2017 National Conference...USDA Foods Resources •USDA Foods Program was Established in 1935...
Transcript of 2017 National Conference...USDA Foods Resources •USDA Foods Program was Established in 1935...
2017 National
Conference
D E N V E R , C O L O R A D O
A P R I L 2 3 - 2 6
W W W . C O M M O D I T Y F O O D S . O R G
USDA Foods Resources:Using the RA Handbook as a Guide
USDA Foods Resources
Carole ErbDirector, Education Sales
13 years experience working with USDA Foods
ACDA Processing Committee Co-Chair
Orientation to USDAfor Recipient Agencies
April 23, 2017
FNSFood and Nutrition Service-Food Distribution DivisionUSDA Foods Program Administration, Processing Program Administration, Foods Available List, Order Fulfillment, Customer Service
Agricultural Marketing Service-Commodity ProcurementSpecifications, Procurement, Contract Administration, Payment
AMS
USDA Foods Agency Roles
USDA Food and Nutrition ServiceFood Distribution Division
USDA Foods Resources
Food Distribution Homepagehttp://www.fns.usda.gov/fdd/food-distribution-programs
USDA Foods Toolkithttp://www.fns.usda.gov/usda-foods/usda-foods-toolkit
Foods Available List
USDA Product Information Sheets
USDA Foods Specificationswww.ams.usda.gov/selling-food/product-specs
“USDA Foods from Farm to Plate” Monthly E-Letters
- Sign up via GovDelivery on the FDD website
- Rotating focus each month- All Programs- Spotlight on Schools- Household Highlights
(CSFP/TEFAP)- FDPIR Connection
www.fns.usda.gov/usda-foods-e-letters
USDA Foods Webinars- View recordings in the Food Distribution
playlist on the FNS YouTube channel: www.youtube.com/user/USDAfoodandnutrition
USDA Foods Resources
USDA Foods Resources
Stephanie Bruce
Director, Nutrition Services
18 years experience working with
USDA Foods
USDA Foods Resources
• USDA Foods Program was Established in 1935
• $2.2 Billion to Recipient Agencies in 2015
• Per Meal Rate – National average of the value of donated foods
• Entitlement calculation- (# of creditable meals claimed * the Per Meal Rate) +/- Prior Year Balance
• Direct Delivery (Brown Box); Diverted for Processing; DOD Produce
• I interact with USDA periodically at conferences and via email as needed.
USDA Foods Resources
• Per Meal Rate & Entitlement (Total meals claimed * Per Meal Rate)• Planned Assistance Level (PAL) – Total Allocations per RA• Foods Available List• Four Commodity Types
1. Direct Delivery2. Direct Delivery- Value Added3. Direct Diversion4. DoD Fresh Fruit and Vegetable Program
• SEPDS – Summary End Product Data Schedule• USDA Complaint Process
USDA Foods Resources
Barbara Harral, RDN
Supervisor II
Montgomery County Public Schools
Maryland
24 years of experience in School Meals Programs
USDA Foods Resources
National Processing Agreement – NPA
State Processing Agreement – SPA
WBSCM –Web Based Supply Chain Management
USDA Foods Resources
USDA Foods Resources
Jill Kidd, MS, RD, SNS
Director of Nutrition Services
Pueblo city Schools
USDA Foods Resources
Planning and Forecasting
1. Start with the MENU!
2. Review past usage
3. Analyze costs and value
USDA Foods Resources
USDA Foods Resources
Darren Frymoyer , SNS
St Lucie Public Schools
Student Population 39,000
74% Free and Reduced
- 10 High Schools - 4 Middle Schools
- 13 K-8 Schools - 17 Elementary
USDA Foods Resources
VPT vs. PTV
USDA Foods 101
USDA Foods Resources
Thomas Smith
Director of Child Nutrition, Archdiocese of New York
USDA Foods Resources
USDA Foods Resources
USDA Foods Resources
Richard Browder SNS, FMPDirector of Student Nutrition
Brighton Area Schools: Brighton, MI
• K-12 School District
• 6100 students
Vice Chairperson Great Lakes Consortium
• Representing over 670 Member districts 661 with $30,111,620 USDA Foods entitlement
USDA Foods Resources
Benefits• Ability to combine the ADP of the participating agencies
• Pooling ADP increases what may be offered to the co-op
• Volume discounts may result in better pricing
Challenges• Restriction of choice
• Inventory Management
USDA Food Resources
Single Bank Process
A co-op or group of Recipient Agencies (RA’s) decide to combine their entitlement dollars into a
single account.. State approval is required for Single Banks
The single bank for the GLC co-op in Michigan for school year 2016-2017 was $30,124,145.96
entitlement dollars from 676 school districts
USDA Food Resources
Single Bank Roles & ResponsibilitiesRA (Customer) Responsibilities Declare single bank status BEFORE a new school year begins Decide how much of their entitlement dollars to spend on Processed, Non-Processed, Produce/DoD Collectively determine single bank(s) type(s):
Processed only Non-Processed only Processed and Non-Processed
Verify PTV discounts on invoices
Administrator/BOD Responsibilities Review co-op usage for forecasting/planning Pre-plan USDA Foods orders and review with Co-Op Place USDA Foods orders with USDA WBSCM Notify processors of entitlement allocations at the Co-Op level Send Allocation Files to GFS CMA Send shut-off file to CMA when customer’s target usage has been met
Distributor Responsibilities Systematically receive and upload daily allocations files Send Nightly customers invoices/credits Systematically receive and upload shut-off files
Customer’s
target usage
has been met
The Co-op is out
of pounds for a
processor
The Co-op
is out of
entitlement
dollars
Shut-offs will occur for any of the following reasons:
USDA Food Resources
Summary
• Recipient Agencies should carefully weigh the costs and benefits of joining a co-op
• All costs should be considered including any fees or shared expenses for co-op operations
• When using a third-party administrator, those services are subject to the same procurement requirements as any other purchase of goods or services
USDA Foods Resources
Lonnie Burt, MS, RD, CD-NSenior Director
Hartford Public Schools
32 Years in CNP 30 Years as Director
USDA Foods Resources
District Stats: Number of Students in the District: 20,717 Students
Number of Schools in the District: 49 Schools
Hartford Public Schools CEP: 47
Interschool Traditional Agreements: 2
CEP ISP: 60.5
USDA Foods Resources
• NSLP
• SBP
• At-Risk Supper
• Afterschool Snacks
• SFSP
• FFVP
• DoD Unprocessed Pilot
USDA Foods Resources
• Food safety is top priority• HACCP systems • Sanitation Training Program
USDA Foods Resources
•Food Recalls
• Communication is key•Quick response time• Immediately isolate and label recalled product• Conduct inventory to determine how much and where
product is• Know how to read manufacturer label codes
USDA Foods Resources
Product identification information must be provided by the manufacturer so that recalled product can be identified accurately.
Specific product information may include: Company name, Brand name, Case markings Establishment number (for meat, poultry, or egg products) Product markings Can codes, Lot numbers, Product dating such as sell-by date or use-by date
NOTE: The UPC code is not adequate for identification because it only gives the product name and not lot or code numbers
USDA Foods Resources
USDA Foods Resources
JJennifer Zeligson RDManager, Food Distribution Programs
NJ Department of [email protected]
5 years experience with a State Agency16 years experience as a Foodservice Director
New Jersey has over 600 RAs and is 78% Foodservice Management Company
USDA Foods Resources
USDA Foods Resources
USDA Foods Resources
Debra Huffman
President & CEO
debrahuffman@
asianfoodsolutions.com
9 years experience
Working with USDA Foods
Jodi BattenNational Sales & Marketing
Manager: Education – K12 & College and [email protected]
18 years experience Working with USDA Foods
Alethia ScheettK-12 Marketing Specialist
9 years experience Working with USDA Foods
www.facebook.com/commodityfoods.org