SixMile · 2015. 1. 11. · • Teenroom mold isthought tobecausedby waterfrom thestreetduring...

Summary of Selected Motions

Board Meeting MinutesNovember 18,2014

2001 Delmar Ave, Granite City, IL 62040SixMileRegional Library DistrictEducation • Information • Instruction

Agenda Item Motion Result

1 Call to order at 7:05 P.M.

2 Approve the agenda without additions and corrections. Approved3 Approval of Minutes -September 9,2014 board meeting. Approved3 Approval of Minutes -October 21,2014 public hearing. Approved3 Approval of Minutes - October 21,2014 board meeting. Approved4a Approve Payment of Bills - September 2014 invoices in the amount of

$731,944.29.Roll call-Approved

4a Approve Payment of Bills - October 2014 invoices in the amount of$191,138.91.

Roll call-Approved

4b Approve Financial Statements - September 2014. Roll call-Approved4b Approve Financial Statements - October 2014. Roll call-Approved7b Approve using up to $3,000.00 from the surplus sale for the purchase of

replacement chairs in the reading room at Johnson Road with the balanceof surplus sale proceeds to be used to purchase a staff vending machine foruse at Delmar Avenue. All vending machine proceeds and any additionalsurplus sale proceeds to be used to cover costs associated with staffcomfort and activities not appropriate for tax revenue.

Roll call-Approved

8b Enter Closed Session at 7:42 P.M. to discuss the appointment,employment, compensation, discipline, performance, or dismissal ofspecific employees of the public body or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee ofthe public body or against legal counsel for the public body to determineits validity in accordance with 5 ILCS 120/2c 1.

Roll call-Approved

8b Return to Open Sessional 7:56 P.M. Roll call-Approved8c Whereas, Janice Noland retires as Assistant Branch Manager on

December 31, 2014; and Whereas, she served the Library District withgreat distinction for more than forty-two years; Whereas, her genuineconcern for the well-being of the Six Mile Regional Library Districtemployees, Trustees, and patrons reflected her abiding respect for thework and purpose of and the Library District; and Whereas, she trulymade a difference in the caliber of library services; Now, therefore, be itresolved, that this Board of Trustees expresses its sincere appreciation toJanice for her contribution to Six Mile Regional Library District duringher tenure; and Furthermore resolved that this Board of Trustees extendsto Janice Noland blessings for good health and best wishes for the future.

Approved

10b Approve Levy Ordinance 2014-02 in the amount of $2,076,217.00. Roll call-Approved10b Approve Supplemental Levy Ordinance 2014-03 in the amount of

$105,000.00.Roll call-Approved

11a Approve Ordinance 2014-04 Annual Abatement Ordinance to abate 2013property tax collection for general obligation bonds, series 2013, of theSix Mile Regional Library District.

Roll call-Approved

12a Approve the updated Library Behavior Policy without changes. Roll call-Approved12b Endorse the consumption of beverages guidelines as presented/corrected. Approved

Approve the cancellation of the December 9, 2014 Regular BoardMeeting.

Roll call-Approved

13 Adjournment of the board meeting at 8:40 P.M. Approved

of7SMRLD 11/18/2014

1. Call to order

Members Present:

Members Absent:

Others Present:

PresidentTrimmer calied the meeting to orderat 7:05 P.M.

Ms. Mary TrimmerMr. Chris HutchingsMs. Mary Jo AkemanMs. Linda McDonnell

Mr. Ron Selph

Ms. Jane IsenburgMs. Deborah von Nida

Ms. Tina Hubert

Ms. Juiiette DouglasMs. Kari Fischer

Mr. Tallin Curran

Ms. Michelle Gruenewald

President

SecretaryTreasurer

Trustee

Trustee

Vice President

Trustee

Executive Director

Deputy DirectorAdministrative Assistant

IT &Facilities ManagerDesk Assistant

2. Additions and Correctionsto the AgendaMotion: Seiph Second: Akeman

APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.

Motion carried.

3. Approval of MinutesMotion: Selph Second: Hutchings

APPROVE THE MINUTES OF THE SEPTEMBER 9.2014 REGUUR BOARD MEETING AS PRINTED.

Motion carried.

Motion: Seiph Second: HutchingsAPPROVE THE MINUTES OF THE OCTOBER 21.2014 SPECIAL PUBLIC HEARING AS PRINTED.

Motion carried.

Motion: Hutchings Second: McDonneliAPPROVE THE MINUTES OF THE OCTOBER 21.2014 REGULAR BOARD MEETING AS PRINTED.

Motion carried.

4. a. Approve Paymentof BillsMotion: McDonneil Second: Hutchings

APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: SEPTEMBER 2014 IN THE AMOUNT OF

$731.944.29.

Roll Call:

Ms. Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida AbsentMs. McDonneli Yes

Motion carried.

Motion: Akeman Second: SelphAPPROVE THE INVOICES FOR PAYMENT AS PRESENTED; OCTOBER 2014 IN THE AMOUNT OF

$191.138.91.

of7SMRLD 11/18/2014

Roll Call:

Ms. Akeman Yes

Mr. Hutchings YesMs. Isenburg AbsentMs. McDonnell Yes

Motion carried.

Mr. SelphMs. Trimmer

Ms. von Nida

Yes

Yes

Absent

4. b. Approve Financial StatementsMotion: McDonnell Second: Selph

ACCEPT THE FINANCIAL STATEMENTS FOR SEPTEMBER 2014 AS PRESENTED.

Roll Call:

Ms. Akeman Yes



Ms. von Nida

Yes

Yes

Absent

Motion carried.

Motion: Selph Second: McDonnellACCEPT THE FINANCIAL STATEMENTS FOR OCTOBER 2014 AS PRESENTED.

Roll Call:

Ms. Akeman Yes

Mr.Hutchings YesMs. Isenburg AbsentMs. McDonnell Yes

Motion carried.

5. Open ForumNone


Ms. von Nida

Yes

Yes

Absent

6. Communications

• Incident Reporto 10/25 Ayoung man was warned that ifhe continued to tryto use the computers without first

checking inthat he would be asked to leave the library. No emergencyor medical serviceswere required.

o 10/22 Ayoung man reported that hisbike was stolen. Staff offered tocall the Police so areport could be made. Theoffer was refused. No emergency ofmedical services wererequired.

o 10/22 Themother ofthe young man who reported his bike stolen contacted the library to letusknow thatshe hadtakenthe bicycle home from the library when she found itunlocked. Noemergencyor medical services were required.

o 10/22 Apatron wasaskedto pay$0.50 toward hisfine before being allowed access to thecomputers. He refused stating that Collinsville library does notrequire any payment and calledthe staffan expletive. No emergency or medical serviceswere required.

• Letter from the Superintendent of Schools approving SMRLD fliers foruse inschoolswith the inclusionof a disclaimer statement.

• Invitation to the Alfresco Productions and Single Rose Studio Larry Smothers- Artist/Steelworker Exhibit• Thank you cardfrom Mrs. Sherry Laughlin for SMRLD's support in the wake ofher mother's passing.• Thankyoucard from Dr. and Mrs. Dioneda forhosting the Gib Singleton Memorial Art Exhibit and to

those wholentthe art work displayed.• Silver Member Certificate from the Granite City High School Marching Band.

of7SMRLD 11/18/2014

• Notice from the Secretary ofState with attachment from the Illinois State Library that SMRLD will bereceiving $25,000 from theDisaster Act Grant.

• Letter from Ms. Janice Noland informing SMRLD ofher intent to retire on December 31,2014.• Letter of resignation from Mr. Zach Henderson.• CEO Newsletter featuring the mentor night held at SMRLD.

7. Director's report of the library• Director Hubert attended LIRA meeting in Schaumberg Illinois on 11/18.• Surplus sale proceeds todatetotal $5,610.• Chair Auction fund raiser has been postponed until September 2015.

a. DelmarAvenue update• Floor mounted electrical outlets will be flush mounted at no cost to SMRLD.

• Teen room mold is thought to be caused by waterfrom thestreetduring heavy rains. Plans are beingmadeto remedy thiswith landscaping. Growth is being mitigated with spraysolution.

• Additional lighting needs to be evaluated.b. Johnson Road update

• New lighting to be installed within budget afterrebatesfrom DCEO.

Motion: Selph Second: AkemanAPPROVE USING UP TO $3.000.00 FROM THE SURPLUS SALE FOR THE PURCHASE OF

REPUCEMENT CHAIRS IN THE READING ROOM AT JOHNSON ROAD WITH THE BALANCE OF

SURPLUS SALE PROCEEDS TO BE USED TO PURCHASE A STAFF VENDING MACHINE FOR USE AT

DELMAR AVENUE. ALL VENDING MACHINE PROCEEDS AND ANY ADDITIONAL SURPLUS SALE

PROCEEDS TO BE USED TO COVER COSTS ASSOCIATED WITH STAFF COMFORT AND ACTIVITIES

NOT APPROPRIATE FOR TAX REVENUE.

Roll Call:

Ms. Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida AbsentMs. McDonnell Yes

Motion carried.

8. Reports of Standing Committeesa. Personnel Committee [von Nida, McDonnell, Selph]

Motion: Hutchings Second: SelphENTER CLOSED SESSION AT 7;42 P.M. TO DISCUSS THE APPOINTMENT. EMPLOYMENT.

COMPENSATION. DISCIPLINE. PERFORMANCE. OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE

PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY. INCLUDING HEARING TESTIMONY ON A

COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL

FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY IN ACCORDANCE WITH 5ILCS120/2C1.

Roll Call:Ms. Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida AbsentMs. McDonnell Yes

Motion carried.

Motion: Selph Second: McDonnellRETURN TO OPEN SESSION AT 7:57 P.M.

Roll Call:

Ms. Akeman Yes Mr. Selph Yes of7

SMRLD 11/18/2014

Mr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nlda AbsentMs. McDonnell Yes

Motion carried.

i. Recognition of staffDiscussions centered on ideasfor ways the Board could show theirappreciation to staff.

II. Executive Directors Contract

Director Hubert handed out her self-evaluation.

III. Resolution for Retiree

Motion: Selph Second: AkemanWHEREAS. JANICE NOLAND RETIRES AS ASSISTANT BRANCH MANAGER ON DECEMBER 31.2014:

AND WHEREAS. SHE SERVED THE LIBRARY DISTRICT WITH GREAT DISTINCTION FOR MORE THAN

FORTY-TWO YEARS; WHEREAS. HER GENUINE CONCERN FOR THE WELL-BEING OF THE SIX MILE

REGIONAL LIBRARY DISTRICT EMPLOYEES. TRUSTEES. AND PATRONS REFLECTED HER ABIDING

RESPECT FOR THE WORK AND PURPOSE OF AND THE LIBRARY DISTRICT: AND WHEREAS. SHE

TRULY MADE A DIFFERENCE IN THE CALIBER OF LIBRARY SERVICES: NOW. THEREFORE. BE IT

RESOLVED. THAT THIS BOARD OF TRUSTEES EXPRESSES ITS SINCERE APPRECIATION TO JANICE

FOR HER CONTRIBUTION TO SIX MILE REGIONAL LIBRARY DISTRICT DURING HER TENURE: AND

FURTHERMORE RESOLVED THAT THIS BOARD OF TRUSTEES EXTENDS TO JANICE NOLAND

BLESSINGS FOR GOOD HEALTH AND BEST WISHES FOR THE FUTURE.

Roll Call:

Ms. Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida AbsentMs. McDonnell Yes

Motion cam'ed.

b. Book and Public Relations Committee [Isenburg, von Nida, McDonnell]None

c. Buildings, Grounds, &Equipment Committee [Akeman, Selph, Hutchings]None

d. Finance Committee [Selph, von Nida. Isenburg, McDonnell]None

e. Planning &Development Committee [Hutchings, Isenburg, McDonnell, Akeman]None

9. Reports of Special Committeesa. Friends Group Committee Report: Celebrating 30+years. Meeting was held on November 5,2014.

10. a. PropertyNone

10. b. LevyOrdinanceMotion: McDonnell Second: Selph

APPROVE LEVY ORDINANCE 2014-02 IN THE AMOUNT OF $2.076.217.00.

Roll Call:

Ms. Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer Yes

of7SMRLD 11/18/2014

Ms. IsenburgMs. McDonnell

Motion carried.

Absent

Yes

Ms. von Nida Absent

Motion: Selph Second: HutchingsAPPROVE SUPPLEMENTAL LEVY ORDINANCE 2014-03 IN THE AMOUNT OF $105.000.00.

Roll Call:

Ms.Akeman Yes Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida AbsentMs. McDonnell Yes

Motion cam'ed.

11. a. Bond Levy AbatementMotion: Selph Second: Akeman

APPROVE ORDINANCE 2014-04 ANNUAL ABATEMENT ORDINANCE TO ABATE 2013 PROPERTY TAX

COLLECTION FOR GENERAL OBLIGATION BONDS. SERIES 2013. OF THE SIX MILE REGIONAL

LIBRARY DISTRICT.

Roll Call:

Ms. Akeman Yes



Ms. von Nida

Yes

Yes

Absent

Motion carried.

12. a. Library BehaviorPolicyupdatedMotion: McDonnell Second: Akeman

APPROVE THE UPDATED LIBRARY BEHAVIOR POLICY WITHOUT CHANGES.

Roll Call:

Ms. Akeman Yes



Ms. von Nida

Yes

Yes

Absent

Motion carried.

12. b. Consumption of Beverages GuidelinesMotion: Selph Second: Hutchings

ENDORSE THE CONSUMPTION OF BEVERAGES GUIDELINES AS PRESENTED.

Motion carried.

Motion: Akeman Second: McDonnell

APPROVE THE CANCELLATION OF THE DECEMBER 9.2014 REGULAR BOARD MEETING.

Roll Call:

Ms. Akeman

Mr. HutchingsMs. IsenburgMs. McDonnell

Motion carried.

Yes

Yes

Absent

Yes


Ms. von Nida

Yes

Yes

Absent

of7SMRLD 11/18/2014

13. AdjournmentMotion: Selph Second: Hutchings

THAT THE MEETING BE ADJOURNED AT 8:40 P.M.

Motion carried.

Mary TrimmeiV Christopher HutchingsBoard of Trustees President Board of Trustees Seaetary

of7SMRLD 11/18/2014

SIX MILE REGIONAL LIBRARY DISTRICT2001 Delmar Avenue

Granite City, IL 62040

618-452-6238

Submitted for Payment:

December 2014

Accounts Payable: Regions Checks 18553 -18589

Accounts Payable: Bank of Edw Checks 1110-1110

Issued Monthly Payments - Bank of Edw. CheckingIssued Monthly Payments- Regions Bank Checking

Payroll (Net Pay)

Payroll (Taxes & Deductions)

TOTAL

G }

tacy Bond^ Accountant

Approved By:

Tina Hubert, Director

//uAyy f {\MaryTri)?nmer, President

Marv Jo Ak reasurer

48,815.84

1,020.00

11,224.83

45,920.07

57,798.61

28,859.87

$ 193,639.22

1/8/2015

Date

Date

Date

SIX MILE REGIONAL LIBRARY DISTRICT

2001 Delmar Avenue

Granite City, IL 62040

618-452-6238

Submitted for Payment:

November 2014

Accounts Payable: Regions Checks 18507 - 18536 s 35,886.50

Accounts Payable: Bank of Edw Checks 1104-1105 $ 22,030.00

Issued Monthly Payments - Bank of Edw. Checking $ 185,414.28

Issued Monthly Payments - Regions Bank Checking $ 240,704.79

Payroll {Net Pay) $ 51,356.86

Payroll (Taxes & Deductions) $ 24,731.84

TOTAL $ 560,124.27

•-^Sy BoncH^febuntant12/4/2014

Date

Approved By:

Tina Hubert, Director

Mary Tri/nmer, President Date

y Jo//.k n, Treasurer Date

SixMile · 2015. 1. 11. · • Teenroom mold isthought tobecausedby waterfrom thestreetduring...

Documents

Transcript of SixMile · 2015. 1. 11. · • Teenroom mold isthought tobecausedby waterfrom thestreetduring...