2015 Small Business Conference VISN 10-Indiana and ......VISN 10-Indiana and Michigan (Formerly VISN...
Transcript of 2015 Small Business Conference VISN 10-Indiana and ......VISN 10-Indiana and Michigan (Formerly VISN...
2015 Small Business Conference
VISN 10-Indiana and Michigan
(Formerly VISN 11)
Presented By:
Judd Fisher, VISN LogisticsJeff Means, VISN Energy ManagerScottie Paramoure, Deputy Director of ContractingMichael Rilenge, VISN Prosthetic ManagerKathryn Schmitt, Interior Designer
OVERVIEW
Who We Are
VISN 11 (formerly VISN 11 Sites)
Construction/Leasing
Contracting
Logistics
Prosthetics
Summary
Q & A
Former V10 & V11VISN 11 (Indiana and Michigan) VISN 10 (Ohio)
The New VISN 10
Footprint Square Miles: 90,100
Veteran Enrollees: 414,494
Unique Users: 274,115
States: 4
Senators: 8
Congressional Districts: 30
HealthCare Systems: 7 (1 dual campus)
CBOCs: 30
Vet Centers: 16
State Veterans Homes: 2
VBA Regional Offices: 2
National Cemeteries: 6
State Veteran Cemeteries: 2
Major Affiliations: University of Michigan; Indiana/Purdue University; Wayne State University
Research Programs: Ann Arbor, Indianapolis
Michigan Market – Ann Arbor
CLINICS OTHER FACILITIES
Flint VA Outpatient ClinicJackson VA Outpatient ClinicToledo VA Outpatient Clinic
VBA Eastern Area OfficeToledo Vet Center
Michigan Market – Battle Creek
CLINICS OTHER FACILITIES
Benton Harbor VA Outpatient ClinicGrand Rapids VA Outpatient ClinicLansing VA Outpatient ClinicMuskegon VA Outpatient Clinic
Grand Rapids Vet CenterHealth Care for Homeless Veterans (HCHV)
Michigan Market – Detroit
CLINICS OTHER FACILITIES
Pontiac VA Outpatient ClinicYale VA Outpatient Clinic
VBA Detroit Regional Office Detroit Homeless DomiciliaryDetroit Vet CenterPontiac Vet CenterDearborn Vet CenterMacomb County Vet Center
Michigan Market – Saginaw
CLINICS OTHER FACILITIES
Bad Axe Community Based Outpatient ClinicClare Community Outpatient ClinicClement C. Van Wagoner Outpatient ClinicGaylord VA Outpatient ClinicOscoda VA Outpatient ClinicTraverse City VA Outpatient ClinicCadillac VA Community Based OutpatientCheboygan VA Community Based OutpatientGrayling VA Community Based Outpatient
Saginaw Vet CenterTraverse City Vet Center Saginaw Admin Annex
Indiana Market - Indianapolis
CLINICS OTHER FACILITIES
Bloomington VA Outpatient ClinicTerre Haute VA Outpatient ClinicWest Lafayette VA Outpatient Clinic
VBA Indianapolis Regional OfficeIndianapolis Vet Center
Indiana Market – Ft. Wayne & Marion
CLINICS OTHER FACILITIES
Goshen VA Outpatient Clinic
Muncie/Anderson VA Outpatient Clinic
Peru Community Based Outpatient ClinicSouth Bend VA Outpatient ClinicFort Wayne VA Outpatient Clinic
Marion National Cemetery Fort Wayne Vet Center
Capital Asset Management Team
Network 10 Capital Asset Manger: Meghan Meyer [email protected] 10 Energy Manager: Jeff Means [email protected]
Facility Chief Engineering/Facilities Management Service506 Ann Arbor: Ken Davis [email protected] Battle Creek: Randy Crandal [email protected] Detroit: Casey Thayer [email protected] Indianapolis: Scott Moritz [email protected] Northern Indiana: Jim Cullum [email protected] Saginaw: George Berg [email protected]
Capital Asset Programs
• Non-Recurring Maintenance (NRM) Projects
• Clinical Specific Improvements (CSI) Projects
• Minor
• Major
• Leases
• CBOCs
• Enhanced Use Lease
• High Cost - High Technical Equipment (Site Prep)
• Strategic Capital Investment Plan (SCIP)
Non-Recurring Maintenance (NRM)Lower: $25,000
Upper: Up to $10,000,000 renovating existing sqft
No upper limit for utility/building system projects)
Up to 1,000 sqft for existing facility expansion
Focuses on correcting the Facility Condition Assessment, ensuring the medical
center meets applicable codes, and modernizes within the existing constraints of
the infrastructure to comply with current standards of care.
Renovation, repair, maintenance & modernization of infrastructure within
existing sqft
New surface parking/roads
New utility buildings/structure
Stand alone demolition is considered NRM
Clinical Specific Improvements (CSI)
Lower Limit: $25,000
Upper Limit: $5,000,000
Projects expanding the existing facility square footage
Greater than 1000 sqft for expansion of existing square feet
Projects addressing workload gaps and providing access within the following VHA high profile categories:
Mental Health
High-tech/high cost Medical Equipment Installations
Women’s Health/PACT
Freeze the Footprint Reduction
Donated Building Site Preparation
Minor ConstructionLower Limit: $500,000 ThousandUpper Limit: $10,000,000 Million
Projects expanding the existing facility square footage
Greater than 1000 sqft for expansion of existing square feet
Projects addressing workload gaps, seismic deficiencies, and providing access to care for our veterans.
Parking Structures
Seismic projects can be 100% renovation
Major Construction
Lower Limit: $10 Million
Upper Limit: No Upper Limit
Improvements to medical centers to provide state-of-the art healthcare
Strategic Capital Investment Plan (SCIP)
10 Year Plan, linking planning efforts of the Administrations with both capital and non-capital solutions.
▫ Access Gap: Ability for Veterans to access the services needed within a defined geographical area (drive-time to the nearest facility for a specific type of care).
▫ Utilization/Workload Gap: Demand for services through future planning horizon.
▫ Space/Capacity Gap: Square footage needed (or in excess) to meet the demand.
▫ Condition Gap: Estimated dollars needed to address deficiencies at the facilities; derived from the Facility Condition Assessment (FCA) process.
▫ Energy Gap: Designed to identify the energy goals and targets outlined in executive orders that are directly related to facility energy usage.
▫ Other Gaps: Security, Privacy, Parking, IT, etc.
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Network Contracting Office
10 West (formerly NCO 11)
Who am I?
• Scottie Paramoure
Deputy Director of Contracting
Veterans Health Administration (VHA)
Network 10 Contracting Office West
• Acquisition Responsibilities▫ Oversees all aspects of contracts established within
VISN 10 West:
Michigan: Ann Arbor, Battle Creek, Detroit & Saginaw.
Indiana: Indianapolis, Marion & Fort Wayne.
What does my program do?
• Network Contracting Office 10 West Mission:
▫ We, the employees of the Network 10 Contracting Office West (NCO 10 West), pledge to acquire, distribute and maintain equipment, supplies and services in support of VISN 10 facilities to ensure the highest quality healthcare to the Veterans we serve.
▫ We shall strive for excellence in providing timely support for all our customers to accomplish that goal.
What does my program do?
• NCO 10 West Responsibilities▫ Responsible for procurements valued above
$3,500
▫ Ensures that: All acquisitions for supplies and services
comply with Federal Acquisition Regulations (FAR) and the Veterans Administration Acquisition Regulations (VAAR).
VISN 10 customers receive the supplies/services they need when they need them at the best possible value.
What do we buy?
• Pharmaceuticals, medical and surgical supplies
• Healthcare and Transportation Services
• Perishable subsistence
• Equipment, supplies and materials for facility operations
• Maintenance and repair of medical and scientific equipment
• Architect/Engineer Services
• Building construction, maintenance, and repair
• Prosthetic and orthopedic aids
• Medical Gases
• Information technology systems and equipment
• Telecommunications systems and equipment
• Cleaning, housekeeping and janitorial services
Advice to Small Business
• Register with System with Award Management (SAM) at www.sam.gov
• Certify on the www.vetbiz.gov website
• Identify your product or service▫ Many government agencies products and services are
identified by Product Service Codes (PSC) and North American Industry Classification System (NAICS) Codes.
• Visit Federal Business Opportunities Website at www.fbo.gov to search for opportunities and submit bids
Advice to Small Business?
• Become fluent with Government contract procedures:
▫ Federal Acquisition Regulations (FAR): http://farsite.hill.af.mil/vffara.htm
• Investigate Federal Supply Schedule (FSS) Contracts at www.fss.gsa.gov.
• Seek additional assistance in the Federal Marketplace:
▫ US Small Business Administration at www.sba.gov
▫ VA Office of Small Disadvantage Business Utilization at www.va.gov/OSDBU
▫ VA Small Business Liaisons at: http://www.va.gov/osdbu/about/contacts.asp#sbl
•
FY 14 vs FY 15 Small Business Statistics
SDVOSB VOSB 8a SDB WOSB HubZone SB SDB+8a
FY 14 15.06% 17.15% 1.78% 9.00% 6.06% 3.42% 41.53% 10.78%
FY 15 20.95% 22.19% 1.61% 9.63% 3.01% 1.95% 37.05% 11.23%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
FY 14 vs FY 15 Small Business Statistics
$-
$20,000,000.00
$40,000,000.00
$60,000,000.00
$80,000,000.00
$100,000,000.00
$120,000,000.00
$140,000,000.00
$160,000,000.00
FY 14
FY 15
Top Five NAICS Codes for FY 14
NAICS Code NAICS Description
325412 Pharmaceutical Preparation Manufacturing
236220 Commercial and Institutional Building Construction
621111 Office of Physicians (Except MentalHealth Specialists)
339113 Surgical Appliance and Supplies Manufacturing
339112 Surgical and Medical Instruments Manufacturing
Top Five NAICS Codes for FY 15
NAICS Code NAICS Description
236220 Commercial and Institutional Building Construction
325412 Pharmaceutical Preparation Manufacturing
621111 Office of Physicians (Except MentalHealth Specialists)
339112 Surgical and Medical Instruments Manufacturing
334516 Analytical Laboratory Instruments Manufacturing
FY 16 Opportunities for Small Business
Product Service Codes (PSC)
• 6505-Drugs & Biologicals
• 6515-Medical Equipment & Instruments
• Q201-General Medical
• Q301-Lab Testing
• J065-Maintenance of Equipment
• W065-Lease/Rental of Equipment
• 6530-Hospital Furniture, Equipment & Supplies
• Q402-Medical Nursing Homes
Additional Information
• Shaun McColley, Small Business Specialist▫ 734.222.7166
• Helpful Websites:▫ www.sam.gov▫ www.sba.gov▫ http://www.va.gov/OSDBU/▫ www.gsaelibrary.gsa.gov▫ www.vendorportal.ecms.va.gov▫ www.vetbiz.gov▫ www.fbo.gov
Contact InformationName Position Email
Donald R. King Director of Contracting [email protected]
Scottie Paramoure Deputy Director of Contracting [email protected]
Karla Sandell Chief Logistics Officer [email protected]
Meghan Meyer Capital Asset Manager [email protected]
Shaun McColley Small Business Specialist [email protected]
Gary Arivett Supervisor Prosthetics Team [email protected]
Alvin Leonard Supervisor Construction Team [email protected]
Jim Hallock Supervisor Supply Team [email protected]
Andrew Craig Supervisor Michigan Services Team [email protected]
Toni Waggoner-Boykin Supervisor Indiana Services Team [email protected]
Jonathan Latson Supervisor Healthcare Team [email protected]
Lee Grant Supervisor Leasing Team [email protected]
VISN 10/11 Logistics
The NEW VISN10 Logistics Staff
– Former VISN 10• Jodi Cokl (Chief Logistics Officer) • Karen Williams (Network Material Manager)• Rick Swinford (Logistics Staff Assistant)• Joseph Boggs (TCF Trainee)• Ashley Hornerlaw (TCF Trainee)
– Former VISN 11• Karla Sandell (Chief Logistics Officer) • Michael Wheeler (Supply Systems Analyst)• Judd Fisher (Supply Systems Analyst)
– Responsible for• Supply Chain and Inventory Management• Equipment Management Program• Commodity Standardization
Logistics Purchase Trends
• Combined, the NEW VISN 10 Spends an average of $9 mil on Medical Surgical (Med/Surg) items each month
• A minimum of 40% is purchased through the Med/Surg Prime Vendor (MSPV)
• Vendor participation with the MSPV is encouraged
• Future purchasing practices for other than MSPV purchases will focus on standardization contracts throughout the VISN
• Equipment needs are identified at the facilities, approved by local and/or network committees and must go through the contract process
VISN 10/11 Prosthetics Program
What Can You Do to Aid Us?
• The VISN 11 Prosthetics Program Office is looking for ways to save money; and to provide more Veteran patient centric procurements/programs.
• Register on Federal Business Opportunities (www.fbo.gov) Companies that have registered will get notices of upcoming procurements.
• Register on System for Award Management (SAM) (www.sam.gov)
• Use the Small Business Administration website (www.sba.gov) to gain understanding for doing business with government.
Some Upcoming Procurements
• SHOE/CUSTOM ORTHOTICS Contract (Multiple Award) • CONSUMABLES Contract for Optical Lab (Single
Award)• HOME OXYGEN Contract for Battle Creek, Saginaw, and
Danville (Single Award)• PORCH LIFTS & STAIR GLIDES Contract (Multiple
Award)• CPAP BPA (Single/Multiple Award)• ARTIFICIAL LIMBS Contract VISN 10 -Ohio Region
(Multiple Award)• ORTHOTIC & PROSTHETIC APPLIANCES Contracts
VISN 10 -Ohio Region (Multiple Award)
Contact Information
• Michael Rilenge: VISN 10/11 Prosthetics Program Manager (VPR). [email protected] 317-988-1802
• Steven D. Rowland: VISN 10/11 Prosthetics Contracts/Project Manager [email protected] 317-988-1845
VISN 10/11 Interior Design
Kathryn Schmitt
Interior Designer
Overview• Interior designers:
• Lisa Elliott, 269-233-5272/[email protected]
• Kathryn Schmitt,269-223-5185/[email protected]
• FMS/Engineering @ Battle Creek
• Provide and maintain Interior Design and furnishings for 1 million square feet of healthcare buildings/facilities
VA Interior Design
• It is the intent of our department to provide a VA environment that is patient-centered, world-class-forward looking and supportive of all veteran patients, families, care-givers and researchers.
Who Procures?
•Product and Services specified by Interior Design is procured through the VISN 10-11 contracting department. Please refer to our contracting page.
Acquisitions and Contractual Authority
• Acquisitions and contractual commitments can only be made by Government officials having expressed authority to enter into such agreements on behalf of the United States Government. The ONLY Government officials with such authority are Warranted Contracting Officials. Any discussions of contractual requirements do not constitute contractual direction or authorization of any kind. Future contractual directions, If ANY, shall ONLY come from the cognizant Department of Veterans Affairs Warranted Contracting Officer.
How Can You Help Us?
• Past Approach̶ We recently spent 5 million dollars in providing interior
furnishings for our recently opened 100000 sf HealthCare Clinic in Wyoming, Mi. These purchases all went through the VISN Purchasing and Contracting team – a good portion of these purchases were made through small business or small business teaming agreements.
• Future Approach:̶ We intend to continue to partner with small business while providing ongoing
project support to our facility.Registering in SAM will help us find you for the product support we need. Registered with SAM (www.sam.gov) and go to Federal Business Opportunities (www.fbo.gov) for registering for notification of upcoming procurements. The Small Business Administration website (www.sba.gov) also provides understanding for doing business with government.
What NAICS Codes are our typical Procures?
•238390/Modular-Office Furniture
•337-127/211/214-Institutional furnishings
•541410-Interior Design Services
Current Projects creating Relevant Opportunities at
our facility
• Optical/Dental Renovations• Homeless Program facility• Pharmacy offices/lab• Library• Community Living Center – Patient Privacy • Urgent/Primary Care Renovations• (2) CBOCS/PACT MODEL to 25000sf
Small Business Programs
• Service-Disabled Veteran-Owned Small Business Set-Asides or Sole Sources (Public Law 109-461)
• Veteran-Owned Small Business Set-Asides (Public Law 109-461)
• 8(a) Reserves (FAR 19.8) OR
• Historically Underutilized Business (HUBZone) Set-Asides (FAR 19.13) OR
• Women-Owned and Economically Disadvantaged Women-Owned Set-Asides (FAR 19.15)
• Small Business Set-Asides -- Total & Partial (FAR 19.5)
How Does VA Buy?
• 1. Required Sources of Supply (FAR Part 8)
• 2. Contract Vehicles - GWACs, MACs, FSS
• 3. Full & Open Competition after exclusion of sources (Small Business Programs)
• 4. Full & Open Competition (Open to all vendors)
Mandatory Contracts
• Federal Supply Schedule• VA Strategic Sourcing Contracts/Blanket
Purchase Agreements (BPA)• Medical-Surgical Prime Vendor Contracts• Pharmaceutical Prime Vendor• NASA Solutions for Enterprise Wide
Procurement (SEWP)• VETS Government Wide Acquisition
Contract (GWAC)
Where to Submit?
• Federal Business Opportunities Page• GSA eBuy System• We may also typically determine the
project needs and define the required pieces – working with preferred vendors and put the preferred needs out for bid and then submit the preferred vendors/products to purchasing/contracting for proper procurement processes to be completed
SUMMARY
Who We AreVISN 10 Sites Construction/Leasing ContractingLogisticsProstheticsInterior DesignSummaryQ & A
Questions?
THANK YOU!!!!!!