunded on a pro rata basis proportional to the amount of time the student was studying in the course, except where a non- refundable payment on behalf of the student has been made.

d) In the event that the School is unable to fulfil its obligations of providing an agreeable alternative course for the student, or a refund, the student will receive assistance from the Australian government’s Tuition Protection Service. For information on the TPS, please see: https://tps.gov.au/StaticContent/Get/StudentInformation.

*Calculation of the refund due in this case is prescribed by a legislative instrument (s.7 of Education Services for Overseas Students (Calculation of Refund) Specification 2014). http://www.comlaw.gov.au/Details/F2014L00907.

10. This agreement, and the right to make complaints and seek appeals of decisions and action under various processes, does not affect the rights of the student to take action under Australian Consumer Law if the Australian Consumer Law applies.

Definitions

a. Non-tuition fees – fees not directly related to provision of the student’s course, including Boarding / Homestay, uniforms, excursions and co-curricular

b. Tuition Fees - fees directly related to the provision of the student’s course, including Class Set Levy, Technology Levy, Sundry Levy

c. Course Fees – the sum of tuition fees and non-tuition fees received by the school in respect of the student in order for the student to undertake the course

d. Study Period – one semester

If the student changes visa status (e.g. becomes a temporary or permanent resident) he/she will continue to pay full overseas student’s fees for the duration of the year.


The Rockhampton Grammar School Critical Incident Policy 19.0 CRITICAL INCIDENT MANAGEMENT POLICY 19.1 PURPOSE This policy is concerned with the School’s response to a critical incident where a person/people are likely to experience unusually strong emotional or psychological reactions to accidents, trauma, natural disasters, hostile acts, even death. This plan has been written to enable the School to respond appropriately in order to contain the incident and minimize damage. Coping with grief, pain and distress that follows a critical incident is emotionally and physically demanding for all concerned. In a critical incident, the deference to procedure should ensure that the likelihood for inappropriate reaction to a critical incident is avoided. The Critical Incident Management Team (CIMT) shall consist of: Headmaster (as Chair) and the School’s Senior Staff team. The most important thing for the CIMT to undertake is to determine who has been involved in the critical incident, who needs to be informed of the incident, who will require assistance and what level of assistance is required. A critical incident, or crisis, may be defined as: ‘an event, which causes disruption to an organisation, creates significant danger or risk and which creates a situation where staff, students and parents feel unsafe, vulnerable and under stress, or injured’. Examples of such incidents are: • death in the School community of a student, teacher, ex-student, friend through sudden death – by accident, by suicide or by murder;

• serious injury of a member of the School community;

• students lost or injured during an excursion or missing;

• students and staff members being taken hostage;

• violent assault on a member of the School community;

• stalking;

• violent community events;

• witnessing of a serious accident or of violence by a member of the School community, for example, murder, a serious accident, war, act of terrorism or similar violence;

• significant vandalism of School property or destruction of part or whole of the School property;

• fire, bomb threat, explosion, gas or chemical hazard, flood, earthquake, windstorm, hailstorm or extremes of temperature; • sexual assault. 19.2 RESPONSIBILITY The Headmaster in consultation with the Deputy Headmaster will decide if an incident requires being classified as “critical”. In the Headmaster’s absence, a decision will be taken by the Deputy Headmaster in consultation with the Heads of School. 19.3 GOALS OF THE CRITICAL INCIDENT MANAGEMENT PLAN • To reduce psychological suffering and help the School community survive the traumatic situation;

• To provide support systems and a safe place for individuals at this period of time;

• To provide accurate information and to maintain communication links within the School and to outside sources;

• To assist in making appropriate referrals and follow-up resources available to students and staff;

• To help restore and maintain a supportive, positive and safe learning environment, as soon as possible;

• The responsibilities of the committee include:

• risk assessment of hazards and situations which may require emergency action;

• analysis of requirements to address these hazards;

• establishment of liaison with all relevant emergency services e.g. police, fire brigade, ambulance, hospital, poisons information centre, community health services;

• 24 hour access to contact details for all students and their families ;

• for overseas students this will also include agents, homestay families, carers, consular staff, embassies and interpreting services (if necessary);

• 24 hour access to contact details for all relevant staff members needed in the event of a critical incident e.g. school counsellor,

welfare officer, legal services, school security;

• development of a critical incident plan for each critical incident identified;

• dissemination of planned procedures;

• organisation of practice drills;

• regular review of the critical incident plan;

• assisting with implementation of the critical incident plan;

• arranging appropriate staff development;

• budget allocation for emergencies. 19.4 DEALING WITH THE MEDIA The CIMT needs to determine if any involvement with the media is necessary. In the event of a critical incident, the Headmaster or Board Chairman will be solely responsible for media statements. Under no circumstances should any other person see it as their role to deal with the media. School personnel must be instructed not to speak to the media – this is the role of the Headmaster or Board Chairman. Media statements should not be made until parents of affected children have been advised. 19.4.1 For the School Receptionist • The role of the receptionist is to help manage the critical incident. The CIMT is responsible for ensuring that the receptionist has up to date and factual information;

• Dealing with parents and the media – refer them directly to the Headmaster or Deputy Headmaster in the Headmaster’s absence;

• Dealing with offers of assistance – thank the caller, take the callers details and their particular offer, compile a list of names and offers;

• The receptionist will need to take time out and look after themselves. 19.5 PROCEDURE 19.5.1 Phase One – Immediate response The person first aware of the incident is to report the incident to the Headmaster and/or Deputy Headmaster without delay. In the event of repeated failed attempts to contact the Headmaster or Deputy Headmaster, the person first, aware of the incident is to report the incident to another member of the CIMT. A text or phone message is NOT an acceptable means of communication. • Prior to any other action; the safety of adults and children in the immediate vicinity is to be ensured;

• The Headmaster and/or Deputy Headmaster are to initiate emergency response where appropriate;

• First aid is to be provided to any persons injured or suffering;

• Detailed and accurate information is to be gathered from person/s first hand and presented to CIMT, including:

• if student is on campus;

• seriousness of injury/incident and subsequent actions taken;

• call ambulance if required;

• if ambulance is required ascertain seriousness of injury from hospital staff and any relevant information; • implement the appropriate management plan or action strategy. 19.5.2 Phase Two – Grade the incident As soon as practicable, but without unnecessary delay, communication between the Headmaster and Deputy Headmaster is to occur to assess the incident and grade the incident as ‘critical’. The information should be documented for further reference. 19.5.3 Phase Three – Further High Priority Action by the Headmaster • Further ensure the safety of all students, employees, volunteers and visitors;

• Further emergency response may be necessary depending on the progress of the crisis;

• Headmaster informs the family directly affected where there has been death or serious injury and organises with the family an appropriate manner in which to inform any siblings;

• When there are number of people to contact such as when a student is in a homestay, attempt to simultaneously contact all parties;

• Advise the School reception;

• Advise the Senior Staff that a special meeting is required and insist on their attendance, specify the time and location of the meeting;

• Inform the Board Chairman by telephone;

• The Board Chairman to advise Trustees by telephone;

• Make contact with suitable agencies that may be required to assist to have them on standby;

• If the student is an overseas student and seriously injured or requires hospitalisation, the School should enlist the aid of overseas consular staff to assist the family if they are travelling to Australia, with interpreting services to aid in communication with the relevant

medical services and with counselling services if required;

• The School should also contact DIAC and inform them of the incident. 19.5.4 Phase Four – Immediate Action by the Critical Incident Management Team (CIMT) • Management team convene for meeting;

• Consider thoughtfully the Crisis Management Plan;

• Co-opt other professionals and suitably qualified people as required to be part of the Team;

• Assess the situation and consider an appropriate response plan. This may include:

• decide what resources are needed eg: counsellors, relief staff; • identify any staff/students at risk or who need to be told separately;

• determine what information will be communicated to staff;

• provide the School reception staff with necessary information to respond to enquiries;

• organise Senior Staff to prepare facts, attend to visitors, receive phone calls, email updated information to the Board Chairman;

• convene a staff briefing for all employees on site;

• ensure all staff are able to function and complete tasks;

• prepare a communications strategy and media release;

• distribute fact sheets and support documentation as necessary;

• Encourage confidence in the existing structures and ensure procedures are clearly understood;

• management to ensure that no students are left unsupervised during this time of extraordinary discourse;

• at the close of the day, call a staff meeting to brief staff before departure. 19.5.5 Phase Five 19.5.5.1 Staff Briefing • Present a prepared statement which clearly, concisely and briefly gives the factual information;

• Outline the School’s response and proposed plan of action;

• Allow time for staff to ask any questions and to respond;

• Describe the staff responsibility in monitoring student and staff welfare and identifying students/staff at risk;

• Identify students at risk / extremely upset and help them to feel safe;

• Clarify for staff any specific responsibilities that they themselves might have;

• Headmaster advises staff how to deal with any media enquiries. 19.5.5.2 Student Assembly • The Headmaster may call a full School Assembly (8-12) if necessary;

• Alternatively, students may be briefed in small groups, such as pastoral care groups by Form Teachers in the Middle and Senior Schools and Class Teachers in the Primary School. Staff should be assisted in this process by providing them with a briefing sheet;

• Students should be assembled in a calm, orderly manner and observe the following:

• present facts to students clearly and calmly;

• advise the students of the action plan and the next stages; • allow some reaction time while they briefly talk to friends;

• provide input on common reactions and how to care for self and others;

• inform students of support available and how to access it. 19.5.6 Phase Six – Response Tasks that may be implemented as part of the response plan by the CIMT • Other tasks as required, and determined by the CIMT;

• If students have had to be briefed then it is important that a communication to parents be sent home that afternoon;

• Set up a recovery room, or withdrawal room where students and staff may withdraw to if necessary;

• Visit the accident site or critical incident scene;

• Contact local clergy and local Headmasters to advise them of the situation;

• Provide updates for the Board Chairman;

• Phone absent staff and students’ families to advise them;

• Provide tissues, drinking water, heaters/fans in designated rooms if required;

• Contact support agencies to elicit their help if needed;

• Make sure all staff and students are where they should be;

• Arrange visits by suitably qualified people to families directly affected by the critical incident;

• All Senior Staff to be highly visible and accessible to all staff and students;

• Provide updated information to all staff preferably by briefing meetings if possible, if not email;

• Monitor staff and be vigilant for indicators of risk or not coping;

• The CIMT to meet twice daily at first and less frequently as the crisis abates to review, assess and plan next steps;

• Keep appropriately detailed documentation;

• Be aware of any possible longer term effects on the School and student well-being e.g. inquests, legal proceedings;

• If the student is in hospital for some time, the School needs to maintain contact with the student and their family;

• Support and assistance for the student and family;

• Depending on the condition of the student, the School could provide school work for the student to enable them to remain in touch with school activities;

• Discuss with the family any required changes to the enrolment of the overseas student e.g. suspension or cancellation of overseas student enrolment and make any changes required on PRISMS. 19.5.7 A Special Crisis – Death • The Headmaster with the Board Chairman will prepare a communication for the media and for general community consumption. The Headmaster will be the only person with authority to speak to the media;

• In the event of the Headmaster being absent from the School, the Deputy Headmaster will act in this CIM role;

• The Headmaster and Head of Primary School will hold two critical assemblies: P-7and 8-12 at which all staff and students attend to receive a prepared statement from the Headmaster;

• Suitable smaller group gatherings will be held for those students and staff most seriously affected by the announcement. These gatherings to be facilitated by suitably qualified and experienced practitioners;

• The Headmaster will arrange for a suitable person(s) to visit the home of the family directly affected and any other family as appropriate;

• Plan appropriate School involvement in the funeral, in consultation with the family – arrange a liaison person for this task. If necessary arrange the funeral;

• Meet with students attending the funeral and provide appropriate information and collect parental permission slips for attendees;

• Arrange for counsellors to be present at the funeral to support staff/students;

• Ensure students/staff are monitored for support needed (at School and home). 19.5.8 Phase Seven – Recovery, Closure, Follow-up and Evaluation • Coordinate appropriate commemorations which may include: plaques, gardens and tree planting;

• Organise the time and ritual closure of the Critical Incident Response and return to normal routine;

• Formally declare closure at daily briefing with staff;

• Heads of Year to take a special role to restore the School to regular routine as quickly as possible;

• Remind all staff to maintain a vigilant watching brief of students who may still be suffering and report students to Heads of School;

• Set up a debriefing for the Crisis Management Team by a skilled and experienced counsellor who is not a member of the team;

• Invite guest speakers, if appropriate, to help the community come to terms with what has happened; • Acknowledge the offers of support and the assistance provided throughout the Crisis, for example, writing letters of thanks;

• Document and evaluate the process and make necessary changes to the Crisis Management Plan;

• In-service staff on the results of evaluations and make the necessary changes to the Crisis Management Plan;

• Modify structures and procedures and arrange for further training where necessary;

• Encourage the School community to return to normal routine;

• Communication to community as closure;

• If a number of students were involved in the incident, after 3-4 weeks, the School should convene a meeting of their parents with professionals present including the Headmaster, appropriate senior staff and counsellors;

• Encourage staff to be alert to signs of significant, persistent changes in behaviour of those affected in the incident;

• Monitor the mental and physical health of staff and students in care-giver roles

Contents · 2019. 7. 12. · Behaviour Expectations of Students ... Safety on the Internet (notes...

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Transcript of Contents · 2019. 7. 12. · Behaviour Expectations of Students ... Safety on the Internet (notes...