2016 Sponsorship Guide - University of Florida · Detailed sponsor acknowledgement deadlines will...
Transcript of 2016 Sponsorship Guide - University of Florida · Detailed sponsor acknowledgement deadlines will...
2016 Sponsorship Guide & Advertising Opportunities
Annual Vendor Opportunity FairUniversity of Florida
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Annual Vendor Opportunity FairUniversity of Florida
Dear Community Partner:
It is my pleasure to introduce you to the 25th Annual UF Small Business and Vendor Diversity Relations Vendor Opportunity Fair and present you with an opportunity to participate in this exciting annual event for business professionals!
The UF Small Business and Vendor Diversity Relations Vendor Opportunity Fair is an all-day event designed to provide the small, minority and women-owned business community with information for success, business growth and sustainability. Since its inception, this event has grown to become one of the most anticipated events for area business professionals each year, hosting hundreds of representatives from small, minority and women-owned businesses, corporations, UF departments and members of state agencies and higher education institutions.
This year will mark UF’s 25th year of hosting this event. To commemorate this monumental achievement, we are offering a number of opportunities to connect and interact with attendees, whether through our community small business breakfast, awards luncheon, presenting a workshop, exhibiting at the vendor fair or the closing reception.
Thank you for all that you do for small businesses in this community. We look forward to once again partnering with you and believe it is your attendance and support that further enhances the creative, innovative and entrepreneurial spirit that helps to make the Gator Nation great!
Regards,
Kathey Porter, MBA, CPSD Director UF Small Business and Vendor Diversity Relations
Letter of Invitation
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Annual Vendor Opportunity FairUniversity of Florida
Tuesday, April 26, 2016
LocationHilton University of Florida Conference Center1714 SW 34th StreetGainesville, FL 32607www.hilton.com
Event InformationHours of operation: 7:30a-6p
Exhibitor set-up and Registration: 7:30a
Registration: 8a
Breakfast: 9a
Workshops: 10-12:30p
Luncheon: 12:30-2p
Vendor Fair: 2p-6p
Reception (during vendor fair): 4-6p
(Exhibitor info will be forwarded upon confirmation)
Critical Dates
January, 2016 Registration begins
March 30Final deadline for sponsor payment
April 15All materials for tote bags must be delivered to the SBVDR office by this date (no exceptions)
April 15Registration ends
About the Vendor Fair
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Annual Vendor Opportunity FairUniversity of Florida
$10,000 Presenting Sponsor • Meeting space to conduct workshop/session
during event
• Premium exhibit space at Vendor Opportunity Fair (dependent on space availability and discretion of event committee)
• Recognition as Presenting Sponsor (inclusion in program)
• Reserved seating during luncheon
• Opportunity to play a brief video about the company during the luncheon
• Electronic Display of company Logo during all activities (excluding breakout workshops)
• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)
• Opportunity to include items in seating and/or bags
• Social Media Posts
$5,000Platinum Sponsor • Meeting space to conduct workshop/session
during (second day)
• Premium exhibit space at Vendor Opportunity Fair (dependent on space availability and discretion of event committee)
• Electronic Display of company logo during all activities (excluding breakout workshops)
• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)
• Opportunity to include items in seating and/or bags
• Social Media Posts
$2,500Gold Sponsor • 6’ Table Top Exhibit at Vendor Opportunity
Fair
• Electronic Display of company logo during all activities (excluding breakout workshops)
• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)
• Opportunity to include items in seating and/or bags
• Social Media Posts
$1,000 Silver Sponsor • 6’ Table Top Exhibit at Vendor Opportunity
Fair
• Electronic Display of company logo during the all activities (excluding breakout workshops)
• Marketing Support (recognition on all materials including website, signage, printed materials, etc.)
• Social Media Posts
Sponsorship Packages and Details
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Annual Vendor Opportunity FairUniversity of Florida
Additional Advertising Opportunities
The below opportunities are á la carte and do not represent sponsorship of the event.
Chair DropMarketing materials placed in seats (or tables) throughout the event
Tote Bag CollateralMarketing materials placed in attendee registration bag prior to the start of the event. Materials must be delivered to SBVDR office. Materials not received by deadline risk exclusion from the bags. No refunds will be given.
Social Media PostsInclusion in all event social media posts with link to requested site
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Annual Vendor Opportunity FairUniversity of Florida
Please print your name as it should appear in the event program and materials.
Company/Organization Name:________________________________________________________________________________________
Contact Name: _____________________________________________________________________________________________________
Mailing Address: ____________________________________________________________________________________________________
E-mail:_________________________________________________ Website:___________________________________________
Telephone: _____________________________________________ Fax:________________________________________________
List Names of attendees from your organization:
1. ___________________________________ 2. _____________________________________ 3. _________________________________
Sponsor Acknowledgement DeadlinesDetailed sponsor acknowledgement deadlines will be provided to you. Please e-mail your organization’s logo in a hi-res PNG or EPS format after returning this agreement.
Sponsorship Level:___Presenting Sponsor $10,000 ___Gold Sponsor $2,500
___Platinum Sponsor $5,000 ___Silver Sponsor $1,000
Additional Items (á la carte)___Tote Bag Collateral $100
___Social Media Posts $100
___Chair Drop $100
Total Amount to be charged: $ ___________
Payment Information:___Check Check (made payable to University of Florida)
___Credit Card Number:_____________________________ Exp. Date:__________ Cardholder’s Name:____________________________
Return Form to:
Agrees to the following:The undersigned hereby certifies he/she is a duly authorized representative of the applicant company, that the information provided is true, and that he/she, on behalf of the applicant company, understands and agrees to the sponsorship information provided herewith, which by this reference is herein incorporated and made a part hereof. Payment Terms: Due Upon Receipt
Printed Name:__________________________________Signature:_____________________________________ Date:___________________
Sponsorship Agreement
MailUF SBVDRATTN: D. Manning971 Elmore Street P.O. Box 115250Gainesville, FL 32611
TelephoneDarlean Manning (POC)352.273.1607 [email protected]
Fax352.846.2637 [email protected]
For more info:Telephone: [email protected]