2015/16 CAPER Report - Denton, Texas · CAPER 10 OMB Control No: 2506-0117 (exp. 07/31/2015) - The...

CAPER 1

OMB Control No: 2506-0117 (exp. 07/31/2015)

City of Denton

Community Development Division

2015/16 CAPER Report Consolidated Annual Performance & Evaluation Report

(August 1, 2015 through July 31, 2016)

... for housing and community development

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CAPER REPORT PREPARED BY: City of Denton Community Development Division 601 E. Hickory, Suite B Denton, Texas 76205 Main Phone Number: (940) 349-7726 Email: [email protected] Website: www.cityofdenton.com HUD APPROVAL Report to be submitted to HUD on October 28, 2016

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CR-05 - Goals and Outcomes

Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

This document serves as the City of Denton's 2015/16 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community

Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs. This report meets the performance requirements

described in the Consolidated Plan regulations at 24 CFR 91.520.

Denton’s 2015/16 CAPER contains the following three basic elements: 1) a summary of resources and accomplishments, 2) the status of actions

taken during the program year to implement the City's five-year strategies, and 3) progress made during the past year in addressing identified

priorities, needs and objectives.

The performance report also meets the following three basic purposes:

1. It provides HUD with necessary information for the Department to meet its regulatory requirement to assess Denton’s ability to carry out the

CDBG and HOME grants in compliance with all applicable rules and regulations;

2. It provides information necessary for HUD’s Annual Report to Congress;

3. It provides Denton an opportunity to describe to its citizens the successes in meeting the strategies stated in the 5-yr. Consolidated Plan.

The City of Denton is currently an entitlement city for the Community Development Block Grant and a participating jurisdiction under the HOME

Investment Partnership Program. During the 2015 program year, August 1, 2015 through July 31, 2016, the following funding was available to

the City of Denton to further the objectives of the Consolidated Plan. These amounts include unexpended funds from the previous program

year.

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2015/16 Program Year Amount

Community Development Block Grant Funds $1,341,163.36

CDBG Program Income – 2015 PY $7,660.33

Home Partnership Investment Programs $882,152.43

HOME Program Income – 2015 PY $78,805.89

Total funds available for program year $2,309,782.01

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Source / Amount

Indicator Unit of Measure

Expected – Strategic Plan

Actual – Strategic Plan

Percent Complete

Expected – Program Year

Actual – Program Year

Percent Complete

Affordable Rental Units

Affordable

Housing

Homeless

HOME:

$

Rental units

rehabilitated

Household

Housing

Unit

22 1

4.55% 61 1

1.64%

Affordable Rental Units

Affordable

Housing

Homeless

HOME:

$

Homelessness

Prevention

Persons

Assisted 22 0

0.00%

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Homeless Assistance Homeless HOME:

$

Public service

activities other

than

Low/Moderate

Income

Housing

Benefit

Persons

Assisted 0 0 10 0

0.00%


$

Homeless

Person

Overnight

Shelter

Persons

Assisted 4750 303

6.38% 400 303

75.75%


$ Other Other 950 0

0.00% 0 0

Homeless Prevention Homeless HOME:

$

Homelessness

Prevention

Persons

Assisted 100 0

0.00% 0 0

Homeownership

Assistance/Education

Affordable

Housing

CDBG:

$ /

HOME:

$

Direct

Financial

Assistance to

Homebuyers

Households

Assisted 30 8

26.67%

Housing Rehabilitation Affordable

Housing

CDBG:

$ /

HOME:

$

Homeowner

Housing

Rehabilitated

Household

Housing

Unit

235 34

14.47% 47 34

72.34%

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Public Facilities and

Infrastructure

Improvements

Non-Housing

Community

Development

CDBG:

$

Public Facility

or

Infrastructure

Activities

other than

Low/Moderate

Income

Housing

Benefit

Persons

Assisted 10000 281

2.81% 2000 281

14.05%

Public Services

Non-Homeless

Special Needs

Non-Housing

Community

Development

CDBG:

$

Public service

activities other

than

Low/Moderate

Income

Housing

Benefit

Persons

Assisted 80000 695

0.87% 1173 695

59.25%

Table 1 - Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,

giving special attention to the highest priority activities identified.

The 2015/16 program year was the first year of Denton's 2015-19 Consolidated Plan for Housing and Community Development. Staff efforts

throughout the year focused on housing, public services activities with an emphasis on homeless assistance and public facility

improvements. Below is a discussion of program year accomplishments related to the goals in the action plan:

Affordable Rental Units: The Denton Affordable Housing Corporation completed the rehabilitation of one rental project, but are currently

on hold until a new Director is hired to continue the rehab of the 2015 Bolivar Rental Project of 6 rental units. Also, the construction

at Fairoaks Senior Housing Project was completed during the year, however, there have been some issues regarding three of the sidewalk

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ramps that have been installed. Final payment will take place once issues are resolved.

Homeless Assistance: Funding was provided to the Denton County Friends of the Family to meet the Homeless Assistance goal for 400. The

agency provided assistance to a total of 303 people during the program year.

Homeless Prevention: No activities were funded during the 2015 program year under this goal.

Homeownership Assistance/Education: 2013 CDBG funding and HOME funds were available during the 2015 program year to assist a total

of 8 housholds with homeownership assistance and minor repairs to their homes.

Housing Rehabilitation: CDBG and HOME funding was available to meet the Housing Rehabilitation goal of 47. Minor Repair Program and

Home Improvement Program assisted 34 households - 3 with home improvement and 31 with minor repairs. Increase in construction costs

and building permit process affected the number of accomplishments.

Public Facilities and Infrastructure Improvements: Funding was available to meet the Public Facilities goal of 2,000 people. Projects will be

completed during the 2016 program year. 2014 funding was available during the program year to complete the Fred Moore Day School

Project and assist a total of 281 children.

Public Services: Funding was available to meet the public services goal of 1173 people. The Denton City County Day School, Health Services

of North Texas, Summer Camp and SPAN, Inc. provided assistance to 695 people. Most of the agencies were able to meet their 2015

goal. The major difference between the goals in the Consolidated Plan and actual accomplishment is that the acocmplishments listed above

do not including accomplishments funded with General Funds and Emergency Solutions Grant through the State of Texas. Below are

addditional accomplishments during the 2015-16 program year by goals:

Public Services Accomplishments with General Fund dollars - An additional 2341 people were assisted

Homeless Assistance with General Fund and ESG funds - An additional 1844 people were assisted.

Homeless Prevention with General Fund and ESG funds - An additional 364 were assisted.

The attached table shows the number of households/persons who received assistance during the program year from investment of funds made

available to the City of Denton such as HOME, CDBG, State ESG and General Funds to meet the needs in teh Consolidated Plan.

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CR-10 - Racial and Ethnic composition of families assisted

Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)

CDBG HOME

White 978 8

Black or African American 284 4

Asian 9 0

American Indian or American Native 8 0

Native Hawaiian or Other Pacific Islander 1 0

Total 1,280 12

Hispanic 373 4

Not Hispanic 948 8

Table 2 – Table of assistance to racial and ethnic populations by source of funds

Narrative

The above table does not include all persons or households assisted during the 2015 program year,

especially with CDBG funds. The chart does not provide information on multi-racial families

assisted. CDBG assisted an additional 41 persons. The data shown in the table, shows that city

programs and activities assisted minority populations. In the CDBG program, 21.5% were African

American and 28.2% and 28.2% were Hispanics. In the HOME program, 33.3% were African American

and 33.3% were Hispanics.

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CR-15 - Resources and Investments 91.520(a)

Identify the resources made available Source of Funds Source Resources Made

Available Amount Expended

During Program Year

CDBG 3,186,261 604,034

HOME 1,529,559 468,104

Table 3 - Resources Made Available

Narrative

The above expenditures included funds from prior years, as well as expenditures of program income

received during the year. Many projects, such as public facilities or affordable housing development,

take more than one year to complete. During the program year the following federal requirements were

met:

CDBG:

- 80% of CDBG funds spent were dedicated to activities that benefitted low-and moderate-income

individuals, thus exceeding the 70% minimum standard for overall program benefit.

- 20% of the CDBG funds expended were spent on planning and administration, thus complying with the

20% cap for administration.

- 13.7% of the CDBG funds were spent on public service activities, thus complying with the 15% cap for

public service activities.

- Timeliness Test: The City expended CDBG funds in a timely manner in accordance with HUD

regulations, which require that a grantee not have more than 1.5 times its prior year grant amount on

hand, 60 days before the end of its program year. As of May 31, 2016, the City had a ratio of 1.0 in its

letter of credit balance in the U.S. Treasury.

HOME:

- 9.6% of HOME funds spent were for planning and administration, thus complying with the 10% cap for

administration. The funds expended included Program Income from loan repayments received during

the year.

- The City met the statutory 24-month total commitment and CHDO reservation deadlines for its FY 2013

HOME allocation.

- The City also met the statutory 5-year expenditure requirement for its FY 2010 HOME allocation.

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- The required match liability for program year (PY) 2015-16 was $32,349.11. The City had a carry-over

from 2014/15 program year of $285,424.75. After meeting the 2015/16 match match requirement, the

City retained a carryover of $253,075.64 to be used in program year 2016/17.

Identify the geographic distribution and location of investments

Target Area Planned Percentage of Allocation

Actual Percentage of Allocation

Narrative Description

Table 4 – Identify the geographic distribution and location of investments

Narrative

The City of Denton provides the majority of its HUD funded community development programs on a

citywide basis to ensure access by all citizens of low and moderate income levels; however, the Home

Improvement Program provides assists in targeted areas. Geographic distribution of capital

improvement projects is based on citizen comments, service provider and City staff input regarding

significant needs in the low-income community, specifically in regard to public facility improvements.

Below is an overview of the programs that are provided city-wide and in targeted areas.

Citywide Program

The Minor Repair Program provides assistance with minor repairs of up to $5,000 on single-family

homes and mobile homes. Minor repair assistance is provided to households at or below 65% of the

area median income within the city limits of Denton. The majority of homes completed during the

2015/16 program year were located in Southeast and Northeast Denton as shown on the attached

map. This area of the City have higher concentrations of older housing stock in need of rehabilitation

and eligible low- and moderate income homeowners.

The Homebuyer Assistance Program (HAP) provided down payment and closing cost assistance to

eligible low- and moderate income homebuyers citywide. The attached map shows the geographic

distribution and locations of investments for the HAP program.

Public service activity provide services to eligible low and moderate income households and are

distributed throughout the Denton community The majority of the social service agencies that receive

HUD funds, however, are located in the southern region, in close proximity to those they serve.

Targeted Areas

The City of Denton has allocated federal funds to targeted areas for the Home Improvement

Program. Home Improvement Program activities are limited to low-income areas that are zoned

residential. This is to ensure that substantial amounts of funding is not expended on housing in areas

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zoned commercial or industrial, where the zoning transition in the near future, would no longer allow

residential development. The majority of homes completed during the 2015/16 program year were

located in Southeast and Northeast Denton as shown on the attached map. This area of the City have

higher concentrations of older housing stock in need of rehabilitation and eligible low- and moderate

income homeowners.

Leveraging

Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The Community Development Division works with other City departments and non-profit agencies to

leverage resources on projects and activities that required multiple funding sources, such as capital

improvement, housing, human services and other projects to help low-income neighborhoods and

citizens. The attached table indicates additional federal, state or local resources available during the

program eyar to the City of Denton and local agencies to meet community development priorities. The

City of Denton leveraged a total of $30,222,361 during the 2015/16 program year from other federal,

state, local and private funds. The attached table indicates additional federal, state or local resources

available during the program year to the City of Denton and local agencies in Denton to meet

community development priorities in Denton County. Below is an overview of the funds leveraged:

Public Services

CDBG-funded agencies leveraged $6,052,374 in federal, state, local and private funds for social

services activities.

City of Denton leveraged $243,362 in local General funds for social services activities.

General-funded agencies leveraged $22,741,402 in federal, state, local and private funds for

social services activities.

City of Denton leveraged $651,375 in Federal funds from the State of Texas Emergency Solutions

Grant for homeless and homeless prevention activities.

Housing Programs

Homebuyer Assistance Program leveraged $1,048,958 in private mortgage loans from

Participating Lenders and $24,718 in homebuyer minimum contribution funds.

Home Improvement Program leveraged $2,222 in private homeowner minimum contribution

funds.

The City of Denton leveraged $43,067 in State funds for the Amy Young Barriers Removal

Program from the State of Texas Housing Trust Fund to make homeowner units accessible.

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Administration Activities

City of Denton leveraged $303,404 in local General funds for Community Development

administration activities.

City of Denton leveraged $3,877 in State funds for Amy Young Barriers Removal Program from

the State of Texas Housing Trust Fund to program administration.

City of Denton leveraged $2,669 in Federal funds from the State of Texas Emergency Solutions

Grant for program administration.

Fiscal Year Summary – HOME Match

1. Excess match from prior Federal fiscal year 285,425

2. Match contributed during current Federal fiscal year 0

3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 285,425

4. Match liability for current Federal fiscal year 32,349

5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 253,076

Table 5 – Fiscal Year Summary - HOME Match Report

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Match Contribution for the Federal Fiscal Year Project No. or

Other ID Date of

Contribution Cash

(non-Federal sources)

Foregone Taxes, Fees,

Charges

Appraised Land/Real Property

Required Infrastructure

Site Preparation, Construction

Materials, Donated labor

Bond Financing

Total Match

Table 6 – Match Contribution for the Federal Fiscal Year

HOME MBE/WBE report

Program Income – Enter the program amounts for the reporting period

Balance on hand at begin-ning of reporting

period $

Amount received during reporting period

$

Total amount expended during reporting period

$

Amount expended for TBRA

$

Balance on hand at end of reporting period

$

0 80,201 80,201 0 0

Table 7 – Program Income

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Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period

Total Minority Business Enterprises White Non-Hispanic Alaskan

Native or American

Indian

Asian or Pacific

Islander

Black Non-Hispanic

Hispanic

Contracts

Dollar

Amount 226,586 0 0 0 136,321 90,264

Number 3 0 0 0 2 1

Sub-Contracts

Number 18 0 0 0 16 2

Dollar

Amount 72,370 0 0 0 58,570 13,800

Total Women Business

Enterprises

Male

Contracts

Dollar

Amount 226,586 0 226,586

Number 3 0 3

Sub-Contracts

Number 18 2 16

Dollar

Amount 72,370 1,000 71,370

Table 8 – Minority Business and Women Business Enterprises

Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted

Total Minority Property Owners White Non-Hispanic Alaskan

Native or

American

Indian

Asian or

Pacific

Islander

Black Non-

Hispanic

Hispanic

Number 0 0 0 0 0 0

Dollar

Amount 0 0 0 0 0 0

Table 9 – Minority Owners of Rental Property

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Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition

Parcels Acquired 0 0

Businesses Displaced 0 0

Nonprofit Organizations

Displaced 0 0

Households Temporarily

Relocated, not Displaced 0 0

Households Displaced

Total Minority Property Enterprises White Non-Hispanic Alaskan

Native or

American

Indian

Asian or

Pacific

Islander

Black Non-

Hispanic

Hispanic

Number 0 0 0 0 0 0

Cost 0 0 0 0 0 0

Table 10 – Relocation and Real Property Acquisition

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CR-20 - Affordable Housing 91.520(b)

Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual

Number of Homeless households to be

provided affordable housing units 10 0

Number of Non-Homeless households to be


Number of Special-Needs households to be


Total 75 43

Table 11 – Number of Households

One-Year Goal Actual

Number of households supported through

Rental Assistance 0 0


The Production of New Units 22 0


Rehab of Existing Units 47 35


Acquisition of Existing Units 6 8

Total 75 43

Table 12 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The City of Denton amended the 2015 Action Plan to change the use of the 2015 HOME funds for CHDO

activity from the construction of 22 SRO units to the rehabilitation of the Bolivar Rental Project that will

renovate a six-unit rental project on Bolivar Street. Also, the cost of construction and building permit

process affected the number of units that were rehabilitated during the program year under the Minor

Repair and the Home Improvement Programs.

Discuss how these outcomes will impact future annual action plans.

Community Development staff does not anticipate an impact to future annual action plans due to the

2015 program year outcomes.

CAPER 17


Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Persons Served CDBG Actual HOME Actual

Extremely Low-income 9 0

Low-income 10 0

Moderate-income 23 1

Total 42 1

Table 13 – Number of Persons Served

Narrative Information

The table above shows that the City of Denton assisted a total of 43 persons with CDBG and HOME

funds. The assistance was through the Minor Repair and Home Improvement Programs, Homebuyer

Assistance Program and the Rental Rehabilitation Program through the Denton Affordable Housing

Corporation, a local CHDO. 21% of the persons assisted were extremely low-income, 23% were low-

income and 57% were moderate-income.

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CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)

Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending

homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their

individual needs

In Denton, there are various systems of care that provide housing and supportive services to those

experiencing homelessness to assist them in ending their homelessness. The use of evidenced-based

practices supported by quality data collection efforts provides a process for informed decisions making

and the necessary foundation for delivering results oriented programs and services.

In order to reach out to the homeless and assess their individual needs, three short-term strategies were

proposed and supported:

1. Facilitate the continued growth and implementation of Coordinated Entry.

Over the last few years, there have been attempts to introduce coordinated access into Denton. Denton

served as a pilot community for the Balance of State’s first test of coordinated access. After much trial

and error and learning through the pilot, the community has entered into planned implementation of

the Balance of State's finalized concept of a Coordinated Entry process.

2. Ensuring the continued delivery of housing placement and supportive services for the homeless.

The City has invested both in staff and financial resources to support the continued delivery of quality

housing and supportive services programs for the homeless and those at-risk of homelessness. In the

2015-16 program year:

*Funded homeless food, shelter and housing programs through CDBG and General Funds in the amount

of $99,800.

*The City of Denton and United Way of Denton County (UWDC) entered into a public-private

partnership to lead collective impact homelessness initiative.

*Partnership jointly funded a homeless coordinator with the City of Denton and United Way of Denton

County.

*The Denton County Homeless Leadership Team (HLT) was formed. HLT is comprised of Mayor, City

Council members, County Commissioners, School District homeless liaison, Board members of homeless

service providers, Chamber of Commerce and other community leaders, who are working to ensure that

every person in Denton County has a place to call home that is safe, affordable, accessible and

supported by community resources. HLT's mission is to foster an effective and coordinated system of

homelessness prevention and intervention, resulting in homelessness that is rare, brief and

nonrecurring.

CAPER 19


3. Provide the environment for community-wide data collection efforts that inform and educate.

To ensure quality data collection through engaged and active support for the annual PIT Count. DCHC

implemented a standing rule that requires all HUD and TDHCA funding recipients to appoint a

representative on the PIT planning committee.

Addressing the emergency shelter and transitional housing needs of homeless persons

The City of Denton (City) addresses the emergency and transitional housing needs of it homeless by

directly supporting both types of service delivery through City’s Human Services Grant and administering

other funding sources like the Emergency Solutions Grant Funds awarded through the Texas

Department of Housing and Community Affairs (TDHCA). These grants are examples of how the City

leverages tax revenues, state of Texas distributed HUD ESG funds, and federal CDBG funds.

The City has two emergency shelters, the Salvation Army Denton (SAL) and Denton County Friends of

the Family (DCFOF). In this program year, SAL leveraged $160,574 in ESG funds for emergency shelter

essential services and shelter operations. In addition, SAL expended eceived $24,878 in General Funds

for a Food Pantry with monthly access to homeless and K.A.R.E Kitchen serving breakfast and dinner to

shelter clients. In this program year DCFOF, serving victims of domestic violence, leveraged $144,706 in

ESG funds for emergency shelter essential services and shelter operations. In addition, DCFOF

expended $25,695 in CDBG funds for shelter operations. Funds supported a percentage of the Shelter

Director’s annual salary. Giving Hope, Inc. (GH) expended $210,902 in ESG funds for Street Outreach.

Street Outreach connects with the homeless on the street to provide case management and emergency

health care. Case mangers work to refer homeless to shelters and other available housing programs as

well as to health and mental health care providers for long-term health care options.

Supportive housing is another housing strategy utilized. GH, in partnership with the Denton Affordable

Housing Corporation (DAHC) and other non-profits, provides transitional housing programs that

combine case management, supportive services, and housing to help the homeless individuals and

families to achieve self-sufficiency and exit the program over a determined amount of time. Some of the

DAHC’s 90 units are made available to Giving Hope, Inc. to use for transitional housing program

clients. Many of these clients are referred by partners like DCFOF and SAL. GH expended $27,297 in

General Funds for its transitional housing programs that supported 50 unduplicated clients. Funds are

leveraged with a CoC SHP grant. City funds support rental and utility assistance as well as a portion of

program staff salaries.

In the program year, City General Funds in the amount of $18,866 was provided support HMIS licenses,

training, and data quality.

The Denton County Behavioral Health Leadership Team and the Denton County Homeless Leadership

Team, two of the collective impact projects, have merged the housing workgroup into one workgroup

working on strategies to address the needs of the homeless who have supportive housing needs but

have significant barriers to housing like mental health and substance abuse issues. In the program year,

CAPER 20


the housing workgroup completed drafting a transitional housing pilot. As a result, a new nonprofit,

Denton Supportive Housing was created and has partnered with a local private landlord. The non-profit

has awarded $100,000 for a 10 unit pilot to provide transitional housing to the high-risk homeless.

Multiple partners are providing in-kind services to the Pilot including many who are City funded. The

funded partners include Denton Community Health Clinic providing case management and health care,

Denton County MHMR proving mental health counseling, and Denton County Friends of the Family

providing domestic abuse and sexual assault counseling. Additional partners are providing housing

furnishings, food panty and meals, peer counseling and more. Pilot launches October 2016.

Helping low-income individuals and families avoid becoming homeless, especially extremely

low-income individuals and families and those who are: likely to become homeless after

being discharged from publicly funded institutions and systems of care (such as health care

facilities, mental health facilities, foster care and other youth facilities, and corrections

programs and institutions); and, receiving assistance from public or private agencies that

address housing, health, social services, employment, education, or youth needs

The City will support the collaborative efforts of the Denton County Homeless Coalition (DCHC) and

other service sector programs to ensure the community is organized to advocate; coordinate service

delivery; improve effective use of available resources and provide leadership for long-term planning

efforts among various homeless providers, homeless advocates and across multiple sectors.

In the program year, Giving Hope, Inc. (GH) expended funds in ESG Rapid Rehousing funds to help

homeless persons to make the transition to permanent housing and independent living. GH, in

partnership with the Denton Affordable Housing Corporation (DAHC) and other non-profits, provides

rapid rehousing housing programs that combine case management, supportive services, and housing to

help in reducing the period of time that individuals and families experience homelessness, facilitating

access for homeless individuals and families to affordable housing units, and preventing individuals and

families who were recently homeless from becoming homeless again. Some of the DAHC’s 90 units are

made available to Giving Hope, Inc. to use for rapid rehousing housing program clients. GH also partners

with local landlords to place tenants in qualifying units. Many of these clients are referred by DCFOF and

SAL.

Other accomplishments include: City of Denton Community Development (COD) staff serve on the

Coordinated Entry Transition Team (CETT). In the program year, adopted it process to use of the VI-

SPDAT and HMIS to identify housing priority score for each client, referral process to existing housing

options and reveal gaps in service needs providing vital data to support creation of new housing

resources based on identified need. Once implemented, this will result in a reduction in time that it

takes for a person who is homeless to identify and access the right housing service needed.

Helping homeless persons (especially chronically homeless individuals and families, families

with children, veterans and their families, and unaccompanied youth) make the transition to

CAPER 21


permanent housing and independent living, including shortening the period of time that

individuals and families experience homelessness, facilitating access for homeless individuals

and families to affordable housing units, and preventing individuals and families who were

recently homeless from becoming homeless again

The City of Denton addresses the need to prevent individuals and families at risk from becoming

homeless by directly supporting service delivery through City’s Human Services Grant and administering

other sources like the Emergency Solutions Grant Funds awarded through the Texas Department of

Housing and Community Affairs (TDHCA). These grants are examples of how the City leverages tax

revenues, state of Texas distributed HUD ESG funds, and federal CDBG funds.

Giving Hope, Inc. leveraged ESG funds with EFSP grant funds for homelessness prevention. ESG funds

supported rental assistance in FMR units for income qualifying families who are at imminent risk of

eviction and have no other support options. In addition, Interfaith Ministries received $5,000 of City

General Funds for rental assistance for those unable to pay rents due to an emergency.

Additional CDBG and City General Funds awarded in the Human Services Grant support other public

services.

Discharge planning has been identified locally as a concern. The Denton County Behavioral Health

Leadership Team is focused on efforts specific to those dealing with mental health issues. Denton does

not have a county mental health facility. As a result, the Denton County Jail is the primary provider of

mental health services in the county. A COD staff member is a part of the Denton County Behavioral

Health Leadership Team Jail Diversion Group. Jail Diversion has developed a pilot to employ diversion

planners in partnership with Denton County MHMR who will ensure those exiting the county jail at risk

of homelessness will exit with vital medications, plans for mental health treatment and referrals housing

where available so they are not exiting to homelessness. This program is in the final stages of contract

signing.

Cumberland Presbyterian Children’s Home and CASA have programs that address the specific needs of

foster care youth. While the City does not fund these specific projects, both agencies are funding

partners receiving CDBG and General Funds to be leveraged with other program funds.

In addition to those previous discussed, the City grant funds programs that are helping low-income

individuals and families avoid becoming homeless through assistance from public or private agencies

that address housing, health, social services, employment, education, or youth needs. The grants for the

City of Denton program year 2015-16 leveraged $250,000 of General Fund and $127,663 of CDBG

funds.

These programs ensure individuals and families have added resources where the costs of services could

put them at risk of homelessness or be a barrier to exiting homelessness.

CAPER 22


CR-30 - Public Housing 91.220(h); 91.320(j)

Actions taken to address the needs of public housing

The City of Denton has no public housing units. However, City staff will continue to work with the

Denton Housing Authority to promote City program those currently receiving Section 8 assistance.

Actions taken to encourage public housing residents to become more involved in

management and participate in homeownership

The City of Denton has no public housing units. However, City staff will continue to work with the

Denton Housing Authority to promote the DHA Self-Sufficiency Program. Information on the City’s

Homebuyer Assistance Program that provides down payment and closing costs assistance is provided to

clients of the Self-Sufficiency Program.

Actions taken to provide assistance to troubled PHAs

The City of Denton has no public housing units.

CAPER 23


CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)

Actions taken to remove or ameliorate the negative effects of public policies that serve as

barriers to affordable housing such as land use controls, tax policies affecting land, zoning

ordinances, building codes, fees and charges, growth limitations, and policies affecting the

return on residential investment. 91.220 (j); 91.320 (i)

An analysis of housing availability and price during the development of the 2015-2019 Consolidated Plan

indicated that housing cost burden for low-income residents, was a major issue in regard to affordable

housing in the Denton community. Denton’s two major providers of affordable housing, the Denton

Affordable Housing Corporation (DAHC) and the Denton Housing Authority (DHA) continue to work to

increase the number of affordable units available in Denton. Most recently, DHA was awarded tax

credits and has begun development of a 322 unit complex of affordable rental units. DAHC continues to

increase the number of affordable rental units that they own and maintain. The City supports the

efforts of both entities. In addition to the programs provided by DHA and DAHC, the City assists low-

income homeowners in maintaining their units. Grants and loans are provided for reconstruction,

rehabilitation and minor repairs. These programs not only assist the homeowners but also improve and

support neighborhoods.

Per Section 35.12.5 of the Denton Development Code, the minimum heated floor area requirements for

single family dwellings in any zoning district is 900 square feet. This would allow affordable housing

developers such as Habitat for Humanity and Denton Affordable Housing Corporation to build 1,000

square foot homes. These homes are not required by the code to have any exterior brick. This is not the

norm in many north Texas communities where building codes tend to be much stricter and therefore

not as supportive of affordable housing development.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)

A reduction in CDBG funding is one of the primary obstacles faced by the City of Denton in 2015-

16. However, the City was able to commit $377,663 to support social service agencies that provide

services to the underserved in the community. $250,000 was from the City’s general fund with the

remainder from CDBG. Twenty (20) agencies, providing a variety of services, were awarded funding

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)

In the 2015 Program Year Community Development continued complying with the Lead Rule.

The Minor Repair Program passed out both HUD/EPA brochures “Protect Your Family from Lead in Your

Home” and “Renovate Right” in either English or Spanish to 68 homeowners, all prospective households

to be assisted.

In the Minor Repair Program, the Residential Construction Specialist presumed the presence of lead-

CAPER 24


based in the repair of two pre-1978 homes; another one was tested by laboratory analysis of a paint

chip and found positive. Subsequently safe work practices by EPA trained workers were carried out on

all three, and Clearance was achieved on each.

One pre-1978 Rehabilitation was completed which had been inspected during the prior year and found

not to contain any lead above the Action Level.

Two Rehabilitations which are scheduled to be completed during the coming year were found to contain

lead-based paint. Both of these houses will require Abatement.

All pre-1978 Homebuyer Assistance Program houses were visually inspected for deteriorated paint. All

deteriorated paint was found in amounts below de minimis.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)

Monetary support is provided to three local child care facilities in an attempt to allow more poverty-

level households to obtain and maintain employment. The City provides funding for staff salaries, food

supplies, etc. while also providing CDBG funds to maintain the facilities.

The City’s Economic Development Department continues to support the growth of businesses in the

Denton community which creates additional job opportunities.

Actions taken to develop institutional structure. 91.220(k); 91.320(j)

As previously discussed in AP-65 - Through efforts to implement a continuum of care addressed by

community-wide collaboration efforts many of these programs now take the form of coordinated intake

with collaborative case management and the coordinated delivery of street outreach, supportive

housing, rapid re-housing, and prevention of homelessness programs. The collection of community-wide

data provides the necessary foundation to ensure there is a measure of collective impact and helps

those delivering programs and services make informed decisions. In order to reach out to the homeless

and assess their individual needs, three short-term strategies where proposed to be supported:

1. Facilitate the continued growth and implementation of Coordinated The community has now finalized

a concept for Coordinated Entry and will launch in December 2016.

2. Ensuring the continued delivery of housing placement and supportive services for the homeless. The

City has invested both in staff and financial resources to support the continued delivery of quality

housing and supportive services programs for the homeless and those at-risk of homelessness. In the

2015-16 program year:

*Funded homeless food, shelter and housing programs through CDBG and General Funds in the amount

of $99,800

CAPER 25


*City of Denton and United Way of Denton County entered into a public-private partnership to lead

collective impact homelessness initiative.

*Partnership jointly funded a homeless coordinator between the City and United Way

*The Denton County Homeless Leadership Team was formed with a mission to foster an effective and

coordinated system of homelessness prevention and intervention, resulting in homelessness that is rare,

brief and nonrecurring.

3. Provide the environment for community-wide data collection efforts that inform and educate. To

ensure quality data collection through engaged and active support for the annual PIT Count. DCHC

implemented a standing rule that requires all HUD and TDHCA funding recipients to appoint a

representative on the PIT planning committee.

Certification of Consistency

No certificate of consistency were approved by the City of Denton during the 2015-16 program year.

Actions taken to enhance coordination between public and private housing and social service

agencies. 91.220(k); 91.320(j)

Various collaborative efforts have been instituted to support coordination between housing and service

providers. The Denton County Homeless Coalition is an example of homeless service providers meeting

with staff from the Denton Affordable Housing Corporation and the Denton Housing Authority to discuss

housing the homeless and potentially homeless. A landlord’s forum was also hosted by several local

non-profit agencies. The forum was an effort to meet with local rental property owners and managers

and educate them regarding the need for affordable housing and how the private and non-profit rental

property owners could work to support Denton’s low-income households.

Identify actions taken to overcome the effects of any impediments identified in the

jurisdictions analysis of impediments to fair housing choice. 91.520(a)

The City of Denton’s analysis of impediments to fair housing choice indicated that there continues to be

no overt barriers to fair housing. The activities carried out over the past year to support fair housing

include the following:

Weekly advertisements in the local Denton Record-Chronicle newsletter providing information

regarding how to get assistance in filing a fair housing complaint;

An article included in the May 2016 Community Development newsletter, providing residents

with information on fair housing;

Staff attended and received a Certificate of Completion for the 2016 Let’s Work Together for

CAPER 26


Fair Housing conference in Austin, Texas. Staff was able to obtain additional information about

fair housing issues and how to resolve them;

Staff presentation regarding the City’s fair housing ordinance and support of that ordinance at

the March 2016 Landlord’s Forum sponsored by local non-profit organizations;

Provision of assistance to those with housing problems through both the Community

Improvement (code enforcement) Division and Community Development;

Continued support for the development of affordable housing such as the Tax Credit properties. Denton

currently has 2,194 affordable tax credit units. An additional 322 units are now under construction.

CAPER 27


CR-40 - Monitoring 91.220 and 91.230

Describe the standards and procedures used to monitor activities carried out in furtherance

of the plan and used to ensure long-term compliance with requirements of the programs

involved, including minority business outreach and the comprehensive planning

requirements

Staff completed a full scale monitoring of the Denton Affordable Housing Corporation’s (DAHC) HOME-

funded activities on November 19th and 20th. The monitoring included review of tenant and

homebuyer application files, and project information files. Community Development staff set up a

meeting to review the information from the monitoring with DAHC staff. A letter, dated January 8, 2016

requested additional information from the organization primarily on policies and

procedures. Monitoring was complete and a re-certification letter was mailed on May 5, 2016. City

staff continue to review income information from DAHC’s tenants. No funding has been expended by

DAHC since August 2015.

The Community Development Division is responsible for monitoring subrecipient

performance. Monitoring is a systematic process of review and evaluation of compliance with Service

Agreement terms, conditions and policies.

Multiple methods are used to monitor agency service performance and agreement compliance. These

includes desk monitoring of documents submitted monthly by agencies including reports, requests for

reimbursement, financials and governance documents; informal monitoring involving routine record

requests by email, phone, and letter; formal monitoring evaluation involving telephone interviews and

required meetings; and an on-site monitoring evaluation system.

In the program year, staff completed 100% monthly desk monitoring for all grant funded agencies.

Monthly desk monitoring provided review of requests for reimbursements to ensure all expense items

where eligible under the grant rules. The process has a strong system of checks and balances. All

requests were then reviewed and approved. Requests from payments were processed for payment by

the Administrative Assistant and then completed by the Finance Department. Monthly monitoring

included review of financials and board minutes. Though monitoring review was recorded each month.

When eligibility was approved, informal monitoring involved a written request for correction. If other

monitoring documents were not up-to-date then informal monitoring involved a written request for

updated monitoring documents. This was documented in the agency’s monthly RFR report.

In 2015-16, formal desk monitoring was completed on 100% of funded agency. The year served as a test

case to determine process and capacity for formal monitoring practices without on-site monitoring.

Formal monitoring included review of all 17 funded agencies. The formal monitoring reviewed a random

selection of project Case/Client Files; YTD General Ledger/Journals; YTD Bank Statements with

Reconciliations; Policies and Procedures Guides, and Manuals; Governing Documents; Reporting

Documents w/Service Agreement; and a second review of monthly reporting documents. Agencies were

CAPER 28


also asked to complete a survey to determine effectiveness of grant program delivery. The majority of

general fund agencies received a notice of a completed review. CDBG funded agencies received

monitoring response letters. Recommendations were issued in 100% of the response letters. Two

concerns were issued. No findings were issued.

Citizen Participation Plan 91.105(d); 91.115(d)

Describe the efforts to provide citizens with reasonable notice and an opportunity to

comment on performance reports.

Citizens have a variety of ways to provide comments on all Community Development programs and

projects throughout the year. To ensure citizen participation in the 2015-16 performance report

process, the city followed its 2015-19 Citizen Participation Plan. A notice was placed in the Denton

Record Chronicle on October 12, 2016 requesting public comments on the 2015 CAPER. The

advertisement stated that the City of Denton was accepting comments on the performance report from

October 13 through 27 on the status of community development projects. The advertisement also

included the location of the draft CAPER. Attached is the affidavit of publication for the

advertisment. No comments were received during the comment period.

CAPER 29


CR-45 - CDBG 91.520(c)

Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives

and indications of how the jurisdiction would change its programs as a result of its

experiences.

The City of Denton amended the 2015 Action Plan for the following reasons:

1. The City of Denton amended the 2015 Action Plan to complete the following: a) reallocate

$10,500 in CDBG funds from Health Services of North Texas – Food Program. This program was

canceled and funds will be reallocated during the 2016 program year to the Minor Repair

Program; b) revise the project description for the 2015 Fred Moore Day Nursery School

Improvements to complete the Activity Room and installation of new exterior playground

equipment, necessary surfacing and fencing; and c) change the use of the 2015 HOME funds for

CHDO activity to the Bolivar Rental Project that will renovate a six-unit rental project on Bolivar

Street.

2. The City of Denton amended the 2015 Action Plan for Housing and Community

Development. The amendment would reallocate $12,675 in Community Development Block

Grant (CDBG) funds from Health Services of North Texas to Denton Community Health Clinic. A

total of $18,800 in CDBG funds was awarded to Health Services of North Texas Women’s Health

Clinic for the 2016/17 program year. Health Services of North Texas requested to modify their

budget to $6,125. This amendment would reallocate the balance of $12,675 to Denton

Community Health Clinic to support intensive case management services for homeless

individuals.

The substantial amendments only required changes to program activities and did not affect the goals

stated in the 2015-19 Consolidated Plan for Housing and Community Development.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?

No

[BEDI grantees] Describe accomplishments and program outcomes during the last year.

CAPER 30


CR-50 - HOME 91.520(d)

Include the results of on-site inspections of affordable rental housing assisted under the

program to determine compliance with housing codes and other applicable regulations

Please list those projects that should have been inspected on-site this program year based upon

the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues

that were detected during the inspection. For those that were not inspected, please indicate

the reason and how you will remedy the situation.

The City of Denton inspects the rental rehabilitated units based on HOME regulations – 1-4 rental units

are inspected every 3 years; 5-25 units are inspected every 2 years; and more than 25 units are

inspected yearly. Attached is the Rental Inspection Schedule for the 2015/16 program year with the

results of the on-site inspections of affordable rental housing assisted under the HOME program. During

on-site inspections, any minor issues that were identified by the Community Development Inspector

were corrected.

Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.

92.351(b)

The City of Denton housing programs were affirmatively marketed to low income and minority

households throughout the city. The following is a list of actions taken to affirmatively market to low

income and minority households:

1. Program information is available in English and Spanish with bi-lingual Spanish-speaking staff

available to applicants when needed.

2. Inspector carries a supply of housing program information brochures in his vehicle and

distributes to residents of substandard properties. Also, Community Improvement Department

officers (previously known as Code Enforcement) also carry our brochures and provide them to

residents of substandard properties.

3. In an effort to keep owner-occupied affordable housing in good condition, every household

receiving a minor repair grant, when it is eligible, is encouraged to apply to the home

improvement program waiting list for a more extensive home improvement.

4. When minor repair projects are approved, staff assists clients when needed, to apply for

weatherization work through Community Services Inc.

5. Housing programs are highlighted quarterly in the Community Development Newsletters that

are distributed to a large and versatile mailing and email list.

6. The City of Denton Cable Channel (DTV) advertises CD housing assistance programs on a regular

basis.

7. Denton non-profit agencies refer households to the Community Development Division when

housing repairs are needed.

CAPER 31


8. A link to the Community Development Division is on the web with listings of program

descriptions, requirements and information needed on how to apply for assistance.

9. HIP applicants are given an option to allow a yard sign that advertises the Home Improvement

Program to be placed in their yard during rehab or reconstruction.

10. Community Development generates quarterly newsletters. Distribution goes out to non-profit

agencies, former clients, contractors, and others. The CD programs are marketed to the

community.

Refer to IDIS reports to describe the amount and use of program income for projects,

including the number of projects and owner and tenant characteristics

A total of $80,200.97 in HOME Program Income was spent on assisting 5 homeowners through the

Home Improvement Program. Below are the homeowner characteristics:

Eighty percent had incomes below 60% of the area median income.

Eighty percent were African American.

Twenty percent were of Hispanic ethnicity.

Sixty percent were elderly households.

Forty percent of homeowners were disabled households.

Sixty percent were small households and forty percent were large households.

Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES

ONLY: Including the coordination of LIHTC with the development of affordable housing).

91.320(j)

Not applicable for the City of Denton.

CAPER 32


Attachment

CAPER 2015 - Beneficiaries

CAPER 33


CAPER 34


CAPER 35


CAPER 36


CAPER 2015 - Maps

CAPER 37


CAPER 38


CAPER 39


CAPER 2015 - Resource Table

CAPER 40


CAPER 41


CAPER 42


CAPER 2015 - Affidavit of Publication

CAPER 43


CAPER 2015 - Rental Inspection Schedule

2015/16 CAPER Report - Denton, Texas · CAPER 10 OMB Control No: 2506-0117 (exp. 07/31/2015) - The...

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Transcript of 2015/16 CAPER Report - Denton, Texas · CAPER 10 OMB Control No: 2506-0117 (exp. 07/31/2015) - The...