2017 February Meeting & Trade Showmwua.org/wp-content/uploads/2016/11/2017-Exhibitor... · 2019....
Transcript of 2017 February Meeting & Trade Showmwua.org/wp-content/uploads/2016/11/2017-Exhibitor... · 2019....
2017 February Meeting & Trade Show November 16, 2016
The 91st Annual February Meeting will be held Monday, February 6th, through Wednesday, February 8th, at the Holiday Inn by the
Bay Portland, Maine. The Trade Show will be downstairs in the Casco Bay Hall. We are proud to announce that New England Water
Works Association and Maine Water Environment Association will continue to co-sponsor our event.
There will be several product and service demonstrations on the trade show floor throughout the 2 ½ days. These presentations will
cover some of the latest innovations of recent technological advances for products and services within our water and wastewater
profession.
Sunday, February 5th - Exhibitor Move-in
There will be an opportunity for move-in on Sunday February 5th from 2:00 - 5:00 PM. Most equipment may be off-loaded via
a ramp into the garage that leads to the exhibit hall. Large trucks must park along Pleasant Street, behind the HIBTB, while
waiting to unload. Exhibitors must ensure that shipping arrangements include adequate manpower/resources to unload and load
all oversized equipment.
Monday, February 6th
The Casco Bay Hall will also open exhibitors to move in at 7:00 AM on Monday morning. Please have your booth set up by
12:00 PM. Please note, the awards banquet has been scheduled on Monday the 6th this year from 12:15-1:45 PM. The
meet and greet remains the same from 4:00-6:00 PM on the trade show floor. Traditional clam chowder and beverages will be
served at the Meet & Greet.
Tuesday, February 7th
The trade show will be open from 8:00 AM until 6:00 PM. A breakfast will be offered at the trade show starting at 8:00 AM.
Technical & Professional sessions will take place all day as will the New Product Technology Sessions. There will be staggered
scheduled breaks from 9:00 AM – 10:15 AM during the Technical & Professional sessions to allow time for trade show/exhibitor
time.
Wednesday, February 8th
The trade show will be open from 8:00 AM until 12:00 PM. A breakfast will be offered at the trade show starting at 8:00 AM.
Technical & Professional sessions will run from 9:30 AM - 12:30 PM. There will be scheduled breaks during these sessions to
allow time for trade show/exhibitor time. Breakdown of all display booths and loading out must occur before 7:00 PM on
Wednesday.
DETAILS & LOGISTICS
Booths are 8 ft. Wide and 6 ft. deep at a cost of $650. 10-ft.-wide displays will not fit in a single booth space. There are a very
limited number of 10-ft.-wide slots, available on a first come, first served basis. The cost of these 10-ft.-wide spaces is $800. 8-
foot tables are available. That request needs to be made in advance. Electrical power requests are handled by the Holiday Inn
by the Bay. Please see enclosed order form.
The Holiday Inn by the Bay has a specific Freight Policy and Exhibitor Guidelines which are enclosed. Please review them to
ensure that your booth and related activities are appropriately managed. Each exhibitor must sign the Exhibitor Guidelines
and return it to the Holiday Inn by the Bay, Attn: Sales Department. The HIBTB’s contact information is: 88 Spring
Street, Portland, ME 04101; fax: (207) 761-8224.
The Holiday Inn by the Bay in downtown Portland is the headquarters hotel. Their number is (207) 775-2311, or toll free (800)
345-5050. Other hotels include The Westin Portland Harborview Hotel: (207) 775-5411 or (888) 671-8008; The Regency: (207)
774-4200 or (800) 727-3436; Best Western Merry Manor Inn in So. Portland: (207) 774-6151; Embassy Suites: (207) 775-2200
or (800) 362-2779; Portland Harbor Hotel: (207) 775-9090; and Marriott Residence Inn: (207) 761-1660. Please reserve early
as the show usually fills all these hotels.
We greatly appreciate your continued support for our Annual Conference. Because of your support, our Conference continues to be a
premier event. We will always explore ways to improve this event for our associate members. If you have ideas, thoughts or
comments that helps to accomplish this goal, please feel free to contact any member of our Program Committee or staff at the office.
Board of Directors Executive Director Program Committee
Frank Kearney, President Bruce Berger Christopher Curtis, Co-Chair
Justin Richardson, Co-Chair
COMPANY NAME: ________________________________________________________________________________
MAILING ADDRESS: ________________________________________________________________________________
CITY, STATE & ZIP: ________________________________________________________________________________
CONTACT PERSON: ___________________________________________________________________________________
PHONE#: _________________FAX#: ___________________E-MAIL:__________________________________________
PLEASE RESERVE THE FOLLOWING: TOTALS
A) (_____) Booth(s) @ $650 each. Each booth is 8' wide and 6' deep and includes one 6’ table, two chairs, $____________
backdrop and side curtains. Please complete the required information section below to assure proper booth
assignment.
B) (_____) Booth(s) @ $800 each. Each booth is 10' wide and 6' deep and includes one 6’ table, two chairs, $____________
backdrop and side curtains. Please complete the required information section below to assure proper booth
assignment.
Vehicles will not be allowed in the Holiday Inn By the Bay exhibit area. Trailer mounted or other sizable equipment will be considered
on a case by case basis. If you need a forklift, we need to know in advance. Please contact Bruce Berger at (207) 623-9511 for additional details.
C) Social Activity Sponsorships (see description in this packet, sponsor as many events as you wish. Sponsor logos will be on display) $____________
D) To participate in the Pick-A-Prize Scholarship Raffle, (see description in this packet) please add $50.00 $____________
E) To participate in Let’s Talk Bingo, (see description in this packet) please add $50.00 $____________
F) Monday Awards Luncheon (See Request for Name Badges and Meals, next page): $40/person x ___ attendees $____________
G) 2017 Associate Member Dues ($255) must be paid to exhibit! (Call if you’re unsure if they have been paid) $____________
TOTAL PAYMENT ENCLOSED OR TO BE BILLED TO CREDIT CARD $ ____________ Payment may be made by check payable to MWUA or by credit card (MC, Visa or AMEX)
Check Enclosed Mail application form and payment option to:
MWUA
150 Capitol Street, Suite 5
Augusta, ME 04330
Ph: 207-623-9511; Fax: 207-623-9522
Credit Card Payment by MC, Visa or AMEX Only
Credit Card #:_________________________________________________
3 digit ID: ______________________Exp. Date___________________
Name on Card:_________________________________________________
Please print
Signature:______________________________________________________
RESERVATION AND BOOTH ASSIGNMENT POLICY: Reservations are accepted only when payment is received. If unusual circumstances
require you to cancel, consideration will be given to refunding a portion of the booth fee. If possible, display spaces will be assigned to prior-
exhibiting members as requested until January 6, 2017. Thereafter, space will be assigned on a first-come, first-served basis based upon the date the
application and payment are received. No assignment of booths will be made unless 2017 dues have been paid. Space is limited. MWUA reserves the
right to reject requests for booth spaces. After January 31, 2017 a $50 late fee applies.
The types of products I plan to display are: __________________________________________________________________
The overall size of my display is ________ ft wide by ________ ft deep by ________ ft high.
Comments: ___________________________________________________________________________________________
EXHIBITOR CONTACT INFORMATION (Please complete all sections)
EXHIBIT DETAILS - REQUIRED INFORMATION NOTE: PLEASE CAREFULLY REVIEW ALL THE INFORMATION WITHIN THIS APPLICATION. IF THERE ARE MISSING DETIALS, MWUA CANNOT BE RESPONSIBLE IF YOUR DISPLAY DOES NOT FIT.
RETURN APPLICATION BY JANUARY 20, 2017!
EXHIBIT APPLICATION 91st ANNUAL FEBRUARY MEETING
MAINE WATER UTILITIES ASSOCIATION
HOLIDAY INN BY THE BAY - PORTLAND, MAINE
FEBRUARY 6-8, 2017
MAINE WATER UTILITIES ASSOCIATION
2017 EXHIBITOR PRE-REGISTRATION FORM
REQUEST FOR NAME BADGES AND MEALS
**Name badges are required for all participants.** If you do not fill out and return this form, you will not have a name badge.
Registration packets will contain name badges and meal tickets for those noted below. Provide additional sheet(s) as necessary to
avoid confusion. Please put an “X” underneath “Monday Awards Luncheon” ONLY if the person will be attending the
Monday Awards Luncheon.
Please list booth personnel
Monday
Awards
Luncheon
$40/person
______________________________________________ ______________________________________________ Name Company
______________________________________________ ______________________________________________ Title Address
_____________________________________________ ______________________________________________ Email City, State & Zip
______________________________________________ ______________________________________________ Name Company
______________________________________________ ______________________________________________ Title Address
_____________________________________________ ______________________________________________ Email City, State & Zip
______________________________________________ ______________________________________________ Name Company
______________________________________________ ______________________________________________ Title Address
_____________________________________________ ______________________________________________ Email City, State & Zip
______________________________________________ ______________________________________________ Name Company
______________________________________________ ______________________________________________ Title Address
_____________________________________________ ______________________________________________ Email City, State & Zip
______________________________________________ ______________________________________________ Name Company
______________________________________________ ______________________________________________ Title Address
_____________________________________________ ______________________________________________ Email City, State & Zip
TOTAL
$_______
Maine Water Utilities Association
2017 Trade Show Floor Plan
February 6 – 8, 2017
Holiday Inn By The Bay
Standard booths are 8' wide x 6' deep
A limited number of 10' wide booths are available
Social Activity Sponsorship
There are a number of opportunities to sponsor activities at the 2017 February Meeting & Trade
Show. Please see enclosed conference schedule.
The popular TRADE SHOW MEET & GREET will be held on Monday afternoon, February 6th
from 4:00 PM to 6:00 PM. Clam and corn chowder as well as beverages will be served!
On Tuesday, there will be a LUNCH ON THE TRADE SHOW FLOOR. The Luncheon will be
on Monday.
BREAKFAST will be served on the trade show floor both Tuesday and Wednesday.
We would like to offer to our vendors an opportunity to promote your company by donating
PRIZES that will be raffled off throughout the show. We will announce the vendor supplying the
gift and the selected winner. Typical prizes offered are gift cards, products and consumer goods.
Any cash donations received by MWUA will be used to purchase L.L. Bean gift cards.
There are three levels of sponsorships which provide Associate Members the opportunity to
support our social activities. Signs will be placed at each function to recognize and thank those
who make the event possible. Please remit sponsorship forms prior to January 20, 2017.
..............................................................................................…………………………………..
If you wish to participate, please return this form to:
Maine Water Utilities Association, 150 Capitol Street, Suite 5, Augusta, ME 04330
$100
Spo
nsor
$100
GREE
N LE
VEL
$250
Spo
nsor
$250
BLUE
LEV
EL
$50
Spon
sor
ORAN
GE
LEV
EL
$50
Sponsorship Level:
Monday Meet & Greet on Trade Show Floor_____$50 _____$100 _____$250
Tuesday Lunch on Trade Show Floor _____$50 _____$100 _____$250
Tuesday/Wednesday Breakfast on
Trade Show Floor _____$50 _____$100 _____$250
Total Sponsorship $__________
Please make checks payable to: MWUA or use your AmEx, Visa or MasterCard
Raffle Prize: Please Describe Gift _________________________________________________
Company Name: _________________________________Phone #: ______________________
Contact _____________________________Email:__________________________________
Please deliver prize items you wish to have awarded by MWUA to the
registration table prior to the Show Meet & Greet.
Thank you very much for supporting the social activities of the
2017 February Meeting and Trade Show!
Event Schedule Planner
TRADE SHOW APPLICATION DEADLINE 01/20/2017
Deadline to register for Monday Awards Luncheon at
the Holiday Inn ($40) 02/01/2017
TRADE SHOW MOVE-IN Sunday, 02/05/2017
Casco Bay Hall opens for Exhibitors to set up booths 2:00 PM – 4:00 PM
TRADE SHOW & MEETING SCHEDULE Monday, 02/06/2017
Casco Bay Hall opens for Exhibitors to set up booths 7:00 AM – 12:00 PM *Trade show opens at 1:30 PM
Morning Technical Sessions 8:30 AM – 12:00 PM
Annual Awards Luncheon 12:15 PM – 1:45 PM
Afternoon Technical Sessions 2:00 PM – 4:00 PM
New Product Technology Demos On Trade Show Floor 2:00 PM – 4:00 PM
Trade Show Meet & Greet 4:00 PM – 6:00 PM
TRADE SHOW & MEETING SCHEDULE Tuesday, 02/07/2017
Trade Show Open (breakfast-Trade Show Floor 8:00-9:30) 8:00 AM – 6:00 PM
Morning Technical Sessions 8:30 AM – 12:00 PM
New Product Technology Demos On Trade Show Floor 8:30 AM – 12:00 PM
Sessions Break for Trade Show/Exhibitor Time 9:00 AM – 10:15 AM
Lunch on Trade Show Floor 12:00 PM – 2:00 PM
Afternoon Technical Sessions 2:00 PM – 4:00 PM
New Product Technology Demos On Trade Show Floor 2:00 PM – 4:00 PM
Young Professionals Reception (Port of Call Restaurant) 5:00 PM – 6:00 PM
TRADE SHOW & MEETING SCHEDULE Wednesday, 02/08/2017
Trade Show Open (breakfast-Trade Show Floor 8:00-9:30) 8:00 AM – 12:00 PM
Morning Technical Sessions 9:30 AM – 12:30 PM
New Product Technology Demos On Trade Show Floor 9:00 AM – 12:00 PM
Sessions Break for Trade Show/Exhibitor Time 9:00 AM – 10:15 AM
Exhibitor Booth Break-Down/Loading Out 12:00 PM – 7:00 PM
91ST ANNUAL FEBRUARY MEETING & TRADE SHOW
FEBRUARY 6-8, 2017 - PORTLAND, MAINE
Credit card: #____________________________________3 Digit ID: ___________ Exp. Date:________________ Name on card:______________________________________ Signature_____________________________________
Pick-a-Prize Raffle to Support the Madeleine A. Storer Scholarship
and Get Operators to Visit your Booth!
The MWUA Public Awareness Committee is organizing the “Pick-a-Prize” Raffle to be held at the February Meeting
and Trade show and asking exhibitors to participate by donating $50 cash or check to be used by MWUA to purchase
a gift card. The Public Awareness Committee will sell tickets for the raffle (all proceeds go to the scholarship
fund), and participants will drop their purchased tickets at your booth in the boxes we provide. Raffle winners will
be drawn at the end of the Trade Show.
By participating in the “Pick-a-Prize” Raffle, not only can you help increase your trade show traffic, but you can also
help support the Madeleine A. Storer MWUA Intern Scholarship Fund. The annual scholarships are awarded each
year to college students who have interned at a water or wastewater utility and plan to pursue a career in the water
profession.
Thank you for your consideration and we look forward to seeing you in February!
…………………………………………………………………………………………………...................
If you wish to participate, please return this form to: Maine Water Utilities Association, 150 Capitol Street, Suite 5, Augusta, ME 04330
I will donate a $50 gift card to the Scholarship Fund “Pick-a-Prize Raffle” and will mail it to MWUA by January
15th. Please specify gift card ____________________________________
I will write a $50 check, payable to “MWUA Scholarship Fund” (or add $50 to my Exhibit Application) for the
Committee to buy a gift card of their choice.
Company Name: _________________________________________Phone #: ______________________
Contact Person:__________________________________________Email:_________________________
If you have any questions concerning this raffle, please call the MWUA office at (207) 623-9511.
The MWUA Public Awareness Committee thanks you for your support of the scholarship fund!!
EXHIBITOR GUIDELINES – HOLIDAY INN BY THE BAY
MAINE WATER UTILITIES – FEBRUARY 6 – 8, 2017
1. Exhibits will be transported by handcarts with rubber wheels only. No electrical or motorized carts will be allowed. This applies to
your contractor for pipe and draping also.
2. Any damage to carpets, parquet flooring, tile flooring, walls, doorways, or ceilings will be the sole responsibility of the Exhibitor.
Should any of the aforementioned occur, a bill for repairs will be forwarded to the exhibitor.
3. Exhibitors may set up starting SUNDAY, FEBRUARY 5, 2017 from 2PM-4PM and must be removed by 7:00PM ON
WEDNESDAY, FEBRUARY 8, 2017.
4. Exhibitors will be responsible for supplying their own extension cords and multiple strip outlet boxes if
Necessary. Any multiple electrical needs must be approved by our Chief Engineer. For a direct incoming phone line, or for faxes
that are not going through the hotel switchboard, please call FAIRPOINT COMMUNICATIONS directly at 866-984-3001.
5. Meeting support services provided by the hotel will be at a charge. This includes Electrician, Laborers, A/V
Technicians.
6. Conduct:
a) Items may not be nailed, stapled, screwed, or otherwise affixed to the hotel walls, floors or any part of the building without
permission from the hotel meeting/convention coordinator. No items can be taped unless the Sales Office supplies the two-way
tape to affix and display items. We will not allow any items to be hung from our ceilings unless approved by the General
Manager.
b) Gasoline, kerosene, acetylene, propane or other flammable or explosive substances will not be permitted in the building.
c) The hotel requests that the contractee obtain and pay for bonded security personnel, when valuable merchandise or exhibits are
displayed or held overnight in the hotel. We would be pleased to recommend our outside security firm. Holiday Inn by the Bay
is to be held non-liable in all paperwork sent out by the group to any exhibitors.
7. No deliveries of display will be accepted before FRIDAY, FEBRUARY 3, 2017 unless approved by the Holiday Inn By the Bay.
8. Exhibitors will be responsible for the return shipment of displays. Due to limited space, no exhibit may be left for storage. Items
MUST BE PICKED UP by 7PM WEDNESDAY, FEBRUARY 8, 2017.
9. LOADING IN/OUT
CASCO BAY EXHIBIT HALL: Oversized vehicles will unload in back of the hotel on Pleasant Street facing High Street. Please
schedule arrival of deliveries on your set up day to avoid long delays. This is a fifteen (15) minute parking area. All others will be
directed by hotel security, at the main entrance on Spring Street, to either Level G-3 unloading or Pleasant Street. (This is subject to
change due to weather and traffic conditions).
The Holiday Inn By The Bay will not supply labor to help with the unloading/loading or
Setup / Teardown of any exhibit.
HOLIDAY INN BY THE BAY HOTEL AND CONFERENCE CENTER
EXHIBITOR GUIDELINES
PAGE TWO
10. The hotel is unable to provide water hook up of any kind.
11. Please be aware that the hotel does not allow Food or Beverage to be served at your booth, unless
It is ordered through the Hotel’s catering service. Individuals may display small bowls of candy items only. Should
you have a question on any item you wish to bring, please call the hotel for clarification and approval.
12. Trash Removal:
During show set up and break down, large trash barrels will be available on the floor. Please place all rubbish in these
barrels (no liquids please). Pre-show bagged rubbish may be placed in the aisle for pick up. Any items no marked for
storage and placed in the aisles will be considered trash and thrown away.
EACH EXHIBITOR MUST ADHERE TO THE DIRECTIONS GIVEN BY ON-SITE HOTEL SECURITY
OFFICERS.
These Exhibitor Guidelines MUST be given to all of your exhibitors.
Thank you for your anticipated cooperation in these matters. Please sign and return one copy to Holiday Inn By the Bay, 88
Spring Street, Portland, ME 04101 ATTN: Sales Department.
Accepted and Agreed to on the_____day of________________________, 20______.
Customer_______________________________Company______________________
Conference Name______________________________________________________
Conference Date (s)_____________________________________________________
NOTE: THESE EXHIBITOR GUIDELINES ARE SUBJECT TO CHANGE WITH PRIOR NOTICE TO ACEC
*PLEASE PROVIDE A FULL DESCRIPTION OF THE ITEM OR ITEMS YOU ARE DISPLAYING BELOW:
MAINE WATER UTILITIES
FEBRUARY 6 – 8, 2017
HOLIDAY INN BY THE BAY HOTEL AND CONFERENCE CENTER
ELECTRICAL AND TELEPHONE ORDER FORM
Please complete this form and return with full payment payable to the Holiday Inn By the Bay, 88 Spring Street,
Portland, ME 04101 Attn: Sales Department. All requests must be received in writing ten (10) days prior to show. All
late orders will be subject to an additional $15.00 per item late charge.
(PLEASE PRINT)
Name of Show:______________________________________Show Dates:_________________________
Your Name:________________________________________ Booth Number:_______________________
Company Name:____________________________________ Telephone Number:___________________
Street Address:___________________________City:________________State:_____Zip:______________
Person in Charge of Exhibit:___________________________ Signature:___________________________
Total Amount:________Check #:_______Credit Card Number:_____________________Exp Date:______
Name As It Appears on Card:__________________________Signature:____________________________
ELECTRICITY USAGE NUMBER DAYS EQUIPMENT TOTAL
DESCRIPTION PRICE NEEDED NEEDED DESCRIPTION FEE
Single Phase
Outlets to 05 amps, 120 volts $20.00/day _______ _______ ______________ __________
Outlets to 10 amps, 120 volts $25.00/day _______ _______ ______________ __________
Outlets to 20 amps, 120 volts $30.00/day _______ _______ ______________ __________
Outlets to 20 amps, 208 volts $35.00/day _______ _______ ______________ __________
NOTE: Plus labor and material costs for installation of special circuits. All electrical wiring must be made by our
electrician.
TELEPHONE USAGE NUMBER DAYS EQUIPMENT TOTAL
DESCRIPTION PRICE NEEDED NEEDED DESCRIPTION FEE
Phone Hook up (dial “9”) $75.00 _______ _______ ______________ __________
(maximum of 8 lines available)
Wireless Access NC _______ _______ ______________ __________
NOTE: Plus long distance charges. For a direct outside line or for faxes, please call Fairpoint Communications
directly at 866-984-3001.
-Continued-
HOLIDAY INN BY THE BAY HOTEL AND CONFERENCE CENTER
ELECTRICAL AND TELEPHONE ORDER FORM
PAGE TWO
TV Hook ups $15.00 per day – TV $20.00 per day – Extension Cords @$5.00 each
Please specify type plus (NEMA NUMBER) or whether a direct hook-up is needed. If a plug-in type is needed and you are not
sure of the type of female receptacle, bring a female receptacle with your equipment. All 60 cycle A.C. equipment must be
properly tagged and wired with complete information as to type of current, voltage, amperage, phase, horse power, etc.
Overloading and over-current are your responsibility.
Electrician (for special services): $30.00 per man hour (1 hour minimum) Holidays, weekends, before 8am and after 4:30pm
$45.00 per man hour (1 hour minimum). NOTE: For electricians, specify day, hours, and number needed.
Usage price for single phase outlets include your pro-rated share of the cost of special switchboards, temporary lines, and power
lines to your booth, as well as removal after show and current consumption.
Prices of special services and materials not listed will be given upon receipt of written information. All prices include 7% tax.
Per day usage price based on show days only.
If you have any questions, please call: Sales Office, Holiday Inn By the Bay 207-775-2311
Payment for long distance telephone charges must be guaranteed by a major credit card:
Credit Card Name:_____________________Card Number:_____________________________________
Expiration Date: ______________Name that Appears on Card:__________________________________
Signature:________________________________
HOLIDAY INN BY THE BAY FREIGHT POLICY
Special arrangements must be made for receiving any equipment, goods, displays or other materials, which will be
sent, delivered, or brought into the Hotel. Please be aware that the following are rules and regulations regarding
freight to and from this property. Due to a shortage of storage, it is necessary to adhere to these policies and
procedures to alleviate loss or theft of your company’s articles sent to the hotel prior to group arrival. The hotel
does not have a raised dock or forklift.
THIS POLICY MUST BE GIVEN TO ALL EXHIBITORS
RECEIVING:
1. All acceptable freight must be shipped prepaid. We will not accept COD’s.
2. There is a $25.00 per day storage fee of non approved freight received to the hotel, to be paid by the exhibitor
or show manager. The Hotel has the right to refuse a shipment if it arrives prior to the 3 day window, if space
is limited.
3. The Hotel assumes no responsibility for articles sent to or from this property, unless pre-approved by
the hotel meeting and convention coordinator.
4. Freight above 200 pounds will only be accepted on the day of the event, and the hotel will not be
involved with the unloading.
5. Approved freight sent three (3) days prior to group arrival must be labeled with group name, day or
days of meeting/show, and location where freight should be brought. The handling fee is as follows:
Up to 5 boxes (under 50 lbs each) no charge
More than 5 boxes: $5.00 per box
Pallets: $75.00 per pallet under 100 lbs.
$125.00 per pallet over 100 lbs.
*Boxes of odd size and weight will be at a rate of $45.00 per man per hour
All of these charges will be incurred by the individual exhibitor.
6. Additional fees for hotel assistance are $30.00 per hour per person. (1 hour minimum) 9 a.m. – 3 p.m.,
Monday through Friday…straight time. All other times will be time and a half. All of these charges
will be incurred by the individual exhibitor.
HOLIDAY INN BY THE BAY FREIGHT POLICY
PAGE TWO
SHIPPING
1. Arrangements to ship freight from the property must be made directly through the freight company
used by show management or your company. It is the responsibility of the customer to make
arrangements for return shipping of any packages, including UPS, Fed-EX etc.
2. If prior arrangements have not been made for UPS, Fed-Ex or Air Freight etc., the hotel will apply a
$25.00 per day storage fee.
3. Freight can be sent United Parcel with UPS account number or credit card only
4. Fed-Ex can be sent only with company billing codes or credit card.
Thank you for your anticipated cooperation in these matters. Please sign and return one copy to the
Holiday Inn By the Bay, Sales Office, 88 Spring Street, Portland, ME 04101-3924.
Accepted and Agreed to on the ____day of ____________________, 20_____
Customer___________________________Company_____________________________
Conference or Meeting Name_________________________________________________
Conference or Meeting Date (s)________________________________________________