2018 Annual Report - guild.curtin.edu.au Annual Report_Final_Digita… · 5 CURTIN STUDENT GUILD...

2018Annual Report

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Our Mission.

Our Vision.

Our Values.

Create a fun and vibrant community that maximises the student experience.

AutonomyStudent control of student affairs for the benefit of our members.

IntegrityOur behaviour builds trust.

DiversityValuing difference between people and standing for equity, equality and fairness.

To be the leading independent student-run organisation in Australia, which is highly valued by all of the university community, especially our members.

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1.President’s Report

Page 1

2.Managing Director’s

Report

3.2018 Student

RepresentativesPage 5

Contents

4.Education and

Representation Activities

Page 9

5.Student Services

Page 11

6. Commercial

ServicesPage 13

7.Student Services and

Amenities Fee (SSAF) Expenditure in 2018

Page 15

8.Grant Expenditure in

2018Page 17

9.Financial Reports

Page 18

CURT IN S TUDENT GUILD ANNUAL REPORT 20181

President’sReport

Finlay Nolan50th Guild President

Guild O-Day: Semester 2 Clubs Carnival

Art

s Fai

r

CURT IN S TUDENT GUILD ANNUAL REPORT 2018 2

Our Guild representatives and staff worked hard to future-proof the Guild, solidify its relationship with the student body, and to advocate strongly for students on a number of fronts.

Because it’s important that all students feel safe and comfortable at university we introduced the “Quiet 30” to Orientation Day making the event accessible to students who would benefit from a low sensory environment. We lobbied the university about addressing name and gender changes in its records, and we pioneered a module to educate students about sexual assault and harassment in response to the alarming numbers of university students across the country who reported that they had experienced sexual assault and harassment within the university community.

The Guild ran a number of campaigns and took stances on important issues. The “Stop the Trimonster” campaign proved to be one of the most significant campaigns in the Guild’s history. It prevented the implementation of a trimester model at the Bentley campus and engaged approximately 12,000 students. As well, we ran campaigns asking for the date of Australia Day to be changed and a “Bury the Bill” campaign protesting the government’s changes to HELP debts.

In the lead-up to the Guild’s 50th birthday in 2019, we took action to ensure that the Guild would still be here to stand up for students on its 100th birthday. We restructured the Guild and introduced new regulations to ensure its efficiency and stability.

Most importantly, we continued to engage with the student body and maintain our strong relationship. We helped 1350 students through our Student Assist program, delivered a broad range of events, and supported 129 affiliated clubs; the highest number registered at Curtin. In the academic area, we successfully negotiated with the university to implement a fairer and more lenient late assessment policy, maintain the 50 per cent exam weighting cap, and create firm policy about the number and nature of assessments in units.

In the Guild’s 50th year, we will affirm our relevance and significance to the student body at Curtin and in the wider student union movement. We will make our voice heard on a national level, while also ensuring that we focus on the day-to-day issues that affect students.

2019 will be our biggest year yet, and I hope that you’ll engage with us along the way.

Finlay Nolan50th Guild President

In 2018, the Curtin Student Guild continued to assert itself as one of the most successful, bold, and relevant student unions in Australia.

Moving forward in 2019.

Chris Hall and Curtin studentsStop the Trimonster Rally


Managing Director’s Report

David LuketinaManaging Director

Guild branded KeepCups available to purchase at Concept Café Main Café staff with a daily special

Vice Chancellor Professor Deborah Terry and 2018 Guild President Liam O’Neill at Main Café


After a year of significant change in 2017, we breathed a collective sigh as we entered 2018 – the year of steady as she goes! However, this was not to be as sales at Guild outlets decreased, the University suddenly announced it was introducing trimesters, and getting new leases in place became slower than an escargatoire of snails travelling through peanut butter. Despite these challenges, I am proud to say that we emerged from 2018 in great shape.

Our elected office bearers energetically tackled the introduction of trimesters and gained significant concessions. In addition, we have new leases in place giving the Guild security of tenure to keep providing our core services of representation and advocacy, student engagement, events, club development, student assistance, and discounted food and beverages.

The decrease in food and beverage sales is part of a continuing trend due to competition from food vans and reduced spending on campus. We responded by engaging secret shoppers and focus groups and revised our offering (if you haven’t tried one of the $7.50 Main Café lunch specials prepared by our team of chefs you are missing out).

To offset the financial impact of the decline in food and beverage sales we reduced staff costs through improved rostering and removing a layer of management. We were successful in getting our SSAF (student services and amenities fee) paid earlier. The final piece in our financial jigsaw

The Financials.

was outgoing President Liam O’Neill gaining a payroll tax exemption for the Guild.

The total comprehensive profit of $250,065 at 31 December 2018 includes the non-cash cost of $1,074,319 for depreciation and amortisation. The key components of the 2018 revenue were $9,624,418 from trading services and $3,620,679 from grants and SSAF. The main costs were $7,315,399 for staffing and $3,344,327 for the cost of sales expenses. Members received discounts of $363,888. Income of $215,138 resulted from the refund of payroll tax for the period July-December 2017 - without this, the total comprehensive profit would have been $34,927.

The Guild undertook numerous initiatives in 2018. We now have eco-friendly coffee cups, takeaway containers and cutlery sets and have largely eliminated single use plastics. Club HQ was relocated into the old copy centre, we became a Smartrider retailer, launched a new website, set up a new case management system for Student Assist, and put into action an electronic attendance and rostering solution for staff.

The changes made during 2018 mean that Guild spending is consistent with the income available. Overall, the 2019 Operating Budget projects an underlying net profit of $343k.

The 2019 Capital Budget includes

improving IT infrastructure, the layout of the Vege Patch outlet, and adding a storage area and kitchenette to Club HQ.

The Guild continued with its strong focus on governance with a risk framework and risk management plan implemented during 2018.

As I ref lect on 2018, it is clear that our elected office bearers and staff have worked with one passionate and dedicated focus - creating a fun and vibrant environment for Guild members so that they can enjoy and succeed. Whether this is a coffee served with a smile or assisting a student in need, we are all proud to do our role and excited to be part of the Guild’s 50th year in 2019.

David LuketinaManaging Director


BUSINESSVishal Thirumalaisami

SCIENCE & ENGINEERINGHana Arai

HEALTH SCIENCEJessica Covino

HUMANITIESFinlay Nolan

Executive

Faculty Representatives

Pictured above (from left): Adam Parsons - Activities Vice President, Nicola Gulvin - Education Vice President, Liam O’Neill - President, Finlay Nolan - Chair of the Representation Board, Dylan Heywood - General Secretary.


Equity Departments

2018 StudentRepresentatives

QUEER OFFICERChris Hall

INDIGENOUS OFFICERKearyn Cox

STUDENTS WITH DISABILITIES OFFICER

Glen Luff

POSTGR ADUATE STUDENTS COMMITTEE

(PSC) PRESIDENTRomana-Rea Begicevic

INTERNATIONAL STUDENTS COMMITTEE

PRESIDENTShubhika Lal

WOMEN’S OFFICERLydia Berhan


GUILDEXECUTIVE

REPRESENTATION

COMMITTEES

MANAGINGDIRECTOR

STUDENTSERVICES

CORPORATESERVICES

COMMERCIALSERVICES

FOOD & BEVERAGE

TAVERN & RETAIL

TECHNICAL SERVICES

FACULTY

INTERNATIONAL

POSTGRADUATE

QUEER

WOMEN’S

INDIGENOUS

DISABILITIES

FIRST YEAR

LEGAL

HEALTH & SAFETY

ACTIVITIES

STUDENT ASSIST

FINANCE

COMMERCIALKITCHEN

HR & SAFETY

STUDENTEXPERIENCE

STUDENTENGAGEMENT

COMMERCIALSERVICES

FINANCE & RISKCOMMITTEE


The Guild Council is the governing body of the Curtin Student Guild and its powers are set out in Curtin University of Technology Act 1966 - Statute No.4 - Student Guild.

UNIVERSITYCOUNCIL

GUILDCOUNCIL

GUILDPRESIDENT

*Organisational changes took place in 2018, and this diagram ref lects the structure at the end of 2018. **Curtin Student Guild is in compliance with the State Records Act 2000.


10 Year lease agreementThe signing of a 10 year lease agreement with Curtin University has guaranteed the future of essential student services. The culmination of two years of negotiation, the new lease arrangements provide a footprint for support services, recreation space, food outlets and retail space.

Changes to Guild Regulations The introduction of two year terms has delivered a balance of experienced and fresh-faced representatives on Guild Council. This change was designed to prevent the loss of institutional knowledge and to enable more effective representation and decision making. Establishing the Representation Board

as a separate body to Guild Council has enabled representatives from different autonomous groups to enjoy in depth collaboration, to have autonomy over the decisions made in the area of representation and allow Guild Council to focus on the policy and governance side of the Guild.

Education and Representation Activities

2018 Curtin Student Guild President Liam O’Neill (left) and Curtin University Vice Chancellor Professor Deborah Terry (right)

Signing of the 10 year lease agreement


Trimonster CampaignThe Guild successfully campaigned against changes to the academic calendar which would have opened the door to the introduction of compulsory trimesters. The proposed changes meant a reduction in the amount of time students had to prepare for examinations and complete assignments; the compression of teaching times that threatened to compromise the quality of a Curtin education as well as added pressure for already stretched academics. The Guild engaged students and negotiated with the University to secure a workable compromise.

Changes to the Assessment and Student Progression ManualAs a result of lobbying by the Guild’s Faculty Representatives, President and Education Vice President, penalties for late assessment were reduced from 10% to 5% for the first 24 hours, the 50% exam weighting cap was maintained, and a firm policy put in place for the number and nature of assessments allowed in units.

Respect moduleFollowing the 2017 Human Rights Commission report into sexual harassment and assault at Australian universities, the Guild called on the University to introduce more effective measures to address reports of sexual harassment and assault on campus including appropriate channels for reporting and the investigation of allegations of misconduct. This has resulted in the development of a consent and appropriate behaviour education module for students and staff at Curtin University.

Quiet 30Curtin Student Guild introduced a low sensory “Quiet 30” to Orientation Day making the event accessible to students who experience difficulties with access or heightened sensory environments.

Support for changing the date of Australia DayFor the second year, the Guild supported growing calls to change the date that our nation celebrates Australia Day. Celebrating what it means to be Australian on 26 January ignores the wounds of history that this date represents for many of Australia’s Indigenous people.

Bury the BillStanding with the National Union of Students (NUS) and the Council of

Australian Postgraduate Associations (CAPA), the Guild gave voice to the Bury the Bill campaign against Government changes to HELP debts that condemned lower-earning graduates to pay back their student loans sooner and the introduction of a lifetime student loan cap.

Student accommodation rent increasesThe Guild railed against a 15% rent hike for students living on campus accommodation which resulted from the University’s decision to outsource the accommodation to a third party provider. Almost 1200 residents were affected by the decision – the majority of whom were rural, regional and international students with their rents increased by $30 a week.

Curtin Student Guild representatives and Curtin studentsStop the Trimonster Rally

New students arriving at Guild O-Day“Quiet 30” low sensory period


The Guild’s independent support service Student Assist increased its casework by 12 per cent in 2018 working with 1350 cases across a range of academic, financial and personal issues. Students benefitted from a range of initiatives including life skills and vocational training courses, a post graduate mentor program, a Tax Help service coordinated with the ATO and the provision of grants and emergency assistance.

Supporting our Students. Student Assist Cases.

Personal Issues(2.3%)

Financial Counseling(13%)

Student Services

Curtin students arrive at Clubs Carnival

Academic / UniversityRelated Issues

(84.7%)


Major Guild events ranged from single day to week-long activities. They included:

• Semester One and Two Guild Orientation Days achieved record attendance • Yokai & Djeran (Indigenous focused events) • End of Semester One and End of Semester Two Bash • Guild Ball• Arts Fair• Rollerama & Ice-a-rama (free pop up skate rinks)• Pasar Malam multicultural night market was celebrated by 12,500 students

and community members

The Guild delivered a number of recurring events throughout the year including:

• Fortnightly Promenade Markets • Fortnightly Grill The Guild - Free

BBQs• Regular Free Wellbeing Breakfasts• G-Music fortnightly free lunch-

time live acoustic music sets

Grants and Programs.

Clubs, Events, and Activities.

Grants

170Tax Help

Appointments

Life skills and vocational training:

Events & Activations

60,000Attendees

15Major Events

Childcare Assistance Grant (29%)Hardship Grant (32.3%)PhD Conference Grant (38.7%)

Emergency Aid (66.2%)Laptop Loan Program (33.8%)

Aid & Assistance Programs

(1100) participants over (55) courses

The highest number of clubs ever registered at

Curtin University.

75 TOTAL96% FREE

15,000+

STUDENTS

129CLUBS


Commercial Services

Kirribilli Catering grazing table at International Women’s Day.

New Eco-friendly food packaging at Guild outlets.

In a commitment to reduce the environmental footprint of our commercial activities, the Guild introduced biodegradable products in 2018. We replaced plastic take-away containers with carbon neutral packages made from sugarcane pulp, a renewable by-product of sugar refining. Plastic cutlery sets were swapped for biodegradable and compostable Forrest Stewardship Council certified Birchwood. Plastic straws were phased out in favour of paper straws and natural materials took the place of cold drink plastics containers.

Kirribilli Catering was once again named a finalist in the Savour Awards for Excellence and for the first time we catered the winter graduations as well as the summer ceremonies.


Top sellers at a glance.

Fun Facts.

820,000 shots of espresso drawn to produce 485,490 hot drinks.

101,600 SushiMe items - 290,918 sushi pieces - 45,312 hand rolls

Total hot meals sold(including 13,850 Main Café Daily Specials)

104,000 fresh, house-made donuts

Flamin’ C

hicken Win

gs

46,0

00 91,850

35,0

0011

,700 18

,494 22

,700

6,20

0

5,100

4,02

1

2,31

6

Angazi Fries

Fresh Sandwiches & R

olls

Kebabs

Guild Breakfasts

Pieces of fruit

The Tav Schnitzels

Happy Hour M

iddys at The Tav

G Mart lo

llies

• Teriyaki chicken is the favourite sushi hand roll

• Butter chicken is the favourite Main Café Daily Special

• More students prefer Allens Milko Sticks to Allens Redskins at G Mart

• Artline Smoove is the most popular pen sold at G Mart

• It took 16 people 2 hours each day to pack almost 7,000 gourmet food boxes for Winter graduations


Student Services and Amenities Fee (SSAF) Expenditure in 2018. The Student Services and Amenities Fee (SSAF) is used to provide a wide range of services and amenities to students and to support student-focussed initiatives such as sporting and recreational activities, employment and career advice, advocacy and support, financial advice and food services.

A traditional Indigenous performance during the Welcome Ceremony of Yokai, a celebration of

Indigenous culture during the week of Djeran.


STUDENT ACCESS TO CONVENIENT, QUALITY

AND AFFORDABLE FOOD & BEVERAGE

2018 SSAF*

STUDENT SUPPORT, TRAINING & EDUCATION

STUDENT ACTIVITIES, ACTIVATION & CLUBS

STUDENT ENGAGEMENT STUDENT REPRESENTATION

& ADVOCACY

CURTIN UNIVERSITY

50% 50%

24%

26%

35%

12%

3%

*SSAF RECEIVED $2,870,679


*Includes support costs. **Paid to Curtin University.

Curtin University provided a grant of $750,000 to Curtin Student Guild with the expenditure as follows:

*

Grant Expenditure in 2018. A cultural performance during Pasar Malam


Financial Reports.

2018 ($) 2017 ($)

Revenue

Sale of Goods 9,624,418 10,951,982

Rendering of Services 332,794 286,063

Rental Income 121,378 127,139

Finance Income 9,876 14,346

Other Income 4,189,943 4,007,706

14,278,409 15,387,236

Expenses

Cost of Sales (3,344,327) (4,069,940)

Employee Benefits Expense (7,315,399) (8,799,498)

Distribution Expenses (642,494) (965,248)

Marketing Expenses (753,581) (1,310,094)

Occupancy Expenses (1,573,161) (1,501,137)

Administrative Expenses (318,526) (357,181)

Finance Costs (80,856) (91,103)

(14,028,344) (17,094,201)

Operating Profit / (Loss) from Operations 250,065 (1,706,965)

Financial Performance.*

*The Guild’s financial year is from 1 January to 31 December


Cash Flow Summary.2018 ($) 2017 ($)

Cash flows from operating activities

Receipts from students/customers 12,822,621 13,468,174

Receipts from SSAF 2,870,679 2,823,204

Payments to suppliers and employees (13,882,470) (16,677,380)

Interest received 9,876 14,346

Net cash provided by operating activities 1,820,706 (371,656)

Net cash flows used in investing activities (156,014) (746,334)

Net increase / (decrease) in cash held 1,664,692 (1,117,990)

Cash at beginning of financial year 172,764 1,290,754

Cash at end of financial year 1,837,456 172,764


2018 ($) 2017 ($)

Current Assets 2,406,158 2,074,143

Non-Current Assets 2,531,709 3,452,851

Total Assets 4,937,867 5,526,994

Total Liabilities (1,662,403) (2,501,595)

Net Available Assets 3,275,464 3,025,399

2018 ($) 2017 ($)

Administration (390,015) (1,941,735)

Representation Services (189,903) (876,663)

Student Services 145,893 109,732

Commercial 684,090 1,001,701

Operating Profit / (Loss) from operations 250,065 (1,706,965)

Financial Position.

Profit / (Loss) from operations has been derived from the following:

CURT IN S TUDENT GUILD ANNUAL REPORT 201821 BUILDING 106F CURTIN UNIVERSITY / KENT STREET WA 6102WWW.GUILD.CURTIN.EDU.AU / E: [email protected] / P: (08) 9266 2900

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