2016 ANNUAL REPORT The Danish Canadian Museum 2016 ANNUAL REPORT . The Danish Canadian Museum ....

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Transcript of 2016 ANNUAL REPORT The Danish Canadian Museum 2016 ANNUAL REPORT . The Danish Canadian Museum ....

  • 2016 ANNUAL REPORT

    The Danish Canadian Museum

    Presented to the Museum

    Membership

    Annual General Meeting May 27, 2017

    Dickson, Alberta

  • i | P a g e 2016 Annual Report

    Contents THE DANISH CANADIAN NATIONAL MUSEUM .......................................................................1 MISSION AND VISION (2014) ........................................................................................................2 AGENDA .........................................................................................................................................................3

    MINUTES OF THE 2016 AGM .............................................................................................................4 PRESIDENT’S ANNUAL REPORT (2016) .....................................................................................8

    FINANCIAL STATEMENT 2016 ...................................................................................................... 10 EXECUTIVE DIRECTOR’S REPORT ............................................................................................... 15

    RESOURCE COMMITTEE REPORT ................................................................................................. 17 COLLECTIONS COMMITTEE REPORT ......................................................................................... 18

    PROGRAM, SPECIAL EVENTS AND VOLUNTEERS COMMITTEE REPORT ............... 19 GOVERNANCE AND STRATEGIC PLANNING COMMITTEE REPORT .......................... 20 COMMUNICATIONS COMMITTEE ................................................................................................. 21

    MAINTENANCE & DEVELOPMENT COMMITTEE.................................................................... 22 MANAGEMENT COMMITTEE REPORT ......................................................................................... 23

    PROPOSED AMENDMENTS TO GENERAL OPERATING BYLAW NO. 2 ...................... 24

  • ii | P a g e 2016 Annual Report

  • The Danish Canadian Museum

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    THE DANISH CANADIAN NATIONAL MUSEUM

    ANNUAL GENERAL MEETING MAY 27th, MONTREAL QUEBEC

    REPORT FOR THE YEAR ENDED 2015

    This report is provided for the Members of the Museum for the year ended 2016 for the Annual General Meeting to be held on May 27, 2017 in Dickson, Alberta. This booklet provides the Agenda, as well as an overview of the Museum’s progress and challenges including the financial aspects of the operations. Also included are the Mission and Vision as well as reports from board committees.

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    MISSION AND VISION (2014) The Mission of the Danish Canadian National Museum is: ‘To inspire, engage, and educate about Danish Canadians’ Our Vision:

    ‘The Danish Canadian National Museum is the nucleus for Danish Canadian heritage’

    Our Central Theme: ‘The Danish Canadian story: a saga stretching for centuries across

    continents’

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    AGENDA ANNUAL GENERAL MEETING

    THE DANISH CANADIAN NATIONAL MUSEUM SATURDAY MAY 27, 2017 DICKSON, ALBERTA

    Location: The Danish Canadian Museum Time: 10:00 a.m. to 11:00 am MDT AGENDA: 1. WELCOME AND CALL TO ORDER - ESTABLISHMENT OF QUORUM 2. APPROVAL OF AGENDA 3. COURTESY MOTION RE: ATTENDEE PARTICIPATION 4. GREETINGS

    a. Federation of Danish Associations in Canada b. Regions

    5. APPROVAL OF MINUTES FROM THE 2016 ANNUAL GENERAL MEETING 6. BUSINESS ARISING FROM THE MINUTES 7. REPORTS

    a. President b. Finances

    • Review of the 2016 Financial Statements c. Operations

    • Executive Director • Curator

    d. Board Committee Reports - AGM Booklet 8. NEW BUSINESS

    Amendments Operating Bylaw No. 2 for the Danish Canadian National Museum Corporation

    9. REGIONAL DIRECTORS’ REPORTS/COMMENTS e. British Columbia f. Saskatchewan/Manitoba g. Ontario h. Quebec i. Maritimes j. Alberta

    10. REPORT OF THE NOMINATING COMMITTEE / ELECTION OF DIRECTORS

    11. AUTHORIZATION OF THE FINANCIAL REVIEW FOR 2017 12. PRESENTATIONS AND ANNOUNCEMENTS 13. ADJOURNMENT

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    MINUTES OF THE 2016 AGM Annual General Meeting

    The Danish Canadian National Museum Friday May 27, 2016 Montreal, Quebec

    Location: The Vieux Port Steakhouse Time: 10:15 am to 12:10 pm Welcome: Kren Clausen welcomed everyone to the historical setting, a building about 250 years old in down town Montreal. He outlined the day’s events, and told of the three guests presenting during the lunch hour. Call to order: Svend Nielsen called the meeting to order, noting there was a quorum. Thirty- four members were in attendance. He welcomed all to the 24th annual general meeting. Approval of Agenda: Svend requested that the President’s report be moved to the end of section 7. MS Steen Jochumsen, Rolf Christensen that the revised agenda be approved. Carried. Courtesy Motion re Attendee Participation: MS Carl Sorensen, Steve Morck that participants attending have voice, with only members having the right to vote. Carried. Greetings: Rolf brought greetings from the Federation of Danish Associations in Canada. He stated the Federation has been a strong supporter of the Museum since its founding. There were no other greetings. Approval of Minutes from the 2015 AGM: MS Gordon Petersen, Anne Lise Pedersen that the minutes, as distributed, be approved. Carried. Business Arising from the Minutes: None. Reports: Ann Manson introduced Directors of the Board present at the meeting: Svend Nielsen, Ann Manson, Kren Clausen, Sonja Myroon, Karin Larsen, Anne Lise Pedersen, Gordon Petersen and Steve Morck.

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    Finances: The Treasurer’s report and Financial statements (pages 11 through 19) received favourable comments re presentation. MS Carl, Karin that the financial statements be approved as printed. Carried. Operations: Executive Director Svend briefly reviewed the extensive process followed in acquiring an Executive Director. There were numerous applicants. Svend gave some introductory remarks about Brian Desjardins in addition to the message from the ED (pages 20, 21).

    Operations: Curator Faye Kjearsgaard reported briefly about curatorial aspects of the Museum. Plans are to open the CPR House this August with a small gathering of the Nielsen and Sondergaard families, with the official opening being held next summer. The theme of displays this year is Needle Art. Next year the theme will be “great Danes” and she welcomed suggestions from the membership for persons to feature. Board Committees: Resource Ann reported that the Museum experienced improved financial health at the end of last year. Cost reducing measures include on-line banking and “Square”, credit card processing. Staff cuts last year have been restored this year, the position of curator returns to half time. Board Committees: Collections Carl referred to his report on p. 24. He emphasized the critical need for space related to display and storage of artefacts. He stated that accreditation must be renewed every five years; the Museum follows policies to maintain its accreditation. Carl reported that the Donate-a-brick fundraiser will continue to assist with operational costs. A request came from the floor that information be made available about the kind of artefacts accepted by the Museum, and their exhibition. It was suggested that this information also be placed on the website. Board Committees: Program, Special Events, Volunteers Joanne Nielsen referred to the report beginning on p, 25. She stated that Kari Morck will assume responsibility for volunteers. Board Committees: Governance and Strategic Planning Ann referred to the report on p. 27, 28, and emphasized the importance of the Strategic Business Model, prepared by Urban Matters, as a guideline for future planning for the viability of the Museum. The board has prioritized recommendations from the Urban Matters report to be used in planning. The Duality Project is progressing well.

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    Board Committees: Communications Steve commented on the Museum’s newsletters, and the effectiveness of Facebook. Shared opportunities for publicity are provided through the Scandinavian Trail Association. Additional social media methods will begin this summer. Board Committees: Human Resources Ann reported that a staff development workshop led by Barry Christensen was useful; the inclusion of daily five-minute staff meetings was beneficial. She stated that exit interviews were held with last year’s summer staff. Staff for this season has been reorganized. Kari is the Operations Coordinator and Kayla Godkin is the Culinary Coordinator. Board Committees: Development and Maintenance Svend reported that the 2014 hail storms that damaged the CPR House caused delays in its opening to the public. Larry Kjearsgaard expressed a vote of thanks to Svend for his continued help and work in the maintenance of museum property and grounds.

    Board Committees: Management Svend reported that teleconferences are used to manage immediate needs in the daily operations of the Museum.