1

LOOP Verification Briefing 2015

Cindy Fong14 May 2015

Solutions for a living planet

Photo: © Bena Smith

2

Agenda Preparation of 2015 LOOP labelling award scheme

and third-party verificationEligibilityTimelinePre-visit preparationOn-site assessmentPost assessmentPoints to note for data inputReports CaptureAssessment criteria and benchmarking

Mutual recognition & credit transfer with other socio-environmental award schemes

LOOP results highlights Use of LOOP label Q&A

3

Eligibility• All LOOP companies that have recorded activity data using the

online platform “GHG-Easy” in LOOP assessment areas for a minimum of 9 months between July 2014 and June 2015 are eligible to take part in the third party verification.

4

Time lineDate Action

LOOPMember

WWF3rd

Party

MAY 14 Briefing session to LOOP member

15 Briefing session to LOOP Verifier

(onwards) LOOP Team call to member - register to LOOP Labelling Scheme

Book 3rd party verification service (Inform WWF of the confirm onsite assessment details)

Collect Data, data input onto GHG-Easy (On-going)

Prepare documents for onsite assessment

JUN (onwards) Onsite assessment

JUL (Verifier should complete the audit report within 2 weeks time,

and send the report to both LOOP member and WWF.)

31 (For CarbonSmart Applicant :Deadline of report submission)

AUG 31 (Last day to conduct onsite assessment)

SEP Review audit report from 3rd party verifier

Ranking offices' performance & label class

OCT Identify LOOP company cases for media interviews

Prepare LOOP Annual Report

NOV Announcement of Result & label class

DEC LOOP Labelling Award Presentation Ceremony (TBC)

Media interviews

5

Pre-visit preparation• Verification arrangement

– Pre-assessment Questionnaire – List of qualified verifiers

• BEC, BV, CLPE, DNV, ITS, Reset, SGS, TUV• Verification fee: $10,500 (1 man day)

– Verifiers may request the preview of the GHG-Easy reports and previous LOOP verification report.

– Rundown & invite appropriate parties• Invite appropriate parties to attend specific timeslots in on-site

assessment according to the itinerary (senior management, property management office, related staff).

• Reserve a meeting room and set up a computer/ laptop with the Internet access and a projector

– Register the verification date with WWF• WWF rep’s calendar http://goo.gl/ldjUjO

6

7

Pre-visit preparation• Define LOOP boundary

– Physical location of the boundary– Floor area of this boundary– No. of staff in this boundary– Are all the staff in this boundary and office-based?

• Data integrity– Period (2014-07 to 2015-06) Equivalent to emission period (1 June 2013 – 31 May 2014)– Min. 9 months of data is required for verification– If your company has participated in LOOP verification before, you are

strongly encouraged to keep 12 months record instead of 9 months of record.

– Ensure data in all worksheets are within the same period– Identify abnormal record by reviewing online reports

8

Pre-visit preparation

Verifier will pick any month between

2014-07 and 2015-06 for random spot

check.

9

Pre-visit preparation• Prepare necessary supporting documents

– The supporting document is the raw data for data input– e.g. electricity bills, travel records, IT equipment records, etc

• Other logistic– Reserve a meeting room for a whole day on-site verification– Set up a company with Internet access – Login to GHG-Easy for verification

– https://loop.wwf.org.hk/Verification_Service.aspx

10

On-site verification• Verification is performed

according to the itinerary• Data accuracy in GHG-Easy• Observation (Office tour)• Staff Interview

11

Post-assessment• Correct the wrong data identified during verification asap• Send the screenshots of revised Total Carbon Emissions by Source,

Carbon Emissions Summary, and Carbon Emissions by Individual Source, Trend Analysis (10 individual sources) to verifier for report preparation.

• Verifier should complete the audit report within 2 weeks time (upon all supporting documents are collected), and send the report to both LOOP member and WWF.

• Review and the report when you receive it.• Follow up with the verifier if you have any questions about report.• For CarbonSmart Applicant, the complete LOOP report should be

submitted to HKPC by end of July.

12

Date back function is available upon request.Submit a modification form for our record

Please be reminded that there is a one month lag between the GHG-easy calendar and in the data sheets.

(Think about your electricity bill in June, which records the consumption in May)

Min. 9 months of data is required for verification.  The data period is from 2014-07 to 2015-06 (which is referring to the emissions produced from June 2014 to May 2015).  

Points to note for data input

13

URLs for accessing GHG-Easy 2014-07 & 2014-08

 2014_07 2014_08

Overall Electricity https://goo.gl/5YTbEC https://goo.gl/yFTW6d

Lightinghttps://goo.gl/Px2ILV https://goo.gl/OAj3FY

Office equipmenthttps://goo.gl/uwSYpe https://goo.gl/I5QiJ2

HVAChttps://goo.gl/lIKrrb https://goo.gl/2Rq196

Overseas Business Travel https://goo.gl/rdtHzm https://goo.gl/jav5WP

Local Business Travelhttps://goo.gl/MFtTdZ https://goo.gl/Xf8QtH

Staff Commutinghttps://goo.gl/YKyV8t https://goo.gl/kbqnMJ

Company Vehiclehttps://goo.gl/bxbWix https://goo.gl/paACPc

Paper Usehttps://goo.gl/Mk6snz https://goo.gl/otuLz2

Waterhttps://goo.gl/OzQP9p https://goo.gl/BCM67H

14

DO NOT enter different months records in a single worksheet

For all spreadsheet

15

Don’t forget to update no. of working days and no. of

calendar days from last month

On + Sleep + Off = 24 hours

Sleep mode = Stand-by mode= power save mode

Computer & office equipmentHeating, Ventilation and Air Conditioning (HVAC)

16LED spot light /tube

?Does your company own the lighting fixture?

Lighting

17

• Desktop Computer• Laptop / Notebook• Computer Monitor (15“/ 17“/ 21-22" CRT)• Computer Monitor (15“/ 17" / 19" LCD)• Desk Lamps• Printers• Photocopiers• Fax machines• Scanners• Multifunction Devices• Servers• Refrigerators• Microwave oven• Water Boiler• Others?

Computer & office equipment

18

Unit: Kilowatt per equipment

Heating, Ventilation and Air Conditioning (HVAC)

There is no need to input data in “Refrigerators” and “Fir Extinguishers” tables if

there is no change of refrigerant amount.

19

Unit: Kilometer (km)

Not miles

Overseas Business Travel

Categorize type of flight and travel

class

How to handle massive records?

20

The calculation is based on the fare amount

Local Business Travel

21

Inventory increase = purchase order

Provide the weight (kg/ream) for other types

Paper Use in Printing & Photocopying

22

Prepare report #1, #3 & #4 for verifier

Reports Capture

23

Verifier will check the Total Carbon Emissions by Source between July 2014 and June

2015.

1. Total Carbon Emissions by Source

24

Verifier will check the reporting year

20140701 - 20150630

3. Carbon Emissions Summary

25

Verifier will check the Trend line between

July 2014 and June 2015.

4. Carbon Emissions by Individual Source,

Trend Analysis

26

Assessment criteria and benchmarking

Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

27

Assessment criteria and benchmarking

Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

28

Assessment criteria and benchmarking

Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

29

Assessment criteria and benchmarking

Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

30

Assessment criteria and benchmarking

Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

31

Assessment Criteria and benchmarking

• Assessment Criteria and benchmarking• https://loop.wwf.org.hk/Label_Award_Scheme.aspx

Average scores

32

Mutual recognition & credit transfer with other socio-environmental award

schemes

Awardees of HKAEE environmental labels will receive 2.5 credits in the LOOP labelling verification

Verification of Carbon Reduction Certificate and LOOP labelling scheme can take place in one single audit process by the same qualified service provider.

HKCSS Caring Company Scheme recognized LOOP companies as fulfilling the criteria in Caring for the Environment adjudication.

33

Mutual Recognition with HKAEE

Local Schemes Benefits

Low-carbon Office Operation Programme (LOOP) 

Applicable to the awardees of HKAEE - Servicing and Trading Sector for non-SMEs, Servicing Industry Sector for SMEs and Trading Sector for SMEs :•Awardee of Gold, Silver and Bronze will receive 5 points and awardee of Certificate of Merit will receive 2.5 points in LOOP labeling verification. Awardees of the Wastewi$e Certificate and Energywi$e Certificate will receive 2.5 points in the LOOP labelling verification (Maximum credits gained in LOOP verification are 5 points or 5% of total credits).Awardees of Type 2 – Office-based organisations / operational units within Hong Kong of the Carbon Reduction Certificate will be recognised as having fulfilled the major requirement on LOOP labelling verification 8.

• http://www.hkaee.gov.hk/english/background/benefits/benefits.html#hkaee

34

Caring Company Application

35

Caring Company Application

36

Reference

2014 LOOP Verification Results

Highlights

Solutions for a living planet

37

LOOP results highlights

38

LOOP results highlights

39

Use of LOOP labelMarketing Collateral

Sustainability Report /

Annual Report

Business Card

Website

An Identity Guidelines will be distributed to LOOP Label awardees for reference.

Companies should send the artwork of any materials where the LOOP logo is applied to

loop@wwf.org.hk for approval

Email footer / signature

LOOP label should only appear on “soft” media such as stationery, forms and marketing collaterals.

40

41

Thank you

wwf.org.hk/loop

Solutions for a living planet

42