Office of the Under Secretary of Defense (Comptroller)

2015 National PDI – New Orleans

Supervisor and Component Certification

Authority – DoD FM Certification Program

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Welcome and Purpose

Overview of Policy and Lessons Learned

Running and Using the Scorecard

Approval or Denial in the FM LMS

Q & A/Wrap-up

Agenda

Supervisors and CCAs are guardians of the integrity of

Certification Program

Approvals must comply with DoDI 1300.26

Pilot audits have revealed weaknesses in key areas

Training provided to ensure congruence in approvals

Understanding program policy is paramount

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Purpose

Competency Requirements

• Lack of attention-to-detail when reviewing the scorecard

Importance of Accurate Documentation

• Wrong certificate uploaded

• Attachment to course vs. documentation area

• Personally Identifiable Information (PII)

Review of Academic Courses

• Recording an Academic Course in the FM LMS

• Transcript v. Academic Matrix Titles

• Changing Course Hours

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Policy Overview and Lessons Learned

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Accounting Analysis

Accounting Analysis ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Identify the Validity and Accuracy of Accounting Data and Reports Lower Division -

Undergraduate (1XXX – 2XXX level) • Accounting Analysis ,

Planning and Control

• Accounting for Managerial Decisions

• Advanced Accounting Theory

• Cost Accounting

• Financial Accounting and Managerial Decision Making

• Intermediate Accounting

• Management Reporting and Fund Accounting

• Managerial Accounting Elementary Statistics

• Managerial Accounting and Control

Apply General Analytical and Evaluative Techniques

PL 3(FM Certification Level 2)

Analyze Accounting Information using Business Tools and Applications

Upper Division -Undergraduate

(3XXX level)Provide Recommendations on Accounting IssuesAssess/Test Internal Control and Performance Metrics

Perform Statistical Analysis

PL 5(FM Certification Level 3)

Assess Accounting Analysis and Make Decisions Senior Upper - Division

Undergraduate and Graduate

(4XXX and higher level)

Formulate Strategies to Support Regulatory or Statutory Compliance

Communicate Strategies to Stakeholders

FM Academic Alignment Matrix 6

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Accounting Analysis

Accounting Analysis ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Identify the Validity and Accuracy of Accounting Data and Reports Lower Division -

Undergraduate (1XXX – 2XXX level) • Accounting Analysis ,

Planning and Control

• Accounting for Managerial Decisions

• Advanced Accounting Theory

• Cost Accounting

• Financial Accounting and Managerial Decision Making

• Intermediate Accounting

• Management Reporting and Fund Accounting

• Managerial Accounting Elementary Statistics

• Managerial Accounting and Control

Apply General Analytical and Evaluative Techniques

PL 3(FM Certification Level 2)

Analyze Accounting Information using Business Tools and Applications

Upper Division -Undergraduate

(3XXX level)Provide Recommendations on Accounting IssuesAssess/Test Internal Control and Performance Metrics

Perform Statistical Analysis

PL 5(FM Certification Level 3)

Assess Accounting Analysis and Make Decisions Senior Upper - Division

Undergraduate and Graduate

(4XXX and higher level)

Formulate Strategies to Support Regulatory or Statutory Compliance

Communicate Strategies to Stakeholders

FM Academic Alignment Matrix 7

Financial Reporting and Managerial Control

Intermediate Accounting

Managerial Accounting Fundamental Statistics

Management Decision Making

Cost Analysis

Accounting and Finance for Managers

Advanced Accounting Theory

Cost Control

D

C

C

D

D

C

C

D

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Decision Support

Decision Support ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Identify & Compile Relevant Information to Assist Decision Making Lower Division -

Undergraduate (1XXX – 2XXX level)

• Advanced Analytical Methods in Management

• Analysis of Financial Decisions

• Data Analysis & Decision Making

• Data, Models and Decisions

• Decision Tools for Management

• Econometrics

• Information Systems for Decision Making

• Introduction to Statistics for Management

• Modeling & Decision Analysis

• Operations Research and Analytic Models

• Quantitative Analysis for Managers

Describe Basic Analytical Techniques

Describe Decision Making Processes

PL 3(FM Certification Level 2)

Apply Analytic Tools to the Decision Making Process

Upper Division -Undergraduate

(3XXX level)

Develop Analysis PlanDevelop the Criteria for Evaluating Alternatives

Develop & Analyze AlternativesEvaluate Alternatives to Determine Best Course of ActionTranslate Analytic Results to Various Stakeholders

PL 5(FM Certification Level 3)

Evaluate Alternatives for Complex Analysis to Determine Best Course of Action Senior Upper - Division

Undergraduate and Graduate

(4XXX and higher level)

Communicate Solutions to Stakeholders

Implement the Solutions

FM Academic Alignment Matrix 8

Information and Technology Management

Econometrics

Analytical Tools for Business

Managerial Quantitative Analysis

Modeling and Decision Analysis

Decision Tools for Management

D

C

C

C

C

C

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Budget Concepts, Policies & Principles

FM Academic Alignment Matrix 9

Budget Concepts, Policies and Principles

ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Explain PPBE Processes and Roles Lower Division -Undergraduate

(1XXX – 2XXX level)

• Public Budgeting

Describe & Apply Budget Concepts, Policies & Principles

Perform Basic Research & Apply FMR and Statutes

Monitor Performance Indicators

PL 3(FM Certification Level 2)

Develop a Balance Between Programs and Resources IAW Leadership Priorities

Upper Division -Undergraduate

(3XXX level)

Apply Performance Metrics to Measure Program Effectiveness

Test & Validate Internal Controls

Develop Budget SOP or Policies & Procedures Document

PL 5(FM Certification Level 3)

Interpret the Impacts of Budget Concepts, Policies & Principles

Senior Upper - Division Undergraduate and Graduate

(4XXX and higher level)

Analyze FMR and Statutes and Impacts to Identify Alternative Solutions

Formulate & Evaluate Budget Policy

Recommend Solutions & Implement Decisions on Budget Concepts, Policies & Principles

Advanced Accounting

Public Budgeting

D

C

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Financial Management Analysis

Financial Management Analysis

ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Identify the Validity Accuracy of FM Data and Reports

Lower Division -Undergraduate

(1XXX – 2XXX level) • Analysis of Financial Decisions

• Business Financial Planning

• Econometrics

• Economic Financial Forecasting

• Financial Analysis Forecasting and Valuation

• Forecasting Techniques

• Introduction to Statistics

• Quantitative Analysis

• Statistical Analysis for Management

• Introduction to Financial Management

Apply General Analytical and Evaluative Techniques

PL 3(FM Certification Level 2)

Analyze FM Information using Business Tools and Applications

Upper Division -Undergraduate

(3XXX level)

Provide Recommendations on FM Issues

Assess/Test Internal Controls and Performance Metrics

Perform Statistical Analysis

PL 5(FM Certification Level 3)

Assess FM Recommendations to Make Decisions

Senior Upper - Division Undergraduate and

Graduate (4XXX and higher level)

Communicate, Coordinate and/or Negotiate FM Solutions to Strategic Internal/External Stakeholders

Examine the Impacts of Financial Solutions on Other Stakeholder Communities

FM Academic Alignment Matrix 10

Financial Reporting and Managerial Control

Statistical Analysis

Quantitative Forecasting Techniques

Econometrics

D

C

C

C

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Financial Management Systems

Financial Management Systems

ParametersAcademic Courses

Course Level Sample Course Titles

PL 1(FM Certification Level 1)

Recognize the Appropriate List of FM System(s) for the Applicable Function

Lower Division -Undergraduate

(1XXX – 2XXX level)

• Accounting Information Systems

• Accounting Systems

• Budget Formulation and PPBE Systems

• Enterprise Resource Planning Systems

• Funds Balance with Treasury Systems

• Funds Management and Budgetary Resource Management Systems

• Managerial Cost Accounting Systems

• Payroll (Military and Civilian) Systems

• Travel Systems

Describe the Basic Functions and Use of a FM System(s)

Navigate Required FM System(s)

Input and/or Extract Data from a FM System(s)

PL 3(FM Certification Level 2)

Develop & Run Ad Hoc Reports

Upper Division -Undergraduate

(3XXX level)

Identify Systems Issues and Recommend Solutions

Describe the System Change Request Process

Describe FM System(s) Requirements

Perform or Schedule FM System(s) Maintenance

PL 5(FM Certification Level 3)

Identify Emerging Trends for Use with Automated FM System(s) Senior Upper - division

Undergraduate and Graduate

(4XXX and higher level)

Assess Systems Architecture and Implementation to Develop Strategies to Enhance Organizational Mission Effectiveness

Evaluate FM System(s) Strategies and Solutions

FM Academic Alignment Matrix 11

Operation & System Management

Management Planning and Control Systems

Managerial Cost Accounting Systems

Payroll (Military and Civilian) Systems

Management Information Systems

Information Systems Theory and Practice

Personal Computer Applications

Information and Technology Management

D

D

C

C

D

D

D

D

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Running and Using the Scorecard Report

Running the Changing Hours Report

Approval or Denial in the FM LMS

FM Certification Level 1

• DoD FM 101 Waivers

• Only Primary Track

FM Certification Level 2

• “OR” Statement joining two Competencies

• Both Primary and Alternate Tracks

FM Certification Level 3

• “AND” Statement joining two Competencies

• Developmental Assignment

• Only Alternate Track

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Certification Level Differences

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Accounting

used for

Primary

and

Alternate

Tracks

Attachments

on courses

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Multiple

attachments

Not in Academic Matrix

and not 3xxx level course

No comment

for course

being usedAttachments

on courses

Academic

course hours

changed

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Personal Information

FM LMS Documentation Personal Information

Certificates of Completion • SSN (to include last 4) • Email address, mailing/home address

Academic Transcript • SSN (to include last 4), id numbers• Place & DOB

• Personal email address, mailing/home address

ORB, ERB, DD-214

• SSN (to include last 4), id numbers• Citizenship, legal status• Gender, race/ethnicity• Place & DOB• Personal email address, mailing/home address

• Home, cell phone numbers• Religious preference• Security clearance• Spouse and family information• Financial information• Disability information

SF-50s, resume

• SSN (to include last 4), id numbers• Citizenship, legal status• Place & DOB• Home, cell phone numbers

• Personal email address, mailing/home address• Financial information• Disability information

Common personal information that cannot be stored in the FM LMS

Guardians of the integrity of the Certification Program

Attention-to-detail and thorough understanding of

policy will ensure compliance and mitigate mistakes

Understand and leverage scorecard report to

streamline approval process

Refer to Supervisor and CCA resources on FM Online

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Supervisor/CCA Training Summary

DoDI 1300.26Governs the DoD FM

Certification Program

DoD FM Certification HandbookProgram background &

overview

Detailed requirement

descriptions

Checklist to get started

Requirements DatasheetsOutline requirements for each level

Practical Exercise − Follow “Kelly,” a GS-14

through each step of

certification

Overview and Training VideosVideo series introducing

key elements of program

Competencies & Proficiency Levels

Defines each of the 17 FM competencies and provides examples at each Proficiency Level.

Learning History WorksheetsOrganize your prior

training using these

worksheets

FM myLearn

E-catalog of FM

courses aligned to FM and

leadership competencies.

LMS User Quick Start Guide

Outlines the Three-step

Process for achieving

certification using the

FM LMS

Frequently Asked QuestionsCompilation of over

100 questions, organized

by category

LMS Job AidsProvide step-by-step

instructions for all FM LMS

tasks.

Supervisor/CCA Resourcesavailable @FM Online or join us on LinkedIn

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