2018 BUDGET - cityofarkadelphia.com · Animal Control 2,500 56,220 ... Master Plan Upgrades/Line...

2018

BUDGET

2018

City Board

Taylor Chaney Ward 1

Vacant Ward 2

Scott Byrd Ward 3

Joann Nelson Ward 4

Jason Jones Ward 5

Roland Gosey (AT LARGE) Ward 6

James T. Calhoun Mayor

Gary Brinkley

CITY MANAGER

RESOLUTION R-18-01

A RESOLUTION PROVIDING FOR AND ADOPTING THE BUDGET FOR THE CITY OF ARKADELPHIA, ARKANSAS, FOR THE TWELVE (12) MONTH PERIOD BEGINNING JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018, APPROPRIATING MONEY FOR EACH AND EVERY ITEM OF EXPENDITURE THEREIN.

WHEREAS, Section 2 of Act No. 28 of 1959 provides that the City Board of Directors shall adopt an annual budget

for operations of the City Government for the calendar year; and

WHEREAS, the City Board has made a comprehensive study and review of the proposed budget; and

WHEREAS, it is the opinion of the City Board of Directors that the schedule and exhibits of financial information

prepared and reviewed revealing anticipated revenues and expenditures for the calendar year appear to be as

accurate as possible for budgetary purposes.

NOW THEREFORE, BE IT ORDAINED BY THE CITY BOARD OF DIRECTORS OF ARKADELPHIA,

ARKANSAS:

Section 1. This resolution shall be known as the budget resolution for the City of Arkadelphia, Arkansas for the

twelve month period beginning January 1, 2018 and ending December 31, 2018 reflecting estimated revenues and

expenditures as hereinafter set forth in the budget attached hereto containing approximately 224 pages. The

appropriations made herein include additional pay for holidays for all agents, servants, and employees of the City of

Arkadelphia including but not limited to uniformed employees as provided for by the State of Arkansas. All

revenues herein are estimated and subject to change and all appropriations are calculated upon available revenues

and are also subject to change.

Section 2. The following respective amounts for each and every item of revenue and expenditure classification

herein proposed in the budget for 2018 are hereby authorized and appropriated for the purposes herein set forth for

the calendar year ending December 31, 2018.

Revenues Expenditures

General Fund $6,481,712 $6,471,714 Airport Fund 447,552 446,683 Street Fund $1,095,025 $1,067,993 Water and Sewer $5,525,684 $3,455,940 Fireman’s Act 833 $78,578 $51,815 Franchise Fee Fund $1,029,200 $1,027,246 Series 2014 Capital Project Improvement Fund 50,900 50,900 Series 2014 Capital Revenue Bond Fund 509,904 509,904 Administration of Justice Act 1256 $484,100 $484,100 Act 988 $34,380 $34,380 District Court Cost $18,100 $96 Outside Fire Protection Fund 31,110 5

Section 3. Whereas, by reason of the fact that the cities of Arkansas are required by law to adopt an annual budget

each year beginning January 1, and ending December 31, in order to operate the City Government; NOW THEREFORE, this resolution being necessary for the preservation of the public peace, health and safety, shall take

effect and be in force from and after its passage and approval.

PASSED THIS ____ DAY OF ___________________, 2018

_________________________ James Calhoun, Mayor

ATTEST:

______________________________ City Clerk

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Grants in RED

Department Revenues Expenditures Debt

Service NOTES

EOY Balance Gen Fund 60,000

Animal Control 2,500 56,220

Aquatic 152,000 178,177

Building 36,151 163,826

Comm/Sp Events 83,000 134,563

Fire 51,600 731,784

General Govt 3,599,991 818,888468,930 454,770 Streetscape

46,385 1420 Pine Street Hauling/Demolition

Grounds 235 256,558

Parks 94,600 453,942

48,000 48,000General Fund Portion of the Feaster Connector Grant Award from AHTD

Police 422,705 1,868,807

Sanitation 1,462,000 1,206,748 53,046

Debt Service on 2017 Mack Haul Truck and

Knuckleboom truck & 3 month financing on 2 new

residential rar load trucks, 3 addn. fleetmind trucks

General Fund Totals: 6,481,712 6,418,668 53,046

Balance Remaining for Capital 9,998

GENERAL FUNDProjected Revenues & Expenditures

For Proposed Operations & MaintenanceFY 2018

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Revenues Expenditures Debt

Service EOY Balance Airport Ckg 10,000

Airport / FBO Op & Maintenance 359,898 420,389

Transfer In From General Fund: 50,000

Federal Aid : FAA 10,929

State Aid : ADA 16,725

Debt Service on Corp Hanger # 2 26,294

Monthly Hanger Debt Service $2,191.15 - 84

month term

Subtotal of Airport Fund 447,552 420,389 26,294Difference 869

Revenues Expenditures Debt

Service

EOY Balance Street Fund Balance 200,000Street O & M & Capital 815,025 919,262

Sidewalk Grant: AHTD Tap (16) 80,000 100,000 48,731

Street Fund Totals: 1,095,025 1,019,262 48,731

Difference 27,032

Department Revenues Expenditures Debt

Service

Cash Reserve 8-31-2016 Balance 2,772,609

2,753,075 2,409,266 213,594 Bond Payment for 2004 RLF (Retires 2027)

64,895 Bond Payment for 2016 RLF Issue

Payment in lieu of raises 8,940 Capital: Master Plan Upgrades/Line Work

Capital: Engineering for Water plant work

Capital: Econ. Develop. For SUN Paper

Depreciation Reserves

5,525,684 2,418,206 278,489

Difference 2,060,804

WATER FUND

AIRPORT FUND

STREET FUNDProjected Revenues & Expenditures

For Proposed Operations & MaintenanceFY 2018

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Revenues Expenditures FUND

Act 833 2017 EOY Balance 31,500

Revenues Quarterly Turnback 47,078 51,815

Total 78,578 51,815

Franchise Fee Fund 2017 EOY Balance 275,000

Entergy 490,000 202,246

SCEC 40,000

Centerpoint 100,000

Suddenlink 100,000

AT & T 23,000

Windstream 1,200

Total 825,000

Difference: 1,029,200 1,027,246

Series 2014 Capital Improvement BondsPROJECT FUND

Project Account ( Acct # 9085) EOY Bal. 50,800

Project Account ( Acct # 9085) 100 50,90050,900 50,900

REVENUE BOND FUND

Debt Reserve ( Acct # 9094) 103,954 103,954

Bond Funding ( Acct # 9076) 202,246 202,246

Paying Agent ( Acct # 9058) 203,704 203,704

509,904 509,904

Administration of Justice

Clark County Treasurer 484,100 75,549

868

1,317

4,389

5,539

191,336

20,104

185,000

Total 0

484,100 484,100DF & A - unknown monthly

APD Bonds & Fines

Account to make semi annual payments

Arkadelphia-supplements Police budget

Caddo Valley

Amity

gurdon

Supplements Municipal Court Cost

Clark County

Act 988

$16,853.83/month from Franchise Fees Ckg

Transfer to General Fund

Feaster Connector Grant - AHTD

Interest and Dividends

Fire Dept Pumper Truck (debt service) $4,317.92 monthly - Loan to

expire in 2021 Funded through Act 833

2014 Bond Repayment

$16,853.831 / month to Bond Fund

OTHER FUNDS - RestrictedProjected Revenues & Expenditures

FY 2018Justification

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OTHER FUNDS - Restricted Revenues Expenditures Act 9882017 Ending Balance 14,276

Income 20,104 34,380

34,380 34,380

District Court 2017 EOY Balance 12,561

Transferred from Admin of Justice 5,539 96

Total 18,100 96

Outside Fire Protection CheckingRevenues Expenditures

2017 EOY Balance 30,910

Deposits 200 5

Interest 28

Total 31,110 5

Bank Fees

Justification

Justification

Debt Service $2,865 month on 2014 Hybrids' payoff -

2019

Service Charges

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DepartmentGENERAL FUND Requests

Animal Control-None

Aquatic

Slide connected to Blue Tower $126,000

Building $23,000

Comm/Sp Events

Fire - None

General Govt

Grounds1/2 Ton Pickup-replaces 1999 Dodge $23,500

2 - Zero Turn Mowers $20,500

ParksFeaster Restroom $19,900

Utility Vehicle for field maint. & event use $13,300

Police

Sanitation

Subtotal of General Fund Capital $226,200

DepartmentSTREET FUND Requests

444K Wheel Loader (Replace 1975 model) $120,000

310L Backhoe (Replace 2001 model) $85,000

Drainage Pipe Rehab (Grouting and or Relining) $100,000

Install Signal Light Cameras (26th & Pine) $25,000

Restripe Walnut, Caddo, Country Club and Malone $25,000

Replace Hot Mix Plant Operations Building $5,000

Replace Roof on Equipment Shed $5,000

Replace and repair Fence Around the Facility $5,000

Replace Bucket Truck (Age is an Inspection Issue) $75,000

Fuel Farm (Divided Between Departmental Usage)

Replace 1997 Shop Truck $23,500

Pellican Broom Sweeper (Replace 1994 Mobil Sweeper)

Subtotal of Street Fund Capital $468,500

Comments

CAPITAL REQUESTS - Pending Availability of FundsFY 2018

Comments

Addition of a slide connected to the blue

tower

1/2 ton full size 4X2 Crew-cab Medium

Duty Ford F-150 Pick Up truck for

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Actual Actual Budgeted Actual Year End Over RequestAcct # Source FY 2015 FY 2016 FY 2017 8 month Projection (Under) FY 2018

Operating RevenuesLeases

4176 Hangar Leases 19,795 20,716 36,840 26,107 36,367 (473) 50,280

4026 Self-Fueling Permit - - - -

4027 Ag Ops - 2,000 275 375 (2,000) 375

Subtotal 19,795 20,716 38,840 26,382 36,742 (2,473) 50,655

Non-Operating Revenues4010 Transfers from General - 126,806 300,000 200,160 250,000 (50,000) 50,000

4031 Call out fees - - - - -

4004 Sales Tax on Aviation Fuel - 1 2,235 - 4,256 2,021 19,763

4028 Catering Fees - - 200 - - (200)

4029 Late Fees - - - - - - -

4030 Courtesy Car - - 200 - 20 (180) 100

Subtotal - 126,807 302,635 200,160 254,276 (48,359) 69,863

FBO Revenues4024 AvGas Fuel Sales - 40,107 165,527 53,630 85,846 (79,681) 88,550

4025 Jet Fuel Sales - 54,654 42,300 99,299 140,000 97,700 190,830

Subtotal - 94,761 207,827 152,929 225,846 18,019 279,380

Total O & M Revenues 19,795 242,284 549,302 379,471 516,864 (32,813) 399,898

Grants and Other Sources4840 State Aid - ADA - 174,512 302,964 468,398 668,398 (365,434) 16,725

4900 Federal Aid - FAA 290,518 89,858 221,752 4,329 86,682 135,070 10,929

4198 Miscellaneous 89,745 3,497 - 142,177 147,042 (147,042) 10,000

Loan Proceeds - Hanger - - 176,000 413,382 413,382 (237,382) -

Subtotal 380,263 267,867 700,716 1,028,286 1,315,504 (614,788) 37,654 -

TOTALS 400,058 510,152 1,250,018 1,407,757 1,832,367 (647,601) 437,552 -

FY 2018Revenue

Airport

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Operating RevenuesLeases

4176 Hangar Leases 19,795 20,716 36,840 26,107 33,362 (36,840) 50,280

4026 Self-Fueling Permit - - - - -

4027 Ag Ops - - 2,000 275 275 (2,000) 375

Subtotal 19,795 20,716 38,840 26,382 33,637 (38,840) 50,655

Non-Operating Revenues4010 Transfers from General - 126,806 - 200,160 200,907 - 50,000

4031 Call out fees - - - - -

4004 Sales Tax on Aviation Fuel - 1 2,235 - (2,235) 19,763

Aviation Oil - - - - -

4028 Catering Fees - - 200 - (200)

4029 Late Fees - - - - -

4030 Courtesy Car - - 200 - (200) 100

Subtotal - 130,304 2,635 200,160 - (2,635) -

69,863 FBO Revenues

4024 AvGas Fuel Sales - 40,107 165,527 53,630 - 88,550

4025 Jet Fuel Sales - 54,654 42,300 99,299 - 190,830

Subtotal - 94,761 207,827 152,929 - - 279,380 Grants and Other Sources

4840 State Aid - ADA - 174,512 19,800 (19,800) 16,725

4900 Federal Aid - FAA 290,518 89,858 49,500 (49,500) 10,929

4198 Miscellaneous 89,745 3,497 - 142,177 - 10,000

Subtotal 37,654

Totals 400,058 513,648 318,602 521,648 - (110,775) 437,552

FY 2018

Revenue Airport

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4176 $50,2808 Box Hangars at $125 each per month $12,000

Corporate Hangar #1 - $440/month $5,280

Corporate Hangar #2 $ 1,000/month $12,000

HSU - 10 Shade Hangers at $75/month $9,000

HSU - 7 Community Hangers at $125 / month $10,500

Private Aircarft in Community Hangar $1,500

Tie - Downs $0

4026 Self-Fueling Permit - When a tenant on the airfield has their own fuel farm

4027 Ag Ops $375

4010 Transfers from General Fund 50,000

4031 Call out Fees $0When an aircraft comes in between 5 pm - 8 am or weekends and needs full service fuel and the employee is called out by the pilot

4004 Sales Tax on Aviation Fuel 19,763

4198 Miscellaneous $0

4028 Catering Fees $0

4029 Late Fees $0

4030 Courtesy Vehicles $100

Avgas Fuel Sales $88,550

Jet Fuel Sales $190,830

4840 State Aid - ADA 16,725

4900 Federal Aid - FAA 10,929

4198 Miscellaneous 10,000

Total dollar amount from all Avgas (full and self service fuel)

Total dollar amount from all Jet (full and self service fuel)

Money received from individuals and businesses for airport improvement, items sold on Gov Deals, and the resale of aviation oil estimated at $1,000 annually.

Grant money received from Department of Aeronautics -Pending Master Plan Update 10% in 2018

AIP (Airport Improvement Plan) money received from FAA - Pending Master Plan Update Federal Aid in 2018

Pilots will either put fuel in the vehicle or leave money for using the vehicle

Until the airport becomes self-sustaining, General Fund may need to subsidize airport budget

When an aircraft request food for themselves and/or passengers

When an airport reports their sales tax to Dept Finance & Admin., 4% is sent to ADA and the balance is returned to the airport

Donations or sales of capital items

Revenue JustificationAirport

When a tenant is late on paying for their fuel and/or lease

Hangar Leases

Ag Operators work on the airfield $75 Full day, $50 Half-Day as per Exhibit B for KADF Rate and

Charges Policy 2016

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Actual Actual Budgeted Actual Year End (Over) BudgetedAcct # Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

Airport 620,072 462,434 1,226,403 1,641,805 2,059,905 (649,470) 446,683

Totals 620,072 462,434 1,226,403 1,641,805 2,059,905 (649,470) 446,683

FY 2018

Department Expense Summary

Airport

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5100 Personnel - 115,353 129,477 123,056 126,718 2,760 129,615

5200 Supplies 425 10,254 212,795 183,608 274,961 (62,166) 184,900

5300 Maintenance 6,458 22,243 18,000 5,997 6,542 11,458 7,200

5400 Miscellaneous 22,515 34,938 83,889 38,361 69,842 22,079 98,674

O & M Subtotal 29,398 182,789 444,161 351,022 478,061 (25,868) 420,389

5999 Airport Capital Improvements 590,674 279,645 606,242 877,401 1,168,462 (386,220)

Loan Proceeds 176,000 413,382 413,382 (237,382)

Debt Service - Corporate Hanger 26,294

TOTAL BUDGET 620,072 462,434 1,226,403 1,641,805 2,059,905 (649,470) 446,683

FY 2018

Department Summary Page

Airport

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Workers'Number Employee Title Base Pay Unemploy. Comp Retire FICA Insurance Total

0.75% 2.52% 15.32% 7.65%

1 Michelle Anthony Airport Manager 52,017 390 1,311 7,969 3,979 3,542 69,208

2 Full-time help 32,136 241 810 4,923 2,458 3,542 44,110

3 Part-time/Contract Labor 15,000 15,000

Cell Phone Allowance 480 12 74 37 602

Pay in lieu of Raises 550 4 14 84 42 694

Sub Total 100,183 631 2,133 12,966 6,474 7,084 129,615

FY 2018

Personnel Allocation/CostsAirport

Full-Time Authorized Positions

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Actual Actual Budgeted Actual Year End (Over) RequestAcct # Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

5201 Computer/Office Supplies - 5,809 2,000 3,376 3,376 (1,376) 2,000

5202 Clothing and Uniforms - 1,003 2,000 539 913 1,087 1,000

5203 Motor Vehicles 104 1,501 2,000 2,948 5,900 (3,900) 2,000

Equipment 99 (99) 900

5204 Minor Tools - 4,018 2,500 3,460 5,217 (2,717) 2,500

5205 Janitorial Supplies - 184 500 342 346 154 500

5206 Chemical Supplies - 2,209 9,000 3,802 7,370 1,630 5,000

5208 Building/Facilities 425 10,254 1,200 3,646 6,170 (4,970) 1,500

5210 Other 7,922 15,155 4,000 8,032 17,955 (13,955) 4,000

5228 Airfield Lighting - 0 4,000 1,952 2,630 1,370 3,000

5222 Fuel (gasoline) - 2531 - 850 1,100 (1,100) 2,000

5223 Fuel (diesel) - 1136 - 174 548 (548) 500

5224 AvGas Fuel (for sales) - 39,961 142,345 27,836 68,870 73,475 75,000

5225 Jet Fuel (for sales) - 54,654 35,250 89,342 118,379 (83,129) 85,000

New Wetlands

New Wildlife

Totals 8,451 138,416 204,795 146,300 238,873 (34,078) 184,900

FY 2018

Supply Summary Page

Airport

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5201 $2,000

5202 Clothing and Uniforms $1,000

5203 Motor Vehicle $2,000tires, belts, hoses, oil, filters

Equipment 900

5204 Minor Tools $2,500

5205 Janitoral Supplies $500

5206 Chemical Supplies $5,000

5208 Buildings/Facilities $1,500

5210 Other Supplies $4,000

5228 Airfield Lighting $3,000

5222 Fuel (gasoline) $2,000For courtesy car, side by side, zero turn, weedeaters, blowers

5223 Fuel (diesel) $500For tractor and fuel trucks

Avgas Fuel $75,000

Jet Fuel $85,000

Wetlands $0

Wildlife $0

Chemical to spray wetlands

wildlife management supplies including border collie to help as a wildlife management tool

12,000 gallons based on HSU historical data.

2016 June - August sold 3451 gals @ $9,660.02 2016 June -

December sold 8856 gals @ $25,176.07 2017 January - October

sold 29,718.7 gals @ $83,730.39 COGS $62,431.58

REILS, PAPI's, TWY, RWY, Beacon - bulbs, boards, transformers, parts, len covers, dome covers, fixxtures leads,

connector kits, secondary extension cords, windsocks, windsocks light, TWY reflective markers, airfields signs

Uniforms and PPE

37,750 gallons based on HSU historical data.

2016 June - August sold 9,279 gals @ $33,424.36 2016 June -

December sold 25,525 gals @ $86,032.00 2017 January - October

sold 34,589.669 gals @ $127,731.69 COGS $107,136.23

Supplies for repairs to the FBO, hangars, shade hangar and armory. Bolts, screws, sheetmetal, paint

This is also for the repair, upgrade or purchase of items for airport safety and for uncategorized items

Herbicides, pesticides, etc. This will help to cut labor costs for mowing in the summer months.

cleaning supplies, toilet paper, paper towels

hand tools, sockets, chains, wreches

tires, belts, hoses, oil, filters, blades

Supply Justification Airport

Office and Computer Suppliescopy paper, toner, ink, water, coffee, cups, popcorn, pens, paperclips, file folders, hanging folders, staples

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5303 Motor Vehicle - 1,668 - 936 1,000 (1,000) 2,000

5305 Instruments / Airfield Lighting 2,188 445 3,000 542 542 2,458 3,000

5306 Building/Facilities 3,847 20,642 5,000 5,997 848 4,152 1,200

5314 Runway/Taxiway 422 1,156 10,000 1,800 1,800 8,200 1,800

5302 Machinery Maintenance - - - - - 1,200

Totals 6,458 22,243 18,000 8,339 3,190 14,810 7,200

FY 2018

Maintenance Summary Page

Airport

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5303 Motor Vehicles $2,000

5305 Instruments $3,000

5306 Building/Facilities Maintenance $1,200

5314 Runway/Taxiway $1,800

5302 Machinery Maintenance 1,200 This category is for maintenance service and other associated expenses on small equipment, tractor, bush hog, zero turn

and newly purchased equipment

Maintenance Justification

Airport

This is to provide maintenance to the non-directional beacon, including repairs to the antenna, replacement wiring, other

required maintenance and papi lights.

This is to provide for maintenance/repainting of the terminal building and hangars

This category is for maintenance service on lights and other associated expenses.

This is to provide maintenance to all vehicles

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5402 Property / Vehicle Insurance 4,159 3,902 8,400 8,400 5,500 2,900 8,550

5404 Contracts and Services 4,677 6,843 13,000 3,569 3,719 9,281 6,100

5405 Advertising & Legal - - 1,000 2,688 5,008 (4,008) 1,000

5406 Association Dues & Meetings - 846 5,000 1,053 2,593 2,407 3,500

5407 Telephone 682 4,605 3,600 3,881 6,782 (3,182) 3,000

5408 Electric 12,997 13,629 15,000 10,134 15,103 (103) 15,000

5409 Gas 450 169 200 250 -

5410 Postage and Shipping - 0 0 213 213 (213) 300

5411 Miscellaneous - 4,768 7,500 6,550 7,677 (177) 7,500

5419 Prisoner Support - 345 0 0 0 - 300

5424 Airfield Liability Insurance - 5,000 3,816 1,184 5,000

5425 Credit Card Pmt Fees - - 6,235 32 50 6,185 4,800

5429 Sales Tax (Paid to DFA) - - 18,704 1,329 3,755 14,949 29,644

5435 TV Services - - - - - - 480

5436 Self-Serve Station - - 7,500 184 14,977 (7,477)

5438 Fuel Trucks - - 500 129 417 83 500

5433 Fuel Farm System - - - - - 11,000

5453 Administration / Engineering - - - 32 32 - 1,000

Wetlands - - - - - -

Wildlife - - - - - -

5423 Advertising / Promotion - - - - - - 1,000

Totals 22,515 34,938 91,889 38,361 69,842 22,079 98,674

FY 2018

Miscellaneous Summary PageAirport

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5402 Property / Vehicle Insurance $8,550

Building Contents

Airport Terminal/Pilot Lounge 20,000 3,000

Airport Control Panel/Airport Lighting/NDB 512,739

Airport Hanger 384,000

Shade Hanger 200,000

Fuel Farm 300,000

Airport Perimeter Fencing (approx. 200 acre area) 400,000

Airport Hangar (HSU) 384,000

2-4 Bay Hangers 900,000

Corporate Hangar/Malone #1 450,000

Army Reserve Building 1,000,000

Corporate Hangar/Malone #2 625,000

4,775,739 403,000

5404 Contracts and Services $6,100SPCC and Fuel Related Items and wildlife management services

5405 Advertising & Legal $1,000Legal Fees and Bidding on projects

5406 Association Dues & Meetings $3,500AAOA, SECAAAE, FAA, Safety and Fueling - Also since we are branded with Shell/Eastern Aviation we are required to get our certification in fueling, accidents, hazmat

5407 Telephone $3,000Landline with internet, fax line, fax line for self-service

5408 Electric $15,000FBO

Armory

Community Hangar

Shade Hangar

Airfield Lighting

Street Lights

5410 Postage and Shipping $300Mail bills, documents to FAA & ADA

Miscellaneous JustificationAirport

2018 Real Property Bid increased to $8044.20 with new hanger plus Municipal Vehicle Insurance on (1) 2007 John Deere tractor..00773 @ $174.75 and (2) Courtesy Vehicles:

2008 Crown Vic-00734 @ $217.13 and 2002 Chevy Blazer-77165 @ $100)

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5411 MiscellaneousUnanticipated costs associated with bringing the airport into compliance $7,500

5419 Prisoner Support $300County Prisoners and Prisoners from Malvern

5424 Airfield Liability Insurance $5,000

5425 Credit Card Pmt Fees $4,800Fees charged to us by the cc companies between 3% - 5%

5429 Sales Tax (Paid to DFA) $29,644Sales Tax Collected from fuel and oil sales

5435 TV Services $480Dish services for weather purchases

5436 Self-Serve Station $0Avgas and Jet Self Service - hoses, nozzles, meter calibration, testing, credit card machine (QT Pod)

5438 Fuel Trucks $500Avgas and Jet Fuel Trucks - oil changes, filter changes, hoses, nozzles, static line, fueling tickets, tires, lights

5833 Fuel Farm System $11,000

5853 Administration / Engineering $1,000Fees that is not associated with a grant

Wetlands $0Bush hogging, mopping out ditches, spraying

Wildlife $0Preventative measures against wildlife issues - trapper, bait, ammo, gun for wildlife management

5423 Advertising / Promotion $1,000Fuel websites and magazines

This is a requipment anytime resale an item. Since we sale Jet and Avgas fuel along with aviation oil this will cover the airport in case

there is accident and fuel spill

Avgas and Jet - filter changes, testing equipment, measuring sticks, buckets, tools, ladders, absorbants, misc. items. SPCC (Spill

Prevention Control and Countermeansure) $8,000.00 this is a compliance requipment by FAA, ADEQ and Eastern Aviaiton

Fuel/Shell

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Actual Actual Budget Actual Year End (Over) RequestAcct # Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

5999 State Aeronatics Grant - 28,360 384,490 460,802 668,398 (283,908) -

5999 FAA Entitlement Funds 590,674 251,285 221,752 3,218 86,682 135,070 -

5999 Local Match - - 176,000 413,382 413,382 (237,382) -

Debt Service 26,294

Totals 590,674 279,645 782,242 877,401 1,168,462 (386,220) 26,294

FY 2018

Capital Summary Page

Airport

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5999 Federal Aid - FAA $0

5999 $0

The 84 month term on the Short Term financing of $163,381.99 for the Corporate Hanger began November 15, 2017 at 3.39% interest: Monthly payments are $2,191.15

Debt Service

Capital Justification Airport

State Aeronautics Grant

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Local permits & fees 2,736 2,165 2,200 2,497 3,744 1,544 2,500

Other 12 70 - 50 50 50 -

Totals 2,736 2,165 2,200 2,497 3,744 1,544 2,500

Animal Control

Revenue

FY 2018

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4124 Animal Control Fees 2,736 2,165 2,200 2,497 3,744 1,544 2,500

4198 Other 12 70 - 50 50 50 -

Totals 2,748 2,235 2,200 2,547 3,794 1,594 2,500

Animal Control

Revenue

FY 2018

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4124 Animal Control Fees $2,500

4198 $0Other

Revenue Justification

Animal Control

These are fees collected by enforcing our dog ordinance B-381 on animals impounded from within our city limits.

24 of 224


Law Enforcement 51,300 52,625 54,294 33,481 53,879 415 56,220

Totals 51,300 52,625 54,294 33,481 53,879 415 56,220

Animal Control

FY 2018


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Actual Actual Budgeted Actual Year End (Over) RequestedAcct # Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

5100 Personnel Costs 35,731 38,601 38,844 25,595 38,388 456 39,379

5200 Supplies 5,552 3,619 7,850 2,554 4,408 3,442 6,700

5300 Maintenance 5,153 4,186 2,000 571 4,200 (2,200) 2,000

5400 Miscellaneous 4,864 6,219 5,600 4,762 6,883 (1,283) 8,141

O & M Subtotal 51,300 52,625 54,294 33,481 53,879 415 56,220

5999 Capital Outlay - - - - - - -

TOTAL BUDGET 51,300 52,625 54,294 33,481 53,879 415 56,220

FY 2018

Department Summary

Animal Control

26 of 224

Workers'Number Employee Title Base Pay Unemply. Comp Retire Fica Insurance Total

0.75% 0.89% 15.32% 7.65%

1 Sanders, Mark Animal Control 24,273 182 216 3,719 1,857 4,428 34,675

Overtime 3,500 26 31 536 268 4,361

Payment in lieu of Raise 275 2 2 42 21 343

Total 28,048 210 250 4,297 2,146 4,428 39,379

FY 2018

Personnel Allocation/CostsAnimal Control

Full Time Authorized Positions

27 of 224


5201 Office 609 602 1,200 543 600 600 600

5202 Clothing & Uniform 793 698 750 525 792 (42) 800

5203 Motor Vehicles 242 - 100 - 66 34 100

5222 Fuel 2,508 1,967 3,500 1,395 2,100 1,400 3,500

5205 Janitorial - 20 200 - - 200 200

5206 Chemical Supplies 271 212 500 48 250 250 500

5210 Miscellaneous 1,119 120 1,600 44 600 1,000 1,000

5204 Minor Tools 10 - - -

Totals 5,552 3,619 7,850 2,554 4,408 3,442 6,700

FY 2018

Supply Summary Page

Animal Control

28 of 224

5201 Office Supplies $600

5202 Clothing & Uniform $800

5203 Motor Vehicles $100

5222 Fuel $3,500

5205 Janitorial $200

5206 Chemical Supplies $500

5210 Miscellaneous $1,000Costs associated with dog food and other supplies. Wal-Mart donates a substantial amount of dog food, but cannot be

considered a permanent arrangement.

Supply Justification

Animal Control

Brooms, rakes

Bleach, deodarant, fly bait, mosquito fogger

Computer payments and office supplies

Uniform and personal protective items.

For supplies other than fuel.

1,000 gallons at $3.50 a gallon.

29 of 224


5303 Motor Vehicle 786 799 750 120 3,400 (2,650) 750

5304 Radio 1,000 496 - - - -

5306 Buildings/Facilities 3,367 2,892 1,250 450 800 450 1,250

Totals 5,153 4,186 2,000 571 4,200 (2,200) 2,000

Animal ControlMaintenance Summary Page

FY 2018

30 of 224

5303 Motor Vehicle $750

5304 Radio $0

5306 Building/Facilities $1,250


Animal Control

For maintenance on 2007 pickup.

Project Completed

Install gutter. Replace interior lighting. Maintenance on the shelter.

31 of 224


5402 Property / Vehicle Insurance 391 391 450 391 391 59 391

5403 Contracts & Special Services 3,126 4,038 3,500 3,196 4,800 (1,300) 6,000

5408 Electric Service 918 1,026 1,200 839 1,260 (60) 1,300

5407 Telephone Service 428 431 450 287 432 18 450

5417 Refunds - 120 - -

5410 Postage and Shipping - 212 - 49 -

Totals 4,864 6,219 5,600 4,762 6,883 (1,283) 8,141

Animal Control

Miscellaneous Summary Page

FY 2018

32 of 224

5402 Property / Vehicle Insurance $391

5403 Special Services $6,000

5408 Electric Service $1,300

5407 Telephone Service $450

5417 Refunds - Trap rental reimbursement

Animal Control

Miscellaneous Justification

Coverage for real property @ $ 220 and Municipal League Vehical Program @ $171

This is for euthanization of animals. Cost of Euthanizing has increased

ACO Cell Phone

33 of 224



Other - - - - - - -

Other Financing Sources

Transfers In - - - - - - -

Loan Proceeds - - - - - - -

Totals 146,931 153,610 152,000 112,124 133,770 18,230 152,000

Aquatic Park

Revenue

FY 2018

34 of 224


4165 Admissions 84,413 86,846 90,000 68,705 80,669 (9,331) 90,000

4162 Concessions 29,747 32,479 30,000 24,136 28,607 (1,393) 30,000

4168 Fees 32,770 34,285 32,000 19,283 24,494 (7,506) 32,000

Totals 146,931 153,610 152,000 112,124 133,770 (18,230) 152,000

FY 2018

Revenue

Aquatic Park

35 of 224

2016 attendance was 18,075. Estimated 43% of patrons are from outside of 71923.

4165 Aquatic Park Admissions $90,000

Actual

2017Collections: $79,242

4162 Concessions $30,000

Actual

2017 Collections: $28,034

4168 Fees $32,000

Actual

$9,700 Coupon/season pass

$12,689 Rental

2017 Collections: 22,389.00

Includes all Aquatic Park fees including season passes, coupons, reservations, water classes, swimming lessons, etc. Continue family passes at $200.

Revenue Justification Aquatic Park

$6 Aquatic Park daily admission.

Includes Aquatic Park concession sales.

2013 year attendance was 17,751. Estimated 42% of patrons are from outside of 71923.



36 of 224

Actual Actual Budgeted Actual Year End (Over) RequestAcct # Source FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

Recreation & Culture 149,303 210,983 191,656 143,975 151,500 40,156 304,177

Totals 149,303 210,983 191,656 143,975 151,500 40,156 304,177

FY 2018

Expense

Aquatic Park

37 of 224


5100 Personnel Costs 69,883 149,646 97,331 76,600 76,600 20,731 85,647

5200 Supplies 38,952 38,130 43,000 32,601 33,000 10,000 42,100

5300 Maintenance 16,624 10,463 24,900 18,127 24,900 - 24,900

5400 Miscellaneous 23,843 12,744 26,425 16,647 17,000 9,425 25,530

O & M Subtotal 149,303 210,983 191,656 143,975 151,500 40,156 178,177

5999 Capital Outlay - - - - - - 126,000

TOTAL BUDGET 149,303 210,983 191,656 143,975 151,500 40,156 304,177

Aquatic Park Department Summary Page

FY 2018

38 of 224


0.75% 15.32% 7.65%

1 Mike Volz Director - - - - - - -

Parks and Recreation Director will over see manager of facility

Total Full Time - - - - - - -

Workers'Number Employee Title Total Pay Unemply. Comp Retire Fica Insurance Total

0.75% 3.70% 15.32% 7.65%

18 wks To Be Filled Manager - $11.00 hr 7,920 59 293 - 606 - 8,878

To Be Filled Manager - $11.00 hr 2,280 17 84 - 174 - 2,556

160hrs To Be Filled Assistant Manager - $9.00 hr 1,440 11 53 - 110 - 1,614

To Be Filled Maintenance - $8.50 hr 2,754 21 102 - 211 - 3,087

13 wks To Be Filled Life Guard - $8.50 hr 5,746 43 213 - 440 - 6,441

To Be Filled Life Guard - $8.50 hr 5,746 43 213 - 440 - 6,441





To Be Filled Conc Worker - $8.50 hr 5,746 43 213 - 440 - 6,441

To Be Filled Jr Grd/Conc Worker - $7.25 hr 5,213 39 193 - 399 - 5,844

To Be Filled Jr Grd/Conc Worker - $7.25 hr 5,213 39 193 - 399 - 5,844

To Be Filled Gate Worker - $8.50 hr 5,408 41 200 - 414 - 6,062

Sub Total Part Time 70,450 528 2,607 - 5,389 - 78,974

Part Time Authorized Positions

FY 2018

Personnel Allocation/Costs

Aquatic Park Full Time Authorized Positions

39 of 224


0.75% 3.70% 15.32% 7.65%

65 hrs. To Be Filled Assistant Manager - $9 hr 585 4 22 90 45 - 745

To Be Filled Life Guard - $8.50 hr 553 4 20 - 42 - 620




To Be Filled Life Guard - $8.50hr 553 4 20 - 42 - 620



To Be Filled Junior Guard - $7.25 hr 472 4 17 - 36 - 529



Sub Total Special Evnt 5,872 44 217 90 449 - 6,672

Total Personnel 76,322 572 2,824 90 5,839 - 85,647

Special Event or Private PartyAquatic Park


FY 2018

40 of 224


5201 Office & Computer 1,723 516 1,000 51 200 800 1,000

5202 Clothing & Uniform 1,039 1,148 1,100 929 929 171 1,200

5204 Minor Tools 124 232 300 150 216 84 300

5205 Janitorial 252 1,272 1,500 1,113 1,657 (157) 1,500

5206 Chemical 15,556 16,693 17,000 15,149 15,500 1,500 16,000

5207 Education & Recreation 287 228 500 429 429 71 500

5208 Buildings/Facilities 6,331 4,463 6,000 2,092 3,375 2,625 6,000

5209 Special Events - 300 38 38 262 300

5212 Concession 13,640 13,578 15,000 12,465 13,275 1,725 15,000

5213 Safety Program - 300 186 186 114 300

Totals 38,952 38,130 43,000 32,601 35,805 7,195 42,100

FY 2018

Supply Summary Page

41 of 224

5201 Office & Computer $1,000

5202 Clothing & Uniform $1,200

5204 Minor Tools $300

5205 Janitorial $1,500

5206 Chemical $16,000

5207 Education & Recreation $500


5209 Special Events $300

5212 Concession $15,000

5213 Safety Program $300

Supply Justification Aquatic Park

Office supplies, season pass materials, receipt books, and IT, etc.

Shirts, whistles, etc for staff.

Tools needed for the facility. Facility aging expected needs for nuts, bolts, chains and other similar items.

Concession stand food and drink supplies.

First aid supplies including gloves, new tubes, sunscreen, etc.

Cleaners, soap, toilet paper, trash bags, etc.

Chlorine and chemicals for the pool.

Items for remotes and holiday activities - Memorial Day, 4th of July, Labor Day

More deck chairs, new signage, Need new umbrellas, need 2 Life guard stands etc.

Radio Remote back to school, decorations, bands, promotions, etc. for special events.

42 of 224


5301 Office Equipment - 500 - - 500 500

5302 Machinery 5,894 257 6,400 5,080 5,080 1,320 6,400

5304 Radio & Electronic - 500 - 446 54 500

5306 Building/Facility 7,951 7,021 10,000 8,802 8,802 1,198 10,000

5315 Pool 2,779 3,185 7,500 4,245 4,245 3,255 7,500

Totals 16,624 10,463 24,900 18,127 18,573 6,327 24,900

FY 2018


Aquatic Park

43 of 224

5301 Office Equipment $500

5302 Machinery $6,400

2 impellers ($1,300)

5304 Radio & Electronic $500

5306 Building/Facility $10,000

5315 Pool $7,500

Repairs on restrooms, concession stand, permanent structures, diving board, paint towers, etc. includes: outside lighting repair.

Plumbers, electricians, deck maintenance, minor repairs, etc. to the actual pool. More patching needed than previous years & relay

switches/sensors, and repainting section of pool.


Aquatic Park

Repairs on the computers, cash registers, etc.

Repairs on machinery and equipment. Scheduled pump rebuilds($2,800), replace chemical sensors($1,200), replace flow meter($1,100),

Repairs on sound system.

44 of 224


5402 Insurance - Other 3,071 3,071 4,800 3,071 3,071 1,729 3,200

5404 Contracts & Special Services 100 90 2,310 1,174 1,705 605 2,000

5405 Advertising & Legal 7,003 6,841 7,000 6,293 8,081 (1,081) 6,500

5406 Association Dues & Meetings - 275 490 - - 490 510

5407 Telephone Service 1,042 403 700 - - 700 700

5408 Electric Service 11,484 1,147 11,000 5,569 10,350 650 11,000

5409 Gas Service 183 188 220 139 192 20 220

5410 Postage & Shipping - 500 - - 500 500

5417 Refunds 760 35 500 - - 500 500

5411 Miscellaneous - 295 - - - - -

Petty Cash 200 400 400 400 400 - 400

Totals 23,843 12,744 27,920 16,647 23,799 4,113 25,530

Aquatic Park Miscellaneous Summary Page

FY 2018

45 of 224

5402 Insurance - Other $3,200

5404 Contracts & Special Services 2,000

5405 Advertising & Legal $6,500

5406 Association Dues & Meetings 510

$125 Health dept, $300 CPO, $85 CPR



5409 Gas Service $220

5410 Postage & Shipping $500

5417 Refunds $500

Petty Cash $400

Fund for daily operations, front gate, change, concession stand.

Refunds to patrons.

Dues, meetings, and training to meet required pool certifications.

Office phone services, represents 18% of the Parks and Recreation Telephone expenses

Electricity service.

Gas service.

Stamps and postal services, postcard direct mail-out.


Aquatic Park

Real property insurance.

Pest Control $60 x 6 = $360 , $500 electrical inspection, $450 facility inspection, $500 water fitness classes

Radio ads, local news ads, new brochure, employment notices, rack cards, etc. Increased to advertise in surrounding areas. Includes

$1,200 for interstate signs.

46 of 224


5999 Additonal Slide - - 110,000 - - 110,000 126,000

Totals - - 110,000 - - 110,000 126,000

Aquatic Park


FY 2018

47 of 224

5999 Additonal Slide 126,000

FY 2018

Capital Justification Page

Aquatic Park

For the addition of a slide connected to the blue tower

48 of 224



Other - - - - - - -

Totals 16,219 55,890 35,000 18,382 62,374 27,374 36,151

FY 2018

Revenue

Building

49 of 224


4131 Building Permits 5,594 35,092 18,900 8,202 42,949 24,049 20,000

4132 Plumbing Permits 2,491 4,567 3,200 1,688 2,532 (668) 3,000

4133 Electrical Permits 2,663 3,750 3,500 2,618 3,927 427 3,500

4134 HVACR Permits 2,018 3,830 3,000 1,802 5,798 2,798 3,830

4135 Land Disturbing Permits - 25 - 50 50 50 -

4136 Variance Fees 220 330 330 440 550 220 385

4137 Rezoning Fees - 100 100 100 100 - 100

4138 Nonresidential Construction Permit Surcharge 969 5,817 3,695 1,575 3,901 206 3,336

4139 Miscellaneous: Land Use Books & Antenna Fees 378 294 250 387 387 137 -

4140 Contractor Permits 1,887 2,060 2,000 1,320 1,980 (20) 2,000

4845 Demolition Reimbursements - - 200 200 200 -

4865 Street Breaking Permits - 25 25 - - (25) -

Totals 16,219 55,890 35,000 18,382 62,374 27,374 36,151

Building Department

Revenue Summary Page

FY 2018

50 of 224

4131 Building Permits $20,000

4132 Plumbing Permits $3,000

4133 Electrical Permits $3,500

4134 HVACR Permits $3,830

4135 Land Disturbing Permits $0

4136 Variance Fees $385

4137 Rezoning Fees $100

4138 Nonresidential Construction Surcharge $3,336

4139 Misc.: Land Use Book Sales, Antenna Fees, Etc. $0

4140 Contractor Permits $2,000

4845 Demolition Reimbursements $0

4865 Street Breaking Permits $0

Revenue Justification Building Department

Demolition reimbursement payments.

We collect $25.00 for each street breaking permit.

Ordinance 0-98-3 set the fee for these permits at $25 each.

We collect $55.00 for each variance application to cover publication and administrative costs.

Act 474 of 1999, as amended by 785 of 1999, mandated a surcharge be collected at the rate of fifty cents per each $1,000 of non-residential construction.

There's a maximum $1,000 surcharge per permit. The City collects these revenues monthly for the Dept. of Finance and Administration. The City retains five

percent of these projected revenues.

Under this category, we expect to receive revenue for plats, cell tower/antenna review fees, and ink cartridge recycling.

Ordinance 0-00-8 set the fee of $20 for contractor's permits.

Expected projects next year include public schools new construction and remodeling. 2016 revenue included a $14,754 permit fee for water project permit.

Based on expected projects and historical data.




51 of 224


General Government 130,021 142,693 161,688 103,494 158,491 3,197 186,826

Other - - - - - - -

Totals 130,021 142,693 161,688 103,494 158,491 3,197 186,826

FY 2018

ExpenseBuilding

52 of 224


5100 Personnel 112,846 118,530 140,959 93,350 140,959 - 143,601

5200 Supplies 6,210 8,240 9,005 4,696 7,414 1,591 9,001

5300 Maintenance 5,615 777 2,015 450 680 1,335 2,015

5400 Miscellaneous 5,350 15,146 9,709 4,999 9,438 271 9,209

O & M Subtotal 130,021 142,693 161,688 103,494 158,491 3,197 163,826

5999 Capital Outlay - - - - - - 23,000

TOTAL BUDGET 130,021 142,693 161,688 103,494 158,491 3,197 186,826

FY 2018

Department Summary

Building Department

53 of 224

Workers'Number Employee Title Base Pay Unemploy. Comp Retire FICA Insurance Total

0.75% 0.12% 15.32% 7.65%

1 Wiley, A. Bldg. Dept. Supv. 44,990 337 54 6,892 3,442 4,428 60,144

2 Gaither, T. Building Inspector 31,493 236 646 4,825 2,409 4,428 44,037

3 Graves, D. Permits Coord./Inspector 26,394 198 32 4,044 2,019 3,792 36,478

Pay in lieu of Raises 975 7 1 149 75 1,207

Sub Total 103,852 779 732 15,910 7,945 12,648 141,866

Workers'Employee Base Pay Unemploy. Comp Retire FICA Insurance Total

0.75% 15.32% 7.65%

1 Sullivan, J. PT Building Inspector** 1,600 12 122 1,734

Sub Total 1,600 12 - - 122 - 1,734

TOTAL 105,452 791 732 15,910 8,067 12,648 143,601

**To fill in as needed until Back-up Inspector is certified/trained in all trades.

Part-Time Authorized Position

FY 2018


Building Department

Full-Time Authorized Positions

54 of 224


5201 Office 3,763 6,362 3,900 2,077 4,027 (127) 4,000

5202 Clothing - 141 85 - - 85 -

5203 Motor Vehicles 107 47 120 94 141 (21) 141

5222 Fuel 602 429 1,300 385 578 722 1,160

5207 Educational Supplies 1,552 1,262 3,000 2,140 2,668 332 3,000

5210 Other 186 600 - - 600 700

Totals 6,210 8,240 9,005 4,696 7,414 1,591 9,001

FY 2018

Supplies Summary

Building Department

55 of 224

5201 Office Supplies $4,000

5202 Clothing $0

5203 Motor Vehicles 141

5222 Fuel 1,160

5207 Educational 3,000

$0 $0 $0 $0

Reg. $400 Meals $200 Mileage $377 hotel $100.00

Meals $45 Mileage $120



5210 Other 700

Estimated use is 331 gallons at $3.50.

NEC 2017 is expected to be adopted by Arkansas in 2018. City then adopts. Estimated cost to purchase code books for adoption and inspection:

HVACR licenses: $125.00

Plumbing licenses: $125.00

Floodplain accreditation: $95.00

PC training meals & mileage (3) $270.00

This category provides educational training materials, programs and transportation for staff, back-up inspectors and nine planning commissioners. It enables our staff to comply

with state inspection licensing requirements by attending required training and maintenance workshops to attain and maintain their certification. This improves our overall ISO

NEC 2017: (4) $700.00

Electrical/IAEI training registration 2 days

$123.20 per month for 3 computers = $1,478

FY 2018

Supplies Justification Building Department

All other necessary items not covered in any other category under supplies.

Includes paper and ink for printers, copier, and fax machine; printing building, electrical, hvacr, plumbing, land disturbing, and street breaking permits; and other supplies .

This covers department shirts/protective clothing for new building department staff.

Oil and filters

HVACR training & meals:

APA (1) conference, hotel, meals, mileage $260

Electrical licenses: $200.00

ICC zoning inspector recertification:

Plumbing training & meals:

COAR/other bldg. training expenses

Floodplain training

56 of 224


5301 Office Equipment 581 760 815 433 664 151 815

5303 Motor Vehicle 332 16 1,000 16 16 984 1,000

5306 Building/ Facility Maintenance 4,702 - 200 - - 200 200

Totals 5,615 777 2,015 450 680 1,335 2,015

FY 2018Maintenance SummaryBuilding Department

57 of 224

5301 Office Equipment 815

5303 Motor Vehicle Maintenance 1,000

5306 Building Maintenance 200 This is for painting and light building touch ups.

FY 2018


Building Department

Maintenance contracts: $600.00 (Canon copier : $87.20 X 4 = X 12 = $348.80) (Xerox Multifunction Fax: $20.72 x 12 =

$248.64). Repair and maintain computers (replacement of hard drives, memory, keyboards or monitors): $215.00

For necessary repairs and maintenance.

58 of 224


5402 Other Insurance - 371 351 646 813 (462) 100

5404 Contracts and Special Services 428 129 - 21 - -

5405 Advertising and Legal 358 1,713 900 404 792 108 900

5406 Association Dues & Meetings 1,340 1,875 1,200 359 1,085 115 1,250

5407 Telephone 2,264 2,575 3,000 1,576 2,364 636 3,000

5410 Postage 16 212 363 133 314 49 363

5413 Certification Exams - 200 - - 200 -

5415 Nonresidential Construction Permit 944 8,126 3,510 1,497 3,706 (196) 3,596

Surcharge (minus 5% Retention)

5420 Demolition Expense - 329 - 364 364 (364) -

5411 Miscellaneous - (185) 185 - - 185 -

Totals 5,350 15,146 9,709 4,999 9,438 271 9,209

FY 2018

Miscellaneous Summary

Building Department

59 of 224

5402 Other Insurance $100

5404 Contracts & Special Services $0

5405 Advertising & Legal $900

5406 Association Dues & Meetings 1,250$

STAFF $20 City & Town $20

$102 Daily Siftings Herald $49

$20 Zoning Bulletin $0

$235 Building Law Permits $0

$135

DeAnna Graves: Arkansas Floodplain Management Assoc. $20

$635

5407 Telephone $3,000

5410 Postage $363

5413 Certification Exams $0

5415 Nonresidential Construction Permit Surcharge (Minus 5% Retention) 3,596

This covers the cost of applications/exams to acquire ICC certification.

Act 474 of 1999, as amended by 785 of 1999 mandated a surcharge be collected at the rate of fifty cents ($.50) per each $1000 of non-residential

There is a maximum surcharge of $1000 on each non-residential building permit. The City collects these revenues monthly for the Dept. of

Finance and Administration and retains a 5% administrative fee. This projection is the difference between the projected revenue minus .05%

retention for our administrative cost.


Building Department

We expect to publish legal notices in the newspaper for variances, rezoning requests and ordinance amendments.

Arkansas Floodplain Management Assoc.

Int'l Assoc. Electrical Inspectors

Arkansas Floodplain Management Assoc.

American Planning Association

This category is for annual membership dues, organizational conferences and meetings for staff and back-up inspectors to remain current. This

category also includes dues and subscriptions for nine planning commissioners in the American Planning Association.

SUBSCRIPTIONS

Planning Comm:

ICC/COAR

APA memberships/magazine subscriptions

Tracey Gaither

This category is for the Jeep vehicle insurance ($80.00) Flex account matching has been reallocated to Personnel page under Insurance

Monthly mailings include Planning Commission and other meeting packets, assorted correspondence to contractors, architects, and developers, etc.

A portion is attributed to certified mailings.

Anita Wiley:

In addition to cellular phones for personnel whose job descriptions require access during all working hours, this appropriation includes a pro rata

share of the basic service the city pays for all their lines. Changing telephone service to Suddenlink

60 of 224

Actual2015

Actual2016

Budgeted2017

Actual2017 Year End (Over)

Request2018

Acct # Item

5999 Ford F-150 0 0 0 0 0 0 23,000

FY Year 2018Capital Summary

Building Department

61 of 224

5999 Capital 23,000

FY 2018Capital JustificationBuilding Department

The Building Department is requesting a 1/2 ton full size 4X2 Crew-cab Medium Duty Ford F-150 Pick Up truck for inspection services

and training. The existing 1995 Jeep Cherokee has 107,500 city miles on it and is in poor condition with some safety issues.

62 of 224


State Aid - - - - - - -

Federal Aid - - - - - - -

Local Permits & Fees 42,883 89,383 128,000 80,995 84,264 (43,735) 83,000




Totals 42,883 89,383 128,000 80,995 84,264 (43,735) 83,000

Community and Special Events

Revenue

FY 2018

63 of 224


4162 Concessions 19,031 60,557 65,000 60,943 63,638 (1,362) 36,000

4163 Recreation Fees 6,500 10,790 45,500 6,300 6,575 (38,925) 37,500

4165 Recreation Admissions 12,044 14,027 17,500 7,941 7,941 (9,559) 9,500

4198 Other 5,308 4,009 - 5,811 6,111 6,111 -

Subtotal 42,883 89,383 128,000 80,995 84,265 (43,735) 83,000


State Aid - - - - - - -

Other Financing Sources - - -



Totals 42,883 89,383 128,000 80,995 84,265 (43,735) 83,000

Community and Special EventsRevenue FY 2018

64 of 224

4162 $36,000$36,000

4163

$1,200

$1,200

$7,200

$12,000

$9,000

Basketball $2,000

$2,400

$1,500

$1,000

$37,500

4198 $0

4165 Rec admissions and event sponsorshipEvents Sponsors and addmissions 9,500

Historical & Projected NewEvents

Volleyball - 12 teams @ $150 each

Other Revenue

Revenue Justification Community and Special Events

Concessions

3 on 3 Basketball - 12 teams @ $100 each

Softball - 10 team @ $180 each, 4 events

Youth Baseball - 12 teams @ $250 each, 4 events

Youth Softball - 12 teams @ $250 each, 4 events

Community and Special Events / Rec FeesFirst Weekend of August

Christian Film Festival

Crawfish Boil (softball event)

2 USSSA tournaments ($100/field per day)

Outdoor Expos

Cruisin (BBQ1500/Car 900/ Run 300/ SB500)

Possible naming rights, grants, awards. This is still under development and representative of our goal.

Will be moving bulk of this category from previous years to Rec. Fees & Rec. Admissions. Will be

presenting b ack to the Board if naming sponsorships become available.

Halloween on Main

Music on Main (YSC)

Movies on Main

Haunted House (Rec Center)

65 of 224



Totals 98,813 135,513 156,874 131,904 152,743 4,131 134,563


Expense

FY 2018

66 of 224


5100 Personnel Costs 63,085 82,349 90,494 64,155 78,450 12,044 90,683

5200 Supplies 29,452 47,213 50,470 46,641 53,500 (3,030) 33,470

5300 Maintenance 493 - 1,000 8,780 8,780 (7,780) 1,000

5400 Miscellaneous 783 5,952 9,910 6,215 5,900 4,010 9,410

O & M Subtotals 93,813 135,513 151,874 125,791 146,630 5,244 134,563

5999 Capital Outlay 5,000 - 5,000 6,113 6,113 (1,113) -

TOTAL 98,813 135,513 156,874 131,904 152,743 4,131 134,563

Community and Special EventsDepartment Summary Page

FY 2018

67 of 224


0.75% 1.50% 15.32% 7.65%

1 Vacant Director 44,504 334 116 6,818 3,405 4,428 59,604

Director - Cell Allowance 480 4 1 74 37 - 595

Director - Car Allowance 4,200 32 11 643 321 - 5,207

Subtotal Full Time Salaries 49,184 369 128 7,535 3,763 4,428 65,406

Subtotal Full Time Positions 49,184 369 128 7,535 3,763 4,428 65,406

Subtotal Part Time Positions 23,000 173 345 1,760 25,277

Total Personnel 72,184 541 473 7,535 5,522 4,428 90,683

FY 2018

Full Time Authorized PositionsCommunity and Special EventsPersonnel Allocation/Costs

68 of 224


5201 Office & Computer 25 250 35 35 215 250

5202 Clothing & Uniform - 144 400 3 3 397 400

5206 Chemical - 279 1,100 - - 1,100 1,100

5209 Special Events 13,610 22,081 20,250 12,311 17,150 3,100 20,250

5210 Other/Safety 8,503 1,250 609 900 1,250 1,250

5212 Concession 7,313 24,387 27,000 33,131 35,000 (8,000) 10,000

5204 Minor tools - 321 220 552 552 220 220

Totals 29,452 47,213 50,470 46,641 53,640 (1,718) 33,470


Supply Summary PageFY 2018

69 of 224

5201 Office & Computer $250

5202 Clothing & Uniform $400

5206 Chemical $1,100

5209 Special Events $20,250

Adult sports: $6,250

Crawfest $1,000

$2,500

$1,000

$1,000

$500

$250

Youth sports: $14,000

$1,500

$9,000Basketball $2,000

$500

1000

5210 Other/Safety $1,250

5212 Concession $10,000

5204 Minor Tools $220Hand tools, etc.

Winter Event-Outdoor Expo

Purchase supplies and awards for different programs offered by Community and Special Events

Softball Tournaments

Basketball 3 on 3

Volleyball

Soccer

Crusin' In The Park

Paper for correspondence and event flyers

Staff hats and shirts used for identification.

Supply Justification Community and Special Events

Chalk, Paint, Field Dry, Pesticide

Soccer

Unexpected uncategorized items. Safety related items moved to this account. Tournament staff hydration. Newly acquired electric bill on 8th

Concession will be operated at the new events.

Cruisin' in the Park

Baseball - Tournaments

70 of 224


5301 Office Equipment 100 100 - - 100 100

5302 Machinery 164 500 - - 500 500

5306 Building/Facilities 230 400 8,780 8,780 (8,380) 400

Totals 493 - 1,000 8,780 8,780 (7,780) 1,000

FY 2018Maintenance Summary PageCommunity and Special Events

71 of 224


5302 Machinery $500



To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment.

72 of 224


5404 Contracts & Special Services 100 608 900 3,600 3,600 (2,700) 900

5405 Advertising & Legal 270 2,620 5,000 812 1,100 3,900 5,000

5406 Association Dues & Meeting 413 1,530 2,000 300 300 1,700 2,000

5408 Electric Service - 258 - 1,144 1,500 -

5417 Refunds - - 500 - - 500

5411 Miscellaneous/Other - 382 1,000 108 108 892 1,000

Insurance - Other - 142 110 142 184 (74) 110

Petty Cash - 200 200 - - 200 200

Postage & Shipping - 212 200 109 167 33 200

Totals 783 5,952 9,910 6,215 6,959 4,451 9,410


Miscellaneous Summary PageFY 2018

73 of 224

5404 Contracts & Special Services $900


5406 Association Dues & Meeting $2,000

5417 Refunds $0

5426 Miscellaneous/Other $1,000

Fuel/Mileage reimbursement

USSSA Dues

Unanticipated startup costs to be categorized in 2017



Classified ads, promotions, and various promotional marketing campaigns for Community and Special Events.

Covers dues & meetings of the following:

ARPA Membership, State Conference & lodging

Such as DJ services for events

Only necessary if teams enter then cannot come.

74 of 224


5999 YSC Infield Tarps 5,000 2,500 6,113 6,113 (3,613) -

5999 Feaster Park - 5,250 2,500 - - 2,500 -

Totals 5,000 - 5,000 6,113 6,113 (1,113) -

FY 2018Capital Summary Page


75 of 224

5999 YSC Infield Tarps

5999 Feaster Park

Capital Justification


YSC girls softball fields

Field repairs (including dirt work, fencing, etc.)

76 of 224


Federal Aid - - - - -

State Aid - 96,771 - 914 - - -

Other - Revenue 63,412 51,819 51,600 40,403 47,080 (3,000) 51,600

Loan Proceeds - 246,239 - - - - -

Totals 63,412 394,830 51,600 41,316 47,080 (3,000) 51,600

FY 2018

Revenue

Fire

77 of 224


4195 Outside Fire Protection 20,692 21,850 21,000 15,647 18,000 (3,000) 21,000

4198 Miscellaneous/Other 42,720 29,969 30,600 24,756 30,600 - 30,600

4833 State Aid - 96,771 - 914 - - -

4836 Federal Aid - - 65,000 - - 65,000 -

Totals 63,412 148,591 116,600 41,316 48,600 62,000 51,600

Fire Department

Revenue FY 2018

78 of 224

4195 Outside Fire Protection $21,000

4198 Miscellaneous/Other $30,600

Federal Aid $0

All miscellaneous income, including insurance claims. Includes any LOPFI, AT&T tower lease dedicated to local pension fund $24,600.

($2,050 per month x 12), $6,000 from ALCOA for Fire Supression.

Staff plans to apply for $65,000 for a FEMA grant for 28 sets of turnouts. We've applied the last two years and will reflect the revenue

when we get an award.


Fire Department

This figure represents the gross collections for outside fire protection membership dues and interest income. As per ordinance, and Board

action, these annual dues are to be transferred to the Firemen's Pension Fund.

79 of 224


Public Safety 679,154 623,285 794,105 449,728 684,514 59,480 731,784

- - - - - - -

Total 679,154 623,285 794,105 449,728 684,514 59,480 731,784

Fire Department


FY 2018

80 of 224


5100 Personnel Costs 529,311 522,746 572,468 366,819 550,228 22,240 586,749

5200 Supplies 23,251 27,779 37,000 13,469 34,478 4,411 39,300

5300 Maintenance 24,604 15,387 24,000 13,509 24,000 - 24,000

5400 Miscellaneous 101,988 57,373 95,637 55,931 75,808 32,829 81,735

O & M Subtotal 679,154 623,285 729,105 449,728 684,514 59,480 731,784

5999 Capital Outlay - - 65,000 - - - -

TOTAL BUDGET 679,154 623,285 794,105 449,728 684,514 59,480 731,784

Fire Department


FY 2018

81 of 224

Workers'Num Employee Title Base Pay Uniform *Officer *Fire *Training **Adjusted Holiday Unemply. Comp Retire Fica Insurance Total

Pay 7.14% 0.75% 3.02% 22.30% 1.45%

1 Arnold, R Chief 46,297 800 - - - 47,097 3,306 353 1,422 10,503 683 6,658 70,022

2 Neel, A Cpt 29,418 800 1,800 756 320 33,094 2,100 248 999 7,380 480 6,658 50,960

3 Thomason, M Cpt 31,193 800 720 756 320 33,789 2,227 253 1,020 7,535 490 6,408 51,723

4 Adair, M Cpt 29,035 800 720 756 320 31,631 2,073 237 955 7,054 459 6,658 49,067

5 Hunt, J CTO 31,193 800 756 320 33,069 2,227 248 999 7,374 480 6,408 50,805

6 Thomason, T Inspector 29,418 800 756 320 31,294 2,100 235 945 6,979 454 6,408 48,415

7 Bishop, B Driver 28,722 800 756 320 30,598 2,051 229 924 6,823 444 4,428 45,497

8 Williams,K Driver 28,722 800 - 756 320 30,598 2,051 229 924 6,823 444 4,678 45,747

9 Wade, R Driver 28,722 800 - 756 320 30,598 2,051 229 924 6,823 444 4,428 45,497

10 Eakin, R Driver 28,722 800 - 756 320 30,598 2,051 229 924 6,823 444 4,428 45,497

Car Allowance Arnold, R 6,000 45 181 1,338 87 7,651

Cell Allowance Arnold, R 480 4 14 107 7 612

Full Time Subtotal 317,922 8,000 3,240 6,804 2,880 332,366 22,237 2,541 10,233 75,563 4,913 57,160 511,493 Pay in lieu of Raises 4,700 336 35 142 1,048 68 6,329

Part-time Subtotal 39,204 - 4,500 - - - - 294 1,184 3,812 568 19,364 68,927

Total Salaries 586,749

*Officer

*Fire

*Training

**Adjusted Pay-

FY 2018


Fire Department


This description reflects full-time firemen's volunteer rank.

These employees receive compensation per run outside their normal hours.

This is based on 28 meetings at $22 per meeting when not on duty. They average attending 2/3 of the meetings.

Adjusted pay is the sum of the Base, Uniform, Officer, Fire and Training earnings. Percentage benefits are calculated off of Adjusted pay

82 of 224

Workers'Num Employee Title Base Pay Uniform *Officer *Fire *Training Adjusted Holiday Unemply. Comp Retire Fica Insurance Total

0.75% 3.02% 1.45% City match

18 partime Meetings 9,504 71 287 138 10,000

18 partime Fires 29,700 223 897 431 31,250

2 Capt. 3 Lt. Officer Pay 2,700 2,700

Retirement $5.15 per month per employee 1,112 1,112

Insurance for Part-Time 19,364 19,364

Total Part-time 39,204 - 4,500 - - - - 294 1,184 3,812 568 19,364 68,927

* Annual Avg 75 Runs @ $22 for 18 pay-per-call

** 28 meetings @ $22 each for 18 pay-per call

Part-time Title Officer Insurance Part-time Title Officer Insurance1 Chris Sparks - - 17 Vacant - -

2 Blake Batson Lt.CTO 2 420 6,538 Insurance & Flex 18 Vacant Ast Chief 1,800 -

3 David Fenocchi RescueCapt 720 -

4 David Sims

5 Scott Speights

6 Vacant

7 Justin Kirksey

8 David Green Sub total 4,500 19,364 9 Vacant

10 Brock Davis -

11 Ken Sparks Capt. 720 250 Flex only

12 Russ Walker Lt. 420 6,288 Insurance only

13 Brandon Gattis -

14 Johnathon Boyce -

15 Roger Wingfield Rescue Lt. 420 6,288 Insurance only

16 Vacant -


FY 2018

Fire Department

83 of 224


5201 Office 2,633 2,299 2,000 757 1,100 900 2,000

5202 Clothing & Uniform 1,429 3,798 4,500 2,624 4,500 - 4,500

5203 Motor Vehicle 940 1,956 3,000 66 3,000 - 3,000

5222 Fuel 2,362 2,534 4,000 2,793 4,189 (189) 6,300

5217 Outdoor Sirens 703 - 1,000 - 400 600 1,000

5205 Janitorial 694 1,402 1,500 1,873 1,900 (400) 1,500

5206 Chemical Supplies 1,158 707 2,000 314 500 1,500 2,000

5207 Educational Supplies 1,034 1,559 1,500 1,165 1,500 - 1,500

5223 Equipment 10,852 11,326 15,500 2,687 15,500 - 15,500

- -

5210 Other 1,446 2,198 2,000 1,189 1,889 2,000 2,000

Totals 23,251 27,779 37,000 13,469 34,478 4,411 39,300

Fire Department

Supply Summary Page

FY 2018

84 of 224

5201 Office $2,000



5222 Fuel $6,300

5217 Outdoor Sirens $1,000



5207 Educational $1,500

5223 Equipment $15,500

5210 Other $2,000This account is for coffee supplies for both stations. Any supplies that do not fit in other categories are also posted into this account.

Includes grass weed and feed maintenance and pest control.


Fire Department

This category is for office supplies. .

This category covers all uniforms for the fire department.

This is for oil, filters, batteries, tires, gauges, strobe lights, head and tail lights, fuses, etc.

This account is for fuel. Estimated 1750gallons at 3.50 pluse the cost of delph fuel

This category is to purchase accessories for sirens and parts or equipment to repair outdoor sirens. Sirens are 28 years and 20 years old,

cannot buy repair parts. 26th Street siren is only operating at 50% sound level.

This category is for all cleaning and bathroom supplies for both Stations

DE Neutralizer helps remove the smoke odor out of the homes after a fire as we help the home owners get rid of the smell. We also get our

fire foam from this category.

This account is for training aids, handicap/children stickers for homes, and educational pamphlets for school programs and any training

needs

This account is to replace fire equipment. (Five sets of turn outs).

85 of 224


0 0 0 -

5303 Motor Vehicle 14,716 5,722 9,000 8,089 9,000 - 9,000

5305 Instruments 4,045 4,635 6,000 2,095 6,000 - 6,000

5306 Buildings/Facilities 5,842 5,030 9,000 3,325 9,000 - 9,000

Totals 24,604 15,387 24,000 13,509 24,000 - 24,000

Fire Department


FY 2018

86 of 224

5303 Motor Vehicle $9,000

5305 Instruments-Maintenance $6,000



Fire Department

This category is for motor vehicle repair, tires and maintenance; also annual pump test and to have the ladder truck certified.

This category is for maintenance and testing on equipment; i.e.: radios, pagers, SCBA's, PC's, repeater, etc. Updating radio system.

Hydro test all SCBA bottles .

This account is for maintenance on buildings and facilities. This includes overhead doors at both stations, three flags for each station,

plumbing, electrical, and painting needs. Yearly replacement of furnishings and various flooring needs. Station 2 repairs on ceiling and

replace lighting in bay. Place hoist in hose tower.

87 of 224


5402 Property / Vehicle Insurance 10,189 10,385 13,000 14,285 14,285 (1,285) 14,285

5404 Contracts and Services 1,181 612 1,500 83 500 1,000 1,500

5405 Advertising 42 110 100 198 198 (98) 100

5406 Association Dues & Meetings 1,657 757 2,200 300 500 1,000 2,000

5407 Telephone Service 15,664 20,007 21,187 3,366 5,500 15,687 6,200


5409 Gas Service 3,643 1,528 5,000 1,864 3,000 2,000 5,000

5410 Postage - 212 250 109 125 125 250

5498 Fireman's Pension Fund Transfer 61,450 16,400 45,000 31,300 45,000 13,700 45,000

Miscellaneous Expense 157 225 - -

Totals 101,988 57,373 95,637 55,931 75,808 32,829 81,735

Fire Department


FY 2018

88 of 224


5404 $1,500

5405 Advertising $100

5406 Association Dues & Meetings $2,000

5407 Telephone Service $6,200


5409 Gas Service $5,000

5410 Postage $250

5498 Fireman's Pension Fund Transfer $45,000Revenues from Outside Fire Protection and from cell tower rent collections are transferred to Firemen's Pension Fund per ordinance O-93-2 and Board

action.

This covers electric service at both stations 1 and 2. Adjusted for new station.

This covers natural gas service at both station 1 and 2. Adjusted for new station.

This account is for postage. Includes 350 Outside Fire Protection invoicing.


Fire Department

Alliance Insurance Group / Arkansas Municipal League.

Advertising costs due to bids and employment ads.

This account is for any association dues and meetings the firefighters attend. Examples are membership in the Arkansas Firefighters association, Fire

Chiefs' Association, Annual Firefighters Convention, and Clark County Firefighters Association.

This account is for phone service at both stations, our Emergency line at the Police station and at both Fire Stations. This account also covers internet

service at both stations. We changed phone companys to lower cost.

Contracts and ServicesLawn maintenance, pest control

89 of 224

Actual Actual Budgeted Actual Year End (Over) RequestAcct # Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018Capital

5999 - - - -

5999 28 sets of turnouts - - 65,000 - - - -

Total - - 65,000 - - -

Debt Service

5999

Loan to expire 2021

Total - - - - - - -

Fire Department


FY 2018

90 of 224

5999 27 sets of turnouts $0

*to be paid directly out of Act 833 funds


Fire Department

27 sets of turnouts $65,000. Ours will be out of date in 2016 - Nat'l Fire Prevention Commission recommends changing out turnouts

every 10 years. Will be on FEMA grant for 2017.

91 of 224


State Aid 169,121 202,118 298,741 103,331 230,494 (68,247) 166,067

Federal Aid 107,024 40,254 349,930 - - (349,930) 349,930

Property Tax 498,786 496,682 525,000 200,072 475,000 (50,000) 495,000

Sales Tax 1,967,603 1,976,721 1,985,000 1,283,953 1,960,000 (25,000) 1,979,624

Interest 163 721 150 323 350 150 300

Local Permits and Fees 25,370 30,759 25,000 28,120 28,230 3,120 28,000

Other 11,365 49,296 119,000 145,995 158,000 28,000 225,000


Transfers In 710,000 650,000 1,100,000 600,000 800,000 (300,000) 825,000

Loan Proceeds

Totals 3,489,433 3,446,551 4,402,821 2,361,794 3,652,074 (750,747) 4,068,921

FY 2018

Revenue

General Government

92 of 224


4102 (Property Tax) 498,786 496,682 525,000 200,072 475,000 (50,000) 495,000

4103 State Turnback (State Aid) 157,737 171,068 167,138 103,331 137,991 (29,147) 166,067

4104 City Sales Tax (Sales Taxes) 1,967,603 1,976,721 1,985,000 1,283,953 1,960,000 (25,000) 1,979,624

4810 (Transfers In) 710,000 650,000 1,100,000 600,000 825,000 (275,000) 825,000

4201 General Fund (Interest) 163 721 150 323 300 150 300

4198 (Other) Revenue 11,365 49,296 119,000 145,995 147,000 28,000 225,000

4105 Alcohol Permits & Fees 25,370 30,759 25,000 28,120 28,120 3,120 28,000

Sub Total 3,371,025 3,375,247 3,921,288 2,361,794 3,573,411 (347,877) 3,718,991

4836 Federal Aid 107,024 40,254 349,930 - - (349,930) 349,930

4833 State Aid 11,384 31,050 131,603 - 92,503 (39,100) 0

Totals 3,489,433 3,446,551 4,402,821 2,361,794 3,665,914 (736,907) 4,068,921

FY 2018

Revenue General Government

93 of 224

4102 Property Tax $495,000

4103 State Turnback (State Aid) $166,067

4104 City Sales Tax (Sales Taxes) $1,979,624

4810 (Transfers In) $825,000

4201 General Fund Interest $300

4105 Alcohol Permits and Fees $28,000

4198 Other Revenue $225,000

Grants/Disaster Recovery $349,930Federal Aid

Streetscape IV (TAP-15) award

State Aid $0

Derived from the Franchise Fee Fund as stated in the Restricted Funds section of this budget.

Interest from General Fund account.

This category is a catchall for irregular, unpredicted or nominal sources of revenue. Examples of some of those collected in 2017 are the sale

of the Armory for $125,000 along with random refunds, reimbursements, and smaller Walmart or Strategic Plan grants. We've collected

$147,635 during eleven months of 2017. In 2018, we anticipate $119,000 from the 2025 Commission for their matching portion on the

Streetscape project along with inevitable new pockets of income.


General Government

This is the city's five mill property tax based on total receipts collected in prior years. 2015 - $498,786 and 2016 - $496,682

This revenue is based on the city's turnback collected in 2015 @ $157,737 and on those collected in 2016 @ $171,068. We're forecasting

next year's general turnback based on the Municipal League's estimates of $15.50 per capita - 10,714

2015 Collections totalled $1,967,603 and 2016 came in at 1,976,720. As of November 2017 we've collected $1,795,024 and anticipate the

year ending at $1,960,000. Therefore we are conservatively projecting 1% growth for 2018

As per Ordinance 0-11-04 these are revenues assessed to vendors based on their gross annual beer and wine sales. This projection is based on

historical collections.

94 of 224


General Government 759,308 1,331,130 1,783,751 547,005 860,351 637,001 1,270,043

Other Financing Uses

Transfers Out - 57,629 300,000 100,000 100,000 200,000 50,000

Totals 759,308 1,388,759 2,083,751 647,005 960,351 837,001 1,320,043

FY 2018

Expense

General Government

95 of 224


5100 Personnel Costs 322,174 349,668 351,485 246,785 340,545 10,940 361,674

5200 Supplies 20,554 26,150 29,000 14,614 26,150 2,850 28,750

5300 Maintenance 3,881 25,238 60,400 25,327 45,250 15,150 23,500

5400 Miscellaneous 330,662 394,074 349,706 239,833 337,558 91,148 354,964

Transfers Out - 57,629 300,000 100,000 100,000 200,000 50,000

O & M Subtotal 677,271 852,759 1,090,591 626,558 849,503 320,088 818,888

5999 Capital Outlay 82,037 536,000 693,160 20,447 110,848 516,913 501,155

TOTAL BUDGET 759,308 1,388,759 1,783,751 647,005 960,351 837,001 1,320,043

FY 2018


General Government

96 of 224

Workers'Number Employee Title Base Pay Unemply. Comp Retire Fica Ins/Flex Total

0.75% 0.12% 15.32% 7.65%

1 Brinkley, Gary City Manager 85,000 638 102 13,022 6,503 6,408 111,672

2 Beeler, Tammy City Treasurer 40,000 300 48 6,128 3,060 49,536

3 Story, Jennifer City Clerk / HR Manager 44,605 335 54 6,833 3,412 6,658 61,897

5 Anderson, Nancy Director Grants / Research 36,956 277 44 5,662 2,827 4,678 50,444

6 Williams, Chama Acct/Pay - Payroll 30,000 225 36 4,596 2,295 4,678 41,830

7 Davis, Jessica HR / Admin Assistant-50% 20,000 150 24 3,064 1,530 24,768

Pay in lieu of Raises 1,650 12 (2) 253 126 2,039

7 Phillip McCorkle Assistant City Attorney - - - - - 9,828 9,828

City Manager Car Allowance 7,800 59 9 1,195 597 9,660

Subtotal 266,011 1,995 315 40,753 20,350 32,250 361,674

Total Personnel 361,674

FY 2018


General Government


97 of 224


5201 Office/Computer 15,330 21,240 23,000 12,520 23,000 - 23,000

5222 Fuel - - - - -

5205 Janitorial 468 1,042 1,000 356 750 250 750

5207 Educational 540 300 1,000 55 200 800 1,000

5208 Building/Facility 1,258 1,211 1,500 804 1,100 400 1,500

5210 Other 2,957 2,358 2,500 880 1,100 1,400 2,500

Totals 20,554 26,150 29,000 14,614 26,150 2,850 28,750

FY 2018

Supply Summary Page

General Government

98 of 224

5201 Office & Computer Supplies $23,000

5222 Fuel $0



5208 Building $1,500

5210 Other $2,500

This account funds equipment and supplies for the upkeep of Town Hall. This includes landscaping supplies.

Coffee is purchased out of this account for all meetings, and daily reception to our public offices. Staff clothing is included in this category.

Any other miscellaneous supply that is needed to keep a public building.


General Government

Charges for all copy paper, binders, toner, report folders, pens, anti-virus software, laminating materials etc. needed for administration and

accounting come out of this account. Also funded are staff and board meetings, retreats and planning or educational sessions. Needs are driven

by the number of requests for special reports or requests for material to be developed requiring supplies and presentations. Includes

lease/financing new computers.

This category incurs the expenses for toilet tissue, paper towels, air freshener, window cleaner and other specialized janitorial supplies required

to maintain Town Hall.

This appropriation fluctuates depending on the resources offered annually. Provides reimbursement for employee education per handbook if

funds are available.

99 of 224


5301 Office Equipment 1,176 2,220 1,400 541 4,000 (2,600) 1,500

5303 Motor Vehicle - - - - -

5306 Building Facilities (Town Hall) 4,816 23,018 55,000 24,600 41,000 14,000 18,000

5316 Heat & Air Maintenance 1,069 - 4,000 186 250 3,750 4,000

Totals 3,881 25,238 60,400 25,327 45,250 15,150 23,500

FY 2018


General Government

100 of 224

5301 Office Equipment $1,500

5303 Motor Vehicle $0

5306 Building Facilities (Town Hall) $18,000

5316 Heat & Air Maintenance $4,000


General Government

Repair and maintenance on admin computers, a fax machine, copier, shredder, an adding machines.

The Town Hall maintenance charges are funded from this account, such as service calls.

This is for maintenance of Town Hall's heating and air system.

101 of 224



5404 Contracts and Services 45,192 80,744 76,000 58,510 76,000 79,000 80,000

5405 Advertising/Legal 5,872 11,564 11,000 4,108 6,000 5,000 7,000

5406 Assn. Dues & Meetings 15,961 12,620 17,809 13,359 14,000 3,809 17,000

5407 Telephone 29,473 22,242 10,000 3,872 6,000 4,000 8,000

5408 Electric Service 18,036 18,427 18,000 10,529 17,000 1,000 18,000

5409 Gas Service 180 187 185 119 185 - 185

5410 Postage 2,887 3,464 4,500 1,562 2,000 2,500 3,000

5411 Miscellaneous 5,539 11,650 4,210 3,724 10,400 (6,190) 7,000

5418 Election Expenses 6,734 - 10,000 5,971 5,971 4,029 15,000

5421 Legal Services 59,802 82,688 67,000 49,282 67,000 - 67,000

5422 District Court Costs 115,203 125,685 107,503 69,589 107,503 - 111,180

5423 Advertising and Promotion - - - -

5108 Clerk's Pension 15,499 15,499 15,499 10,333 15,499 - 15,499

Sub Totals 330,662 394,074 349,706 239,833 337,558 91,148 354,964

5802 Transfers to Other Funds 57,629 300,000 100,000 100,000 200,000 50,000

Totals 330,662 451,703 649,706 339,833 437,558 291,148 404,964

FY 2018


General Government

102 of 224

5402 Property / Vehicle Insurance 6,100

5404 Contracts & Services $80,000

OBU Recording Agreement $100/mtg $1,800 CFEC $2,400

Senior Adult Center Contract $2,400 CCHA $6,000

Arkadelphia Alliance $30,000

5405 Advertising $7,000


5407 Telephone $8,000



The City is required by law to publish ordinances, public hearings, job advertisements and public notices.

This figure represents historical usage at 700 Clay St.

Pays for gas service to Town Hall for the community living room gas fireplace. It is the only heat source in the building

during power outages.


General Government

Dues, memberships, travel, lodging, and meeting registrations for administrative staff and board members are funded by this

item. Also covers training with informational and educational meetings attended by the administrative staff or city board.

Meeting attendance and participation fluctuates with the level of board member involvement. This includes City Manager's

travel to both state and national conferences and includes $1,809 for West Central Arkansas Planning & Development dues.

This covers administration telephones (8 lines at $35.20 per month), cell phones ($900 tax included), 2 internet lines at $200

per month , and DSL ($1080 + tax) for entire building. Service was changed to Suddenlink mid-year 2016 so previous high

charges from AT&T were still incurred for parts of 2016.

Alliance Insurance Group (Property - $6,093.57) / Arkansas Municipal League (Vehicle - None).

This account is used for surveys, accounting services hardware, appraisals, studies and new contracts. It covers pest control,

special cleaning services, and the Otis Elevator contract Also includes contracts listed below as well as Cleaning services for

Depot and Town Hall building and Non CDL Drug Testing program.

103 of 224

5410 Postage $3,000

5411 Miscellaneous $7,000

5418 Election Expenses $15,000

5421 Legal Services $67,000

Arkansas Municipal League Legal Defense Fund $22,600

Additional legal fees $3,000

Ed McCorkle- 3 hrs/week @$150 $23,400

Phillip McCorkle - (Receives health insurance listed

on Personnel Pg. in addition to Retainer\) $1500 x 12 months $18,000

$67,000

5422 District Court Costs $111,180

5423 Advertising and Promotion $0

5108 Clerk's Pension $15,499

5802 Transfers to Other Funds $50,000Transfer to Airport Checking

Required by State Statute (Moved from Personnel Summary Page)

This account funds postage for the city administrative offices, accounts payable, meeting packets, mailings and packages.

Increased due to postage increase and historical usage.

This item funds the city's portion on any elections to be held. Historically the bill does not arrive until January of the following

year.

City Attorney/Prosecutor legal fees and Arkansas Municipal League Legal Defense Fund fees are charged to this account.

City's share of the total cost. (Approximately 36% equals Quarterly payments of $23,249.64 to DFA Admin of Justice ). The

Costs will vary from year to year based on previous year experience. Also funding for full time Judge ($18,181.50) is paid out

of General Fund as per 2014 requirement that 100% funding to come from this account.

City newsletter and radio advertisements.

This account covers any unanticipated costs and refunds throughout the year that will not otherwise fit in any other category.

Includes bank charges for General Fund, educational reimbursement or expenses associated with repairs at Family Enrichment

Center or Arts Center according to our lease agreements

104 of 224


5999 Clark County Historical Assn. 6,000 6,000 - - - - -

5999 Arkadelphia Alliance 30,000 30,000 - - - - -

5999 Streetscape Project - 500,000 516,913 18,189 516,913 454,770

5999 Asbestos Abatement Grant - 150,000 2,258 110,848 39,152 46,385

5999 1/2 PERSONNEL HR Position 26,247 26,247 -

Totals 82,037 536,000 693,160 20,447 110,848 516,913 501,155

FY 2018

Capital Summary

General Government

105 of 224

5999 Clark County Historical Assn. $0

5999 Arkadelphia Alliance $0

5999 Streetscape $454,770

5999 Grants 46,385 Demolition and Hauling of 1420 Pine Street moved to 2018 due to Contractor's schedule

This represents the $17,358 left on McClelland's contract plus $437,412 for the project that will run North to South on US Hwy 67


General Government

Moved to Contracts & Services

Moved to Contracts & Services

106 of 224

Actual Actual Budgeted Actual Year End Over RequestAcct # Source FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

Local permits & fees - - - - - - -

Interest 5 486 5 3 235 230 235

Other 2,552 2,495 - 483 - - -

Totals 5 486 5 3 235 230 235

FY 2018

Revenue

Grounds Maintenance

107 of 224


4191 Cemetery Lot Dues - - - - - -

4201 Interest off Cemetery Accts 5 5 5 3 235 230 235

4198 Miscellaneous (Other) 2,552 2,495 - 483 - -

Totals 2,557 2,500 5 486 235 230 235

FY 2018

Revenue

Grounds Maintenance

108 of 224

4191 Cemetery Lot Dues $0

4201 Cemetery Acct Interest $235

* Rose Hill Savings - US Bank $46,266 0.40% $185

Certificate - Southern $4,470 0.50% $22

Certificate - $100,000 0.65% $650

Total $150,735 $857

* interest income rolls back into the account

4198 Miscellaneous $0This category is a catchall for irregular or nominal sources of revenue.

Revenue Justification Grounds Maintenance

Patrons have elected to participate in the one-time fee plan offered by ordinance No. B-488 and B-490. Revenues created by ordinances establishing annual

dues of $10 per grave space for grounds keeping or $100 per grave space for Lifetime Care.

This is interest from the following accounts. Staff anticipates using US Bank account funds for cemetery expenses for a single year event.

109 of 224


General Government 243,864 238,847 71,812 34,871 56,247 15,565 85,659

Recreation & Culture - - 180,161 87,485 141,112 39,049 214,899

Total 243,864 238,847 251,973 122,356 197,359 54,614 300,558

FY 2018


Grounds Maintenance

110 of 224

RequestAcct # Item FY 2017

General Government 28.5% 85,659Town Hall

Fire Station 1 & 2

Cemetery

Communicty Enrichment Center

Recreation & Culture 71.5%

All parks & trails 214,899

Total 300,558

FY 2018


Grounds Maintenance

111 of 224


5100 Personnel Costs 186,522 186,749 205,273 114,168 153,639 51,634 209,258

5200 Supplies 15,330 19,506 31,750 11,798 27,500 14,787 32,250

5300 Maintenance 10,855 6,077 13,000 3,965 10,000 4,500 13,000

5400 Miscellaneous 2,505 7,115 1,950 1,531 6,220 205 2,050

O & M Subtotals 215,212 219,447 251,973 131,463 197,359 71,126 256,558

5999 Capital Outlay 28,652 19,400 21,000 - 21,000 44,000

TOTAL BUDGET 243,864 238,847 272,973 131,463 197,359 92,126 300,558

FY 2018


Grounds Maintenance

112 of 224


0.75% 3.61% 15.32% 7.65%

1 Louis Buckley Crew Leader I 30,358 228 1,096 4,651 2,322 4,428 43,083

2 Alfred Scott Crew Leader II 29,822 224 1,077 4,569 2,281 4,428 42,400

3 Carl Buckley Laborer I 25,966 195 937 3,978 1,986 4,428 37,491

4 Freddie Buckley Laborer II 25,002 188 903 3,830 1,913 4,428 36,263

5 Marshawn Arnold Laborer II 25,002 188 903 3,830 1,913 6,408 38,243

Pay in lieu of Raises 1,250 9 45 192 96 1,592

Overtime 8,000 60 289 1,226 612 - 10,186

Subtotal 145,400 1,091 5,249 22,275 11,123 24,120 209,258

FY 2018


Grounds Maintenance


113 of 224


5201 Office - 151 250 - - 250 250

5202 Clothing & Uniform 2,206 2,442 3,000 1,049 1,554 1,446 3,000

5203 Motor Vehicles 1,335 5,646 9,500 2,022 3,000 6,500 9,500

5222 Fuel 7,916 6,973 12,000 4,967 8,000 4,000 12,000

5204 Minor Tools 2,730 2,616 3,500 1,678 2,000 1,500 3,500

5205 Janitorial - - 250 - - 250 250

5206 Chemical Supplies 630 720 2,250 555 750 1,500 2,250

5210 Other 514 956 1,000 1,528 1,659 (659) 1,500

Totals 15,330 19,506 31,750 11,798 16,963 14,787 32,250

FY 2018

Supply Summary Page

Grounds Maintenance

114 of 224

5201 Office Supplies $250



5222 Fuel $12,000




5210 Other $1,500

Grease guns, screwdrivers, rakes, shovels, hand tools, weed eaters, blowers and push mowers. Need to replace more of the older 2-cycle

These chemicals are for grass retardation, mosquito control, and ant killer.

Any item that does not apply to the other categories.

Bathroom supplies, hand cleaner, hand towels,etc. (Grounds and Street share the same bathroom and shop facilities)


Grounds Maintenance

This supplies ink and paper for the fuel dispensing system, along with other office supply needs.

This is based on 3429 gallons at $3.50/gal.

Uniforms, jackets, coveralls, hats, and a $100 boot allowance for employees. Slight cost increase from years past.

This is for routine maintenance, filters, oil, etc. for grounds maintenance equipment. Anticipated higher repair costs due to extended life

of equipment.

115 of 224


5303 Motor Vehicle 10,855 6,077 12,000 3,965 7,500 4,500 12,000

5304 Radio - - - - -

5306 Buildings/Facilities - - 1,000 - - 1,000

Totals 10,855 6,077 13,000 3,965 7,500 4,500 13,000

FY 2018


Grounds Maintenance

116 of 224


5304 Radio $0



Grounds Maintenance

This account will include work on all tractors, mowers, and vehicles.

Maintenance for Grounds Maintenance building located at the Street Department, covered maintenance area.

117 of 224


5402 Real Property/Vehicle Insurance 370 1,019 1,100 1,099 1,100 - 1,200

5404 Contracts/Services 1,432 3,960 - - - 0

5406 Association Dues & Training - - - - - - 0

5407 Telephone Service 237 238 250 159 240 10 250

5408 Electric Service 208 172 250 109 155 95 250

5411 Miscellaneous 257 526 350 165 250 100 350

5802 Transfer (to Street Fund) - 1,201 - -

Totals 2,505 7,115 1,950 1,531 1,745 205 2,050

FY 2018

Miscellaneous Summary PageGrounds Maintenance

118 of 224

5402 $1,200

5404 $0

5406 $0


5408 Electric Service $250

Miscellaneous $350Any miscellaneous item that does not fit into the above categories.

This is the phone service for one cell phone.


Grounds Maintenance

Coverage Per Bid with Alliance Insuance and Arkansas Municipal League -

Reset headstones, money from certificate at Southern - $4,470. Sherriff's office has agreed to have prisoners assist with mowing when needed.

Contracts and Services

Property / Vehicle Insurance

Association Dues & TrainingThis account is scheduled to be used for training such as OSHA and safety classes.

119 of 224

Actual Actual Budgeted Actual Year End (Over) RequestedAccount Item FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

5999 Zero turn mowers (2) 28,652 19,400 - - 20,500

5999 1/2 Ton Pickup - - 21,000 - 21,000 23,500

5999 Tool shed - - - -

Totals 28,652 19,400 21,000 - 19,400 21,000 44,000

FY 2018


Grounds Maintenance

120 of 224

5999

5999 1/2 Ton Pickup $23,500

Zero Turn Mowers $20,500(2) Zero Turn Mowers

Will replace a 1999 model Dodge in an effort to keep the fleet updated.

FY 2018


Grounds Maintenance

121 of 224


State Aid - - - - - - -

Federal Aid - - 48,000 - - (48,000) 48,000

Local Permits & Fees 258,708 50,218 52,350 27,874 44,826 (7,524) 94,600




Totals 258,708 50,218 100,350 27,874 44,826 (55,524) 142,600

Parks and Recreation

Revenue

FY 2018

122 of 224


4162 Concessions 15,586 1,358 2,000 5,396 6,216 4,216 30,500

4163 Recreation Fees 23,425 27,571 28,850 8,315 18,390 (10,460) 34,600

4166 Center Fees 20,917 20,617 18,500 14,163 19,866 1,366 18,500

4198 (Other) Miscellaneous 198,780 672 3,000 - 354 (2,646) 11,000

Subtotal 258,708 50,218 52,350 27,874 44,826 (7,524) 94,600

Federal Aid - - 48,000 - - (48,000) 48,000

State Aid - - - - -




Totals 258,708 50,218 100,350 27,874 44,826 (55,524) 142,600

Parks & Recreation Revenue FY 2018

123 of 224

4162 Concessions 30,500

Recreation Center $1,500

small concesions during rental of Recreation Center, Vending machine profit sharing

* Moved from Community and Special Events = $29,000

4163 Recreation Fees 34,600 Park Reservations $5,500

$500

$1,000 $600

$600

Youth Volleyball $500

$2,000 Youth Tackle FB- 30@ $80 $2,400

Youth Flag Football Fee -120@$50 $6,000

$1,000 $2,000

$2,500

$1,500 Picture Comission $500

Three Tournaments - Baseball $8,000

$16,500 $18,100

4163 Center Fees $18,500Room Rental $7,000 $3,500

Activity Cards: $8,000

Seniors $40

18-54 $45

to 18 $30

APS Students $12

4198 11,000

$3,000

Caddo Valley A & P Grant - Sponsorships $8,000

Federal AidFeaster trail Connector Grant - North 10th connector AHTD 2013 Award $48,000

State Aid


YSC-Soccer Association - $5 per player

YSC-Little league -

Adult Softball fee -

Adult Volleyball - City league $150 per team

Arkadelphia Public School - sports

Adult Flag Football - $150 per team

* Boot Camp fees (successful pilot program from 2016)

Daily Admissions $5

Youth Fast Pitch Soft Ball

Parks & Recreation

Pavilion rental $35

Field rental - $100

$30 per hour for medium room rental

Light charge per field, per hour $50 per hour

This category is for State Parks grants

$50 per hour for gymnasium rental

$50 per hour for large room rental

Other Revenue

Grants and donations from citizens supporting events.

$20 per hour for small room rental

124 of 224



Totals 691,988 575,554 504,826 275,919 382,555 122,271 534,842

Parks and Recreation

Expense

FY 2018

125 of 224


5100 Personnel Costs 196,146 393,728 235,372 145,102 220,454 14,918 228,100

5200 Supplies 47,472 39,020 49,900 32,756 37,980 11,920 60,600

5300 Maintenance 32,906 33,113 38,000 34,028 39,463 (1,463) 40,000

5400 Miscellaneous 116,370 109,694 108,654 59,196 79,822 28,832 125,242

O & M Subtotals 392,894 575,554 431,926 271,083 377,719 54,207 453,942

5999 Capital Outlay 299,094 - 72,900 4,836 4,836 68,064 80,900

TOTAL 691,988 575,554 504,826 275,919 382,555 122,271 534,842

Parks & Recreation Department Summary Page

FY 2018

126 of 224


0.75% 1.83% 15.32% 7.65%

1 Volz, Mike Director 48,225 362 883 7,388 3,689 6,408 66,954

2 Hansen, MaryJo Administrative Assistant 24,359 183 446 3,732 1,863 4,428 35,011

3 Wider, Spencer Sports Supervisor 28,451 213 521 4,359 2,177 4,428 40,148

Director - Cell Allowance 480 4 9 74 37 - 603

Director - Car Allowance 4,200 32 77 643 321 - 5,273

Car allowance parks Sports Spvr 1,200 9 22 184 92 1,507

Pay in lieu of Raises 825 6 15 126 63 1,036

Subtotal Full Time Salaries 107,740 808 1,972 16,506 8,242 15,264 150,532


0.75% 1.83% 15.32% 7.65%

Park Maintenance8 months To Be Filled (30 hr/wk) Pk Mnt/Field Prep $8.50/hr 8,160 61 149 624 8,995

7 months To Be Filled (25 hr/wk) Pk Mnt/Field Prep $8.50/hr 5,950 45 109 455 6,559

Recreation Center12 months To Be Filled (15 hr/wk) Desk Aide $8.50/hr 6,630 50 121 507 7,308

12 months To be Filled (20 hrs) Desk/Rec Aide $8.50/hr 8,840 66 162 676 9,744

12 months To Be Filled (15 hr/wk) Desk Aide $8.50/hr 6,630 50 121 507 7,308

12 months To Be Filled (25 hr/wk) Laborer $8.50/hr 11,050 83 202 845 12,180

Part-time Authorized Positions

FY 2018


Parks & Recreation Department Full Time Authorized Positions

127 of 224

Number Employee Title Total Pay Unemply. Comp Retire Fica Insurance Total0.75% 1.83% 15.32% 7.65%

Football Baseball

28 weeks To Be Filled (25 hr/wk) YSC Grounds $8.50/hour 5,950 45 109 455 6,559

28 weeks To Be Filled (25 hr/wk) YSC Grounds $8.50/hour 5,950 45 109 455 6,559

Concession260 hours To Be Filled Concession at $8.50 hour 2,210 17 40 169 2,436

To Be Filled Concession at Youth Tournaments 9,000 68 165 689 9,921

Subtotal Recreation Part Time 61,370 460 1,123 - 4,695 - 77,569

Subtotal Full Time Positions 107,740 808 1,972 16,506 8,242 15,264 150,532

Subtotal Part Time Positions 61,370 460 1,123 - 4,695 - 77,569

Total Personnel 169,110 1,268 3,095 16,506 12,937 15,264 228,100

Part-time Authorized Positions (Cont.)Workers'

128 of 224


5201 Office & Computer 4,064 3,802 5,600 2,931 4,200 1,400 5,600

5202 Clothing & Uniform 1,082 1,008 1,250 556 650 600 1,250

5203 Motor Vehicle 1,713 1,500 2,000 1,085 1,400 600 2,000

5222 Fuel 1,130 1,342 1,750 1,718 2,300 (550) 1,750

5204 Minor Tools 1,099 1,203 1,200 311 475 725 1,200

5205 Janitorial 4,276 2,758 4,000 2,451 2,600 1,400 4,000

5206 Chemical 6,902 8,680 13,200 10,111 12,500 700 14,700

5207 Education/Recreation 6,742 9,629 9,000 3,987 7,500 1,500 9,000

5208 Buildings/Facilities 3,937 7,259 10,300 8,037 8,500 1,800 10,500

5210 Other/Safety 317 49 300 97 175.00 125 300

5211 Coffee 286 189 300 237 350 (50) 300

5212 Concession 15,924 1,601 1,000 1,234 1,400 (400) 10,000

Totals 47,472 39,020 49,900 32,756 42,050 7,850 60,600

Parks & RecreationSupply Summary Page

FY 2018

129 of 224

5201 Office & Computer $5,600

5202 Clothing & Uniform 1,250

5203 Motor Vehicle 2,000

5222 Fuel 1,750 500 gals of fuel at $3.50 per gallon.

5204 Minor Tools 1,200

5205 Janitorial 4,000

5206 Chemical 14,700

$500 $2,000

$1,000 $3,500

$1,200 $4,500

$2,000

Parks & Recreation


Supplies for the operation of the P & R Department and administrative supplies. These expenses include: numbered receipt books, pens, pads, poster boards, legal

pads, markers, computer lease ($2,150), Copier lease($1,730) and supplies, copy paper, fax machine, printer and software, etc.

Supplies for the truck, tractor, mowers, Gator and Groomer used by our staff.

Tools purchased for the grounds keepers and maintenance of fields, Recreation Center, and other facilities add weed eater and blower.

Round - Up ,herbicide

Staff nametags and shirts used for identification.

Seeds

Lining paint

This is based on approximately

Cleaning supplies, mops, brooms, disinfectants, deodorizers, buffing pads, vacuum bags, paper products, trash bags, etc. Grounds keepers and janitor purchase their

supplies from this account. Recreation Center and Park facilities

Category used for fertilizer, seeds, plants, etc. for ball fields and parks. Also athletic field markers and other chemicals such as insect killers:

Fertilizer Lining dust

Mound Clay and Field Dry

Wasp, hornet, fire ant killer

130 of 224

5207 Education/Recreation 9,000

Adult sports: $2,200

Softball $1,200 awards/bases

Kickball $200

Flag Football $500 field markers

Volleyball $300 awards / ball

Youth sports: $4,500 Football $3,500 fee for jersey, flags and balls, tackle equipment

Basketball $500 MLK / March youth tourny

Volleyball $500 new net / girls league

Rec Cntr & Spc Evnt: $2,300

Halloween $250

Activity Functions $1,800

Easter Egg Hunt $250

5208 Buildings/Facilities 10,500

5210 Other 300

5211 Coffee 300

5212 Concession 10,000

Purchasing coffee supplies for the Recreation Center office, events, and meetings.


Concession will be operated at the Recreation Center. This includes supplies for the Coke machine. Event items. Concession at the Ball park is $9,000

(Block party, spring sports round up, back to school, spring

Unexpected uncategorized items. Safety related items moved to this account.

New trash receptacles $2,000, barriers for crowd control $1,500, picnic tables $2,500, benches for parks and trails $2,000

Parks & Recreation Pg 2

Purchase supplies and awards for different programs offered by Parks & Recreation.

131 of 224


5301 Office Equipment - - 1,000 - 175 825 1,000

5302 Machinery 1,745 1,862 3,000 3,205 4,750 (1,750) 5,000

5306 Building/Facility 31,161 31,251 34,000 30,824 35,000 (1,000) 34,000

Totals 32,906 33,113 38,000 34,028 39,925 (1,925) 40,000

Parks & Recreation Maintenance Summary Page

FY 2018

132 of 224


5302 Machinery $5,000

5306 Building/Facility $34,000

$3,000

$6,000

$10,000

$6,000 socer netting, Feaster #1, #3 & #4, wind screens for YSC

$5,000

$2,000

Playground Surface $2,000

Landscaping Maintenance


Turf management

Carpet Rec Center, Paint and general upkeep

Unanticipated

Scheduled repairs

Fencing at YSC / Feaster

Parks & Recreation

To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment.

Repairs to any machinery, equipment. $1,600 schedule on bunker rake, equiptment replacement, youth BB AC unit, Rec center Gym AC unit

Repairs and maintenance to facilities.

Basketball Court at Rec Center/Feaster

YSC / Feaster

Rec Center Parking lights $2,250, Carpet $1,800, painting,

133 of 224


5402 Insurance - Other 18,409 8,612 11,144 8,849 9,000 2,144 11,000

5404 Contracts & Special Services 9,732 7,748 8,560 8,849 10,750 (2,190) 34,542

5405 Advertising & Legal 3,954 3,539 5,000 2,877 3,100 1,900 5,000

5406 Association Dues & Meeting 1,213 1,673 2,250 1,255 1,500 750 9,000



5409 Gas Service 5,968 2,870 4,500 2,311 2,571 1,929 4,500

5410 Postage & Shipping 26 270 500 109 175 325 500

5417 Refunds 350 210 500 - 30 470 500

Miscellaneous Expense 5 - - - -

Petty Cash 200 - 200 - 200 200

Totals 116,370 109,694 108,654 59,196 81,298 27,356 125,242

Parks & Recreation Miscellaneous Summary Page

FY 2018

134 of 224

5402 Insurance - Other 11,000

Property $8,055 Supplemental Football Policy $2,400

Vehicle Ins AML $125

5404 Contracts & Special Services 34,542 $1,780 Pest Control $2,000

$1,800 $1,800 Rec & YSC Rec Center 720

$1,000 4 Concession Stands $1,200

fitnes equipment rental $6,300 Sports field Treatment $3,500

Game Officials $16,242

$10,880 $23,662

5405 Advertising & Legal 5,000

5406 Association Dues & Meeting 9,000

$500 BR Reg $5,000

$500 Cal Dist. / State $1,500

$500

Little league USA Softball $1,000

5407 Telephone Service 5,000

5408 Electric Service 55,000

5409 Gas Service 4,500

5410 Postage & Shipping 500

5417 Refunds $500

Petty Cash 200 $100 working change box for Recreation Center daily operations, $100 for concessions / change bag as needed.

Refunds for those who drop out of Parks and Recreation and Recreation Center programs before participating.

Parks & Recreation

Elevator service contract

Security system fees

Covers dues & meetings of the following:

$70 x 4=$280 / 1time $1500

Musco lighting maint fees

Stamps and post card mail outs.

National Recreation Parks Association membership

ARPA Membership, State Conference & lodging

Fuel/Mileage reimbursement

Phone services at the Recreation Center (Phone and internet - 5 total lines).

Electric Service at 26th Street fountain, Clark Park, Feaster Park, Recreation Center, River Park, and Youth Sports Complex.

Gas services at the Recreation Center.


Classified ads, bidding, promotions, and other required legal notices related to this department, and various

educational/instructional/promotional marketing campaigns for Recreation Center and Youth Sports Complex.

To purchase accidental, property, and vehicle insurance.

135 of 224


5999 Feaster trail connector - - 48,000 - 48,000 48,000

5999 Girls softball/boys baseball field fencing (YSC) - - - -

5999 YSC Improvements 299,094 - - - -

5999 Maintenance shed for mowers. - - 5,000 4,836 164 -

5999 park utility vehicle - - - 13,000

5999 Restroom Facility Feaster - - 19,900 - 19,900 19,900

5999 Mower w/ service - - - -

Totals 299,094 - 72,900 - 4,836 68,064 80,900

FY 2018Capital Summary Page

Parks & Recreation

136 of 224

5999 $19,900

5999 Feaster Trail Connector $48,000Federal match, rest of project to be funded through bond

5999 Utility Vehicle $13,000field maint. And event use in parks

5999 Mower w/ maint agreement $0

Restroom facility at FeasterCurrent facility is unusable/unsafe

Parks & Recreation


137 of 224


State Aid 8,508 9,683 24,631 6,355 34,495 9,864 41,576

Federal Aid 31,504 39,436 43,480 18,898 46,980 3,500 47,969

Fines, Forfeitures & Costs 322,345 295,814 320,622 228,778 323,834 3,212 323,160

Misc. / Other 13,059 72,749 10,000 10,087 52,000 42,000 10,000


Loan Proceeds for Capital Outlays 162,000 172,604 -

Totals 537,416 590,287 398,733 264,117 457,309 58,576 422,705

Police Department

Revenue

FY 2018

138 of 224


4121 Bonds and Fines 171,830 166,624 185,000 123,981 185,971 971 185,000

4122 Parking 1,510 285 1,000 15 150 (850) 1,000

4123 Accident Reports 4,392 4,178 4,000 2,836 4,254 254 4,250

4126 Act 1256 75,215 69,253 75,000 50,366 75,549 549 75,000

4128 Dispatching Services 12,500 - -

Special Services 8,614 7,353 7,500 1,170 7,500 - 7,500

4183 Cops In School - SRO 1 & 2 48,285 48,122 48,122 50,410 50,410 2,288 50,410

Subtotals 322,345 295,814 320,622 228,778 323,834 3,212 323,160

4198 Miscellaneous (Other) 13,059 72,749 10,000 10,087 52,000 42,000 10,000

4833 State AidAR Highway/Safety Step Grant - 17,011 17,262 18,084 27,126 9,864 34,000

DTF Group 6 (NEU) 8,508 9,683 7,369 6,355 7,369 - 7,576

Subtotals 26,693 24,631 24,439 34,495 9,864 41,576

4186 Federal AidDTF Group 6 (NEU) 31,504 39,436 43,480 18,898 43,480 - 43,469

Dept. of Justice JAG grant - - - - 3,500 3,500 4,500

Subtotals 31,504 39,436 43,480 18,898 46,980 3,500 47,969

Loan Funds for Police Vehicles - 172,604 - -

Totals 375,416 607,297 398,733 282,201 430,183 48,712 422,705

Police Department

Revenue

FY 2018

139 of 224

4121 Bonds and Fines $185,000

4122 Parking $1,000

4123 Accidents Reports $4,250

4126 Act 1256 $75,000

4128 Dispatch Services $0

Special Services $7,500

4198 Miscellaneous (Other) $10,000

4183 Cops In School - SRO 1 & 2 $50,410

AR Highway/Safety Grant $34,000

Drug Task Force - Group 6 $51,045

4833 State Aid $7,576

4186 Federal Aid $43,469

Currently the City is a member of Group 6 - Drug Task Force. Salary and 1/2 benefits are reimbursed under this grant.


Police Department

These costs are assessed by Municipal Court.

Parking ticket revenues are down due to more time spent on traffic enforcement.

Revenue from accident reports.

Act 1256 established uniform filing fees for the court system.

Caddo Valley Police Dept is no longer using APD for dispatch services.

Fees for hiring officers for special events.

Grants and other unanticipated revenue. Donated revenues/unanticipated grants in 2016 exceeded $72,000

Funded (50%) by City of Arkadelphia and (50%) by Arkadelphia Public School District for SRO.

STEP Grant to fund overtime for officers to work traffic enforcement - paid out in Personnel as overtime

140 of 224


Law Enforcement 1,648,523 1,729,531 1,779,400 1,124,780 1,665,579 114,081 1,868,807

5998 Debt Service 32,438 - 36,440 - 36,440 - -

Totals 1,680,961 1,729,531 1,815,840 1,124,780 1,702,019 114,081 1,868,807

Police Department

Expense

FY 2018

141 of 224


5100 Personnel Costs 1,450,267 1,485,915 1,507,800 969,770 1,454,656 53,144 1,587,557

5200 Supplies 78,769 113,812 122,350 56,937 89,499 32,851 118,000

5300 Maintenance 47,121 42,641 46,500 22,453 40,159 6,341 46,500

5400 Miscellaneous 72,366 87,162 102,750 75,620 81,266 21,744 116,750

O & M Subtotals 1,648,523 1,729,531 1,779,400 1,124,780 1,665,579 114,081 1,868,807

5999 Capital Outlay - - - - - - -

O & M / Capital (Law Enforcement) 1,648,523 1,729,531 1,779,400 1,124,780 1,665,579 114,081 1,868,807

5998 Debt Service 32,438 - 36,440 - 36,440 - -

TOTAL BUDGET 1,680,961 1,729,531 1,815,840 1,124,780 1,702,019 114,081 1,868,807

Police Department


FY 2018

142 of 224

Number Employee Title Base Pay Uniform Holiday Cert. Unemply. W. Comp Retire Fica Ins./Flex Total7.14% 0.75% 1.89% 15.32% 7.65%

1 Jackson, J Chief 61,487 800 4,390 2,400 461 1,162 9,420 4,704 4,678 89,502

2 Cleek, D CID -Sgt 39,656 800 2,831 600 297 749 6,075 3,034 4,428 58,471

3 O'Brien, D CID -Sgt 39,656 800 2,831 1,800 297 749 6,075 3,034 4,678 59,921

4 Williams, A Sgt 34,935 800 2,494 600 262 660 5,352 2,673 4,428 52,204

5 Palmer, D Sgt 34,935 800 2,494 600 262 660 5,352 2,673 6,408 54,184

6 Evans, J Sgt 34,935 800 2,494 600 262 660 5,352 2,673 4,428 52,204

7 Jones, R. Sgt 34,935 800 2,494 600 262 660 5,352 2,673 4,678 52,454

8 Johnson, A Cpl. 33,090 800 2,363 1,200 248 625 5,069 2,531 4,428 50,355

9 Abbott, A Cpl. 33,090 800 2,363 600 248 625 5,069 2,531 4,678 50,005

10 Paull, J Cpl./Tech 34,125 800 2,437 1,200 256 645 5,228 2,611 4,678 51,979

11 Taylor, A Cpl. 33,090 800 2,363 1,200 248 625 5,069 2,531 4,678 50,605

12 Samuel, L Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,428 47,635

13 Weatherspoon, T Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,428 47,635

14 Voss, J. Patrolman 31,493 800 2,249 1,200 236 595 4,825 2,409 4,428 48,235

15 Burroughs, R Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,678 47,885

16 Lau, R Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,428 47,635

17 Chaves, B Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,678 47,885

18 Sparks, C Patrolman 31,493 800 2,249 600 236 595 4,825 2,409 4,428 47,635

19 Schofer, J Patrolman 31,493 800 2,249 2,400 236 595 4,825 2,409 4,428 49,435

20 Free, J. Code Enforcement/Sgt 34,935 800 2,494 600 262 660 5,352 2,673 4,428 52,204

21 Shearin, J SRO2 Goza 33,090 800 2,363 2,400 248 625 5,069 2,531 4,678 51,805

22 Ward, D SRO1 AHS/Cpl. 31,493 800 2,249 600 236 595 4,825 2,409 4,678 47,885

23 Whitworth, B NEU 43,469 - - - 326 822 6,659 3,325 4,678 59,279

24 Pierce, D Admin 33,090 800 2,363 - 248 625 5,069 2,531 4,678 49,405

25 Nowlin, C Dispatch/Admin 26,630 800 1,901 - 200 503 4,080 2,037 6,658 42,809

26 Campbell, J Dispatch 26,630 800 1,901 - 200 503 4,080 2,037 4,428 40,579

27 Campbell, K Dispatch 26,630 800 1,901 - 200 503 4,080 2,037 - 36,151

28 Clemmons, R Dispatch 26,630 800 1,901 - 200 503 4,080 2,037 4,678 40,829

29 Neal, V Dispatch 26,630 800 1,901 200 503 4,080 2,037 4,428 40,579

Pay in lieu of Raises 8,275 591 62 156 1,268 633 10,985

Subtotals 975,105 22,400 66,519 22,200 7,313 18,429 149,386 74,596 131,444 1,478,377

Workers'

Number Employee Title Base Pay Uniform Holiday Cert. Unemply. Comp Retire Fica Ins Total0.75% 1.89% 15.32% 7.65%

1 Overtime and part time patrol 30,000 225 567 4,596 2,295 37,683

2 Part-time dispatch -$11.69/hour 15,000 113 284 2,298 1,148 - 18,842

3 Step-grant OT (Reimbursed by grant) 34,000 255 643 5,209 2,601 42,707

Vehicle allowance for Chief Jackson 6,000 45 113 919 459 - 7,537

Cell phone allowance for Chief Jackson 480 4 9 74 37 603

Cell phone allowance for CID Cleek 480 4 9 74 37 - 603

Cell phone allowance for CID O'Brien 480 4 9 74 37 - 603

Cell phone allowance for CID Free 480 4 9 74 37 - 603

Subtotals 86,920 - - - 652 1,643 13,316 6,649 - 109,180

Total: 1,062,025 22,400 66,519 22,200 7,965 20,072 162,702 81,245 131,444 1,587,557

Police Department

Part time Authorized Positions / Other Personnel Expenses


FY 2018Personnel Allocation/Costs

Police DepartmentFull Time Authorized Positions

143 of 224


5201 Office Supplies 8,422 8,118 10,600 6,787 7,500 3,100 9,500

5202 Clothing & Uniform 11,994 16,035 13,500 8,530 13,500 - 15,000

5203 Motor Vehicles Supplies 2,587 2,742 4,000 1,035 2,500 1,500 3,000

5222 Fuel 30,020 32,775 41,250 15,666 23,499 17,751 37,500

5204 Minor Tools 5,905 13,487 15,000 6,586 13,500 1,500 15,000

5205 Janitorial 2,457 2,852 3,000 1,806 2,500 500 3,000

5206 Chemical 1,283 575 1,500 262 1,500 - 1,500

5207 Educational 3,413 3,242 5,000 1,584 4,500 500 5,000

5208 Building/Facilities 8,074 8,182 8,500 4,572 7,500 1,000 8,500

5210 Other 4,614 25,803 10,000 8,746 9,500 500 10,000

-

5221

SWAT - Conditional on donated funds,

2016 paid this out of 5210, 5207, 5201,

& 5202, causing them to run over.

10,000 1363.92 3500 6,500 10,000

Totals 78,769 113,812 122,350 56,937 89,499 32,851 118,000

FY 2018

Supply Summary Page

Police Department

144 of 224




5222 Fuel $37,500






5210 Other $10,000

5221 SWAT $10,000Conditional upon donation of funds. ($4,185.53 gift by WPM 2016 remains)

Covers supplies for cleaning of building at 5th and Clay.

Charges for chemical supplies used in criminal investigations comes out of this account. For example: fingerprint dusting powder, chemical spray for

development of prints at crime scenes and fingerprint lifting tape and backing.

Used for the purchase of materials for drug and alcohol awareness in the public schools, participation in the Recreation Center "Safe Halloween".

Covers cost of building maintenance. 2016 Included new carpet and generator repairs. 2017 expenses included slab repairs and exterior lighting

Rechargeable flashlight batteries, employee re-imbursements, misc. supplies, UAV purchase - was not purchased 2017.

Hybrid/conventional fleet estimated fuel is 10,000 gallons at $3.50 gallon. DTF fuel $2500/year. This includes hybrid battery replacement for cruisers, hybrid

battery acts as fuel source when running on electric power.

Taser Cartridges, twice annual qualification, replacement tasers, and cameras come out of this account.

Supply Justification Police Department

Staff anticipates the replacement of at least two obsolete computers plus normal supply purchases.

This category is used to provide trousers, shirts, etc., and the replacement of unserviceable uniforms, as well as jackets, raincoats, hardware, and vests.

Additional funds due to high number of vests expiring

This category includes, oil, etc., for department owned vehicles.

145 of 224


5301 Office Equipment 6,508 8,997 9,000 5,398 8,097 903 9,000

-

5303 Motor Vehicle 33,400 32,037 30,000 16,875 25,313 4,687 30,000

5304 Radio 6,499 567 6,500 8 6,000 500 6,500

5305 Instruments 713 1,040 1,000 173 750 250 1,000

Totals 47,121 42,641 46,500 22,453 40,159 6,341 46,500

Police Department


FY 2018

146 of 224



5304 Radio $6,500

5305 Instruments $1,000

Outsourcing repairs, maintenance, and tires for motor vehicles.

Radio repair. New radios. Allows yearly rotational replacement of oldest radios

Maintenance on radar, body cameras, portable breathalyzers.


Police Department

This covers expenses repairing equipment not covered under service agreements, for example, the typewriters, shredder, adding machines,

voice recorders, etc.

147 of 224



5404 Contracts & Special Services 27,117 30,306 30,000 25,342 28,500 1,500 45,000

5405 Advertising & Legal 610 323 1,000 289 900 100 1,000

5406 Association Dues & Meetings 2,376 1,828 3,500 1,628 2,000 1,500 2,500

5407 Telephone and Internet Service 9,967 10,934 14,500 5,930 8,894 5,606 14,500

-


-

5409 Gas Service 456 433 1,000 220 331 669 750

-

5411 Miscellaneous 95 771 1,000 240 360 900 1,000

-

5412 Equipment Rental 5,706 6,322 6,000 3,959 5,938 62 6,000

-

5419 Prisoner Support 5,634 2,869 10,000 739 1,108 8,892 5,000

5420 Code Enforcement (Demolition) 6,803 8,475 15,000 16,625 8,812 6,188 15,000 $7,813 *Reimbursed demo expense

paid by property owner

5410 Postage and Shipping 588 788 750 109 250 500 500

Totals 72,366 87,162 102,750 75,620 81,266 21,744 116,750

Police Department


FY 2018

148 of 224

5402 Property/Vehicle Insurance $13,500

5404 Contracts & Special Services $45,000



5407 Telephone and Internet Service $14,500




5412 Equipment Rental $6,000

5419 Prisoner Support $5,000

5420 Code Enforcement (Demolition exp) $15,000

5410 Postage and Shipping $500

This account covers the maintenance contract on the radio console and repeater as well as the service contract on the mobile and portable radios, internet service,

Employee Wellness Program, building cleaning services and other such needs. Utilizing 3 year lease program to replace computer/server equipment. Increased $15,000

for investigation of crimes against children and sex offenses through CCSO instead of additional CID (Pending quorum court approval, partnership with CCSO and

Prosecutor)

Coverage per bid / Arkansas Municipal League.

Police Department


This account covers postage and shipping charges. Mailing costs associated with Code Enforcement included. Increased $150 due to postal increase

Advertising for employment opportunities within the PD and requests for bids on equipment.

Arkansas Crime Information Center (ACIC) required training for dispatchers, recertification's, attendance at law enforcement training other than academy, Criminal

Justice Institute, subscriptions to trade publications and membership in the Arkansas Police Chief's Assn. come out of this account. The 2 SRO's and their training are

charged to this account in addition to the Southwest Ark. Tech. English and Spanish courses for certification. Tuition reimbursement.

This account includes telephone and Internet currently through Suddenlink, and Verizon Internet service to 20 patrol cars. Increased for patrol laptop internet service

This is the estimated cost of electric service.

This is annual estimated costs for natural gas service at the department.

All physicals and psychiatric exams on new hires are charged to this account.

This category covers Arkansas Crime Information Center computer services, two terminals.

These costs are driven by the number of APD arrests incarcerated at the County and other jails by their need for medical attention.

All costs associated with Code Enforcement (mowing, house demolition, cleanup services, feeding DOC prisoners doing work on city property, etc.) Increase for more

demolition and condemnation at board request during retreat

149 of 224


5999 Capital

TOTAL

5998 Debt Service - Paid out of Act 988 Checking - NOT GENERAL FUNDPolice Cars (6) Debt Service (2016's) - - 36,440 36,440 -

(Payoff 2021)

Police Cars (10) Debt Service (2010's) 32,438 - - - - - -

TOTAL 32,438 - 36,440 - 36,440 -

FY 2018


Police Department

150 of 224

5999 Capital expenditures - No major expenditures planned

FY 2018


Police Department

151 of 224

Unit Number &

Assignment VIN Year Make Model

Begin

Date

Sch.

Rep.

Base acquisition

price, no

equipment 2010 2011 2012 2013 2014 2015 2016 2010 2011 2012 2013 2014 2015 2016

2010-up

Maintenance

Cost

Maintenance

cost per mile

100 Chief 1D4HR58N73F610309 2003 Dodge Durango 7/2003 2013 59051 62618 65518 68456 71095 73439 75754 $339 $1,033 $107 $47 $578 $34 $1,100 $3,237 $0.04

103 CID 2G1WS57M391269615 2016 Chevrolet Impala 8/2016 2026 $20,000 NA NA NA NA NA NA 2163 NA NA NA NA NA NA $581 $581 $0.27

105 CID Multiple until 2015 2016 Chevrolet Impala 8/2016 2026 $20,000 NA NA NA NA NA NA 1628 NA NA NA NA NA NA $581 $581 $0.36

116 Code Enf. Multiple until 2015 2016 Chevrolet Silverado 8/2016 2026 $23,000 NA NA NA NA NA NA 1261 NA NA NA NA NA NA $0 $0 $0.00

117 Patrol 4T1BB3EK3AU119732 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 13445 24958 35265 45999 52929 59190 67101 $87 $675 $685 $78 $532 $29 $182 $2,268 $0.03

122 Patrol 4T1BB3EK7AU118972 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 14285 28370 40096 50629 59948 67218 75069 $108 $727 $784 $656 $586 $96 $1,205 $4,163 $0.06

124 Patrol 4T1BB3EK3AU119424 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 9863 18894 27945 41600 60293 69169 83686 $81 $98 $660 $1,196 $1,579 $929 $964 $5,508 $0.07

135 Patrol 4T1BB3EK0AU119624 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 10502 22575 33933 46888 60448 70370 78299 $119 $143 $596 $736 $508 $367 $2,814 $5,283 $0.07

144 Patrol 4T1BB3EX6AU118677 Jul-05 Toyota Camry Hybrid 12/2014 2020 $15,995 14627 27154 36239 44192 56956 61484 66083 $493 $686 $1,171 $632 $109 $315 $96 $3,503 $0.05

146 Patrol 4T1BB3EKXAU119114 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 8972 16000 24368 34481 46747 57488 64248 $70 $87 $863 $1,588 $268 $667 $210 $3,753 $0.06

145 Patrol 4T1BB3EK3AU119214 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 13971 27044 40168 52330 64140 73001 82771 $108 $803 $661 $1,479 $334 $264 $436 $4,085 $0.05

143 Patrol 4T1BD1FK3EU105722 2014 Toyota Camry Hybrid 2/2014 2024 $25,500 NA NA NA NA 11229 21927 34214 NA NA NA NA $454 $304 $842 $1,600 $0.05

141 Patrol 4T1BD1FK3EU107826 2014 Toyota Camry Hybrid 2/2014 2024 $25,500 NA NA NA NA 13469 24087 36627 NA NA NA NA $91 $530 $145 $767 $0.02



142 Patrol 4T1BD1FK8EU106073 2014 Toyota Camry Hybrid 2/2014 2024 $25,500 NA NA NA NA 11541 20146 26363 NA NA NA NA $528 $442 $575 $1,545 $0.06


120 Patrol 4T1BD1FK7GU200805 2016 Toyota Camry Hybrid 8/2016 2026 $25,500 NA NA NA NA NA NA 1374 NA NA NA NA NA NA $1,125 $1,125 $0.82



Extra 2 2G1WS57M391269615 2009 Chevrolet Impala 8/2009 2019 $18,500 24300 33981 42834 53389 68099 77911 89515 $416 $2,320 $207 $526 $489 $1,168 $170 $5,296 $0.06

Extra 1 4T1BB3EK1AU119910 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 25377 51218 70739 82611 94751 107189 122046 $825 $601 $820 $562 $713 $1,468 $841 $5,830 $0.05

127 SRO 4T1BB3EK5AU120042 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 13991 27333 39953 52603 66090 74761 82865 $114 $1,112 $507 $778 $635 $473 $2,912 $6,531 $0.08

132 SRO 4T1BB3EK6AU119790 2010 Toyota Camry Hybrid 2/2010 2020 $26,000 14079 27334 39887 51651 63557 71502 89515 $108 $538 $286 $503 $407 $336 $2,697 $4,876 $0.05

Additionally the department owns several pickup trucks, SWAT vehicles, and ATV's which are not listed on the sheet of our primary fleet.

Average 47,944 $2,702.85 $0.06

End of year mileage End of year maintenance cost

152 of 224

$1,303,524

* If Sanitation was an Enterprise Fund

$1,362,623

$338,213

$1,462,000

$1,800,213

$496,689

Sanitation Fund Ending Balance 2017

2018 Projected Revenues

2018 Projected Expenditures

Sanitation Fund Totals

Projected Balance Remaining End 2018

Sanitation Fund

Projected Revenues & Expenditures

FY 2018

Sanitation Fund Revenues Expenditures

153 of 224

Actual Actual Budgeted Actual Year End Over RequestAcct # Source FY 2015 FY 2016 FY 2017 8 month Totals (Under) FY 2018

Sanitation Fees 1,444,856 1,409,067 1,455,000 1,053,703 1,554,166 (99,166) 1,462,000


*Loan Proceeds 122,450 224,900 - - - - -

Totals 1,567,306 1,633,967 1,455,000 1,053,703 1,554,166 (99,166) 1,462,000

* Frontload truck was anticipated to be a simple lease, not a loan

Sanitation

Revenue

FY 2018

154 of 224

Actual Actual Budgeted Actual Year End Over RequestAcct # Source FY 2015 FY 2016 FY 2017 8 month Totals (Under) FY 2018

4371 Residential Collection 705,874 697,719 700,000 405,625 698,585 1,415 700,000

4372 Commercial Collection 492,884 467,764 510,000 391,184 504,149 5,851 510,000

4375 Dumping Fee Revenue 213,787 220,631 232,000 163,631 245,448 (13,448) 232,000

4198 Miscellaneous Revenue / Bag sales 32,311 16,343 7,000 19,361 29,040 (22,040) 7,000

4380 Recycling Revenue - 6,610 6,000 6,459 9,500 (3,500) 13,000

4198 Other Revenue

Insurance Settlement - Transfer truck wreck - - - 67,444 67,444 (67,444) -

State Aid - - - -

Federal Aid 35 - - -

Totals 1,444,856 1,409,067 1,455,000 1,053,703 1,554,166 (99,166) 1,462,000

Sanitation

Revenue

FY 2018

155 of 224

4371 Residential Revenue $700,000

4372 Commercial Revenue $510,000

4375 Dumping Fee Revenue $232,000

4198 Miscellaneous Revenue - Bags $7,000

4380 Recycling Revenue $13,000


Sanitation

$15.00 per month.

Commercial rates. Reviewing charges to be in compliance with the ordinance.

This revenue is received from Clark County, Gurdon, Arkansas Highway Department, and other small businesses. Tipping

fees derived from transfer station operations ($44.00/ton).

156 of 224

Actual Actual Budgeted Actual Year End (Over) BudgetedAcct # Item FY 2015 FY 2016 FY 2017 8 month Totals Under FY 2018

Sanitation 1,290,543 1,323,344 1,273,309 809,352 1,275,913 4,946 1,259,794

5998 Debt Service 105,580 105,580 60,753 52,168 64,528 3,775 53,046

Sanitation Department


FY 2018

157 of 224

Actual Actual Budgeted Actual Year End (Over) BudgetedAcct # Item FY 2015 FY 2016 FY 2017 8 month Totals Under FY 2018

5100 Personnel Costs 496,479 496,798 569,020 352,556 528,828 40,192 597,621

5200 Supplies 186,761 186,900 188,362 108,479 173,422 14,940 178,200

5300 Maintenance 202,748 189,237 160,000 105,920 155,245 4,755 153,000

5400 Miscellaneous 280,102 272,829 295,174 190,229 278,515 16,659 277,927

O & M Subtotals 1,166,090 1,145,764 1,212,556 757,184 1,136,010 76,546 1,206,748

5999 Capital Outlay 18,873 72,000 - - 75,375 (75,375)

5998 Debt Service 105,580 105,580 60,753 52,168 64,528 3,775 53,046

TOTAL BUDGET 1,290,543 1,323,344 1,273,309 809,352 1,275,913 4,946 1,259,794

Sanitation


FY 2018

158 of 224


0.75% 5.87% 15.32% 7.65%

1 Bopp, A Dept Head 56,538 424 3,319 8,662 4,325 4,428 77,696

2 Rowland, B Mechanic 30,593 229 1,796 4,687 2,340 4,428 44,073

3 Hill, T Frontload Driver 29,651 222 1,741 4,543 2,268 4,428 42,853

4 Summerville, C Utility Operator 28,408 213 1,668 4,352 2,173 4,428 41,242

5 Travis, D Mechanic 28,108 211 1,650 4,306 2,150 4,428 40,853

6 Robinson, O Transfer Driver 27,726 208 1,628 4,248 2,121 4,428 40,358

7 House, D Transfer Op 24,938 187 1,464 3,821 1,908 4,428 36,745

8 Oliver, J Transfer Op 24,938 187 1,464 3,821 1,908 6,408 38,725

9 Croft, Garry Driver 24,274 182 1,425 3,719 1,857 3,543 35,000

10 Cooks, A Driver 24,273 182 1,425 3,719 1,857 31,455

11 Vance, H Sideload 24,038 180 1,411 3,683 1,839 3,543 34,694

12 Smith, D Sideload 24,038 180 1,411 3,683 1,839 4,428 35,579

13 McNally, P Recycle 24,038 180 803 3,683 1,839 3,543 34,086

14 Vacant Admin Asst. 22,800 171 1,338 3,493 1,744 3,543 33,090

Supt Cell Allowance 480 4 28 74 37 - 622

Overtime 17,000 128 998 2,604 1,301 - 22,030

Certification (promotion for additonal duties) 3,000 23 176 460 230 - 3,888


Subtotal 418,416 3,138 23,953 64,101 32,009 56,004 597,621


1.50% 9.90% 15.32% 7.65%

Vacant 20hr/week - - -

Subtotal - - - - - - -

Total Personnel Costs: 418,416 3,138 23,953 64,101 32,009 56,004 597,621


FY 2018

Personnel Allocation/CostsSanitation


159 of 224

Actual Actual Budgeted Actual Year End (Over) RequestAcct # Item FY 2015 FY 2016 FY 2017 8 month Totals Under FY 2018

5201 Office 2,652 1,863 1,500 1,074 1,503 (3) 5,000

5202 Clothing & Uniform 6,443 6,604 7,000 4,344 6,700 300 7,500

5203 Motor Vehicles 14,294 24,220 18,000 13,581 20,376 (2,376) 12,000

5222 Fuel 74,125 58,743 108,120 42,057 63,084 45,036 95,000

5204 Minor Tools 8,817 2,580 3,000 684 3,000 - 5,000

5205 Janitorial 586 459 700 262 500 200 700

5206 Chemical Supplies 447 790 2,000 507 800 1,200 2,000

5214 Trash Bags 79,172 90,044 42,042 43,115 43,115 (1,073) 34,000

5210 Other 226 1,597 5,000 2,854 2,854 2,146 5,000

5213 Recycling 0 0 1000 0 12,000

Totals 186,761 186,900 187,362 108,479 141,932 45,430 178,200

Sanitation

Supply Summary Page

FY 2018

160 of 224

5201 Office $5,000



5222 Fuel $95,000




5214 Trash Bags $34,000

5210 Other $5,000

5213 Recycling $12,000Wire ties and other supplies. 1,000 Recycle Totes - only 300 regularly recycle currently.


Sanitation

Recycling education blitz. School education, promotional items for parades and events. Door hangers and other items not listed.

This category is for all office supplies.

This category is for uniforms for 12 employees with 5 changes. All shop towels, PPE, boot allowance ($100/year) for 13 employees

This account is for all supplies needed for our vehicles except fuel. Our sideloads are aging and will require additional maintainance.

Diesel 32,000 @$2.50= $80,000 Gas 3,100 gallons @$3.00=$9,300 DEF 660 gallons @$3.00=$1,980 Propane 420 lbs

@$2.00=$840

This is for any tools needed. Many tools were purchased in 2015, however, many more need purchased as needed.

All purchases of brooms, mops, toilet paper, and mop buckets are charged to this account.

This account is for truck wash soap and any other chemicals needed.

Includes cost of trash bags. Voucher Printing $7,300 ($3,650 each round) Voucher Postage $2,000 ($1,000 each round)

161 of 224


5303 Motor Vehicle 147,661 142,967 120,000 65,103 110,000 10,000 120,000

5304 Radio 6,045 3,286 - 5,245 5,245 (5,245) 1,000

5306 Buildings/Facilities 28,008 12,996 15,000 11,102 15,000 - 12,000

5310 Dumpster Maintenance 21,033 29,817 25,000 24,469 25,000 - 20,000

5305 Instruments Maintenance 988 - - -

5301 Office Equipment Maintenance 344 171 - -

Totals 202,748 189,237 160,000 105,920 155,245 4,755 153,000

SanitationMaintenance Summary Page

FY 2018

162 of 224


5304 Radio $1,000


5310 Dumpster Maintenance $20,000

5305

5301

Instruments Maintenance

Office Equipment

Not needed in 2017

Not needed in 2017

The city has almost 300 containers that we maintain by replacing rusted out bottoms and painting them. The dumpsters set

out for customers are deteriorating and are in need of replacement or repair.


Sanitation

Equipment is aging and will require more work, of special concern are sideloads.

Scale Office

More concrete on the Transfer Station to help drainage per ADEQ Regulations

163 of 224


5402 Property / Vehicle Insurance 6,458 9,713 9,574 8,892 8,892 682 8,892

5404 Contracts and Special Services 42,817 43,639 45,000 36,122 54,180 (9,180) 29,035



5409 Gas Service 1,949 1,020 2,700 1,150 1,716 984 3,000

5411 Miscellaneous 1,525 436 - 20 20 (20) -

5416 Landfill Fees 219,529 206,997 222,000 133,674 200,508 21,492 222,000

5406 Association Dues & Meetings 75 437 5,000 3,989 3,989 1,011 5,000

5405 Advertising & Legal 44 490 500 629 629 (129) 500

5410 Postage and Shipping 294 236 500 109 109 391 500

Refunds 865 74

Totals 280,102 272,829 295,174 190,229 278,515 16,659 277,927

Sanitation


FY 2018

164 of 224


5404 Contracts and Special Services $29,035

5405 Advertising & Legal $500Equipment bid advertising





5410 Postage & ShippingShare cost of postage machine


5416 Landfill Fees $222,000

This is based on historical usage.

Miscellaneous unexpected expenses.

This amount is determined by the tonnage transported to both the Jefferson County landfill at $18.60/ton and the Clark County landfill at

$25.75/ton.


Sanitation

Alliance Insurance Group / Arkansas Municipal League.

Front load lease - 8 months at 3,329.43/mo = 26,635 - Fleetmind monthly service fees ($800 x 3 mo = $2,400 year)

This appropriation covers two phone lines, 246-1803 and 246-1804. Internet service has not been posted to Sanitation budget in past years due

to misposting. Cost per phone line and Internet service are going down as a result of change over to Suddenlink.

This is based on historical usage.

Training and seminars

165 of 224


5998 Turn key Transfer Station, Truck, 3-trailers

5 year financing-Annual payments (debt service) 79,827 79,827 35,000 35,000 35,000 - -

9 pmts made by 8/2015

5998 Knuckleboom Truck

5 year financing-Annual payments (debt service) 25,753 25,753 25,753 17,168 25,753 - 2,200

5998 2017 Mack Haul Truck

3 Year financing Start November 2017 3,775 22,646

Total Debt Service 105,580 105,580 60,753 52,168 64,528 - 24,846

5999 Pick-up truck (One ton) recycle - - - -

5999 Front load compactor truck - - - -

2 year lease (moved to contracts/services in 2015) - - - -

5999 Recycling Paper Bailer 18,873 - - -

Includes 3-phase electrical hookup

5999 Ramp (for loading bales in trailer) - - - -

5999 Scales - - - -

5999 Trailer - 72,000 - -

5999 Capital Improvement Loan-Debt Service -

5 year financing$525,000 at 2.9% $9,400/month 28,200

***3 months of payments for 2018 -

Total Capital Outlay $18,873 $72,000 $0 $0 $0 $0 $28,200

FY 2018


Sanitation

166 of 224

Acct # Item

5999 New transfer station $0

5999 Transfer trailers-3 $0

5999 Transfer truck (new) $0

Required financing $05998 5 year financing-Annual payments - Payoff in May 2017.

Knuckleboom truck $0

5998 5 year financing-Annual payments 2,200 Payoff in January 2018.

5998 2018 Mack Haul Truck 22,646 Payoff in end of 2020

3 Year financing

5998 Total debt service 24,846

Front load compactor truck (lease)

Contracts and Services

5999 Recycling Paper Bailer $0

5999 Capital Improvement Loan-Debt Service $28,200

Capital Outlay $28,200

FY 2018


Sanitation

Purchase front load outright from lease, 2 new

residential rear load trucks, 3 additional

fleetmind trucks installed for 3 months

167 of 224

Street Fund Revenues Expenditures

Street Fund Ending Balance 2017 200,000 -

Projected Revenues 895,025 -

Projected O&M - 919,262

Debt Service - 48,731

Federal Aid: AHTD - 100,000

Street Fund Totals 1,095,025 1,067,993

Balance Remaining 27,032

Street FundProjected Revenues & Expenditures

FY 2018

168 of 224


Property/Road Tax 54,875 54,673 67,474 22,000 45,000 (22,474) 45,000

Federal Aid - - 80,000 - - (80,000) 80,000

State Aid (Turnback) 707,519 707,771 837,900 493,927 736,632 (101,268) 750,000

Interest 17 20 25 13 22 (3) 25

Permits & Fees - - - - - - -

Other 19,917 56,593 17,940 11,960 17,940 - 20,000


Transfer In 34,124 - - - - - -

Loan Proceeds 229,615 253,500 229,615 229,615 (23,885) -

Totals 816,452 1,048,673 1,256,839 757,514 1,029,209 (227,630) 895,025

FY 2018

Revenue

Street Department

169 of 224


4202 Road Tax (Property Tax) 54,875 54,673 67,474 22,000 45,000 (22,474) 45,000

4103 State Turnback (State Aid) 707,519 707,771 837,900 493,927 736,632 (101,268) 750,000

4819 Transfers In 34,124 - - - -

4201 Interest Earned 17 20 25 13 22 (3) 25

4230 (Local Permits & Fees) - - - - - - -

4198 Miscellaneous (Other) 19,917 56,593 17,940 11,960 17,940 - 20,000

4186 Federal Aid - 80,000 - (80,000) 80,000

Totals 816,452 819,058 1,003,339 527,899 799,594 (203,745) 895,025

FY 2018

Revenue

Street Department

170 of 224

4202 $45,000

4103 $750,000

4819 Transfers In $0

4201 Interest Earned $25

4230 $0

4198 $20,000

4186 $80,000

State Turnback (Aid)

Road Tax (Property Tax)

State Turnback revenues. Amounts have been running from $38,000 to $45,000 per month. Act 1 is estimated to produce an estimated

$190,000 annually since July 1, 2013. This Revenue category also includes State assistance from Presidential and/or Governor declared

disasters.


Street Department

This figure is based on historical taxes collected.

Interest income from the Street Fund.

Federal AidThe City of Arkadelphia has been awarded a Sidewalk Grant through the AHTD (TAP-16) 80/20 @ $80,000 / $20,000. Also this

category is for federal assistance during a Presidentially declared disaster.

Miscellaneous (Other)

Local Permits & FeesRevenues from repairs to streets from utility companies (Utilities now making own repairs).

Revenues in this category come from cell tower lease ($17,940/year), and other unanticipated revenue from sales of items on Gov Deals.

171 of 224


Highway & Streets 758,061 798,420 1,053,040 412,006 770,515 282,525 919,262

5998 Debt Service - 48,731 48,732 32,487 48,731 - 48,731

Federal Aid: AHTD - - 100,000 - - 100,000

Total 758,061 847,151 1,201,772 444,493 819,246 282,525 1,067,993

FY 2018


Street Department

172 of 224


5100 Personnel Costs 292,640 302,919 353,290 187,882 281,823 71,467 355,462

5200 Supplies 84,192 101,273 105,500 49,246 84,750 20,750 119,000

5300 Maintenance 255,730 264,605 301,250 83,683 266,500 34,750 298,000

5400 Miscellaneous 125,499 129,622 148,000 91,195 137,442 10,600 146,800

5999 Capital - - 145,000 - - - -

SUB TOTAL BUDGET 758,061 798,420 1,053,040 412,006 770,515 282,525 919,262

5998 Debt Service - 48,731 48,732 32,487 48,732 - 48,732

Federal Aid: AHTD Sidewalk Grant 100,000 - - - 100,000

TOTAL BUDGET 758,061 847,151 1,201,772 444,493 819,247 282,525 1,067,994

FY 2018


Street Department

173 of 224


0.75% 3.91% 15.32% 7.65%

1 Myers, K Supervisor 54,588 409 2,134 8,363 4,176 4,678 74,349

2 Middelton, F Asst Supervisor 41,498 311 1,623 6,357 3,175 4,678 57,642

3 Jensen, M Mec/Crew Ldr 34,535 259 1,350 5,291 2,642 4,678 48,755

4 Taylor, R Operator I 25,195 189 985 3,860 1,927 4,428 36,584

5 Reynolds, S Operator I 25,195 189 985 3,860 1,927 4,428 36,584

6 Williams, T Laborer 25,195 189 985 3,860 1,927 4,428 36,584

7 Vacant Laborer 25,195 189 985 3,860 1,927 3,542 35,698

8 Vacant Laborer - - - - - - -

9 Vacant Laborer - - - - - - -

Overtime 16,000 120 626 2,451 1,224 - 20,421


Total full-time costs 249,051 1,856 9,673 37,902 19,052 30,860 348,724


0.75% 3.91% 15.32% 7.65%

1 Part-time 6,000 45 235 - 459 - 6,739

Total part-time costs 6,000 45 235 - 459 - 6,739

Total Personnel Costs 355,462


FY 2018


StreetFull Time Authorized Positions

174 of 224


5201 Office 1,080 1,147 1,000 838 1,000 - 1,000

5202 Clothing & Uniform 3,586 5,392 5,500 1,999 5,000 500 5,500

5203 Motor Vehicles 13,010 26,163 20,000 19,915 20,000 - 25,000

5222 Fuel 21,988 20,988 35,000 11,842 20,000 15,000 35,000

5204 Minor Tools 2,609 4,632 5,000 1,701 4,500 500 5,000

5205 Janitorial 395 577 1,000 134 750 250 1,000

5206 Chemical Supplies 3,440 3,068 5,000 4,938 5,500 (500) 5,000

5207 Education/Training - 500 - - 500 500

5208 Building/Facilities - 6,200 3,500 50 3,000 500 3,500

5210 Other 6,284 6,604 5,000 1,547 3,500 1,500 5,000

5220 Signage 4,783 14,926 10,000 5,999 9,000 1,000 20,000

5221 Streetlight/Traffic Control 27,016 11,578 14,000 283 12,500 1,500 12,500

Totals 84,192 101,273 105,500 49,246 84,750 20,750 119,000

FY 2018

Supply Summary Page

Street Department

175 of 224




5222 Fuel $35,000Estimated 10,000 gallons of fuel usage at $3.50 a gallon.




5207 Education/Training $500


5210 Other $5,000

5220 Signage $20,000

5221 Streetlight/Traffic Control $12,500

Replacement/Upgrades of signs.

Parts/repairs to street lights, LED boards, unanticipated repairs

For unanticipated repairs.

This account is for water coolers, nuts, bolts, sprayers, gloves, safety glasses, and other assorted supplies that don't fit in other categories. Beaver control is also paid for out of this account.

Employee Wellness Program.

Supply Justification Street Department

This account is for tools for the City trucks to operate on the streets: shovels, brooms, hammers, sledge hammers, loops for hot-mix, squeegees for slurry seal, and other items.

Staff has appropriated $500 for training and shop manuals. One example is CDL certification. Arkansas T2 programs are available at no cost.

The account is for office supply items for the Street Department such as paper, toner, work orders, notebooks, etc.

This covers change outs of shirts, pants, $100 steel toe boot allowance, jackets, t-shirts and winter coveralls for seven employees.

This account is for supplies such as freon, filters, tires, belts, grease, oil, and other necessary items for vehicle service.

Annually items charged to this account are glass cleaner, hand cleaner, gojo cleaner, bathroom spray, roll towels, hand towels, brooms, toilet paper, and etc.

Detars and weed control are charged to this account.

176 of 224


5301 Office Equipment 294 644 750 - 500 250 500

5303 Motor Vehicle 29,455 38,157 35,000 14,127 32,500 2,500 35,000

5304 Radio 2,337 2,464 5,500 - - 5,500 2,500

5306 Buildings/Facilities 747 3,133 5,000 2,739 4,500 500 5,000

5316 Streetlights/Traffic Control 311 2,947 5,000 249 4,000 1,000 5,000

5311 Street/Drive/Parking 222,587 217,260 250,000 66,569 225,000 25,000 250,000

Sub Totals 255,730 264,605 301,250 83,683 266,500 34,750 298,000

5311 Street/Drive/Parking : Federal Aid 100,000 - - 100,000 100,000

Totals 398,000

FY 2018


Street Department

177 of 224



5304 Radio $2,500


5316 Streetlights/Traffic Control $5,000

5311 Street/Drive/Parking $250,000

0 Street/Drive/Parking: Federal Aid $100,000

The City received a $100,000 80/20 Transportation Alternatives Program grant award for Sidewalks from the AHTD in October 2016.

Unanticipated repairs and upgrades.

$44,000 is required for the day to day operations and maintenance of the streets and storm drainage. $202,107 is available for projects (see next page).


Street Department

This account is for the unanticipated repairs of the computer, printer, and copier at the Street Department.

This account is for maintenance of the Street Departments vehicles. Items repaired were water pumps, transmissions, motors, injectors, turbos, etc.

Unanticipated repairs to facilities.

178 of 224

NAME LENGTH(FT) LENGTH(YD) WIDTH(FT) WIDTH(YD) AREA SQ YDS Est. Price BOARD APPROVEDHot Mix

22nd st. from Pine to Feaster Park 2,030 677 23 8 5,188 34,000$

19th st. From Pine to Caddo 635 212 20 7 1,411 9,250$

20th st. From Pine to Caddo 635 212 19 6 1,341 8,750$

20th st. From Caddo to the Dead End 525 175 19 6 1,108 7,000$

Crawford from 3rd. To 6th. 980 327 22 7 2,396 15,575$

Mirco SealComplete the 2017 Project - - - - - 100,000$ Country Club From North 10th to 26th st. 6,000 2,000 30 10 20,000 75,000$

Patching/ParkingWalnut St. & Caddo St. Sidewalk Improvements 10,000$ Crack Sealing (microseal areas) 10,000$

Total Budget 269,575$

2018 Proposed Street Improvements

179 of 224


5402 Property / Vehicle Insurance 12,047 12,066 12,050 12,417 12,417 (367) 12,200

Insurance - Other 17 350 350 0

5404 Contracts and Special Services - 427 - 42 42 0

5406 Association Dues & Meetings 130 250 1,294 1,294 (1,044) 250

5407 Telephone Service 3,407 4,329 4,500 2,559 3,839 661 4,500


5409 Gas Service 4,758 3,658 8,000 2,712 6,700 1,300 7,000

5412 Equipment Rental - 4,059 12,500 1,140 6,500 6,000 12,500

5410 Postage and Shipping 192 206 200 109 200 - 200

5426 Miscellaneous 72 152 150 56 150 - 150

Totals 125,499 129,622 148,000 91,195 137,442 10,600 146,800

FY 2018


Street Department

180 of 224


Insurance - Other $0

5406 Association Dues & Meetings $250




5412 Equipment Rental $12,500


5410 Postage and Shipping $200


Street Department

2018 Alliance Insurance Group on Real Property bid $2,649.64 / Arkansas Municipal League - based on prior year's Census of Premiums = $8,636.12

This account is for attending meetings and paying dues for any professional organization pertaining to the Street Department.

Currently this appropriation covers the Street department mainline (246-1802), FAX line, internet service and three cell phones.

Employee's flex spending match has been redirected to the Insurance column of the Personnel Page.

Includes up to four months lease for front end loader for hot mixing season.

Undetermined projects within the course of next year that may require rental of unspecified equipment.

This is primarily natural gas service for the hot mix plant, as well as Street Department shop.

This account is primarily for streetlights as well as the Street Department electrical service and traffic signals. Includes South Central Arkansas Electric Coop for 2017.

Bank account service fees

181 of 224


Total Capital - - - - - - $0

5999 (3) 5yd Dump Trucks (Hot Mix)(Debt Srv) - 48,731 48,732 32,487 48,732 - 48,732

Total Debt Service - 48,731 48,732 32,487 48,732 - 48,732

FY 2018

Capital Summary

Street Department

182 of 224

5999 (3) 5yd. Hot Mix Trucks (Debt Service) $48,731These trucks are vital to the Hot Mix Program. (Debt Service) Pay-off 5-2019.

5999 444K Wheel Loader (Replace 1975 model) $120,0005999 310L Backhoe (Replace 2001 model) $85,000

Drainage Pipe Rehab (Grouting and or Relining) $100,000Install Signal Light Cameras (26th & Pine) $25,000Restripe Walnut, Caddo, Country Club and Malone $25,000Replace Hot Mix Plant Operations Building $5,000Replace Roof on Equipment Shed $5,000Replace and repair Fence Around the Facility $5,000Replace Bucket Truck (Age is an Inspection Issue) $75,000Fuel Farm (Divided Between Departmental Usage)

Replace 1997 Shop Truck $23,500Pellican Broom Sweeper (Replace 1994 Mobil Sweeper)


Street Department

183 of 224

2,772,609$

2,753,075$

5,525,684$

2,409,266$

213,594$

64,895$

2,687,755$

635,000$

133,185$

768,185$

3,455,940$

2,069,744$

(702,865)$

(902,989)$

(1,605,854)$

FY 2018ARKADELPHIA WATER & SEWER UTILITIES

SUBTOTAL OF EXPENSES

Anticipated 2018 Water & Sewer Revenues

Bond Payment for 2004 RLF Issue (Water - retires 2027)

EXPENSES:

Total Funds Available

Operation & Maintenance Requests

Ending Balance 8/31/16

Bond Payment for 2016 RLF Issue

DEPRECIATION ALLOCATION PER AUDIT ESTIMATE

CAPITAL ITEMS AND DEPRECIATION

NET INCOME (LOSS)

NET CHANGE IN CASH BALANCE

Capital Expenditures

Depreciation Expenditures

SUBTOTAL OF CAPITAL ITEMS AND DEPRECIATION

TOTAL EXPENSES AND CAPITAL ITEMS/ PROJECTS

12-31-2017 ESTIMATED ENDING BALANCE

184 of 224

RESTRICTED CASH BALANCES:

59,729$

400,000$

-$

206,937$

100,000$

-$

200,000$

966,666$

UNRESTRICTED CASH ASSETS:

91,870$

1,400,000$

79,650$

180,277$

54,049$

97$

1,805,943$

2,772,609$

Combined Revenue Fund Checking

Customer Deposit Fund - C.D.

2004 Construction Fund

2004 Filter Project Fund – C.D.

Customer Deposit Fund

FY 2018RESTRICTED & UNRESTRICTED CASH BALANCES

AUGUST 31, 2017

TOTAL CASH BALANCES

Depreciation Fund Checking

TOTAL UNRESTRICTED CASH ASSETS

Depreciation Fund

Depreciation Reserve - C.D.

Combined Revenue Fund - C. D.

Construction Fund Checking

Combined Savings

Operation & Maintenance Checking

Committee Action Reserve - C.D.

TOTAL RESTRICTED CASH BALANCES

185 of 224



State Aid - - - - - - -

Water Revenue 1,733,165 1,726,323 1,734,700 1,041,585 1,562,378 (172,322) 1,675,000

Sewer Revenue 990,672 993,309 1,009,124 613,993 920,990 (88,134) 979,875

Penalties 50,000 53,488 55,000 31,320 46,980 (8,020) 53,000

Tie Ons 14,625 22,995 15,125 14,125 21,188 6,063 17,000

Other 21,000 19,398 21,000 36,324 54,486 33,486 21,000

Subtotal 2,809,462 2,815,514 2,834,949 1,737,347 2,606,022 (228,927) 2,745,875

Interest 8,700 7,620 20,000 4,781 7,172 (12,828) 7,200

Sub total 2,818,162 2,823,133 2,854,949 1,742,128 2,613,194 (241,755) 2,753,075


Transfers In * - - - - - - -

Loan Proceeds - 2,220,000 2,480,000 2,480,000 2,480,000 - -

Totals 2,818,162 5,043,133 5,334,949 4,222,128 5,093,194 (241,755) 2,753,075

FY 2018

Water & Sewer Utilities

Revenue

186 of 224

Acct Source Actual Actual Budget Actual Year End Over Request# FY 2015 FY 2016 FY 2017 8 month Projection (Under) FY 2018

WATER DEPT.301 Water Sales 1,675,000 1,667,710 1,675,000 1,052,435 1,578,653 (96,347) 1,660,000

302 Tie-Ons 10,000 16,120 10,000 10,850 16,275 6,275 12,000

303 Street Cuts 2,500 2,000 3,000 2,000 3,000 - 3,000

304 RH/CG Surcharge 12,960 13,440 13,440 8,820 13,230 (210) 13,440

305 FSDW Fee 14,760 14,403 14,760 9,540 14,310 (450) 14,760

306 Miscellaneous 27,945 28,770 28,500 11,595 17,393 (11,107) 25,000

WATER TOTAL 1,743,165 1,742,443 1,744,700 1,095,240 1,642,861 (101,839) 1,728,200

SEWER DEPT.321 Sewer Revenue 985,000 982,703 1,000,000 617,268 925,902 (74,098) 1,000,000

322 Tie-Ons Sewer 9,500 6,875 5,125 3,275 4,913 (212) 5,125

323 Street Cuts 9,000 7,000 5,000 3,000 4,500 (500) 5,000

325 N. 15th St. Surchg. 2,592 2,256 2,304 1,320 1,980 (324) 2,304

326 Miscellaneous 100 - 100 - - (100) 100

327 Hauled Liquid Waste 2,500 700 1,000 - - (1,000) 1,000

328 Friendship Dr. Surchg. 480 650 720 480 720 - 720

SEWER TOTAL 1,009,172 1,000,184 1,014,249 625,343 938,015 (76,234) 1,014,249

ADMINISTRATIVE370 Penalties 48,000 53,488 55,000 31,320 46,980 (8,020) 50,000

371 Interest Income 19,450 29,809 20,000 4,781 7,172 (12,828) 20,000

372 Miscellaneous 500 - 500 11,081 16,622 16,122 500

373 Service Charges 20,000 19,100 20,000 13,050 19,575 (425) 20,000

374 Bad Debts Collected 550 395 500 212 318 (182) 500

376 Gain on Sale of Equip. - - - - 6,666 6,666 2,000

377 Federal Aid (Grants) 280,000 - - - - - -

378 State Aid 70,000 - - - - - -

ADMIN. TOTAL 438,500 102,792 96,000 60,444 97,333 1,333 93,000

TOTAL REVENUE 3,190,837 2,845,419 2,854,949 1,781,027 2,678,209 (176,740) 2,835,449

FY 2018Revenue

187 of 224

301 Water Sales $1,660,000

302 Tie-Ons -Water $12,000

303 Street Cuts $3,000

304 Red Hill Road/Cedar Grove Surcharge $13,440

305 Federal Safe Drinking Water Fee $14,760

306 Miscellaneous (Other) $25,000

FY 2018

Income generated from any other source, primarily income from the cell tower space lease with Verizon, which is now $2,328.75 per month.

WATER REVENUE JUSTIFICATION

This amount is the estimated revenue from the sale of water.

The estimated amount generated by new taps or connections to the water system. Residential taps cost $325. Other taps range in cost

depending on the size and the cost of the parts. Our most expensive tap is $2000 for a six-inch tap. There are also tie on fees that are

charged when a developer installs a line and the utility does not make a physical tap. The tie on fee per meter is $35.

Estimated amount collected from customers when a street cut is necessary for a water tap. Street cuts are $500 each. This offsets our

expense to repair the street as required.

These charges are collected to repay the cost of extending the water line to the Red Hill Road and Cedar Grove residents. The charges will

be discontinued when the cost of the line is recovered. Each customer pays $20.00 per month in addition to their monthly bill. Currently

averaging $1,120 per month, 56 customers.

This fee is 30 cents per meter. It is collected and passed through to the Arkansas Department of Health for drinking water testing. The

testing is required by the Federal Safe Drinking Water Act. Estimate is based on 4,100 customers per month.

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321 Sewer Revenue $1,000,000

322 Tie-on Fees $5,125

323 $5,000

325 $2,304

Miscellaneous $100

$1,000

328 $720

No. 15th Street Surcharge

Hauled Liquid Waste

Friendship Drive Surcharge

New program started in 2012 where the utility accepts septic tank waste from licensed haulers in Clark County. The annual permit per

hauler is $250. Each load dumped is $75.

Income generated from any other source.

327

This is another project installed by the City to an area with no sewer. Residents pay a $20 surcharge on their monthly bill until the cost of

the materials is recovered. Three customers are paying the surcharge at this time.

FY 2018

SEWER REVENUE JUSTIFICATION

326

Amount projected to be collected from new connections to the sewer system. Sewer taps cost $325 for a four or six-inch residential tap.

Sewer tie-on fees are charged when a developer installs the sewer tap. The Utility collects $25 for each unit being connected in this manner.

Street CutsProjected amount to be collected from a customer when a street cut is necessary for a new sewer tap. Street cuts are $500 each. This offsets

our expense to repair the streets as required.

Based on the number of customers currently connected to the North 15th Street sewer line. Repays the utility for the cost of installing the

main. Currently it averages $192 per month. Eight homes are currently receiving service that are connected with the surcharge being $24 per

month per bill.

This is the estimated revenue for sewer service. Sewer charges are calculated yearly based on an average of the four winter month's water

usage. The new calculated amount each year is assessed beginning in April.

189 of 224

370 $50,000

371 Interest $20,000


373 Service Charges $20,000

374 Bad Debts Collected $500

378 State Aid $0 Reimbursement for disaster relief should a declared disaster occur.

Penalties

FY 2018

ADMINISTRATIVE REVENUE JUSTIFICATION

Bad debts are the bills left unpaid when a customer moves and does not pay their bill. If they return and desire service again, staff collects

the bad debt before service is restored.

Reconnect fees and returned check charges make up this service charge. Reconnects are collected when a customer is turned off for non-

payment. The fee for Collection/Disconnect is $25. The fee for returned checks is also $25.

Any other source of income.

Income received from interest bearing bank accounts; CD's, savings, and checking accounts. The CD's are placed by competitive bidding.

We have varied the maturity terms of the CD's in an effort to get better interest rates. Current terms are from 12 to 36 months.

Income generated from late fees that are charged when the customer does not pay their bill by the 10th of the month. The penalty for paying

the bill late is 10% of the bill.

190 of 224


Water & Sewer Utilities 3,334,227 4,533,834 9,199,427 5,898,419 7,576,550 1,622,877 3,177,451

Debt Service 395,301 189,934 215,657 142,396 278,489 (62,832) 408,489

Depreciation* 738,264 733,179 781,422 - 781,422 - 902,989

Totals 4,467,792 5,456,947 10,196,506 6,040,815 8,636,461 1,560,045 4,488,929

*Estimated from Auditor

FY 2018

Expense


191 of 224

Acct. Expense Item Actual Actual Budget Actual Year End (Over) Request# FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

400 Water Treatment 611,857 624,220 647,742 409,749 614,624 33,118 649,224

500 Sewer Treatment 237,750 191,306 242,712 140,007 210,009 32,703 245,246

600 Water Distribution 446,673 379,164 448,933 239,686 362,682 86,251 452,580

700 Sewer Collection 272,242 220,914 279,087 148,736 223,116 55,971 266,527

800 Common 379,780 269,475 376,758 204,022 290,120 86,638 376,121

900 Administration 352,114 324,360 451,829 201,145 311,917 139,912 419,568

O & M Subtotal 2,300,416 2,009,439 2,447,061 1,343,345 2,012,468 434,593 2,409,266

991 Capital 659,321 2,468,875 6,378,990 4,503,701 5,360,777 1,018,213 635,000

992 Depreciation Expenditures 374,490 55,520 373,376 51,373 203,305 170,071 133,185

TOTAL 3,334,227 4,533,834 9,199,427 5,898,419 7,576,550 1,622,877 3,177,451

FY 2018



192 of 224


Personnel Costs 185,907 218,296 235,042 146,256 219,384 15,658 236,524

Supplies/Maint/Miscellaneous 425,950 405,924 412,700 263,493 395,240 17,460 412,700

TOTAL 611,857 624,220 647,742 409,749 614,624 33,118 649,224

FY 2018


Water Treatment

193 of 224

Workers'Number Employee Title Base Pay Unemply. Comp Retire Fica Cert Insurance Total

0.75% 1.68% 15.32% 7.65% Pay

1 Dale Box Supervisor 40,706 305 684 6,236 3,114 2,000 6,658 59,703

2 David Long Assistant Supervisor 35,928 269 604 5,504 2,748 1,750 4,428 51,232

3 Timothy Dickey Treatment Operator I 23,802 179 400 3,646 1,821 500 4,678 35,026

4 Cory Johnson Night Operator 24,381 183 410 3,735 1,865 1,750 4,428 36,752

5 vacant Treatment Operator I 23,802 179 400 3,646 1,821 0 6,408 36,256

Overtime 14,000 105 235 2,145 1,071 0 0 17,556

Total Personnel 162,619 1,220 2,732 24,913 12,440 6,000 26,600 236,524

FY 2018


Water Treatment


194 of 224


400 Treatment Chemicals 140,000 135,332 140,000 96,504 144,531 (4,531) 140,000

401 Supplies 13,000 12,647 13,000 14,771 22,157 (9,157) 13,000

402 Line Maint. & Repairs 10,000 4,440 8,000 22,871 34,306 (26,306) 10,000

403 Equipment Repair 12,000 5,182 11,000 8,196 13,319 (2,319) 11,000

404 Pump Maint. & Repairs 18,000 142 15,000 10,058 15,087 (87) 15,000

405 Instrumentation 12,000 3,423 10,000 5,438 8,157 1,843 10,000

406 Contract Services 10,000 54,946 10,000 725 1,088 8,912 10,000

407 Utilities 160,000 160,017 170,000 99,576 149,364 20,636 170,000

408 Communications 6,000 13,087 7,000 3,946 5,919 1,081 7,000

411 Miscellaneous 350 321 500 282 423 77 500

420 Cross Connection Prog. 400 - 400 - - 400 400

421 FSDW 14,400 15,424 16,000 9,904 14,856 1,144 16,000

422 Safety 850 53 500 717 1,076 (576) 700

426 Building/Facility Maintenance 27,650 - 10,000 229 344 9,656 10,000

440 Permit Fee 1,300 910 1,300 - - 1,300 1,300

Total 425,950 405,924 412,700 273,217 410,627 2,073 414,900

FY 2018

Supply/Maint/Miscellaneous Summary

Water Treatment

195 of 224

400 Treatment Chemicals $140,000

401 Supplies $13,000

402 $10,000

403 Equipment Repair $11,000

404 $15,000

405 Instrumentation $10,000

406 Contract Services $10,000

407 Utilities $170,000

408 $7,000

Water Treatment Justification

This pays for work to be done that staff cannot do "in house" such as professional calibrations of meters and lab equipment,

work on controls, etc.

Electrical costs and gas costs are paid from this fund.

Maintenance and repairs to all versions of critical pumps at the Water Plant - raw water, backwash, and high service pumps.

Covers cost of instruments used in lab and treatment plant.

CommunicationsTelephone, radios, and cell phones.

Chemicals used in the process of treating the raw water into the finished product.

Assorted items necessary for water plant operations.

Line Maintenance & Repairs Repairs to lines and appurtenances at the Treatment Plant. There are lines from the river to the plant and from all treatment

processes through the plant to the clearwells and from the high service pumps into the system. Most are 10 inches or larger.

Repairs to lab equipment or other equipment at the plant.

Pump Maintenance & Repairs

196 of 224

411 $500

420 $400

421 FSDW $16,000

422 Safety $700

426 Building/facility Maintenance $10,000

440 Permit Fee $1,300Paid to Arkansas Department of Environmental Quality for backwash ponds permit. This fee is paid annually in November.

For expenses that are not budgeted in other categories.

Miscellaneous

Covers repairs of buildings and grounds at the water treatment facilities.

This fee is collected and passed through the Utility and paid to the Arkansas Department of Health to cover drinking water

testing at the State lab and assures compliance with the Federal Safe Drinking Water Act. Currently paying $1,319.10 per

month.

Money to be used to insure employee safety. May be used for equipment or other safety related needs.

Cross Connection ProgramThis covers the cost of monitoring and testing all the domestic and non-commercial backflow prevention devices in the City.

This is a cost-saving service to our customers as they don't have to have their equipment tested independently.

Water Treatment Justification

197 of 224


Personnel Costs 138,950 96,159 143,612 75,164 112,746 30,866 145,246


TOTAL 237,750 191,306 242,712 140,007 210,009 32,703 245,246

FY 2018


Sewer Treatment

198 of 224

Workers'Number Employee Title Base Pay Unemply. Comp Retire Fica Cert Insurance Total

0.75% 1.89% 15.32% 7.65% Pay

1 David Thomason WW. Supt. 40,706 305 769 6,236 3,114 2,000 4,678 57,809

2 Christi Daniel WW Operator 29,201 219 552 4,474 2,234 2,000 6,658 45,337

3 Jessica Richburg Trmnt. Opert. 23,802 179 450 3,646 1,821 250 6,408 36,556

Overtime 4,700 35 89 720 0 0 0 5,544

Total 98,409 738 1,860 15,076 7,169 4,250 17,744 145,246

FY 2018


Sewer Treatment


199 of 224

Acct Item Actual Actual Budget Actual Year End (Over) Request# FY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

500 Treatment Chemicals 7,500 24,300 9,000 20,437 30,656 (21,656) 20,000

501 Supplies 12,000 9,457 12,000 8,018 12,027 (27) 12,000

502 Maintenance & Repairs 7,500 23,789 6,000 969 1,454 4,546 6,000

503 Equipment Repair 15,000 2,484 15,000 933 1,400 13,600 15,000

504 Pump Maint. & Repairs 8,000 13,517 15,000 17,768 26,562 (11,562) 15,000

505 Instrumentation 3,000 1,360 2,000 - - 2,000 2,000

506 Contract Services 8,500 6,786 9,000 5,338 8,007 993 9,000

507 Utilities 5,000 2,352 4,000 1,301 1,952 2,048 4,000

508 Communications 3,700 3,311 3,000 9,750 14,625 (11,625) 3,500

511 Miscellaneous 100 11 100 26 39 83 100

520 Industrial Pretrmt. Prog. 10,000 - 10,000 141 353 9,647 10,000

522 Safety 2,500 123 1,000 252 378 622 1,000

526 Building Maintenance 6,000 457 3,000 - - 3,000 3,000 -

540 Permit Fee 10,000 7,200 10,000 - - 10,000 10,000

TOTAL 98,800 95,147 99,100 64,933 97,453 1,669 110,600

FY 2018


Sewer Treatment

200 of 224

500 Treatment Chemicals $20,000

501 Supplies $12,000

502 Maintenance and Repairs $6,000


504 $15,000

505 Instrumentation $2,000



508 Communications $3,500

Sewer Treatment Justification

Includes telephone, radios, and cell phones for the Treatment Plant and lab. Some of the monitoring controls are

connected by telephone lines.

Pump Maintenance and Repairs

Electricity at Wastewater Treatment Plant. The pumps, aerators, flow monitoring equipment, and heat all run off

5 pumps are maintained with the treatment system - 2 at the industrial waste pond, 2 are chemical feed pumps and 1 used

to recirculate water to the chemical feed pumps.

Chemicals used in the operation and maintenance at the Wastewater Plant. Recently changed chemicals at oxidation

ponds for a safer one.

Equipment repair in the Treatment system, flow meters, baffles, injectors, and other equipment.

For Wastewater Lab and plant, includes sampling device repairs, batteries, portable ph meters, etc.

Contracts for lab services, priority pollutant scans, and other services to meet permit requirements. Revised permit from

ADEQ includes new testing parameters for Phosphorus and Nitrites. We are now outsourcing this testing as well.

Assorted items necessary for wastewater treatment - lab/testing supplies, pipe, fittings, etc.

Covers repairs on the lines inside the treatment facility and on the discharge line that runs from the Treatment Plant to the

river. Also includes valves, weirs, and other equipment on site.

201 of 224


520 $10,000

522 Safety $1,000

526 $3,000

540 $10,000

Sewer Treatment Justification

Industrial Pretreatment ProgramThis program will be used to monitor industrial discharges and develop a full pretreatment permitting and testing program

if necessary.

This covers items that do not fit into other budget areas.

Covers the lab building and sewer pump buildings at the Wastewater Treatment Plant.

Paid to ADEQ for NPDES permit on the ponds at the Wastewater Treatment Facility. This fee is paid annually in

November.

To ensure employee safety and compliance with State and Federal Safety guidelines.

Building Maintenance

Permit Fee

202 of 224


Personnel Costs 227,273 229,183 236,283 153,373 230,060 6,223 239,930

Supply/Maint/Miscellaneous 219,400 149,981 212,650 86,313 132,622 80,028 212,650

Total 446,673 379,164 448,933 239,686 362,682 86,251 452,580

FY 2018


Water Distribution

203 of 224

Workers' CertNumber Employee Title Base Pay Unemply. Comp Retire Fica Pay Insurance Total

0.75% 2.97% 15.32% 7.65%

1 Ryan Arnold Field Supt.* 41,498 311 1,232 6,357 3,175 1,250 4,428 58,252

2 Wes Lemons Field Foreman 34,793 261 1,033 5,330 2,662 1,750 6,408 52,237

3 John Rutherford Operator III 27,830 209 827 4,264 2,129 750 4,428 40,436

4 Brad Williams Operator III 26,770 201 795 4,101 2,048 750 4,428 39,093

5 Reginald Brim Operator I 23,802 179 707 3,646 1,821 4,428 34,583

Part Time Laborer 5,100 38 151 781 390 0 0 6,461

Overtime 7,000 53 208 1,072 536 0 0 8,868

Total 166,793 1,251 4,954 25,553 12,760 4,500 24,120 239,930

*Superintendent of both Water Distribution and Sewer Collection

Water Distribution and Sewer Collections personnel work between both departments depending on workload.

FY 2018


Water Distribution

Full/Part Time Authorized Positions

204 of 224


602 Line Maint. & Repairs 150,000 99,173 150,000 52,956 82,584 67,416 150,000

603 Equipment Repair 2,000 1,622 2,000 541 812 1,188 2,000

604 Pump Maint. & Repairs 500 119 500 - - 500 500

605 Instrumentation 1,000 - 750 - - 750 750

606 Contract Services 8,000 3,582 7,500 2,465 3,698 3,802 7,500

607 Utilities 43,000 37,296 42,000 25,410 38,115 3,885 42,000

608 Communications 2,000 1,951 2,000 1,179 1,769 231 2,000

610 Street Repair 12,000 5,812 7,000 2,916 4,374 2,626 7,000

611 Miscellaneous 150 52 150 65 98 52 150

622 Safety 750 374 750 781 1,172 (422) 750

TOTAL 219,400 149,981 212,650 86,313 132,622 80,028 212,650

FY 2018

Supply/Maint/Miscellaneous

Water Distribution

205 of 224

602 $150,000


604 $500

605 Instrumentation $750




610 Street Repair $7,000


622 Safety $750

Water Distribution Justification

Items to ensure employee safety and compliance with State and Federal Safety standards.

Gas and electricity to the water pumping stations and water tanks.

Radio, phones, and cell phones.

Pays for hiring of services that cannot be performed with "in-house" crews such as road bores that might be necessary and

installing valves on lines that cannot be shut down if repairs are needed.

Pays for repairs when streets are cut for line maintenance or taps. Utility crew is now repairing street cuts and projects, rather

than the Street department doing the work. Concrete costs and cold mix will be in this category.

Water line repairs, valves, taps, etc. Includes pipe, valves, repair parts, hydrants, meters and all other materials and supplies

necessary to maintain the water distribution system.


Line Maintenance and Repairs

For line locating equipment and other devices used in mapping and location of lines.

Pumps, saws, mowers, etc.

Pump Maintenance and RepairsWater pump station repairs and repairs to pumps used in the construction and repair of the water system.

206 of 224


Personnel Costs 176,392 134,664 164,337 90,978 136,476 27,861 163,777


TOTAL 272,242 220,914 279,087 148,736 223,116 55,971 266,527

FY 2018


Sewer Collection

207 of 224


0.75% 5.25% 15.32% 7.65%

1 Armando Munoz Field Foreman 34,791 261 1,827 5,330 2,662 1,250 4,428 50,548

2 M. Jeffery King Operator I 23,802 179 1,250 3,646 1,821 500 4,428 35,625

3 Chris Hinkle Operator I 23,802 179 1,250 3,646 1,821 250 3,543 34,490

4 Lewis Rogers Operator I 23,802 179 1,250 3,646 1,821 250 4,428 35,375

Overtime 6,000 45 315 919 459 0 0 7,738

Total 112,197 841 5,890 17,189 8,583 2,250 16,827 163,777

Water Distribution and Sewer Collections personnel work between both departments depending on workload.

FY 2018


Sewer Collection


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701 Chemicals 1,000 1,005 1,000 - - 1,000 1,000

702 Line Maint. & Repairs 25,000 22,000 25,000 19,648 29,472 (4,472) 25,000

703 Equipment Repair 1,500 1,550 1,500 572 858 642 1,500

704 Pump Maint. & Repairs 8,000 119 20,000 - - 20,000 8,000

705 Instrumentation 1,000 - 1,000 - - 1,000 1,000


707 Utilities 40,000 46,100 50,000 30,029 45,044 4,956 50,000

708 Communications 2,000 1,970 1,900 1,179 1,769 131 1,900

710 Street Repairs 10,000 4,690 6,000 2,651 3,977 2,023 6,000

711 Miscellaneous 100 52 100 65 98 2 100

722 Safety 750 499 750 789 1,184 (434) 750

TOTAL 95,850 86,250 114,750 57,758 86,640 28,110 102,750

FY 2018


Sewer Collection

209 of 224

701 $1,000

702 $25,000

703 $1,500

704 $8,000

705 $1,000

706 $7,500



710 Street Repairs $6,000


722 Safety $750

Telephone, radios, and cell phones.


Pays for repairs when streets are cut for line maintenance or new taps. Utility crew is now repairing street cuts rather than the

Street Department doing the work. Concrete costs and cold mix will be in this category.

Items necessary for employee safety and compliance with State and Federal Safety guidelines.

Instrumentation

Contract Services

Instruments used for line locations and equipment repair.

Repair on lines that are more dangerous or need larger repairs than we have equipment or expertise to complete. Includes

$5,000 for root control treatments for sewer lines. Covers cost of pouring manholes if needed.

Electrical for pumping stations, etc.

SEWER COLLECTION JUSTIFICATION

Pump Maintenance and RepairsThe Utility has thirteen sewer pumping stations. Cost to maintain the pump stations is expected to increase due to aging

equipment.

Chemicals

Line Maintenance and Repairs

These chemicals are for odor control and sanitation when a manhole overflows and for grease dissolving chemicals in mains.

Repairs to any equipment used in the sewer collection system; could include pumps,motors, rodding machine, tractors, etc.

Includes pipe and all parts and materials used to maintain the sewer collection system.

Equipment Repair

210 of 224


Personnel Costs 160,630 138,773 175,484 95,968 143,952 31,532 177,571


TOTAL 379,780 269,475 376,758 204,022 290,120 86,638 376,121

FY 2018


Common

211 of 224


0.75% 0.12% 15.32% 7.65%

1 Scarlett McClure Meter Reader 27,744 208 33 4,250 2,122 750 4,428 39,536

2 Chuck Fitzsimmons IT/GIS 41,498 311 50 6,357 3,175 2,000 4,678 58,069

3 William A. Harris Cust. Service 33,364 250 40 5,111 2,552 4,678 45,996

Cost Share-50% Human Resources HR 20,000 150 24 3,064 1,530 1,771 26,539

Overtime 1,000 8 1 153 77 0 0 1,238

Salary Upgrades 5,000 38 6 766 383 0 0 6,192

Total 128,606 965 154 19,702 9,838 2,750 15,555 177,571

FY 2018


Common


212 of 224


801 Employee Wellness Prog. 2,500 1,213 2,500 970 1,455 1,045 2,500

802 Vehicle-Rep., Maint., Supplies 20,000 14,188 20,000 12,417 18,626 1,374 20,000

803 Equip.-Rep., Maint., Supplies 14,000 9,893 14,000 4,873 7,310 6,690 14,000

805 Instrumentation 150 - 150 - - 150 150


807 Utilities 8,500 6,342 8,500 4,551 6,827 1,673 8,500

808 Communications 11,000 7,277 12,500 4,593 6,890 5,610 11,000

811 Miscellaneous 750 217 700 432 648 52 700

822 Safety 250 - 200 - - 200 200

823 Travel, Training, & Educ. 20,000 9,153 17,000 10,510 15,765 1,235 17,000

824 Clothing/Uniforms 15,000 12,423 12,000 5,936 8,904 3,096 12,000

825 Fuel (Vehicles & Equip.) 47,000 21,404 40,371 17,934 26,901 13,470 33,000

826 Building Maintenance 16,000 - 2,500 - - 2,500 2,500

827 Vehicle Insurance 9,000 8,146 10,000 8,417 8,417 1,583 10,000

828 Property Insurance 14,000 15,894 18,853 23,413 23,413 (4,560) 25,000

829 Worker's Comp/Unempl. 16,000 11,790 17,000 11,678 17,517 (517) 17,000

TOTAL 219,150 130,702 201,274 108,054 146,168 55,106 198,550

FY 2018


Common

213 of 224

801 $2,500

802 $20,000

803 $14,000






822 Safety $200

823 Travel, Training, & Education $17,000

COMMON JUSTIFICATION

Vehicle Repairs, Maint. & Supplies

Equipment Repairs, Maint. & Supplies

Includes electronic line locators, the GPS unit and any expenses related to the various pieces of instrumentation that are shared

between water and wastewater.

Expenses for maintenance and repairs to all vehicles driven by the Water and Sewer Utilities. Vehicles are aging, increasing costs.

Costs for providing up to $250 matching funds per employee for health savings accounts (Muncipal League Program Provider

estimates 20% participation rates with the matching incentive).

Includes tires, belts, hoses, etc. on tractors, backhoes, vac-truck, and other equipment.

Employee Wellness Program

Includes security, janitorial services, etc. Economic development projects moved to this category.

Tools, equipment, or training and any other expense related to employee safety.

Electric and gas. Includes the shop at 16th and Caddo.



Includes travel and training expenses for all utility employees including GIS/IT. Most positions require licenses that require annual

training to maintain. New employees will be sent to school and tenured employees will be sent to maintain the required licensing

hours. Some will attend state water and wastewater seminars.

214 of 224

824 Clothing/Uniforms $12,000

825 Fuel (vehicles & equip.) $33,000

826 Building Maintenance $2,500

827 Vehicle Insurance $10,000

828 Property Insurance $25,000

829 Worker's Comp/Unempl. $17,000Based on previous year's expenses.

Alliance Insurance Group in 2016. Will be bid before the end of the year.

Upkeep and maintenance on utility buildings that are shared commonly between water & wastewater.

Vehicle coverage through the Arkansas Municipal League.

This includes required uniforms and weekly uniform service for all employees. Also includes allowance for steel-toed boots.

This covers all vehicles, tractors, backhoes, pumps, generators, etc. Estimated fuel consumption of 13,457 gallons (which includes

3,700 gal of diesel and 9,757 gal of gasoline). Fuel is budgeted at $3.00 per gallon.

COMMON JUSTIFICATION

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Personnel Costs 257,364 260,418 313,979 158,357 237,536 76,443 316,268


TOTAL 352,114 324,360 451,829 201,145 311,917 139,912 419,568

FY 2018


Administration

216 of 224


0.75% 0.12% 15.32% 7.65%

1 David Green Utilities Manager 58,230 437 70 8,921 4,455 1,750 4,428 78,290

2 Vacant Project Personnel 51,889 389 62 7,949 3,970 4,428 68,687

3 Lisa L. McNeese Acct. Clerk/Adm. Asst. 39,827 299 48 6,101 3,047 1,750 4,428 55,500

4 Karla Steel Clerk II 25,859 194 31 3,962 1,978 500 4,678 37,202

5 Tammy McMurry Clerk II 25,859 194 31 3,962 1,978 250 4,428 36,702

6 Kelli Pennington Clerk I 23,331 175 28 3,574 1,785 250 4,428 33,571

Mgr. Auto Allowance 4,200 32 5 643 321 0 0 5,201

Overtime 900 7 1 138 69 0 0 1,115

Total 230,095 1,726 276 35,251 17,602 4,500 26,818 316,268

FY 2018


Administration


217 of 224


901 Office Supplies/Equip. 12,000 10,815 11,000 8,264 12,396 (1,396) 12,000

902 Maint/Repairs/Supplies 750 259 750 - - 750 750

905 Instrumentation 100 - 100 - - 100 100

906 Contract Services 5,700 5,880 7,000 5,469 8,204 (1,204) 8,000

908 Communications 2,200 2,052 3,000 400 600 2,400 2,200

910 Bank Fees 7,500 5,111 6,000 3,788 5,682 318 6,250

911 Miscellaneous 1,500 1,551 1,500 755 1,133 367 1,500

926 Building Maintenance 10,000 850 7,500 - - 7,500 7,500

931 Engineering 10,000 4,607 60,000 749 11,320 48,680 25,000

932 Legal & Prof. Services 16,000 11,245 16,000 11,522 17,283 (1,283) 16,000

933 Postage 18,000 18,856 18,000 10,587 15,881 2,119 18,000

934 Mbrshp., Dues, Prof. Organ. 1,000 442 1,000 245 368 632 1,000

935 Advertising & Promotion 10,000 2,274 6,000 1,009 1,514 4,486 5,000

TOTAL 94,750 63,942 137,850 42,788 74,381 63,469 103,300

FY 2018


Administration

218 of 224

901 Office Supplies/Equipment $12,000

902 $750




910 Bank Fees $6,250


926 Building Maintenance $7,500

931 Engineering $25,000


Janitorial, copy machine maintenance contract.


Includes repairs to Town Hall.

Used to pay engineering fees not included in major projects. Includes engineering for 10th Street water line replacement

and water line extension on Red Hill Road.

ADMINISTRATION EXPENSE JUSTIFICATION

Provides for all office supplies within the Utility such as printer cartridges, paper, cost of water bills, shut-off notices,

office forms that are used daily such as disconnect orders, connect orders and deposit receipt books. Includes $1,500 for

miscellaneous computer supplies such as RAM chips, network cabling, network cards, etc.

Fees paid to banks for drafting and credit card services. The bank charges approximately 10 cents for each draft that is

submitted. The Utility has 1,000 customers on automatic draft. Credit card charges are based on the volume of cards

processed and the total dollar amounts processed. Also, includes additional charge for processing online payments.

Maintenance, Repairs & SuppliesThis covers all office equipment.

Covers costs of repairs to instruments.

219 of 224

932 Legal & Professional Serv. $16,000

933 Postage $18,000

934 $1,000

935 $5,000Advertising and Promotion

Memberships, Dues, & Professional Organizations

The Utility mails about 4,200 bills per month and about 800 shut-off notices per month. Postal costs continue to rise.

Dues to Arkansas Water and Wastewater Manager's Assoc., American Waterworks Assoc., Southwest Section AWWA,

Arkansas Rural Water Assoc., and Water Environment Federation.

Covers all advertising and promotional expenses such as purchasing bottled water with City logo and possibly adopting

an I-30 gateway area.

City Attorney fees, auditor expenses and other professional services.

ADMINISTRATION EXPENSE JUSTIFICATION

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Acct # Item Actual Actual Budget Actual Year End (Over) RequestFY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

492 Water Treatment 158,954 17,091 4,701 3,081 4,622 79 12,984

592 Sewer Treatment 4,789 1,414 2,872 1,541 2,312 560 4,905

692 Water Distribution 7,388 5,534 4,726 11,688 11,688 (6,962) 9,052

792 Sewer Collection 25,345 5,534 3,287 11,688 11,688 (8,401) 5,331

892 Common 7,110 2,235 3,510 - - 3,510 7,522

992 Administration 6,656 906 6,280 - - 6,280 8,391

492 Filter Media Repl. 110,142 - - - - - -

592 Catwalk and gates at sewer ponds - - - - - - 25,000

692 Wacker Packer 3,300 - - - - - -

692 Field Ops. Truck 11,403 11,403 12,500 11,688 11,688 812 12,500

792 Field Ops. Truck 11,403 11,403 12,500 11,687 11,687 813 12,500

592 Wastewater Vehicle 23,000 - - - - - -

992 Office Computers 5,000 - - - - - -

792 Tractor - - - - - - 17,500

692 Tractor - - - - - - 17,500

792 Replace Ouachita Pump Station - - - - - - -

692 Replace 8" main - No. 10th - - 300,000 - 149,620 150,380 -

492 Telemetry Data Radios - - 23,000 - - 23,000 -

Total 374,490 55,520 373,376 51,373 203,305 170,071 133,185

Depreciation Summary PageFY 2018

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492 $12,984

592 Sewer Treatment $4,905

692 $9,052

792 Sewer Collection $5,331

892 Common $7,522

992 Administration $8,391

592 Replace Catwalk and gates at sewer ponds $25,000

692/792 $25,000

692/792 Tractor $35,000

792 $0Hold off until 2019

692 $0

492 $0

Water Treatment

DEPRECIATION JUSTIFICATION

Used to replace equipment after the useful life has expired. No specific request at this time. 2% of this department's total

expenses, used only if necessary.

Will replace a 2002 Ford Truck with 130,000 miles that is having mechanical issues and is becoming a mintenance

nuisance.

Used to replace equipment after the useful life has expired. 2% of this department's total expenses, used only if necessary.









Telemetry Data RadioUsed to transmit data from remote ETU sites to water plant & laptops (2 radios, 2 antennas)

Field Operations Truck

Water Distribution

Replace Ouachita Pump Station

Replace 8" Main - North 10th StreetCompleted 2017

Replacing a tractor that has been in use since the 80's. Has mechanical issues and needs replaced.

This Catwalk and gates are located at the limna pond on 3rd Street. The current Catwalk and gates have begun to rust and

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Acct # Item Actual Actual Budget Actual Year End (Over) RequestFY 2015 FY 2016 FY 2017 8 month Projection Under FY 2018

991 Master Plan Upgrades/Line Work 183,324 - 500,000 - - 500,000 500,000

991 Engineering for Water Plant Work - 318,978 400,000 245,000 367,500 32,500 100,000

991 Treatment Plant Improvements - 2,131,397 5,478,990 3,509,332 4,993,277 485,713 -

991 Malone Tank Painting 310,673 - - - - - -

991 Mini-excavator for field operations 35,657 - - - - - -

991 Large Dump Truck (12-15 yard) 116,817 - - - - - -

991 Lawnmower - Commercial Grade 12,850 - - - - -

991Engineering for Water Tank

Painting/Repairs, 16th & Caddo tank- - - - - - -

991 Used Dump Truck - 18,500 - - - - -

991-2 Economic Development - Sun Paper - - 35,000 - - 35,000 35,000

Total 659,321 2,468,875 6,378,990 3,754,332 5,360,777 1,018,213 635,000

Capital Summary PageFY 2018

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991 $500,000

991 $100,000

991 Treatment Plant Improvements $0

Completed 2017

991 $0

991-2 $35,000

CAPITAL JUSTIFICATION

Includes engineering costs and $5,000 for finished water analysis testing.

Engineering for Water Plant Work

Master Plan Upgrades/Line WorkUpgrades and replacements of water distribution and sewer collection system. Includes Master Plan upgrades.

This expense is for the Treatment Plant Project outlined in the Master Plan. It includes improvments to the raw water

intake structure, new forms of treament to help control turbidity issues, clearwell baffling, and converting to a safer

chemical process than chlorine gas. This will be funded through a $4,700,000 loan, plus $2,700,000 from our

To do the design work and construction services for plant improvements.

Engineering for Water Tank Painting & Repairs - 16th & Caddo Tank

Economic Development (Sun Paper Project)

Hold until 2019

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