Celebrating Multicultural Queensland grants program – Funding Information Paper

Multicultural Affairs Queensland

Celebrating Multicultural Queensland grants program

Multicultural Events

Funding Information Paper2016-17

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Celebrating Multicultural Queensland grants program – Funding Information Paper

Contents1 Multicultural Queensland................................................................................................12 2016–17 Celebrating Multicultural Queensland grants program – Multicultural Events. 23 Key Information..............................................................................................................3

Applications.................................................................................................................................3Submitting applications...............................................................................................................3Closing date................................................................................................................................3Late applications.........................................................................................................................3Questions....................................................................................................................................3Assistance...................................................................................................................................3Interpreting services....................................................................................................................3

4 Funding priorities............................................................................................................45 Funding categories and grant levels..............................................................................5

A. Signature Events..................................................................................................................5Funding amount..........................................................................................................................5Funding objective........................................................................................................................5Funding criteria............................................................................................................................5B. Cultural Events.....................................................................................................................6Funding amount..........................................................................................................................6Funding objective........................................................................................................................6Funding criteria............................................................................................................................6

6 Eligibility for funding.......................................................................................................77 Assessment of applications............................................................................................88 What happens if your application is successful?............................................................99 What happens when the funded event or project is completed?....................................910 Other funding sources..................................................................................................10

Queensland Government..........................................................................................................10Federal Government.................................................................................................................10Local Government.....................................................................................................................10Other funding programs............................................................................................................10

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Celebrating Multicultural Queensland grants program – Funding Information Paper

1. Multicultural QueenslandQueensland is a multicultural success story being home to people who speak more than 220 languages and hold more than 100 religious beliefs.

To acknowledge the role culturally and linguistically diverse communities play in building a better Queensland, the Government has introduced the Multicultural Recognition Act 2016 (https://www.legislation.qld.gov.au/LEGISLTN/ACTS/2016/16AC001.pdf) that recognises and promotes multiculturalism in Queensland.

The Multicultural Recognition Act 2016: promotes Queensland as a united, harmonious and inclusive community and will foster

opportunities for people from culturally and linguistically diverse backgrounds to participate in all aspects of life in our prosperous state

acknowledges that a diverse, dynamic and cohesive society will deliver important benefits for all Queenslanders, including the community, government and business sectors

recognises our diverse cultural heritage and aims to ensure that government services are responsive to the needs of our multicultural communities.

The Multicultural Recognition Act 2016 commits the Queensland Government to: establish a Multicultural Queensland Charter that will outline the principles of promoting harmony,

inclusion and fairness and acknowledging the unique cultural contribution of Aboriginal and Torres Strait Islanders

establish a Multicultural Queensland Advisory Council to provide direct advice to the Multicultural Affairs Minister to ensure government policies support the needs, aspirations and contributions of people from diverse backgrounds

develop a whole-of-government multicultural policy and action plan to ensure that government services are responsive to the needs of our multicultural communities.

The Government is committed to a safe, caring, harmonious, united and inclusive Queensland. Through the Celebrating Multicultural Queensland grants program, dedicated funds are committed by the Government annually to support celebrations of our wealth of cultures as well as promotion of increased social cohesion.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

2. 2016–17 Celebrating Multicultural Queensland grants program – Multicultural Events

PurposeThe Celebrating Multicultural Queensland grants program, administered by Multicultural Affairs Queensland within the Department of Communities, Child Safety and Disability Services, is established to celebrate and promote Queensland’s multicultural identity, the benefits of multiculturalism, community cohesion, and equitable access to opportunities by people from diverse cultural backgrounds.

In 2016–17, funding will be allocated to diverse multicultural events and projects across Queensland through two separate grants round:

1. 30 June to 26 August 2016 – Grants round for multicultural events – this round2. grants round for multicultural projects. (Will open later in the year.)

This funding information paper provides information about funding priorities and criteria for multicultural events. Details about funding categories for multicultural projects will be available when the projects grants round opens later in 2016.

Total funding available for multicultural eventsUnder the 2016–17 Celebrating Multicultural Queensland grants program, total funding of $700,000 is available for events to be held in Queensland within the 2017 calendar year.

Funding categoriesFunding will be allocated through two categories: ‘Signature Events’ with maximum grant level of $20,000 per event ‘Cultural Events’ with maximum grant level of $10,000 per event

Eligibility requirements and target groupsCommunity groups, local councils and non-government organisations that involve or support migrants and refugees from culturally and linguistically diverse backgrounds are eligible to apply for funding.

Applicants must be incorporated and hold appropriate insurance; ie a minimum of $10 million public liability insurance per event/project.

Unincorporated organisations interested in submitting a funding application will need to seek agreement from an incorporated organisation to act as an auspice agency.

The target groups include migrants and refugees from culturally and linguistically diverse backgrounds, and broadly all Queenslanders from the wider community with cross cultural connections.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

3. Key InformationMulticultural Affairs Queensland, Department of Communities, Child Safety and Disability Services

Postal address EmailGPO Box 806 maqfunding@communities.qld.gov.auBRISBANE QLD 4001

ApplicationsFunding submissions under the 2016–17 grants round of Celebrating Multicultural Queensland – Multicultural Events must be made on a 2016–17 Application Form. Separate application forms are available under the funding categories of “Signature Events” and “Cultural Events”.

Submitting applicationsOnline applications are preferred. Before you make an online application you must first register with SmartyGrants. Please visit our website at https://www.communities.qld.gov.au/multicultural for information, including access to the application form, a guide to assist you to register and complete the form and contact telephone numbers for any technical issues.

If you do not have an internet connection or are unable to access the online application, you can contact Multicultural Affairs Queensland to request a hard copy of the application form. To submit your hardcopy, you can either:

POST/EMAIL to Multicultural Affairs Queensland (see postal and email addresses above), OR HAND-DELIVER to “Decipha” Tender Box Service at 2 Duncan Street, WEST END.

Closing dateApplications are to be submitted by Friday 26 August 2016.

Late applicationsAn application received after the closing date will be considered late. Late applications may not be accepted and will be considered secondary to the applications received by the closing date.

QuestionsIf you have enquiries about the grants program including matters such as funding criteria, late applications and feedback on funding decisions, please contact Multicultural Affairs Queensland by email: maqfunding@communities.qld.gov.au. Documentation relating to the Celebrating Multicultural Queensland grants program is available at https://www.communities.qld.gov.au/multicultural.

AssistanceIf you need advice on developing your application or more information about other sources of funding, you can contact the Grants Access Worker at MDA Ltd on (07) 3337 5400 or email kristineh@mdaltd.org.au. MDA Ltd is a non-government organisation and is independent of the grant assessment process.

Interpreting servicesInterpreting services are available for people who have difficulty communicating in English. If you have difficulty understanding the funding guidelines or would feel more comfortable discussing this document in your own language, please telephone the department on (07) 3224 5006 to ask for an interpreter.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

4. Funding priorities – Multicultural eventsEligible organisations from across Queensland are encouraged to submit funding applications for diverse multicultural events with practical strategies to:

enhance appreciation and recognition of diverse cultures in Queensland promote community awareness about the benefits of multiculturalism foster cohesion across diverse cultural groups and the wider community facilitate increased understanding and cohesion between diverse cultural groups.

The “Signature Events” funding category is established to support high profile multicultural and diverse cultural events across Queensland that have strong community support and attendance, and have strategies in place to increase community awareness of Queensland’s cultural diversity and its benefits.

The “Cultural Events” funding category is established to support different forms of multicultural celebrations including events that promote acceptance and understanding of a particular culture or religion by other cultural groups and by the wider community.

Community support is vital to successful delivery of diverse cultural and multicultural events. Organisations are encouraged to involve people from diverse cultural backgrounds in events planning and delivery and demonstrate these inclusive aspects in the application. Any evidence of support, if available, should also be included in the application.

Organisations are encouraged to work collaboratively to develop joint applications for similar events that will be held around the same time and within nearby locations.

Organisations are also encouraged to consider developing events that would support promotion of Queensland Multicultural Month in August 2017. (Timing of Multicultural Month is subject to approval and formal announcement)

The Government anticipates that a government contribution to multicultural events will help strengthen community harmony and participation. It is necessary to specify in the application how the requested grant supports increased community harmony and participation.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

5. Funding categories and grant levelsA. Signature EventsEstablished multicultural events within a particular region or community in Queensland that involve local communities in planning and delivery of diverse multicultural activities under a multicultural festival framework.

(Pending availability of funds multi-year or recurrent funding may be provided to approved Signature Events. Funded organisations will need to successfully accomplish all grants requirements annually, and notify intention to continue the event in future years.)

Funding amountMaximum grant – $20,000 per event (excluding GST)

Multi-year or recurrent funding may be available for approved signature events.

Funding objectivePromote cohesion, acceptance and understanding of cultural diversity and its benefits across the whole community to achieve positive intercultural interaction within an identified region through community engagement and innovative festival programming.

Funding criteriaMandatory: An established event that has been undertaken annually in the past five years with an average

attendance of 8000 or more. (Required attendance reduced to 6000 for any proposed events that will be held outside the more populated regions of Brisbane, Logan and Gold Coast)

Demonstrated evidence – support letters signed by individual cultural groups or endorsed by a group of diverse cultural groups, that the event has strong support and participation from diverse cultural groups.

Demonstrated evidence that the event’s purpose aligns with the Multicultural Recognition Act 2016 (https://www.legislation.qld.gov.au/LEGISLTN/ACTS/2016/16AC001.pdf), and the event supports promotion of the legislation.

Demonstrated evidence that the organising committee/working group involves people from diverse cultural backgrounds.

Demonstrated implementation strategies that promote positive interaction between Queenslanders from diverse cultural backgrounds and the wider community.

Desirable: Demonstrated in the funding application that you have a business plan in place with practical

strategies to strengthen the event’s funding base without government funding. At least 50 per cent of the event’s budget (excluding in-kind contributions) is supported by private

sponsors or other funding programs. Demonstrated support from the local government.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

B. Cultural EventsMulticultural events held on particular dates of cultural significance or celebrations of cultural heritage and/or diversity organised by established or small and emerging communities.

(Pending availability of funds multi-year funding may be provided to approved Cultural Events. Funded organisations will need to successfully accomplish all grants requirements annually, and notify intention to continue the event in future years.)

Funding amountMaximum grant – $10,000 per event (excluding GST)

Funding objectivePromote community cohesion and an increased understanding of the culture and heritage of established or small and emerging communities in Queensland by people from the wider community.

Funding criteriaMandatory: Have a specific focus on a particular culture or religion, or a small multicultural celebration. Demonstrated practical measures to promote acceptance and understanding of a particular culture

or religion by other cultural groups and by the wider community.Desirable: Celebrations of significant/historic milestones achieved by an emerging community or established

communities. Have measures in place to attract funding from different sources to increase sustainability.

Small and emerging communities are usually defined as having a Queensland wide population of less than 10,000 people of which a significant proportion have arrived in the last five years. This includes communities such as Afghan, Burundi, Burmese (Myanmar), Bhutanese, Chin, Congolese, Cuban, Eritrean, Ethiopian, Indonesian, Iranian, Iraqi, Karen, Korean, Kurdish, Liberian, Nepalese, Pakistan, Persian, Rohingya, Rwandan, Sierra Leone, Somali, Sudanese, Sri Lankan, Togolese, and any other relevant community groups.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

6. Eligibility for fundingIncorporated community groups, local government agencies and non-government organisations that involve or support migrants and refugees from culturally and linguistically diverse backgrounds are eligible for funding under this program.

To be incorporated, the applicant is constituted and registered under relevant legislation such as the Associations Incorporation Act 1981.

What if your organisation is not incorporated?Non-incorporated organisations should seek incorporation or approach an incorporated community organisation to auspice their proposed event or project. The incorporated auspicing organisation takes full responsibility for the legal and financial accountability of the proposed event.

Organisations must also hold public liability insurance to the value of not less than $10 million for their event, or provide evidence of plans to obtain insurance.

The applicant must have no outstanding financial accountability, service delivery or performance issues for funding previously provided by the Queensland Government. Any outstanding Acquittal Reports must be submitted before any new funding will be provided.

Indigenous communities who are planning an event can apply for funding when migrant/refugee groups are engaged as partnering organisations in the planning and delivery process. The target audience/participants for the event or project will also need to include migrant/refugee groups. The application will need to demonstrate evidence of this partnership and the targeting of migrant/refugee groups.

Only one application per event will be accepted.

Funding can be used to cover expenditure items including event coordination, venue and equipment hire, advertising and marketing, cultural performances, security, and other relevant operating costs such as printing, telecommunication, program planning and management, etc.

Funding will NOT be available for: capital expenditure, for example the purchase, repair, extension or renovation of buildings,

motor vehicles, computers and photocopiers, stage/venue equipment or capital equipment of any kind

purchase of performers’ equipment, for example musical instruments or costumes; and devices of any kind

travel costs within Australia or overseas, however, in recognition of the needs of communities living in rural and remote areas, subsidies for travel within Queensland to support expertise required by an event may be considered

any recurrent costs, for example, ongoing staff costs of an event funded by other grant programs, established positions within the organisation, or core functions of the organisation

costs that are not essential or not related to the proposed event retrospective funding for event activities already underway or completed events designed primarily for the purpose of fundraising for commercial purposes events that have been fully funded by another funding agency.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

7. Assessment of applicationsA Grants Assessment Panel will assess the applications by taking into account how strongly each individual application addresses the program objective, funding priorities and funding criteria. The panel will also consider the local needs, emerging community issues, geographical spread of available funds, and to what extent the proposed events would support the celebration and promotion of the benefits of multiculturalism, as well as foster a harmonious and inclusive Queensland.

To be eligible, proposed events under individual funding categories must demonstrate alignment with the funding criteria listed.

Panel consideration Assessment criteria

Alignment of program and category objectives

The application submitted under a particular funding category should clearly outline how the proposed event aligns with the description and objective of the funding category.

Alignment with funding priorities The application should clearly demonstrate what funding priority/priorities it aligns with and how it aligns with that particular priority/priorities.

Alignment with funding criteria The application should clearly indicate the funding criteria for the relevant category that the application aligns with and describe how it aligns with these criteria.

Planning of the event The application should demonstrate practical timelines, milestones and performance measures.

Budget The application is to contain a realistic and complete budget for the proposed event with a clear outline of how the grant will be used to implement the event.

Applications will be assessed on the basis of merit. It is unlikely that funding will be provided to different festival events that are of a similar nature within the same location. Therefore, it is recommended that applicants work collaboratively with their local community groups and relevant service providers on the development of applications to avoid duplication in local efforts.

Organisations may be asked to submit further details or provide clarification during the assessment process. An application may be moved between event categories if considered more appropriate.

The Grants Assessment Panel’s recommendations will be used to support funding decisions. Funding will become available once the Minister for Multicultural Affairs announces the funding decisions and after successful applicants have entered into a grant agreement and provided their bank details. The process of assessment and decision making may take several months.

It is anticipated that funding outcomes for multicultural events under the 2016–17 funding round of the Celebrating Multicultural Queensland grants program will be announced before the end of December 2016.

Due to high demand, approved events may be funded at a lower amount than requested. If necessary, a revised program plan may be negotiated.

Funding decisions are final and no further discussions will be entered into.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

8. What happens if your application is successful?Organisations that are successful in receiving funding will be required to: enter into a grant agreement (For information a grant agreement template is available at

https://www.communities.qld.gov.au/multicultural) comply with the requirements and conditions of the grant agreement complete a form outlining financial institution details offer free entries to the funded event to Queensland Government delegates, and free space at the

event to Queensland Government agencies to display information when required.

Successful applications will be advertised in Queensland Government publications and websites. An applicant must inform the Department of Communities, Child Safety and Disability Services through Multicultural Affairs Queensland if the organisation does not want the contact information disclosed.

If your application is not successful, you can seek feedback from the department by emailing a request to maqfunding@communities.qld.gov.au.

9. What happens when the funded event is completed?Organisations are required to submit an Acquittal Report online to Multicultural Affairs Queensland within six (6) weeks after completion of the funded event.

The report is to: provide an outline of the activities undertaken indicate the outcomes achieved provide the total attendance for an event indicate who participated and explain how they benefited from their attendance/participation.

A report template is available in SmartyGrants to funding recipients.

If organisations are not able to access the report template online, Contact Multicultural Affairs Queensland to obtain a hard copy of the template.

For further information, contact Multicultural Affairs Queensland via email: maqfunding@communities.qld.gov.au.

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Celebrating Multicultural Queensland grants program – Funding Information Paper

10. Other funding sourcesFor reference, information about diverse funding programs or grants opportunities managed by different levels of government and the private sector are as follows:

Queensland Government http://www.qld.gov.au/services/grants

Federal Government http://www.business.gov.au/grants-and-assistance/grant-finder/

Local GovernmentContact relevant local councils to seek information about available funding programs. Find the relevant councils at: http://www.bettercouncils.net.au/find-your-council

Other funding programs General: https://mdaltd.org.au/cs-grant-access-program/, and then select ‘Upcoming Funding

Opportunities’

The Grants Access Worker, Ms Kristine Hancock at MDA Ltd, can assist in identifying funding opportunities for different purposes and provide advice on development of funding submissions. Ms Hancock can be contacted on (07) 3337 5400 or via email: kristineh@mdaltd.org.au.

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