2016 ANNUAL REPORTS

STATEMENT OF ACCOUNTS and

NOTICE OF ANNUAL GENERAL MEETING

President: C J West

Vice Presidents: D K Copeman A J Saunders D Ramus

Admiral: A J Boysons

OFFICERS: Commodore Vice Commodore Rear Commodore & Hon Treasurer Rear Commodore Rear Commodore COMMITTEE: Ian Bush Tim Cork Helen Foster David Golding Kevin Knight Anne Macey Neil Prescott John Pryke Graham Roberts Marco Rummery – resigned 10 August 2016 David Skinner David Terry

Steve Vyse Terry Kinch Laurence Woodhams Kevin Headon Giles Weston Club and Company Secretary: Timothy D Leigh Shoreham Clubhouse and Registered Office 85/89 Brighton Road Shoreham-by-Sea West Sussex BN43 6RF Auditors: Clark Brownscombe 2 St Andrews Place Lewes East Sussex BN7 1UP Company Number: 215905 Office: (01273) 464868 Bar: (01273) 453717 secretary@sussexyachtclub.org.uk www.sussexyachtclub.org.uk

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SUSSEX YACHT CLUB HONORARY MEMBERSHIP

Ron Apps Chris Brock Chris Bunby Andrew Cassell Dominique Chalột John Davies Alexander Dodd Sally Gillett Olive Goodsell George Green Michael Griffin Charlie Hubbard Peter Huxtable MBE Ann Martin June Masters Linda Morgan Sibella Pannell Anthony Payne Ann Payne Keith Phelps Edith Pidoux Dany Prevột Alan Rudkin Frances Smith Dr Roger Titley Sheila Wood Maureen Meadows Hocine Zioui

Shoreham Port Authority Shoreham Port Authority Shoreham Port Authority Shoreham Port Authority St Valery en Caux Fécamp Chair of: Yacht Club President/ Club Commodore of:

Former Shoreham Coastguard Long service to SYC as a volunteer Services to RNLI Shoreham Andrew Cassell Foundation – Paralympic Gold Medallist Société des Régatés de Fécamp Supporter of Royal Escape Race Circumnavigator Circumnavigator Wife of Former Secretary Honorary Member BSAC Services to RNLI Shoreham Retired RNLI Shoreham Coxswain Former Assistant Secretary, Sussex Yacht Club Wife of Former Secretary Originator of Royal Escape Race Proprietor Riverside Yard Services to Dinghy Racing Services to Dinghy Racing Services to RNLI Shoreham Wife of former Secretary Société des Régatés de Fécamp Former Secretary, Sussex Yacht Club AMBEX Ex Doctor, RNLI Provider of Embroidered Regalia Wife of Former President Former Bar Steward

RNLI Shoreham Lifeboat Crew Chief Executive Harbour Master Engineer Director Development Harbour Master Harbour Master Adur District Council Adur Outdoor Activity Centre West Sussex County Council Brighton Marina Yacht Club Cercle de la Voile Dieppe Club Nautique Valeriquais Lancing Sailing Club Newhaven Yacht Club Shoreham Rowing Club Shoreham Sailing Club Sovereign Harbour Yacht Club Société des Régatés de Fécamp

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CONTENTS

Notice of Annual General Meeting and Agenda 4

Commodore’s Report 5

Treasurer’s Report 6

Director’s Report 8

Auditor’s Report 10

Income and Expenditure Account 12

Balance Sheet 13

Notes to the Financial Statements 14

Detailed Income and Expenditure Account 17

Minutes of the Annual General Meeting of 30th January 2016 19

Minutes of Extraordinary General Meeting of 3rd September 2016 26

Trophies Presented During 2016 37

Sailing Captain’s Report 39

Dinghy Captain’s Report 40

Training Principal’s Report 41

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SUSSEX YACHT CLUB LTD

Notice is hereby given that the 91st Annual General Meeting of the Shareholders will be held in the Shoreham Clubhouse on Saturday 18th February at 1000 hours.

AGENDA

1 Flag Officers’ Address. 2 Adoption of the Minutes of the 90th Annual General Meeting held on 30th January 2016. 3 Matters Arising from the Minutes of the 90th Annual General Meeting. 4 Commodore’s Recognition Awards. 5 Adoption of Annual Report and Accounts. 6 Election of Commodore

The following has offered himself for re-election: Commodore: Steve Vyse

There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Commodore is deemed to be elected. 7 Election of Vice Commodore

The following has offered himself for re-election: Vice Commodore Terry Kinch

There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Vice Commodore is deemed to be elected.

8 Election of Hon. Treasurer The following has offered himself for re-election: Hon Treasurer & Rear Commodore Laurence Woodhams

There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Hon. Treasurer & Rear Commodore is deemed to be elected.

9 Election of Rear Commodores The following have offered themselves for re-election: Rear Commodore: Giles Weston Rear Commodore: Kevin Headon

There being no other nominations, in accordance with the Company’s Articles of Association, the nominees to Rear Commodore are deemed to be elected.

10 Election of Directors There are four resignations (Marco Rummery, John Pryke, Tim Cork and Graham Roberts) and three nominations received from: Graham Roberts,

David Nunn, Samantha Lippett.

As nominees are less than vacancies, no ballot will be required. There being no other nominations, in accordance with the Company’s Articles of Association, nominees to Director are deemed to be elected.

11 Election of President and Vice Presidents: Chris West has been proposed by the Board and has agreed to offer his services as President. Derek Copeman has been proposed by the Board and has agreed to offer his services as Vice President. Alan Saunders has been proposed by the Board and has agreed to offer his services as Vice President. David Ramus has been proposed by the Board and has agreed to offer his services as Vice President

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Election of Honorary Members The Honorary Members listed inside the front cover are proposed by the Board to be elected en bloc. Election of Additional Honorary Members Jacqui Flood who served the Club as Assistant Secretary for 17 years until 2016 has been proposed by Giles Weston for Honorary Membership. Appointment of Auditors Following a full tender process in 2016 the Board proposes that Clark Brownscombe be appointed for a further year. Adoption of Minutes of General Meeting held on 3rd September 2016. Update on events and Matters Arising from General Meeting. Resolution on the sale of Sussex Yacht Club owned land at Shoreham. It is proposed that the membership accept the proposed scheme for flood defence works at the Sussex Yacht Club Shoreham by Sea site, including the disposal of club land directly adjacent to the A259 combined with the construction of a new club house and associated facilities. Presentation of Sailing Prizes. Any Other Business. Declaration of Vote on Resolution.

By Order of the Board

T D Leigh (Company Secretary) Club Headquarters Sussex Yacht Club Ltd Brighton Road, Shoreham-by-Sea Shareholders (or their duly nominated proxy) only are permitted to vote at the Annual General Meeting Appointment of Proxies: A shareholder is entitled to appoint a proxy to exercise their right to attend, speak and vote at the meeting. Such proxy need not be a shareholder of the Company. If it is your intention to appoint a proxy, please advise the Secretary in writing (email will suffice) no less than seven days prior to the meeting.

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Commodores Report 2016 Every Commodore wants to leave office having made the club better. My aim when coming in was to put the membership first and do everything possible to get SYC out on the water, so I begin this report on my first year at the helm with the happy news that the invigorated Sailing Section, now under the steady hand of our new Sailing Captain Samantha Lippet is reporting much improved numbers on the water. The dinghy section has also seen very good turnouts and it is a joy to see so many dinghies racing on the river. I am also pleased to find so many members and visitors using the club house. It was not long ago when we had no lunch service and it was a surprise to find the bar open in the evenings. It felt like tumbleweed was blowing down the corridors, so I fully supported the move to bring bar and hospitality in-house and the appointment of our first employed steward was a milestone. When Jon left in November for personal reasons it brought hospitality into focus, and the hard truth is that far from making a profit for the club, our bar and restaurant operations were costing us money. A lot of money. In simplistic terms, we had moved to an in-house operation without implementing the business systems and proper reporting essential for success; lessons have most certainly been learnt. Our new Club Steward, Natalie Stansell, and the House Committee have already made significant changes and I have every confidence that the coming year will show a much-improved position whilst maintaining the high standards of service members deserve. I must also mention the amazing team of volunteers who put in a quite staggering amount of time and effort on our behalf; there are simply too many for me to list here, but if you are amongst them then you have my sincere thanks for all that you do. Having a volunteer’s directory listing those who go the extra mile, coupled with publicising volunteering opportunities at the club is one of my pet projects, and this will be published during the first half of 2017. I would like to think that irrespective of the very high workload for them over the past year, our staff team are enjoying my tenure. Every Commodore has a particular way of working, and with my particular interest in making our club as welcoming as possible they have adapted their approach and methods to suit, for which I am grateful. Change is never easy! And so to the Elephant in the room… the new clubhouse project. As I write this report in early January we are awaiting reports from our appointed professional land agents who are negotiating with the Council on our behalf. The outcome of these negotiations will be known by the time of the AGM when we will be putting a new resolution to shareholding members as agreed at the General meeting last year. The project committee, chaired by Vice Commodore Terry Kinch, encompasses a huge depth of specialist voluntary talent from our members and I have every confidence in a successful outcome, a feeling that is shared by the project oversight committee chaired by Tony Curtis. I have seen the architects floor plans take shape and an initial outline exterior sketch put a smile on my face. If we can deliver the new clubhouse project as envisaged, then all my fears that we might lose the heart and soul of our club will be assuaged. Perhaps the most disappointing aspect of the past year was taking the hard decision to postpone the planned celebrations for SYC’s 125th year. With the new club house works scheduled to start in the middle of the year I had to accept that the timings were too risky. You will note the use of the word ‘postponed’ rather than ‘cancelled’; we have every intention of running a huge celebration once the clubhouse project has been completed, hopefully by the end of 2018 when SYC will face the next 125 years with a new home and remodelled site, confirming us as one of the best yacht clubs in the country. I end this report on a sad note. Our Admiral, Tony Boysons, passed away peacefully on 13 January and I for one will miss his regular phone calls, gently interrogating me for updates on how ‘his’ club was doing, along with the latest Royal Escape Race news. My deepest condolences to his family. He is perhaps now again sailing to Fécamp with his beloved Adele under an SYC burgee. Yours in sailing

Steve Vyse Commodore Sussex Yacht Club

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The Treasurer’s Report 2016 The club’s financial year ending 30th September 2016 has been marked by financial opportunities and exceptions quite out of line with our budgetary plans that we made in the summer of 2015. We prepared ourselves for major works including replacement of our moorings in Southwick, installation of the Meter-Macs electrical pre-payment system and work and fencing and ground works in connection with the Tarmount Hard in-fill amongst other significant project work. We also accepted that during this time we would suffer a loss in income as the yard and our moorings were reconfigured for the future. All this resulted in a forecasted deficit for the year of £316k, but as you can see from our accounts, the deficit is less than £3k. Opportunity and exception were the narrative of the year from the very outset. The year was but two days old when our quarter of a million pound travel hoist fell over into the mud beside the slipway. Members should know how crucial this piece of equipment is to the financial security of the club; without it the income from our yard, which subsidises much of our operations, would be severely curtailed. Our insurers quickly assessed the damage and valued it scrap at £30k plus £90k claim to give it a pre-incident value of £120k. This was broadly in line with our assessment of its used value at 8 years old. The financial report does not give space for me to go into the detail of the huge amount of work that Terry Kinch, Moorings and Maintenance, Ben and Tim went to, both on the day and in the days following, but the result is that we now have a travel hoist that is arguably better than the one we bought 8 years ago for a cost to the club of £35k of betterment on top of the £90k insurance settlement. No sooner was this incident behind us than Shoreham Port Authority shared with us their intention to redevelop Southwick, to include replacing all their moorings. With knowledge of this and our options opening up with regard to the Southwick building we felt that the moorings replacement needed to be completely reconsidered to take advantage of working in harmony with the port. Tarmount Hard fencing, electrical distribution and other works have always been dependent upon conclusion of the Section 106 works by the developer of the Parcelforce site. Great difficulty was encountered in respect of licences and planning which jeopardised this project, but thankfully and with great effort by the team we got there but well behind schedule. Our thanks should extend to the developers William Neville Ltd for honouring all the terms of the agreement despite our being significantly behind schedule. Funds reserved for this project have been carried over to this year. One project that nearly followed our original budgetary plan was the installation of the Meter-Macs system. With some funds remaining from our insurance claim from the flooding a few years ago, and together with a budget of £60k, our intention was to install the electrical charging to members for our Shoreham site as here electricity consumption had significantly increased. With the new electrical head capacity was to increase which like motorway widening would only produce more consumption. The selection, deployment and activation all went to plan and to budget. Once installed, some members who use Shoreham facilities complained about the inequity, that Southwick berth-holders were still charged fixed price for electricity. The intent was to deploy Meter-Macs in conjunction with new pontoons, now delayed to facilitate coordination with Shoreham Port Authority and Riverside Yard. After evaluating the differential cost of installing twice, which was minimal as most cost was in the reusable hardware, the decision was made to bring forward the Southwick roll-out into the current financial year. I am sure that it has not escaped member’s notice that our wholly-owned hospitality subsidiary, Sussex Yacht Club (Bar and Catering) Ltd has not achieved all the financial goals we had hoped for. Turnover has exceeded target, which means members are taking advantage of all the improvements that have been made over the year, which is very encouraging. We anticipated a loss in our first full financial year as it would take time for the improved service and facilities to provide a return on the investment, however the loss has been greater than forecast due to overhead exceeding the business plan projection. A lack of reporting and unclear lines of responsibility resulted in a delay in the problems being highlighted. A new committee was formed to manage the company. Soon thereafter, the full extent of the problem became apparent. A turnaround plan has been prepared and the first steps have been implemented. The board has confidence that we shall see an improvement in the financial result whilst not forgetting that the primary goal is serving the hospitality needs of the membership. I hope the above gives members some indication of the complexity, challenges and diligence that our teams put into the financial management of the club. It would be rare in business to obtain such significant skill and hard work deployed in respect of what is in reality a small £600k turnover business. Our Directors and their committee members deploy all this for free and are backed up by a committed staff body and contractors, all of whom care about the success and prosperity of our club. In this report, I have concentrated on the exceptions, to give the membership an insight into the financial management of the club. I have mentioned little about our ordinary activities which account for 80% on average of our expenditure. These continue broadly as before so any of the previous four reports I have written would give you a flavour of our reporting policies, purchasing procedures and budgetary measures. They have changed little in the last year and I won’t repeat them in this report. It does not mean they are any the less important; our sailing, diving, dinghy and training activities are considerably more important than boatyards, buildings, bars and berths, which only exist to serve our sporting and social community goals. As Treasurer, I naturally focus my attention on the bigger numbers, but I am in no doubt of where the bigger importance lies as I am sure the membership will concur.

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May I conclude the Treasurer’s report for the year ending 30th September 2016 with a call to members asking any questions well in advance of the AGM. I expect the complexity of this year’s financial statement will result in more queries than ever before but will also require more preparation time in order to compile accurate and concise answers. The Commodore has reminded me that we have important business to discuss at our AGM with regard to the future and he has kindly asked me to ensure that I do not use all of this valuable time in discussing last year’s numbers. If members request it I shall make myself available to meet them at the club prior to the AGM where I have access to all the ledger information for last year and can host a financial matters forum. The results can be shared with the membership at the AGM in the most concise fashion. Please contact the office if you would be interested in doing this. Laurence Woodhams Rear Commodore Honorary Treasurer

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) REPORT OF THE DIRECTORS FOR THE YEAR ENDED 30 SEPTEMBER 2016 The directors present their report with the financial statements of the company for the year ended 30 September 2016. PRINCIPAL ACTIVITY The principal activity of the company in the year under review was that of providing facilities for sailing, social and related activities. DIRECTORS The directors shown below have held office during the whole of the period from 1 October 2015 to the date of this report. S Vyse T Kinch K Headon G Weston L R Woodhams T Cork D Golding N Prescott G J Roberts D Skinner Other changes in directors holding office are as follows: I Bush - appointed 30 January 2016 H Foster - appointed 30 January 2016 N T Fraser-Betts - resigned 30 January 2016 P M Hill - resigned 30 January 2016 K Knight - appointed 30 January 2016 A Macey - appointed 30 January 2016 J Pryke - appointed 30 January 2016 D Ramus - resigned 30 January 2016 M Rummery - resigned 10 August 2016 D Terry - appointed 30 January 2016 A Weber - resigned 30 January 2016 During the year each serving director held one share in the company. In addition in accordance with Article 5 of the Memorandum and Articles of Association, the Vice Commodore held 1,564 ordinary shares at the beginning of the year and 1,501 ordinary shares at the end of the year as nominee. No rights attach to these shares. STATEMENT OF DIRECTORS' RESPONSIBILITIES The directors are responsible for preparing the Report of the Directors and the financial statements in accordance with applicable law and regulations. Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these financial statements, the directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and accounting estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue

in business.

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) REPORT OF THE DIRECTORS FOR THE YEAR ENDED 30 SEPTEMBER 2016 STATEMENT OF DIRECTORS' RESPONSIBILITIES - continued The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. STATEMENT AS TO DISCLOSURE OF INFORMATION TO AUDITORS So far as the directors are aware, there is no relevant audit information (as defined by Section 418 of the Companies Act 2006) of which the company's auditors are unaware, and each director has taken all the steps that he or she ought to have taken as a director in order to make himself or herself aware of any relevant audit information and to establish that the company's auditors are aware of that information. This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD:

S Vyse - Director

Date: 19th December 2016

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REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF SUSSEX YACHT CLUB LIMITED We have audited the financial statements of Sussex Yacht Club Limited for the year ended 30 September 2016 which comprise the Income and expenditure Account, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and the Financial Reporting Standard for Smaller Entities (effective January 2015) (United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities). This report is made solely to the company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company's members those matters we are required to state to them in a Report of the Auditors and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company's members as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of directors and auditors As explained more fully in the Statement of Directors' Responsibilities set out on pages two and three, the directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the company's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the directors; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Report of the Directors to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: - give a true and fair view of the state of the company's affairs as at 30 September 2016 and of its loss for the year then ended; - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice applicable to

Smaller Entities; and - have been prepared in accordance with the requirements of the Companies Act 2006. Opinion on other matter prescribed by the Companies Act 2006 In our opinion the information given in the Report of the Directors for the financial year for which the financial statements are prepared is consistent with the financial statements.

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REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF SUSSEX YACHT CLUB LIMITED Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: - adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not

visited by us; or - the financial statements are not in agreement with the accounting records and returns; or - certain disclosures of directors' remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit; or - the directors were not entitled to prepare the financial statements in accordance with the small companies regime and take

advantage of the small companies' exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Directors.

Victoria Anderson BA(Hons) FCA DChA (Senior Statutory Auditor) for and on behalf of Clark Brownscombe Chartered Accountants and Statutory Auditors 2 St Andrews Place Lewes East Sussex BN7 1UP Date: 22nd December 2016

The notes form part of these financial statements

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2016 2016 2015 Notes £ £ INCOME 524,250 538,606 Direct expenditure 158,686 29,315

365,564 509,291 Administrative expenses 418,757 517,888

(53,193) (8,597) Other operating income 44,454 -

OPERATING DEFICIT 2 (8,739) (8,597) Interest receivable and similar income 5,958 5,614

DEFICIT ON ORDINARY ACTIVITIES BEFORE TAXATION

(2,781)

(2,983)

Tax on deficit on ordinary activities 3 - -

DEFICIT FOR THE FINANCIAL YEAR (2,781) (2,983)

The notes form part of these financial statements

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) BALANCE SHEET 30 SEPTEMBER 2016 2016 2015 Notes £ £ £ £ FIXED ASSETS Tangible assets 4 391,909 427,329 Investments 5 100 100

392,009 427,429 CURRENT ASSETS Stocks 8,761 3,077 Debtors 6 68,657 46,706 Cash at bank and in hand 557,186 520,465

634,604 570,248 CREDITORS Amounts falling due within one year 7 91,149 59,432

NET CURRENT ASSETS 543,455 510,816

TOTAL ASSETS LESS CURRENT LIABILITIES

935,464

938,245

CAPITAL AND RESERVES Called up share capital 8 100 100 Income and expenditure account 9 935,364 938,145

SHAREHOLDERS' FUNDS 935,464 938,245

The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015). The financial statements were approved by the Board of Directors on 21st December 2016 and were signed on its behalf by:

............................................................................... S Vyse - Director

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2016 1. ACCOUNTING POLICIES Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).

Income

Income represents net invoiced sales of services.

Member subscriptions are accounted for on a receivable basis and relate to the membership year ended 30 September. Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Buildings and reclaimed land - 2% on cost Vessels, pontoons, buoys and jetties - 15% on cost Furniture and other equipment - 15% on cost Vehicles, boatswains equipment and tools - 15% on cost

In accordance with FRS 11 - Impairment of Fixed Assets and Goodwill the company undertakes regular reviews of its fixed assets and if the recoverable amount of an asset is less than its carrying value the difference is written off in the income and expenditure account.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

2. OPERATING LOSS The operating loss is stated after charging/(crediting): 2016 2015 £ £ Depreciation - owned assets 36,920 57,491 Profit on disposal of fixed assets - (1,114) Auditors remuneration 2,490 2,420

Directors' remuneration and other benefits etc - -

3. TAXATION

The company is registered with HM Revenue and Customs as a Community Amateur Sports Club (CASC) thus incurring no liability to Corporation Tax.

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2016 4. TANGIBLE FIXED ASSETS Buildings Vessels, Vehicles, and pontoons, Furniture boatswains reclaimed buoys and and other equipment land jetties equipment and tools Totals £ £ £ £ £ COST At 1 October 2015 538,852 247,223 33,122 230,158 1,049,355 Additions - 1,500 - - 1,500

At 30 September 2016 538,852 248,723 33,122 230,158 1,050,855

DEPRECIATION At 1 October 2015 161,901 234,968 33,122 192,035 622,026 Charge for year 10,776 6,432 - 19,712 36,920

At 30 September 2016 172,677 241,400 33,122 211,747 658,946

NET BOOK VALUE At 30 September 2016 366,175 7,323 - 18,411 391,909

At 30 September 2015 376,951 12,255 - 38,123 427,329

5. FIXED ASSET INVESTMENTS Shares in group undertakings £ COST At 1 October 2015 and 30 September 2016 100

NET BOOK VALUE At 30 September 2016 100

At 30 September 2015 100

The company's investments at the Balance Sheet date in the share capital of companies include the following:

SYC (Bar and Catering) Limited Nature of business: Operation of a bar and restaurant.

% Class of shares: holding Ordinary 100.00 2016 2015 £ £ Aggregate capital and reserves (34,759) (3,031) Loss for the year (31,728) (3,131)

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2016 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2016 2015 £ £ Trade debtors 46,890 24,255 Amounts owed by group undertakings 21,767 1,420 Other debtors - 18,351 Prepayments - 2,680

68,657 46,706

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2016 2015 £ £ Trade creditors 19,019 5,663 Social security and other taxes 3,373 3,309 Other creditors 3,789 1,759 Accrued expenses 64,968 48,701

91,149 59,432

8. CALLED UP SHARE CAPITAL Allotted, issued and fully paid: Number: Class: Nominal 2016 2015 value: £ £ 2,000 Ordinary shares .05 100 100

9. RESERVES Income and expenditure account £ At 1 October 2015 938,145 Deficit for the year (2,781)

At 30 September 2016 935,364

10. CONTINGENT LIABILITIES

In the year ended 30 September 1999 the club received a grant from Sport England of £336,079. The grant was for reclamation of land, upgrade of pontoons, clubhouse modifications and the purchase of equipment. The grant was subject to a potential clawback in equal instalments over a period of 21 years. The potential liability at 30 September 2016 was £64,013 (2015: £80,017).

This page does not form part of the statutory financial statements

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2016 2016 2015 £ £ £ £ Income Members subscriptions 102,560 101,567 Entrance fees 930 1,900 Mooring, lay-up and storage 355,634 347,644 Boat handling and boatswains' time 30,791 32,412 Franchise fees receivable - 1,500 Sales to members less cost of sales 1,232 (214) Royal Escape Race 2,338 3,155 Hire of premises including store rental 19,435 23,915 Social events (2,430) (164) Sailing and dinghy sections 2,553 7,060 Training establishment 9,107 17,846 Charge for late payment 2,100 1,985

524,250 538,606 Direct expenditure Tractor and travel hoist expenses and crane hire 32,774 6,335 Safety boat expenses 5,137 8,235 RYA subscription 2,355 2,330 Maintenance of moorings 104,197 3,312 Tools and equipment 3,823 3,576 Leased water 5,035 3,990 Maintenance of club dinghies, buoys and marks 5,365 1,537

158,686 29,315

365,564 509,291 Other income Sundry receipts 44,454 - Deposit account interest 5,958 5,614

50,412 5,614

415,976 514,905 Indirect expenditure Rates 4,635 4,598 Water 3,727 3,030 Insurance 24,183 22,931 Light, heat and power 45,592 63,581 Repairs and maintenance 26,326 106,816 Cleaning 10,577 8,890 Franchised areas and catering 11,965 11,017 Fire and security systems 4,187 8,909 Employment expenses 184,998 180,617 Telephone and postage 7,230 5,442 Stationery, IT and printing 12,682 9,192 Bank charges 4,975 4,495

Carried forward 341,077 415,976 429,518 514,905

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SUSSEX YACHT CLUB LIMITED (REGISTERED NUMBER: 00215905) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2016 2016 2015 £ £ £ £ Brought forward 341,077 415,976 429,518 514,905 Sundry expenses 3,058 5,245 Entertaining 796 1,045 Publicity - new members 7,382 5,919 Accountancy fees 4,794 4,200 Bad debts 1,612 2,207 Legal and professional fees 11,081 1,764 Donations to charity 12,037 11,612 Depreciation of tangible fixed assets 36,920 57,492 (Surplus) on sale of tangible fixed assets - (1,114)

418,757 517,888

NET LOSS (2,781) (2,983)

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DRAFT

MINUTES OF THE ANNUAL GENERAL MEETING OF SUSSEX YACHT CLUB LTD

HELD SATURDAY 30TH JANUARY 2016 Present: David Ramus, Commodore, Steve Vyse, Vice Commodore, Laurence Woodhams, Hon. Treasurer & Rear Commodore, Terry Kinch, Rear Commodore and 78 voting Members Apologies: Tony Boysons (Admiral), Mavis Powter, Peter Everard, Jacqui Hobbs-Everard, Ian Bush, Pat Jackson, Richard Jackson, Dorian Woolger, Jim Hollingsworth,

Pat Hill, John Redman, Andrea Redman, Colin Hinchliffe, Mike Large, Sue Large, John Reeve Roddy Stevens advised that although the Admiral was unable to attend this year’s AGM, he was getting better and would appreciate a visit from anyone wishing to do so. The Secretary welcomed all to the 90th Annual General Meeting of Sussex Yacht Club Ltd He advised that the Club had been supplied, by EON who are building the Rampion Wind Farm in the Channel, 100 laminated charts, showing details of the turbines, marker buoys in operation and restricted areas of the sea. These will, initially be made available at the Sailing Section Meeting, on 5th March, then freely available from the Office until gone. 1. FLAGOFFICERS’ADDRESS The Commodore stated that he had had an interesting three years as Club Commodore which had been enjoyable. He was very pleased to see the new Bar up and running and the refurbishment to the Restaurant strongly underway. The Commodore thanked all those who had supported him during his time in office and was quite sure the incoming Commodore, Steve Vyse, would have plenty of interesting tasks to carry on with. 2. ADOPTION OF THE MINUES OF THE 89TH AGM HELD 7TH FEBRUARY 2015 Two items of accuracy had been reported to the Office, Item no.16 Any Other Business, MET (Bar Franchise), a question was apportioned to Mark Sharp, this should have read “Mark Foley”. The trophy listing incorrectly had the winner of the Trusler Cup as Alan Phillips, this should have read “Andy Phillips”. The minutes have been duly changed. Proposed: John Ramus 2nd: David Skinner Carried Unanimously 3. MATTERS ARISING FROM THE MINUTES OF THE 89TH AGM Commodore asked if there were any questions, none received. 4. COMMODORE’S RECOGNITION AWARDS The Commodore reminded the meeting that it was within the incumbent Commodore’s remit to present a recognition award to anyone believed to have made an extra contribution to the Club and this year it was his intention to award it to someone for their services to Sussex Sailability. The Commodore’s Recognition Award was made to John MacTear. Unfortunately John was not able to collect the award in person and it would presented to him at Sailabilitiy’s AGM on 13th February. The Commodore also informed the room that after 17 years of loyal service as Assistant Secretary, Jacqui Flood was leaving SYC to move to move closer to her family in Norfolk. The Commodore thanked her for her service and made a small presentation, wishing her all the best for the future.

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5. ADOPTION OF ANNUAL REPORT & ACCOUNTS Laurence Woodhams advised that this year the Club had posted a small deficit partly due to investment in capital projects. The cost of these projects have been taken as revenue in the current year, rather than capitalised over a long period of time so their cost is seen in the current year’s trading. An increase in operating expenditure in most areas had also been recorded and more worryingly participation and membership income has fallen, which is a small but concerning trend. It was hoped that plans to be explained by the Commodore elect will rectify this. It was also explained that our cash holding had increased slightly, the club was not digging into reserves and remained in a strong financial position. Laurence noted however that there were big capital projects on the horizon and that there may be significant calls on cash in the future. Alan Phillips asked why capital projects were being put down as revenue expenditure instead of capitalising the project and depreciating it over seven years by 15% on cost. The Treasurer responded by advising that his policy was to only capitalise items with a resale value over the life of the asset, for example the travel hoist. In his view the bar project was not a capital project in the accounting sense and was just a major revenue expense for that year. The bar furniture would have minimal resale value even now after just eight months of use from purchase and is the accepted accounting policy. The bar project had not materially increased the value of the Club, but has been done to improve the faciltes for the members. He had checked that this way of proceeding was correct with the Club’s Auditors and they confirmed it was. Alan Phillips stated that the accounts inferred that we do put things into the balance sheet and not write them off in one year. Using the travel hoist as an example, Laurence advised that the hoist was written off over seven years as it was believed that over that period if the Board had decided to dispose of it, it could have been sold for a greater value than it held on the balance sheet. Historically there have been items on the asset register that were no longer in use because they had been written down over too long a period. Mr Phillips believed the accounts suggested that this was written off every year and it suggested that the new furniture had no residual value. Laurence confirmed that this was correct, compared to the purchase price. Mr Phillips asked the Hon. Treasurer if he would amend the accounts to remove the record of the write down on tangible and fixed assets. Hon. Treasurer said he would initially take professional advice and would seek agreement from the Board if it was necessary to make further changes to our accounting policies. Kevin Gilroy asked whether the figure of £530,000 in cash was in addition to or included in the reserve figure of £938,145. Laurence confirmed it was contained within the figure. Laurence thanked those members who had raised questions during the preparation of accounts, explaining how helpful it had been to have additional input from members wishing to get involved. Laurence asked that if anyone had any subsequent questions regarding the accounts he would be delighted to provide any information required, please could they email or write to him via the Office. Commodore thanked Laurence for his support as Treasurer. Proposed: Commodore For: 79 Against: 1 Abstained: 1 Carried 6. ELECTION OF COMMODORE The following has offered himself for election: Commodore: Steve Vyse There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Commodore was deemed elected. 7. ELECTION OF VICE COMMODORE The following has offered himself for election: Vice Commodore: Terry Kinch There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Vice Commodore was deemed elected. 8. ELECTION OF HON. TREASURER

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The following has offered himself for election: Hon. Treasurer: Laurence Woodhams There being no other nominations, in accordance with the Company’s Articles of Association, the nominee to Hon. Treasurer was deemed elected. 9. ELECTION OF REAR COMMODORE The following have offered themselves for election: Rear Commodore: Kevin Headon Rear Commodore: Giles Weston There being no other nominations, in accordance with the Company’s Articles of Association, the nominees to Rear Commodore are deemed to have been elected. 10. ELECTION OF DIRECTORS There were six resignations (Hazel Arnold, Neil Fraser-Betts, Kevin Headon, Martin Naldrett, Adrian Weber and Giles Weston) and nine nominations received from Ian Bush, Helen Foster, Kevin Knight, Dave Lee, Ann Macy, Dave Norwood, John Pryke, Robert Reeves and Dave Terry The Commodore announced that he has instructed the President not to issue a count of the numbers cast for each candidate as in the past this has proven embarrassing for some and he feels it is unnecessary when people have offered themselves as volunteers to serve the Club. President, Rob Grierson, advised that 151 papers had been returned and thanked his voting teams of Chris and Brenda West and Alan and Di Saunders for their assistance. He announced that the successful candidates were (in no particular order): Ian Bush Helen Foster Kevin Knight Ann Macey John Pryke Dave Terry Commodore congratulated those voted on to the Board and gave his commiserations to those who did not. 11. ELECTION OF PRESIDENT & VICE PRESIDENTS Chris West has been proposed by the Board and has agreed to offer his services as President Derek Copeman has been proposed by the Board and has agreed to offer his services as Vice President. Alan Saunders has been proposed by the Board and has agreed to offer his services as Vice President. David Ramus, having completed three years’ service as Commodore is nominated by the Board to Vice President. Commodore asked if he might take this vote en bloc. Proposed: Commodore Carried unanimously 12. ELECTION OF HONORARY MEMBERS List as in Annual Report vote en bloc. Proposed: Commodore Carried unanimously 13. ADDITIONAL HONORARY MEMBERS Two people had been previously proposed as Honorary Members. The Board had not approved their nominations for proposal to the AGM. Discussions were held with Richard Jackson, Past President, who advised that the Membership should decide as to whether these people are offered Honorary Membership and not the Board. The nominators for each were asked to advise the meeting why they believed Honorary Membership should be offered. 13a. Mrs Chris (Chrissy) Brock

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Mrs Brock was nominated by the Admiral, Tony Boysons, and seconded by David Skinner. In Tony’s absence, David advised that Mrs Brock was a stalwart of the Club and, with Adele Boysons, ran Southwick offering a bar and food for many years working hard behind the scenes. He felt she should be recognised for her contribution. Proposed: Admiral 2nd: D Skinner For: 76 Abstained: 4 Against: 1 Carried 13b. Keith Phelps Kevin Headon advised that he wished to nominate Keith for Honorary Membership as he had recently retired from some 17 year’s voluntary service to Shoreham RNLI including 6 years serving as LOM (Lifeboat Operations Manager). His achievements included organising their 150th anniversary year celebrations which included inviting a gentleman, now living in South Africa, whose life was undoubtedly saved by the RNLI in 1948 when a young boy, to the anniversary dinner dance as a guest speaker. This gentleman subsequently made a very substantial donation to the RNLI. Proposed: Kevin Headon 2nd: Marco Rummery For: 72 Abstained: 8 Against: 0 Carried 14 APPOINTMENT OF AUDITORS Commodore advised that it was his intention to seek tenders for the auditing of Sussex Yacht Club in the coming year which would be considered by the board. However company law does not permit a limited company not to have an appointed auditor and subsequently asked that the current Auditors are reappointed at this time. The Board proposes that Clark Brownscombe be appointed for a further year. Proposed: Commodore For: 76 Abstained: 4 Against: 1 Carried 15 PRESENTATION OF RACING PRIZES Trophies were presented by the President, Chris West and his lady, Brenda. Percy Ludgate Trophy. Commodore advised that this year’s recipient has become a key participant in the training, youth and Sailability activities at the club and currently sits on the dinghy and Sailability committees. He has taken on the role of running the day to day activities of the very successful family and cadet activities. He also takes on the role of OOD for Sailability, co-ordinating the many craft on the water. He has also become a key player in the instructor team, qualifying as a powerboat instructor and first aid instructor in the last 18 months. The Percy Ludgate Trophy was awarded to Dave Terry. Compass Challenge Cup – Awarded for the Best Kept Log. Awarded to Barbara Runnalls. Windflower Cup - Awarded to the Longest Sailed Passage in any continuous three week period. This was from 25th July to 12th August, covering a total of 441.5NM. Awarded to Barbara Runnalls. Matthey Cup – Awarded for the Highest Number of Logged Miles in the Preceding Calendar Year Divided by Thames Tonnage. This was 507.4NM, which when divided by Thames Tonnage gave 107.24NM. Awarded to Barbara Runnalls. Trusler Cup – Best of Dinghy Sea Series – Awarded to John & Carolyn Mills. Cream of the Fleet – Best of Dinghy River Series – Awarded to Steve Popple. Bulldog Trophy – Awarded for Extraordinary Services in a Supporting Role to Sailing – Cup Not Awarded. Lulu Trophy – Awarded for Services to Pursuit Racing – Awarded to David Nunn. Commodore congratulated all recipients. 16. ANY OTHER BUSINESS The meeting was advised that although the Board would endeavour to answer questions fully at the meeting, but it may be necessary for further investigations to be conducted outside the meeting in order to provide a full answer. Answers may be posted on the Club’s website.

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David Nunn – Sailing Communication - Results David suggested that the Club utilises internal communication systems, website, email, In The Wind to promote sailing activities as well as social events at the club and quickly advise racing results as this has not been happening and sailors were disheartened. Commodore agreed that more emphasis should be given to sailing activities in communications. He advised that a dedicated laptop will be kept behind the Bar and results entered immediately after the finish, which will be uploaded to the website. He also advised that he was working on making the uploading of Excel results easier. Commodore reminded all that the retention of new Members is vital for the Club which has an unacceptable level of membership churn; it is of concern that some visitors had reported feeling that SYC could appear unfriendly and asked all to ensure new Members coming to the Club are made welcome. Kevin Gilroy – Membership Numbers Kevin asked what the current total number of Members was and how many had joined in the last year. Laurence advised that there were currently some 1,238 Members, down from 1,277 last year. He will advise the joiners once information is provided. Rob Grierson asked how many current Members were shareholders. The meeting was referred to the number given in the Annual Report. Alan Saunders – Open Day Alan Saunders asked that if the Club were actively working to encourage and keep new members, why the decision to not hold an Open Day was taken. Commodore advised that the decision came from himself in consultation with Flag Officers and accepted that the board should have been involved. After further consideration and participation in a subsequent RYA membership workshop there was now likely to be an open day in 2016. The club was also going to be involved with Beach Dreams and possibly Riverfest and Paddle Round the Pier depending on interest from member volunteers willing to help out. The RYA were introducing a new initiative, “Push The Boat Out” and he would be looking into getting involved with that also. Commodore also advised that he was looking to create a new volunteers directory and a new role from within the directorship of the Club that would have responsibility for recruitment/retention of members. The meeting was advised that the number of shareholders was 436. The Commodore and then Laurence Woodhams explained that the benefits of full membership is available to all associate members by purchasing a 5p share. Alan Phillips – Bar Alan wanted to take the opportunity to state how good it was to see the new bar set up and the provision of lunches reawakened. He was concerned that turnover might not be high enough to sustain current and anticipated salary costs for the operation and although he felt that the service to members was and should be uppermost in their consideration, attention should be given to address this. He urged all members present to use their Club bar in preference to other drinking houses around Shoreham as he himself was trying to do. Hon. Treasurer advised that a subsidiary company wholly owned by the club was formed to facilitate bringing the bar and catering in-house, with quality and service provision to members being the primary purpose rather than profit. For the for the first nine months the bar and catering lost £3,000 but the loss for the bar was £2,000. He, as Treasurer, was very pleased with this amount as it was anticipated on a loss of some £20,000. Hon. Treasurer stated that when the decision to bring the franchisees in-house, the Board were looking for an income of £200,000 and actually achieved £270,000. People are using the facilities but more are required. Following a later question from Alan Phillips, Laurence confirmed that bar and catering figures, when available and with the permission of the board, would be published.

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Brian Hawkes – Jon Edon Brian stated he was happy to see the bar and catering doing so well but believed a lot of the credit for this should be given to the new Steward, Jon Edon. Meeting enthusiastically concurred and Laurence Woodhams echoed the sentiments. Tim Holbrook – Social Media Communication Tim suggested that the Club use social media, specifically the Meetup service as a way of contacting especially the younger members and also the need to retain these members as future sailors. Tim also suggested that a facility to advertise for keelboat crew and offer oneself as crew be made available from the Club’s website. Commodore agreed that the dinghy sailing at the Club was very important and that he would speak to the Sections regarding communication. The dinghies were a major part of his plans for the 125th anniversary celebrations which would also publicise the Adur area in general as an area of sailing excellence. He would also be holding discussions with Shoreham Sailing Club to see how we can work together and also with other sailing clubs along the coast. Peter Lewis – Changes to Boatyard Peter informed the meeting that he had received communication regarding future plans for the boat yard but not how the plans would affect the Members, ie. MeterMacs, no detailed information has been given yet, leaving members confused as to the operational details. Also gates to the boatpark; how will they be run, access only if you have a boat in the yard, only at specific times? Terry Kinch advised that MeterMacs metering system, for the use of electricity on moorings and in the yard, was being installed at this time. Those directly affected such as berth holders have already been written to. In the letter it stated that the new system would not be started until all affected had been given the opportunity to attend an instructional meeting from MeterMacs which would be set up shortly. The barriers, which will restrict access to the boatyard, will initially be useable by all Members’ fobs, but over time this will be amended to only those who have an actual requirement for access to the boatyard. Barriers will also be opened up if a club event generates demand for overflow parking beyond the new marked spaces. David King – Southwick Clubhouse David King asked what was happening with the Southwick club house. David Skinner, chair of the sub-committee dealing with Southwick club house development, advised that the Club was nearly ready to submit its first lottery funding application to Heritage Enterprise and that it had been working in conjunction with specialist architects and a professional fundraiser. David Skinner emphasised that members will be informed of future developments in what is proving to be a long and convoluted process involving many agencies. David also stated that contrary to rumours, there are currently no agreed drawings, figures for any element relating to either costs or grants. Mr King further asked what exactly is the object of this exercise and what is likely to be the total cost to the club? David Skinner initially responded to the second part of the question confirming again that at this stage there are no fixed figures. Responding to the leading question, David Skinner reminded the meeting of the historic and current importance of Southwick to all including dinghies and training. Mr King asked if any alternative ways of improving Southwick outside of external funding has been considered. Laurence Woodhams responded, confirming that the club had to date spent just under £20K on fees relating to Southwick so far and that the board had made no commitments to any aspect of the project at this point until all options and aspects of any grants will be closely scrutinised by the board. Terry Kinch further answered Mr King, referring to the dilapidation survey on Southwick, advising that the cost to “weatherproof” the building to give another 50 years service was in the region of £350,000. It was due to the gravity of this number which did not include any improvements in facilities that it was decided to investigate options to also improve the facilities, perhaps through grant funding Terry also confirmed that all options remained open and that no commitment would be made unless it was deemed to be in the long term interest of the club.

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Mr King stated that he did not believe given figure [£350,000] and that in his opinion one closer to £100,000 would be a more appropriate. Terry Kinch advised the meeting that following the dilapidation report, the Membership were asked if they wanted Southwick “fixed” or “bettered”. The Membership wanted it bettered but the cost of this would mean the Club would have to apply for grants. Terry Kinch advised Mr King he would be happy to sit down and speak further with him on the matter to which Mr King agreed. Giles Weston – Photo Competition Giles announced that the House Committee was looking for photographs from Members of sailing activity and a number of the photos will be displayed in the Restaurant or used by the Club. Further information will follow. Commodore thanked all for attending and for the constructive and helpful comments received and reminding members that tea and cakes would now be served. There being no further business, the meeting closed at 11:56.

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Draft Minutes of GENERAL MEETING

Held at Shoreham Yacht Club on 3rd September 2016

The meeting commenced at: 10.00am Present: Steve Vyse (Commodore), Laurence Woodhams (Rear Commodore and Hon Treasurer), Terry Kinch (Vice Commodore), Giles Weston (Rear Commodore), Kevin Headon (Rear Commodore), Tim Leigh (Club Secretary), James Appleton, Head of Economic Growth, Adur and Worthing Borough Council, Derek Magee, Design and Surveying Manager, Adur and Worthing BC, Cian Cronin, Project Manager, Adur and Worthing BC, 128 Shareholding Members, 28 non-Shareholding members. Apologies: Mike Bellamy, Rory Dryden, Ralston Lansdowne, Brian Thomas, Caroline Bishop, Keith Crawford, Will Camp, Jenni Camp, Charlie Camp, Alan Saunders, Di Saunders, Susan Blandford, David Nunn, Judith Davys, Anita Watts, James Watts, Chris West, Paul Graville, Steve Popple, Andrew Smith, Brenda Davies, Mike Felton, Hazel Arnold, Roger Skinner, Sally Van Rietschoten, Andrew P G Smith, Mark Sharp, Lesley Pritchard, Barry Dixon, Jill Stevenson, Barbara Runnalls, Mark Yates Smith, Guy Stansell, Graham Durrant, Stephen Marsh, Paul Waddington, Karen Vyse, Shirley Downs, Barry Downs, Philip Simons, Christopher Maxwell, Claire Warner, Robin Gooders, Patricia Hill, Susan Large (jnr), Susan Large (snr), Michael Large, Tony Curtis, Philip Marchant, David Andrew, Ian Teasdale, Tuula Tuominen, Jonathan Weeden, Lucy Ballard, Kevin Knight, Andre Viljoen, Neil Fraser-Betts, Keith (Charlie) Withers, Lauren Willis, Kevin Gilroy, David Golding, Tony Boysons, Andrew Redman, Mike Fielding, Chris O'Neill, Evelyn Thomas, Mark Philips, Andrew Philips, Sarah Laurisch. Tim Leigh opened the meeting and introduced the Fire Instructions for the day. TL introduced Jenni Bignell as the new Assistant Secretary and gave thanks to the team of 35 volunteers who assisted in helping to organise the meeting. 1. The meeting was addressed by Steve Vyse who thanked everyone for attending. He confirmed that the meeting was to consider only the situation the Club faces and the resolution put by the Board: 'It is proposed that the membership accept the recommended option for flood defence works at the Sussex Yacht Club Shoreham-by-Sea site, including the disposal of club land directly adjacent to the A259 combined with the construction of a new club house and associated facilities'. A copy of the resolution was sent out to all members with the notice of the meeting. SV introduced James Appleton, Derek Magee and Cian Cronin and invited James Appleton to explain the project from their perspective and take questions as appropriate. 2. James Appleton introduced himself as being in charge of the planning and property functions of Adur and Worthing Council, and also as Chair of the Shoreham Harbour Regeneration Project. This project involves Adur District, Port Authority, Brighton & Hove City Council and West Sussex County Council to deliver a significant regeneration scheme for Shoreham Harbour. The western harbour arm falls under the Adur District and is responsible for delivering over 1000 dwellings on the western harbour arm as well as significant new business, and the need for a comprehensive flood defence solution. A main objective is to provide improved public access to the waterfront and to provide public and cycle access from Kingston Beach to the town centre. The Adur tidal walls project is a £25m project which will make a significant difference to Shoreham and Adur District. Other landowners have been served notice by Environment Agency to gain access to land to start implementing the comprehensive flood defence solution. The EA hold certain powers over this land to put in infrastructure projects and implement flood defences and the issue on hand is to consider what type of flood defence solution is best for the yacht club site. The preferred solution last year from the Council was for a river frontage flood defence solution with public access between the yacht club and the river frontage. The public funding was originally for development but the yacht club and Kingston Beach are not development sites and so the use of the funding was changed with the LEP and Government to cover these two anomalies. The question is therefore what is the appropriate flood defence solution for the yacht club. A recent presentation has been made to the Economic Partnership Board who hold the money for Government funding for flood defence, and in principle there is agreement from them to use potentially all £3.5m for Sussex Yacht Club to provide the right solution.

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The preferred alternative to a river frontage concrete wall would be the potential for relocating the clubhouse and providing the flood defence wall along the back edge of the A259. A flood gate would be required into the entrance to the site. The key issue for the Council and wider community is for the first time to provide a footway between the proposed western harbour arm and the town centre. JA confirmed that the meeting is regarding the principle of going ahead with the proposal to purchase a strip of land from the Yacht Club, and not the detail. JA stated that the initial indications, involvement of District Valuer and various cost consultants has identified that potentially there could be in excess of £2m available through the purchase of this land towards a new clubhouse. There is, however, only a window of opportunity due to the high demand on public funding and the LEP and Government require a scheme to be developed quite quickly in partnership. If delays are experienced then the funding is likely to be diverted to other schemes. The Council's Chief Engineer and Project Manager attended and JA invited questions from the floor. It was stressed however that at this stage funding for the project has still not been completely secured. The LEP has agreed in principle to recommend to its full Board on 23rd September support for the project. It will then be subject to the full approval of the Yacht Club, a detailed business case and a detailed scheme being drawn up to which everyone is agreeable. JA stressed that at some point the flood defence situation will have to be addressed and if agreement cannot be reached then a solution may be imposed on the Council and the Yacht Club, and this needs to be borne in mind. 3. Question – Ian Merrywood Would the Council become riparian owners of the flood defence and thereby be responsible for the long term upkeep and repair of any damage to the flood defence, i.e. would the sale of the Yacht Club land transfer that responsibility to the Council? A. JA replied that the Environment Agency position is that the owner of the land that has the flood defence will have to deal with future maintenance. If the Council buys the strip of land and the flood defence wall is on the land that the Council purchases, the Council would be riparian owner. However there may be an issue in relation to the flood gates because if the flood gates gain access into the site it may well be that the members wish to have control of the flood gates to get into the site. The issue of how to deal with future maintenance responsibility will be an ongoing discussion with County Council, Yacht Club and the District Council. 4. Question – Jim Partridge JP has had contact with the EA who have advised him that the EA stop on the west side of the footbridge and are not interested in this side. Why is the EA therefore being held responsible for this situation? A. Where the Government and EA feel that there is private sector development, the private sector developer should pay for the flood defence solution. A decision was taken that the cut off would be Ferry Bridge, and from Ferry Bridge to the harbour mouth development sites would have to provide a comprehensive flood defence solution. Sussex Yacht Club and Kingston Beach are not redevelopment opportunities but instead are sites in public ownership or owned by Yacht Club members. The EA is concerned about the flood position and as part of this project they are prepared to allocate £1.2m towards a flood defence solution from Ferry Bridge through to the harbour. Negotiations have taken place to request the EA to put forward the funding to help provide the flood defence solution to the Yacht Club site. 4a Question – Jim Partridge Why then deny they had any interest at all? Q Because it wasn't part of their funded projects for Adur Tidal Walls, however £1.2m EA money has already identified to help pay for the comprehensive flood defence solution for this section of the river. £25m is being spent protecting the upper reaches of the river, and yet most of the flooding occurs through Sussex Yacht Club site as being the weakest point in the existing flood defences and it is recognised that a solution is required for the Yacht Club site. If full LEP Board approval is achieved on 23rd September, it will also be subject to the EA committing the £1.2m towards the solution for the Yacht Club site. 5. Question – Tim Holbrook TH asked how much land would be purchased, i.e. if a boundary wall is provided plus a pavement for pedestrian access and a flood defence wall, approximately how much land inwards would the Council be purchasing?

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A. 3.5 metres, and this is because the Highway Authority and County Council were keen to see that the footway would accommodate both pedestrians and cyclists. JA confirmed that one of the reasons the Council has been working with the Club to secure the stepped quay and additional land at Tarmount Hard has been to deal with the loss of land by providing additional land to compensate along the frontage of the site. JA confirmed that if a flood defence were to be put in place along the river frontage instead it would equally impact on the land size, and would also involve compensatory habitat because the EA is very concerned about the loss of intertidal mud. 6. Question – Frank Kay What are the chances of success in achieving the £3.5m agreed in principle but not yet appropriated? A. The percentage will go up significantly depending on the outcome of today's meeting. This is a partnership project and we have to go together in partnership if it is to be secured. It is believed that because an Infrastructure Sub-Committee is recommending to the Full Board the Council believes they will be able to convince the Full Board that the money should be specifically allocated to the site. Percentage terms would hopefully be a 95% chance of getting Full Board approval based on a presentation already made to Board members and to WSCC, as the accountable body for holding Government funding, and a very positive response to the benefits of the scheme was gained. If the members of the Yacht Club support in principle today, this would help to achieve the money. 7. Question – Chris Hodge In the presentation it was stated that £2m would be available for the building of the new clubhouse. Is that a figure that has some commitment behind it or does it still depend on the valuation of the land that is due to be sold? If so, on what basis would that valuation be made? A. Any use of public funding has to be effectively an appropriate figure and it has to be eventually signed off by the District Valuer independent to the LEP, Government and the Council, to say that the figure is appropriate. The Council have engaged the District Valuer's advice regarding the size and significance of the strip for the Club, and therefore with any highway compulsory purchase or purchasing of land there has to be regard to the value of the buildings affected by buying the strip of land. Currently initial cost consultants have considered like for like replacement of the existing structures and the Club has done initial work on the likely cost of a new clubhouse. More work and further negotiations are required in this regard. The approach to the LEP is that a figure is required to work to in order to assist the negotiations. The Club must be satisfied that the new clubhouse provides everything that is needed. The hope is that the money signed off by the District Valuer will provide at least sufficient funds to build a new clubhouse to the requirements of the Yacht Club, and initial indications support this. This so far has looked only at the cost of replacement buildings. JA confirmed there will be some disturbance costs to the Club irrespective of which solution is adopted, and this needs to be factored into the considerations. The aspiration is that public money will be used to provide community benefits in terms of the public footpath, cycle way, and a new clubhouse to serve the club, and to stand the club in good stead for future generations, and working together is key to achieving this. 8. Question – Richard Ogden Tarmount Hard is a public slipway/hard with public rights over it and before it can be released to become part of the Club's land it is necessary to get a Stopping Up Order or some other kind of Order? How is this going to be achieved and who will pay for it? A. JA responded that with Tarmount Hard planning permission has been granted subject to legal agreement which is being signed. This is only part of the process. There will then be an advertisement period for the stopping up of the public highway. Currently the lawyers are considering whether it is stopping up or restriction in the public highway width as there will still be a public footway down to the stepped quay that is planned, but this is a separate formal process to the grant of planning permission. Equally this will affect the Club, the Council and the project in terms of the existing position for the Yacht Club site because Stows Gap public hard is accessed through the site, so we have to address that as part of this project. The flood management guide recognises that there may have to be a rationalisation of the hards and slipways in the Yacht Club site. There may be a potential to close Stows Gap and the justification will be the flood defence protection provided to the A259, residents and businesses that are close to the site. This however is a separate process to be dealt with. 9. Question - Miles Mayall The boatyard is the main economic engine of the Club and yet this remains outside the scheme and yet it is anticipated that there may be 1.8m of water above normal levels. This would render the boatyard in serious trouble and therefore what deleterious effect would be rendered on the future income of the Club?

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A. JA recognised the significant revenue implications for any loss of current boat storage facility and the boatyard area. An increase in the size of the boatyard will help to compensate. If the flood defence solution is on the back edge of the footway it does mean that everything 'wet side' includes the boatyard. Whilst the flood risk is apparent the risk is at high tide and the waters will subside again. This will not lead to a permanent inaccessible situation. JA suggested the Club needs to consider whether to raise the levels of the boatyard in combination with the flood defence wall, but this has not been factored in because revenue should not be significantly affected by water that dissipates quite quickly. Clarification was given that this is effectively looking at a flood defence solution for a 1:100 year event, and 1.8m is the maximum height that is required along this section of the river frontage. This is looking at flood resilience for the exceptional event, and therefore on day to day revenue the boatyard will not be unduly affected. 9a. Miles Mayall MM wished to note that a 1:100 year event is a 1% probability, and with a rising and falling tide anything that lifts boats off their cradles would be catastrophic and result in millions of pounds of boat jumble at one end of the Club. 10. Question – Bob Lyn How will the clubhouse continue in full use when the clubhouse needs to be removed before the flood defence wall can be built? Do we need a temporary home? A. JA agreed with SV that this is a decision for the Club, however as Head of Planning the risks for the project need to be reduced and for the Club to work with the Council if principle is agreed, it is important to work as quickly as possible on what the clubhouse will be, where it is, design, and to secure planning permission as quickly as possible so that these things can be run in parallel. 11. Question – Keith Phelps Clarification was requested regarding the width of land to be purchased which was stated as 3.5m to include a footpath and cycle path. Presumably more land would be required on which to build the wall? A. JA conferred with his colleagues and stated that the cross section plan indicates that the 3.5m would incorporate the flood defence wall and the footpath, so it would all be completely within the 3.5m and there would be no impact on the rest of the land that would still be retained by the Yacht Club. The detail has not yet been agreed, but the footpath will be adjacent to the A259. 11b Question – Keith Phelps KP requested that the resolution to be voted upon by the shareholding members should reflect the size of the strip of land and not as previously read out which had no specified size recorded. 12. Question – David Carroll With the building of the wall it presumably implies that there will be no widening of the A259. What plans do the Council have to deal with the traffic implications that are already at a standstill at times and will increase with the large number of new residencies being built? A. JA responded that alongside all the proposals for development there is a detailed transport strategy for Shoreham that seeks to address the current problems on key junctions. Widening roads does not provide a solution. Norfolk Bridge is a problem, especially the mini-roundabout, and the transport strategy is looking at improving the key stress junctions plus also trying to improve more sustainable travel, public, rail, pedestrian and cycle facilities. Funding is currently being sought from developers to ensure that junctions are improved. 13. Question – David Batchelor What is the Council's position should the members vote against the resolution? Will the Council pursue the 3m strip by Compulsory Purchase Order or will the proposal revert to a scheme along the river? A. JA stated that the Council does not have a formal position on CPO. The Council, EA and LEP would have to consider whether CPO or one of the two alternatives are appropriate, and to consider the wider public benefits. In pursuing a CPO it is usually necessary to demonstrate what is the public benefit, and the wider public benefits of a footway along the A259 could well tip the balance in favour of pursing that option. If the vote was not in favour an appropriate flood defence solution would still need to be sought. The Council has been working closely with the Club to try to move forward in partnership and therefore the thought of CPO has not been paramount at this stage. 13a. Question – David Batchelor

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If the Council were to pursue by CPO would the Council be obliged to provide a new clubhouse as they would be removing the existing clubhouse? A. JA stated that generally when the Highways Agency have bought and sold properties they were not too concerned about re-providing occupants with homes elsewhere, and therefore he suspected that the same premise may apply here. 13b. Question – David Batchelor Would this still be the case as the club provides a community asset, and therefore part of a CPO would be to provide compensation via replacement. A. JA confirmed that the CPO would provide replacement costs, but not actually re-providing the facility. The funding would be via the CPO to enable to Club to provide a replacement facility. What the Club did with the money that was secured from the CPO would be for the Club to decide. 14. Question – Michael Anderson Morrisons were rejected for development and yet they had proposed to provide a path into the town and parking for visitors. This may also have incorporated a cycle track. A. JA clarified that Morrisons proposed a crossing point but did not provide a footpath into the town centre. Many town centre businesses were also concerned that no footway would have been provided on the south side of the A259. Morrisons unfortunately did not own any land that could deliver the facility and any cycle path along the frontage of their proposed site would have stopped at the boundary of their application site. 15. Question – Tom Voice With regard to the 3.5m strip of land, how much is required for the flood defence wall and how much is required to have a footpath? A. JA confirmed that the engineer's drawing shows the flood defence wall would be within the 0.5m strip and the footpath would be 3m, but they will be built together as an integral part of the same project. The width of the flood defence wall would be 0.5m. The ability to provide the 0.5m resilient flood defence wall with the clubhouse insitu was considered but was seen to be very problematic to deliver given the nature of the clubhouse. 16. Steve Vyse SV thanked JA and his team and also the Club members for the impressive questions that were raised. JA and his colleagues left the meeting. SV explained that the project has been considered for some considerable length of time and read the following statement: Since the Sussex Yacht Club was founded in 1892 there have been many watershed moments. In 1919 our club moved from a rented room in the Schooner Inn to the forty foot ‘White Swan’, purchased and converted into a floating clubhouse at a cost of £170. Seven years later in 1926, our club moved ashore, purchasing the ‘Old Malt House’ at Southwick for £1100 funded by the members through debentures. Then, 24 years later in 1950, despite opposition from some quarters within the club, Stows Yard including the then burnt-out shed that we are meeting in here today, was bought from the Duke of Norfolk for £6,000, which was a staggering sum for such a small group of gentleman sailors to raise. The long view back then of Mr Francis and Mr Payne in proposing and seconding this purchase, in the face of many who declared it would bring nothing but ruin, secured our future as a comparatively prosperous yacht club. This was further cemented by the redevelopment of the club and yard facilities in 2000 through a £336,000 National Lottery Grant secured by a team led by Frank Kay. If the history of our club shows us anything, it is that the membership have repeatedly trusted and supported its officers and volunteers to make the most of opportunities as presented. The challenge we now face of having flood defence works imposed upon us should not be perceived as a disaster. Although the situation is not of our choosing, it should be recognised as a significant opportunity for the betterment of our club.

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Aside from helping to protect our community from flooding, our vision is for a new clubhouse that will sit comfortably in the riverscape, forming an attractive architectural icon we can be proud of right in the heart of Shoreham. By positioning the clubhouse to the west of our plot, the public will drive or walk by, looking into a welcoming streel level lobby inviting them to step in and try our sport. And for us members, we can expect a much improved building that will stand us in good stead well into the next century. I want SYC not just to be an outstanding yacht club but to be the club people from all around aspire to join. So much for the vision. What about the hard numbers? Can we afford a new clubhouse let alone all the other works required to reinstate a tracked slip, bosuns office, car parking, gates…? The list of works is indeed extensive, but the short answer is that we shall build to our means. But perhaps the most pertinent question is, can we afford not to build a new club house. If we prevaricate, delay or otherwise frustrate flood defence progress then ultimately we may lose control of our destiny on this site. Later David Terry will explain how this might come to pass if we were to do nothing. When the date for this meeting was set we expected to have already received an opening offer for the sale of a very narrow strip of our land bordering the road, but despite our best efforts, as you have heard from James Appleton, although he expects Sussex Yacht Club to be offered a figure in excess of £2m, official confirmation will not be forthcoming until after the 23rd of September, when the Local Economic Project board, who control the flow of central government monies, convene to ratify this opening offer. Because of this delay, over the past few days I seriously considered postponing this meeting. However, I felt that on balance making changes at a late stage was not the best option. I have been overwhelmed by the supportive interest this project has generated and recognise how important it is that the decision facing us is made by as many voting members as possible. It would only be natural for a lower attendance and participation to occur if we were to have delayed. Irrespective of the outwardly benevolent approach of the officials representing the various outside agencies we must negotiate with, they are not our friends. Everybody has their own agenda, either as an organisation or individually, and in the light of the convoluted regulatory and planning obstacles we are still working to overcome developing Tarmount Hard, the board is now well practised in playing a hard game with all those we face. By holding fast to the wording and timing of the resolution in front of you, our position over the following crucial months of talks will be much strengthened by having the authority of the membership behind us. Compared to the local authorities we are but a minnow with limited resources, but we have the advantage of being able to move quickly, relying on a deep pool of relevant skills and wisdom drawn from the membership to scrutinise each move. Fleet of foot we will work on the premise that nothing is agreed until everything is agreed in our favour. I make no apologies for the outline nature of the financials published so far. As and when the hard work has been done, cascading down from the receipt of a confirmed land sale offer, then those numbers will be made known to all, before any commitment is made. With this resolution the board are asking you for a lot of power, so what about checks and balances you may wonder? Well you can expect a comprehensive report delivered at the AGM, setting out in detail each aspect of the project, and as will be explained later, in addition to the central executive project committee reporting to the board, a separate non-executive oversight committee with access to all meetings and documents will also be formed to further ensure we do not put a foot wrong.

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If the resolution is passed, it is your elected board who shall steer us to the best possible outcome without further referenda. It is not our intention to put this club in peril. Most of us here are well aware of the deep problems Sovereign Harbour Yacht Club continues to face having perhaps over-extended themselves financing their showcase clubhouse. That is not a scenario I wish to mirror, but there are other wholly positive outcomes to study, for example we will be meeting with the Royal Southampton Yacht Club to review lessons learnt when they rebuilt so successfully. So before I hand over to Terry Kinch, Vice Commodore and Chair of the Project Committee, I would ask you to remember that you elected all the officers sitting at this table along with the Club Directors, to do the best they can for the club. The resolution in front of you has the support of all the current Board and has not been presented lightly. I hope after due consideration you can find the faith to allow us to progress the land deal and clubhouse plan. 17. Presentation by Terry Kinch TK confirmed that all land development projects along the Adur include the requirement for flood defence infrastructure. “We have experienced flood in Shoreham as recently as December 2013 when the whole ground floor of the Club was flooded with great inconvenience and cost to the Club and our insurers”. The flood defences are the landowners’ responsibility for all new development and it was identified that the yacht club and Kingston Beach are a hole in the defence possibilities as there is no likelihood of commercial or residential development on those two sites. Another solution has resolved the Kingston Beach situation, and therefore the Yacht Club remains the lone anomaly. The flood defence team visited the Club in May 2014 to ask if the Club would work with them on flood defences. At this time the Club confirmed they would work with the local authorities and flood defence authorities to do anything to the benefit of the wider community providing it was not to the detriment of the Club. That is the stand that has been taken throughout. The first proposals were for a simple concrete wall around the outside of the site. This was decided by MMC to be detrimental to the Club, separating the landside from the waterside, compromise the security of the site (unless made into a gated community), it would put the public at risk if they were to come through the site on the route with regard to slipways and the operational boatyard. The lack of pavement from Tarmount Hard was a further consideration and risk. In July 2015 a further meeting with the flood defence group took place and the findings of the committee were presented. The Club favoured the idea of considering the north side of the site and the possibility of an opportunity to rebuild a flood resistant clubhouse. Early in 2016 the flood defence group returned and confirmed this would be their preferred option and requested the Club looked for further support within their membership. The proposal was taken to main committee and the EGM called. A project committee was immediately set up with TK as Chair. The objective of the committee is for flexibility and those members with appropriate talents, skills and experience will be asked to, and hopefully volunteer, to join that committee. This may include the Chair's position also. There will also be a strong requirement for a non-executive committee to oversee the project committee's actions to safeguard the Club. The openness of the whole project is of paramount importance, and any meeting would be open to any member to attend. 18. Question – Richard Ogden (Past Commodore) Richard Ogden took the floor. Whilst stating that in principle he agreed and was supportive of the plans he wished to state that he was unhappy with the general resolution that was being asked to be approved. This would be to give the committee authority to do everything to see the matter through, and RO felt this was premature as the detailed information and value of the land is not yet to hand, and the pros and cons of CPO are not yet understood. Concern was also raised about making the right decision with regard to retaining financial security of the Club. He therefore proposed that without further information this is not the time to give the Committee the general authority. RO invited the Commodore to seek a straw-poll of the people attending the meeting as to whether or not they agree in principle to negotiations for the sale proceeding.

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A. TK confirmed with RO that his concern is about a lack of relevant information and why the Board feel it is correct to bring a resolution at this time. TK confirmed that the situation is very unique with regard to LEP funding and in this regard the committee are requesting the authority of the membership to proceed to its end. It has been stated that all safeguards will be put in place for checking and cross checking and ensuring that the membership are represented to the very highest standard in this matter, and it is on that basis that the resolution is being sought. 18a Question – Richard Ogden RO stated that his concern is that the resolution is too wide. The Council requested an 'in principle' agreement from the Club only, not what is being requested by the Board at the current time. A. TK deferred to the Commodore to address the resolution later in the meeting as the representative of the main committee at the meeting. 19. Question – Tim Holbrook TH wished to endorse the Board's proposals and with time being of importance. He noted there are two proposals being put forward a) build some kind of wall riverside, and b) build a new clubhouse, which leaves a choice of CPO or work with the Council's team. TH felt strongly that working with the Council’s team should be the preferred choice. However, in negotiations and planning for the club TH felt it is important that the dinghy section be maintained, and the Board should also consider a request for a large discount for the Council charges against the club to compensate for the disruption during building. A. TK confirmed that the initial project committee has been specifically made up of members who represent every section of the Club to ensure inclusion of all points of view. 20. Question – Frank Kay (Past Commodore and Past President) FK endorsed and seconded the comments made by Richard Ogden, and some sentiments from Tim Holbrook. FK stated that his concerns are rather with the wording of the resolution as the way it is currently written is tantamount to asking for a blank cheque. Therefore, could the wording be changed to reflect the need for principle only? 21. Question - Jim Partridge (Past Commodore) JP stated that if a private individual or a business is given a CPO they have to accept it. In the 1960s a CPO was considered for part of the yacht club and at that time it was found that if a CPO is served on a yacht club, the whole site has to be purchased and the yacht club have to be given at least as good facilities in the near vicinity completely at the cost of the Local Authority or Government's with not one penny from the yacht club. JP felt we should continue looking at CPO as a bargaining power. A. TK invited David Terry to respond with regard to CPO. DT stated that he has 30 years experience of Local Authority management and has been involved with CPO. The premise is that there is not a requirement for Local Authority to supply additional land. Money and compensation is offered and then the Club decide upon how to spend the money. The flood defence scheme must go ahead as the LA have been tasked with delivering it. If we do nothing then the likely outcome would be that if we go down the route of CPO, they would buy the whole yard. The funding currently available is time constrained. The CPO route would see the money relocated to other projects, and it would be likely that the yacht club land would be sold for development with the developer required to supply the flood defence wall as part of their development proposal. The Council currently want a partnership agreement, but if this delayed it would risk our position and be to the detriment of the club overall. A. Whilst negotiations over the reinstatement value of the clubhouse are still under discussion this section of the Minutes have been redacted. 21a Question – Jim Partridge JP responded that the Club has professional members who would gladly give time and advice to produce the figures that are required, and not charge. A. SV stated that negotiations to this point had to be held confidentially. At this stage no further professional expertise has been sought due to the significant fees involved. However, offers of assistance/expertise will be very welcome as the project moves forward. An architectural firm have been approached in order to achieve some idea of figures, but this information is not yet published in order to obtain the best figure possible from the Council, LEP etc.

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22. Question – David Batchelor DB has worked with CPO situations previously and presumed a CPO in this case would be for 3.5m down the north side of the site. If the Club is deemed to be a 'community use', a use that has no market preferred value, the Club should qualify for equivalent reinstatement. This means that the facility that is lost is reinstated at the cost of the environment group, etc. DB had concerns that rather than working in partnership, the Council are trying to rush the Club through the decision. The Club sits upon the most important gateway site in Shoreham which is also the key to the flood defences. The site could be the most valuable development site in Shoreham, and therefore worth millions of pounds, or the site is a community site in which case the facilities would have to be replaced. DB felt that we have a position of strength and it would show weakness to rush into agreement. DB recommended the Club asks the Local Authority in their ‘preferred spirit of openness’ what they actually mean by compensation? A. TK reaffirmed that the proposal is not to come to an agreement with any local authority at the end of September. The 23rd September is the date on which the LEP Board will meet to either approve or not the funding for the site. That is only the starting point for the negotiations. The meeting today is concerning the membership's willingness or not to proceed with the negotiations. Laurence Woodhams gave a further explanation of infrastructure and community. LW has had experience of dealing with infrastructure projects and the EA, and it has been found that where there is an infrastructure project the rights and remedies are considerably different when there is building and housing involved. 22a. Question – David Batchelor DB considered that it should be part of the resolution this morning that the principle of equivalent reinstatement is acknowledged by the Local Authority to ensure that the land in question is not downgraded as merely 'community land'. It is therefore important to get the principle of equivalent reinstatement acknowledged. A. LW stated that there is a potential problem with valuing the land for equivalent reinstatement. If the site was housing it would be very straightforward. However, we are a private members club and not a community asset, and would be treated accordingly. 23. Question – Miles Mayall MM asked if it is acceptable and possible to make a few wording changes to the resolution? He felt the feeling in the room was for a lot of support for the project but members are concerned about giving absolute authority as the resolution is currently worded. A. Tim Leigh confirmed that the Companies Act provides that minor amendments to a proposal can be made where voting has not been allowed in advance. Subject to acceptance by the Chairman of the meeting, minor amendments can be tabled as an ordinary resolution and accepted. 23a Question – Miles Mayall MM asked if some amendment can be made to include the principle of some sort of referral back to the membership? A. SV and TL conferred. 24. Question - David Skinner (Previous Commodore) DS stated his love of the town, the clubhouse and the traditional values of the yard but wished to show his support of the proposition as it stands. He referred to the work that has been undertaken at Southwick proving that all the hard work, funds availability and traditional values have worked in that situation. 25. Question – Vernon Hardman VH expressed his appreciation and congratulations to all the Officers for the work they have done. VH felt however that professional advice should be sought at an early stage particularly with the regard to the District Valuer. The expenditure will in the long term save money if we get the right professional advice. A. LW responded that there is no intention to enter into any binding agreement without taking extensive professional advice thereby taking an approach that would cover us with the PII of any professional employed. 25a. Question – Vernon Hardman VH stated that we need professional advice now, ie the valuation, and not after numbers have been discussed and negotiations have commenced. This is needed from the outset.

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A. LW agreed and explained that ABIR Architects have been retained who have provided some information. This is not yet available to the public domain as previously explained by the Commodore. With regard to the valuation process the Board have spoken with some professionals and the advice is to find out what the District Valuer reports and then take this information back to them. LW confirmed that the Board already has the authority to continue negotiations without shareholder approval. The reason for calling the EGM was to discuss and obtain the approval from the shareholders to be able to sell some of the land which is a requirement under the Club's Constitution. 26. Question – Nicholas Ainley NA commented that the objectors to the vote are agreed that there must be flood defence work and the option being proposed is the only realistic option, and therefore it must follow that they also agree that this will involve the disposal of club land next to the A259. The resolution outlines this and therefore NA could not see why any wording needs alteration. A. SV responded that the wording can be changed. TL confirmed that all proxy votes are still valid. He explained that no postal vote was undertaken because it was very important that people voting were present at the meeting or gave representation of their vote to somebody at the meeting. 50 proxy votes have been sent into TL and will be checked later by the Scrutineer at the appropriate time. Those are either in favour of the Chairman of the meeting who in the light of everything he hears at the meeting will cast his vote and his proxy votes one way or the other. Proxy votes have also been handed to a number of individuals in the room who have been entrusted by those proxies to vote as they consider their proxy would have they been present in person. All proxies are therefore valid to be voted with today. SV stated that he would like to find a middle way forward to represent the feelings of everyone at the meeting. SV proposed that the resolution should be changed slightly as follows: It is proposed that the membership accept in principle recommended option for flood defence works at the Sussex Yacht Club Shoreham by Sea site, including the disposal of club land directly adjacent to the A259 combined with the construction of a new club house and associated facilities, subject to ratification at a later General Meeting. 27. Question – Keith Phelps KP requested that when the wording is recast on the resolution that some limit or definition of the amount of land that is likely to be or wanted to be sold is included. At the moment it appears to be very open ended. A. TK responded that the land in question is a strip 3.5m wide. 28. Question – Tom Voice TV stated that the requirement to have a flood defence was 0.5m, but 3.5m is required for the wall, and felt that it was preferable that it is not defined in the resolution so there is an opportunity to return for further discussion. 29. Question – David Edgar DE asked how long the strip of land extends and whether it extends east of the entrance to the Club? A. TK replied the strip of land is for the entire length of the Club from Tarmount Hard to our gate at the Dolphin Hard. 30. No further questions being asked TK passed the meeting back to SV. SV introduced TL, Club Secretary, who would introduce the procedure to make an amendment to the proposal, to be followed by a voting procedure on the amendment. 31. TL stated that under the Club's Articles of Association, Section 40, sub section 2, sub-sub section A reads: “A special resolution to be proposed at a General Meeting may be amended by ordinary resolution. The difference between the two is that one requires a 75% majority and one requires a simple majority if the Chairman of the meeting proposes the amendment at the General Meeting at which the resolution is to be proposed.” TL invited SV to reword the resolution and a show of hands to be taken whether the members accept the amendment wording to the resolution that was tabled with the invitation to the meeting. A show of hands from the shareholding members for amendment to resolution as stated was carried unanimously with no abstentions or votes against.

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32. TL explained the voting procedure for the amended resolution and introduced Dave Ramus to act as Scrutineer of the voting. TL passed 51 proxy vote slips to the Scrutineer and confirmed that the Scrutineer has already checked the proxy votes and it was noted that 36 were in favour of the Chairman of the meeting. TL confirmed that all checks had been undertaken to ensure that the number of voting chips distributed corresponded exactly with the number of members entitled to vote either for themselves or on behalf of proxy votes. The Scrutineer observed the signing process to confirm this was all to his satisfaction. Voting commenced following which meeting adjourned for 20 minutes whilst counting took place. 33. SV reconvened the meeting following the voting procedure and it was announced by DR as Scrutineer that a total number of votes cast was 174. The percentage of votes in favour of the resolution was 172 (98.8%). The votes against the resolution were 2 (1.72%). There were no abstentions. The motion was therefore carried. 34. SV thanked all members for attending and voting. 35. Any Other Business a) Keith Phelps referred to people who have been living in boats in the boatyard and the fact they have free use of the Club's wifi system. He proposed that restrictions be placed to ensure that this does not continue. SV responded that all members have wifi access but these concerns have been noted and will be investigated. b) Jim Partridge wished to note that there are three parts to the Club and all parts may have 'unsavoury' people. SV responded that this was outside the concerns of this particular meeting and will be considered at another time. The meeting closed at 13.00 hours.

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TROPHIES PRESENTED DURING 2016

AWARDED AT AGM FEBRUARY 2017

SAILING SECTION 2016

Pactolus Cup (Open) Mickey Mos Serge Levarary Pactolus Cup (SYC) Moonlight Saunter David Skinner Pactolus Maurice David Cup (Line Honours English) Moonlight Saunter David Skinner Christmas Cracker Series 2016 Truant Steve Thomas Ho’s Pinta Delfina Justin Barber AWARDED AT THE SAILING SECTION PRIZEGIVING NOVEMBER 2016

Solent Race – Villiers-Johnson Challenge No race Spring Series (SCCH) – Meadows Mug Skitter Adam Thompson &

Lauren Willis Spring Series (IRC) – Delbuoy Trophy Highland Daughter Will Camp Tala Hinna Cup Maverick Peter Jenkins

Black Rock – Gibbs Challenge The Italian Job Doug Beanlands Lady Helm – Rose Bowl No race Royal Sovereign No race Summer Regatta – Anderson Trophy No race

Summer Regatta – Sovereign Cup No race Ferguson – Pirata Cup Clipper Charlie Camp Wednesday Evening Series No race Double Diamond – Dodd Reynolds Tyke Brian Thomas St Valery – Seaway Trophy Barda Steve Vyse Channel Race – Centenary Salver Devils Advocate Dave Ramus Littlehampton Cup Karsha Chris O’Neil Crews Race – Tony Mouland Memorial Trophy Skitter Laurence

Woodhams Round Rampion Race Maverick Peter Jenkins Autumn Series (SCCH) – Lady Colwyn Cup Kingfisher Neil & Anne-Marie

Prescott Autumn Series (IRC) – Martletts Trophy Clipper Charlie Camp Pursuit Cup 1st Series – Original Cup Spring Little Blue Tim Worsfield 2nd Series – Summer Moonlight Saunter David Skinner 3rd Series – Autumn Skitter Adam Thompson &

Lauren Willis Offshore Series Overall – Offshore Points Cup Barda Steve Vyse Long Inshore Series Overall – Flica Cup Maverick Peter Jenkins Langley Coaster (for finishing the most races in the season) Tyke Brian Thomas Yacht of the Year Tyke Brian Thomas DINGHY PRIZES 2016 Cooler Series – Eastwell Trophy Alex Gooch Salty Shell Easter Series No race Black Rock No race Midweek A/Canal 1 – Hamilton Plate No race Ferguson No race Midweek B/Canal 2 – Final Fling No race Icicle Series – Langley Icicle Steve Southall

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Thompson Cup for most improved male cadet Charlie Laurence-Fuller

Heron Cup for most improved female cadet Imogen Gregory Welkin Cup for year’s best non-trophy winner Rhys Griffiths

TO BE AWARDED AT A.G.M. FEBRUARY 2017 Trusler Challenge Cup (Dinghy) – Best of Dinghy Sea Series Cream of Fleet Cup (Dinghy) – Best of Dinghy River Series John Bull Trophy (Dinghy) Compass Challenge Cup – Best kept log Windflower Cup – Longest sail possible in any consecutive 3-week period Matthey Cup – Highest number of logged miles in the preceding calendar year divided by Thames Tonnage. Bulldog Trophy – Extraordinary services in a supporting role to sailing Lulu Trophy – Services to Pursuit Racing Percy Ludgate Trophy – Outstanding voluntary contribution to SYC

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Sailing Captain Report 2016 I think it would be fair to say that 2016 has been a challenging year for the sailing section but thankfully one that ended on a high with 20 boats competing in the Autumn series and 12 in the Christmas Cracker. Three boats even managed to race the traditional Ho’s Pinta on New Year’s Eve. The summer saw almost a complete change in the sailing section committee which was ably steered through the transition by the three wise men – Dave Ramus, Steve Thomas & Tim Pumfrey. The new committee has settled in well so I would like to officially welcome the team onboard – Guy Stansell & Peter Jenkins (Race Secretary’s), Ann Macey (Rally Secretary), David Skinner (Pursuit Racing), Kate Leigh (Trophy Secretary) and finally David Nunn who does an amazing job behind the scenes with the results and website and much more. I’m pleased to report that as of the AGM in February we will have no less than five sailing section committee members on the Board ensuring sailing has a high profile in our clubs operations. Back to the sailing; as always we enjoyed a great rally programme starting off in the Solent, through to the cross-channel adventures on the Royal Escape, Pactolus and St Valery rally. The rally season ended with 19 boats racing to Littlehampton in September and approximately 70 people sitting down to dinner with our friends at Arun Yacht Club. Surprisingly I understand no-one fell in the water this year! For 2017 we plan to continue the old favourites but with the addition of some new French destinations, Dieppe and Deauville / Honfleur. We may even manage a club flotilla to Greece or similar destination should enough sailors be interested. It’s been great to welcome new boats to sailing and racing at SYC; Captain Scarlett, Eleanor, Moose on the Loose, Clipper and Delfina. It’s also been a pleasure to welcome the University of Sussex who have been joining us regularly for the Autumn series & Christmas Cracker and hopefully more during 2017. I was delighted to hear of a letter to SYC from the students thanking us for making them feel so welcome both on the water and socially. We hope to successfully bid for a Sports England to purchase offshore clothing to enable students and new members to still be able to sail comfortably when the weather isn’t so kind. SYC yachts continue to do us proud outside of the club with representation in JOG, RORC & SORC races, IRC Championships & Cowes Week. We entered two club teams into the iconic ‘Round the Island’ Race with our ISC team coming 8th (11 entries) [Aquilo 15th/113 ISC 6, Busy B 36th/131 ISC 5] and our IRC team finishing in joint 24th position (25 entries) [Arwen 93rd/146 IRC 3, Tyke 121st/146 IRC 2, Maverick 94th/146 IRC 2]. Flyover competed too in the Classics fleet. So here we are excited and looking forward to the 2017 season after finishing 2016 with a warm, fuzzy glow (it may have been Natalie’s superb Thai food and the rum) but seriously, the atmosphere and energy between Skippers and Crews feels very positive and that makes for great sailing. Samantha Lippett Sailing Captain

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Dinghy Captain Report 2016

2016 was a very successful year for the dinghy sailors at SYC starting with the ever popular Cooler series in the Canal. After some close racing the series winner went to the wire and was won by Alex Gooch in a Club Laser. The spring season started with a visit to the dinghy show with the club organising a minibus and many of our sailors wistfully looking at the new dinghies. The Family and Cadets evening continues to be very popular with up to 60 members attending on a Tuesday night. These started at the beginning of May and finished with a pirates’ party and walking the plank at the end of July. I am sure this will continue to be popular in 2017. A big thank you is extended to Dave Terry and the team for running this event. Our youth & junior teams continue to represent the club around the county sailing in both Lasers and Toppers. The highlight is the West Sussex Schools Annual Regatta held at Chichester Yacht Club. The event had over 100 entries with our best result being a 3rd in the Topper class by Katie Buckman of the junior team. Some of our dinghy sailors competed in fed week as part of the Sussex Sailability Team. The teams generated a lot of interest amongst the sailing community using the adapted RS craft. The season finished with the Icicle series raced in the river with over 20 entries. This popular event was hotly contested with Steve Southall in his Laser finally taking the chocolates. Roll on 2017!

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Training Report 2016

2016 has been another successful year with lots of activity both on and off the water. The year started with Peter Launchbury running both our Day Skipper and Yacht Master courses which again proved very popular and full to capacity. A big push for 2016 was to develop volunteers for safety support on dinghy racing, Sailability and youth activity. We ran development days working towards the RYA safety boat with 9 people passing the course and ensuring we have suitable support for our sailing activities. Congratulations to Kevin Knight and Dave Lee who qualified as powerboat instructors, Dave Terry as a disability Instructor and the Youth team for passing the RYA Instructor pre assessment. We also introduced Disability Awareness training courses designed by RYA Sailability to aid those wishing to help this group enjoy our sport. This was very well received and we will be running further courses next year. Family and cadets and RYA onboard (School Sailing) were very popular this year with large numbers participating and a big thank you to all those who help, which is many. The end of season pirate party was as popular as ever with many people being encouraged to walk the plank! The junior and youth teams continued to develop both racing skills and seamanship skills representing the club in Topper and Laser traveller series as well as the West Sussex Schools Annual Regatta. We hope to send a team to Cowes in 2017 sailing the Sonars and expectations are high. We also piloted some social sailing using the club boats on a Wednesday evening at Southwick. This included some food and the bar being open. After a slow start this was gaining in popularity and we plan to continue this in 2017. Powerboat courses proved very popular and the new instructors were kept very busy. Kevin Knight has also been developing a group to support activities on the river and this area is stronger than it has been for many years. All this activity is only possible due to some very dedicated members and office staff and I would like to say a very big thank you for all the hard work which makes the club such a fantastic place to sail and develop. Good luck for 2017

Kevin Headon