STANFORD UNIVERSITY

2016

Thursday, October 6th

Arrillaga Alumni Center

2016 Stanford Mass Spectrometry

Research Applications Symposium

Information for Sponsors

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2016 Stanford Mass Spectrometry Research

Applications Symposium

Information for Sponsors

First and foremost, thank you for your support!

The Stanford University Mass Spectrometry Research Applications Symposium, SUMS-RAS (formerly known as the

Stanford Mass Spectrometry Users’ Meeting) would not exist without your generous support and participation. We

aim for an event that is beneficial to all involved,

and welcome your input.

The first Stanford Mass Spec Users’ Meeting was

held in 2005 – a morning of mass spec user talks

with a small gathering of 30 or so Stanford

scientists. Over the years, the Meeting has

expanded to include a full day of programming

with active sponsor participation and interaction.

Who attends?

These days, meeting attendees mainly come from

Stanford and the surrounding Northern

California area. See pie charts for 2015

demographics.

Attendee engagement

A “meet the exhibitors” game breaks the ice

and promote meaningful dialog between

exhibitors and attendees. Coffee breaks are

extended this year to provide more time for

exhibitor interactions. High-level sponsors

have the option to display scientific posters

all day, and to present a seminar and discuss

with attendees during the sponsor hour.

Keynote speaker

We are delighted to have Richard N. Zare give the 2016 keynote presentation. Professor Zare is the Marguerite Blake

Wilbur Professor of Natural Science with an appointment in the Department of Chemistry and (by courtesy) in the

Department of Physics, Stanford University. He is renowned for his research in the area of laser chemistry, resulting

in a greater understanding of chemical reactions at the molecular level. By experimental and theoretical studies he has

made seminal contributions to our knowledge of molecular collision processes and contributed very significantly to

solving a variety of problems in chemical analysis. Prof. Zare has long been involved in Hadamard transform TOF-

MS, and more recently has moved into diverse applications of desorption electrospray ionization (DESI).

Stanford71%

Industry21%

Academia/Government/Non-profit

4%Others4%

Sector

Student/Postdoc

42%

Scientist/Researcher26%

Other9% Maketing/Sales

7%

Lab Director/Mana

ger7%

Professor6%

President/VP/Director

3%

2015 Meeting Attendees-301 total

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2016 Sponsorship Opportunitiesa

Undergrad (Exhibit-only)

$400

Graduate $1,200

Postdoc $1,900

Faculty $3,800

1 Complimentary

registration

2 Complimentary parking

3 Exhibitor game & raffle

participation

4 Name/logo on meeting

publicityb

5 Logo on program back cover with sponsorship

level

6 Logo on-screen during

meeting, between talks

7 1/2 page insert in

program

8 Poster slot (displayed all

day)

9 Sponsor introduction

during session

10 Exhibitor table Shared table, 3.5’ per exhibitor

11 Sponsor seminar

(limited opportunities)

12 Use of seminar room

during meeting

13 Seminar registration

contact list

aSee pages 3-5 for details bMeeting publicity: websites, posters, flyers, direct emails

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Sponsoring Meals & Breaks

These sponsorships will be acknowledged in the printed program schedule and on the presentation screen between

talks. The sponsor’s logo will also be displayed during the sponsored meal or break. See preliminary schedule, p. 5.

Breakfast $1,000

Morning and/or afternoon break $500 each

Lunch $3,000

Reception $800

Sponsorship Details

Depending on your company’s level of sponsorship, not all sections below may apply. Sponsorship benefits are numbered according

to the table on page 2.

All Sponsors, Undergrad through Faculty levels

Meet ing Webs ite

Current information will be available on the meeting website, which will go live a few months before the meeting:

https://mass-spec.stanford.edu/2016-sums-ras. Please send updates and corrections to allis@stanford.edu.

Meet ing Locat ion: Arr i l laga Alumni Center

The 2016 meeting is being held in the same location as the past four years, at the Frances C. Arrillaga Alumni Center

– a state-of-the-art conference and event facility located on the Stanford campus. With unique meeting rooms, an

elegant reception hall and beautiful outdoor gardens, the Alumni Center is the premier location for Stanford events.

For more location information and floor plans, please refer to the Alumni Center website at

http://www.stanfordalumni.org/aboutsaa/alumni_center/conference/home.html. Talks and exhibits are located

in McCaw Hall; breakout sessions are in the Fisher Conference Center.

Wireless Internet Access

No password is required to access the “Stanford Visitor” network. A username and password will be provided in the

sponsor packet (see below) for a faster connection.

Meet ing Sponsor Packets

Upon arrival the morning of the meeting, please pick up your company’s meeting sponsor packet at the registration tables.

Level-Specific Sponsorship Benefits

1. Meet ing Reg ist rat ion

There is no meeting registration fee for employees of sponsoring companies. Please do have all presenters,

exhibitors, and attendees register for the meeting, to assist us in an accurate headcount. Registration will be online

and accessible through the meeting website.

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2 . Park ing

Event parking will be in the Galvez Lot, across Campus Drive from the conference center (map & directions on p. 6).

3. Exhibitor Game & Raf f le

Each meeting attendee receives a raffle ticket at registration. Attendees can earn more tickets via a “meet the

exhibitors” game. Attendees are responsible for depositing their ticket stubs in the collection container at the

registration area. Sponsor reps draw ticket stubs to award their raffle prizes; holder of the matching ticket number

must be present to win. Selection of the raffle item(s) is entirely up to the sponsor; please no more than 3 items per

sponsor.

The exhibitor game is designed to promote meaningful conversations, as opposed to a mere “please sign this” request.

Each exhibitor is requested to provide 3 facts about their company for use in the game. A mix of quirky and serious info has

been proven to generate entertaining and productive discussions.

4-6. Company Logos

A high-resolution logo for your company is needed for printing in the program and other meeting publicity. If you

are a new sponsor (or if your company logo has changed in the past year), please email the logo file to

allis@stanford.edu.

7. Program Insert G uidel ines

Size: Single sheet, ½ page (5 ½” x 8 ½“) Can be portrait or landscape orientation; no heavy cardstock please

Quantity: 250 copies

Date needed: Deliver pre-printed inserts to SUMS at the address below by Monday, September 26th, 2016.

Delivery address: Stanford University Mass Spectrometry SUMS-RAS, c/o Dr. Allis Chien Stanford University 333 Campus Drive, Mudd room 175, MC 5080 Stanford, CA 94305-4401

8. Scient i f ic Poster

A 4’ x 8’ poster board will be made available for sponsors to present a scientific poster. The posters are displayed all

day, and the poster session & reception is held toward the end of the day, just before the famous sponsors’ raffle.

9. Sponsor Int roduct ions

One representative from each company sponsoring at the Postdoc or Faculty levels will be introduced during the

meeting sessions and given a minute or two to say a few words. Please refer to your meeting sponsor packet on the

day of the meeting for scheduling, and check in with the session chair immediately prior to the session.

10. Exh ibit ion

Tables (2.5’x7’) for the exhibition will be set up inside McCaw Hall, around the refreshment area between the

registration and main session areas. Undergraduate level (exhibit-only) sponsors will share a table with one other

sponsor. Postdoc and Faculty sponsors will have an entire table.

Tables will be designated as shared or solo; specific selection is first come, first served. The building opens at 7 am.

Display preparation should be completed by 8:30 am, and remain in place until the closing reception. The building

must be cleared by 5 pm. For exhibitor unloading/loading on the meeting day, vehicles may be briefly parked directly

in front of the Alumni Center, with flashers on. A cart is available to help move items if needed.

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The Conference Center can handle only an extremely limited volume of pre-shipped materials. Please contact Allis

Chien (allis@stanford.edu, 650-723-0710) if you are considering pre-shipping. Deliveries made without prior

arrangements are subject to refusal by the Conference Center.

11. Sponsor Seminars

A one-hour timeslot is dedicated solely to sponsor seminars, with no competing events or sessions. For pre-meeting

publicity, please send the following information to allis@stanford.edu by Monday, August 1st, 2016.

Talk title

Speaker name, title, and affiliation

Brief abstract (1-2 paragraphs)

The presentation of practical information that attendees can take home and apply to improve their research is strongly

encouraged. We are happy to provide online access to the sponsor presentation slides after the meeting. If desired,

send a .pdf version of the presentation for posting to allis@stanford.edu.

11. Seminar Rooms

Sponsor seminars will be held in parallel in the conference center breakout rooms. Projection systems with laptop

connections are provided in each room, and AV technicians will be available to provide assistance if needed. The

breakout rooms are available for the sponsoring company to use from 8:00 am to 2:15 pm.

13. Seminar Regist rat ion Contact L ist

Attendees will make their seminar selection during online meeting registration. The list of pre-registered attendees

(typically 35-70 contacts) for each seminar will be provided to the sponsoring company.

Preliminary schedule

Thursday October 6 , 2016

7:00 am Building opens

8:00 am Registration, breakfast

8:30 am Welcome

8:40 am Session I

10:30 am Morning break

11:00 am Keynote: Prof. Richard N. Zare, Stanford University

12:00 noon Lunch, exhibits

1:00 pm Sponsor seminars

2:00 pm Afternoon break

2:30 pm Session II

4:00 pm Reception & poster session, final raffle

5:00 pm Building cleared!

Contact info For assistance and inquiries, please contact Allis Chien, allis@stanford.edu, 650.723.0710.

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Map & directions – Arril laga Alumni Center & Galvez Lot Parking

Arr i l laga Alumni Center GPS Address: 326 Galvez St reet , Stanford, CA 94305

From Highway 101 North & South :

Take the EMBARCADERO RD/OREGON EXPWY exit west toward Stanford, EMBARCADERO RD becomes GALVEZ ST as you enter Stanford. Bear LEFT at f irst fork in the road towards center of campus. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER i s on the RIGHT s ide of GALVEZ ST.

From Highway 280 North & South :

Take the SAND HILL ROAD exit east toward MENLO PARK. Turn RIGHT on ARBORETUM RD. Turn RIGHT

on GALVEZ ST. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER

is on the RIGHT side of GALVEZ ST.

From El Camino Real :

Exit EL CAMINIO REAL at

EMBARCADERO AVE. Turn toward the

hills (away from the Town & Country

Village), EMBARCADERO RD becomes

GALVEZ ST as you enter Stanford. Bear

LEFT at first fork in the road towards

center of campus. Turn RIGHT into

GALVEZ LOT and park. Walk across

CAMPUS DR and the ALUMNI CENTER

is on the RIGHT side of GALVEZ ST.

Park ing:

The GALVEZ LOT has three entrances

(marked with red arrows on the map). A

code for free sponsor parking will be

provided during online meeting

registration.

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SPONSORSHIP FORM: STANFORD UNIVERSITY MASS SPECTROMETRY

RESEARCH APPLICATIONS SYMPOSIUM

Meeting Date: 6 October, 2016

Sponsor: ______________________________________

Select sponsorship level and/or sponsored meal(s)/break(s):

Levels: Meals/Breaks:

□ Faculty, $3,800 □ Breakfast, $1,000 □ Postdoc, $1,900 □ Morning break, $500 □ Graduate, $1,200 □ Lunch, $3,000 □ Undergrad, $400 □ Afternoon break, $500 □ Reception, $800

Total sponsorship amount: $__________________

Please make the check payable to: Stanford University

The Stanford University tax ID # is 94-1156365. W-9 form available upon request.

Mail form and check to: Dr. Allis Chien Director, SU Mass Spectrometry Stanford University 333 Campus Drive, MC 5080 Stanford, CA 94305-4401

Sponsorships may also be paid by credit card during online registration; note that there are Eventbrite fees associated with this option.

IF A SEPARATE INVOICE IS REQUIRED, PLEASE FILL OUT THE FOLLOWING

Contact person: Mail-to address:

Name______________________________ ___________________________________

Email_______________________________ ___________________________________

Phone______________________________ ___________________________________