2014 Understanding the District 6 Budget - Greeley-Evans … · 2014-09-22 · UNDERSTANDING the...
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Transcript of 2014 Understanding the District 6 Budget - Greeley-Evans … · 2014-09-22 · UNDERSTANDING the...
SCHOOLSCHOOL
budget2014-15 Adopted Budget
UNDERSTANDINGthe
Greeley-Evans School District 6
Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6
1
As part of the Greeley-Evans School District 6 commitment to
financial transparency, our Finance Department has developed this
document for our community.
Understanding the Budget is a more simple explanation of the
complex District 6 budget. Much of what we do in financial reporting
is required by law, but it can be complicated for the lay person. It is
our hope that this document provides a picture of how we use the
resources entrusted to us by the community and the state.
As one of the lowest funded public school districts in the state of
Colorado, we have worked diligently over the last few years to find
every efficiency we can to save money and keep funding cuts as far
from our students as possible. What you will see on these pages is a
lean budget that operates a 20,000-student, 2,700-employee
district.
We are proud of our financial reporting and transparency. Our
Finance Department has received several prestigious awards,
including:
• The Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association;
• The Certificate of Excellence in Financial Reporting Award from
the Association of School Business Officials International;
• The Distinguished Budget Presentation Award from the
Government Finance Officers Association. This is the second
time that we received this award.
More detailed financial information is available on our website at
www.greeleyschools.org.
Table of ContentsBy the Numbers 2
District Fund Summary 3
General Operating Fund 4For Every Dollar Spent
Budget Highlights 5
Revenue and Expenditures 6Where the Money Goes...
Enrollment Drives the Budget 7
Revenues, Expenditures 8and Reserves
What Does the Budget Buy? 9
Per Pupil 11
Contact Information 12
Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6
Welcome!
Greeley-Evans School District 6
2
By the Numbers
students first/primary language is not English
out of
64% of students qualify for free or reduced-
priced meals
Our Students Our District
Ethnicity/RaceFrom the 2013-14 School Year
Hispanic . . . . . . . . . . . . . . 59%
White . . . . . . . . . . . . . . . . . 35%
Asian/Pacific Islander . . 2%
Multi . . . . . . . . . . . . . . . . . . 2%
Black . . . . . . . . . . . . . . . . . . 2%
American Indian . . . . . . . <1%
20,382
80% of our students
graduate “on time”(above state average)
Student MembershipOctober 2013 count
speaking 50+ different
languages
scho
ols
2.1 million square feet of facilities
per-pupil funded district in Colorado
out of
2,700+employees
3rd largest employerin Weld CountySource: Upstate CO. Economic Development
of our teachers are rated
as highly qualified
• 49% of teachers have a Master’s degree
• 73% of our employees live in Greeley/Evans
13 th
167
Membership in Instructional ProgramsFrom the 2013-14 School Year
Gifted and Talented . . . . . . . . . . . . 1,027 (4.9%)
Special Education . . . . . . . . . . . . . . 1,877 (8.9%)
English Language Learners . . . . . 4,968 (23.8%)
Homeless . . . . . . . . . . . . . . . . . . . . . . 1,068 (5%)
Immigrant . . . . . . . . . . . . . . . . . . . . . 241 (1.1%)
Migrant . . . . . . . . . . . . . . . . . . . . . . . . 195 (1.4%)
Title 1 . . . . . . . . . . . . . . . . . . . . . . . . . . 4,234 (20.1%)
Number of Schools: Elementary Schools . . . . . . . 12 K-6 School . . . . . . . . . . . . . . . . 1 K-8 Schools . . . . . . . . . . . . . . . 3 Middle School . . . . . . . . . . . . 4 High Schools . . . . . . . . . . . . . 3 Alternative High Schools . . 2 Online School . . . . . . . . . . . . 1 Charter Schools . . . . . . . . . . . 6
*Membership is the number of students (including charter schools) actively enrolled and attending in grades preschool-12 during the October count window.
largest school district in Colorado
Full Time Employee Type• Certificated . . . . . . . . . . . . . . . . 54% • Support . . . . . . . . . . . . . . . . . . . 39%• School Based Admin. . . . . . . . 3% • Central Administration . . . . . 4%
In addition, the District employs approximately 500 part-time
and temporary employees who are not converted to FTEs
because they hold positions such as substitutes, athletic coaches
and athletic game worker, which have varying hours and no set
schedules.
Greeley-Evans School District 6
3
District Fund Summary
*General Fund includes the General Operating Fund, Poudre Learning Center Fund, Risk Management Fund and Colorado Preschool Program Fund
General FundThis fund is used for the routine operations funded by property taxes and other general revenues. It is the most significant fund in relation to the district’s overall operations. The General Fund is used to manage all resources that are not legally, or by sound financial management, required to be managed in another fund.
Capital Project FundThis fund is used to pay for ongoing capital needs such as site acquisition, building construction, and renovation and equipment purchases.
Bond Redemption FundThis fund manages the accumulation of resources for the payment of general long-term debt —principal, interest and related costs.
Special Revenue FundsSpecial Revenue Funds account for revenues that are legally and managerially restricted to expenditures for particular purposes. Grant dollars and food service activities are accounted for here.
Agency FundsAgency Funds are used to account for resources used to support each school’s student and fund-raising activities. These funds are accounted for by the District and then passed on to individual schools.
General Fund*
Capital Projects Fund
Agency Funds
Total Adopted Budget
Bond Redemption Fund
Special Revenue Funds
$163,579,271
$860,000
$2,070,000
$204,639,642
$10,003,722
$28,126,649
80%
Adopted Budget % of Total
0.4%
1%
100%
4.9%
13.7%
As a governmental entity, the District must utilize fund accounting to track revenues and expenditures.
Basically, dollars are put in separate accounts, to ensure dollars are spent for their intended purpose.
DID YOUKNOW
Greeley-Evans School District 6
43
General Operating Fund 2014-15
For Every Dollar Spent:
General Instruction:$.39
Instructional Support:
$.09
Special Education Instruction:
$.07
School Administration:$.06
Operations and Maintenance:
$.13
Transfers to Charters:$.22
General Administration:
$.01Transportation:
$.03
Revenue
Specific Ownership Tax
Investment Earnings
Other Revenue
Total Revenue
Property Tax
State Revenue
Amount
$2,857,337
$105,000
$6,806,676
$156,458,077
$26,999,446
$119,689,618
Expenditures
General Instruction
Special Education Instruction
Instructional Support
General Administration
School Administration
Amount
$60,286,278
$11,464,897
$13,337,130
$1,372,305
$9,271,767
Transportation
Transfer to Charters
Total General Fund Operating
Operations and Maintenance
$4,884,465
$33,865,059
$120,058,018
$19,441,176
Transfers to Other Funds* $4,535,000
Total Expenditures & Transfers $158,458,077*Includes transfers to Capital Projects, Preschool, Special Revenue Funds and Risk Management.
General Operating Fund 2014-15
Greeley-Evans School District 6
5
Budget Highlights • From 2009-10 through 2012-13 the district saw revenue reductions of $23.5 million. Expenditures were
reduced to offset this loss of revenue. 2013-14 was the first year the district did not have a reduction in per pupil revenue. In 2014-15, per pupil funding is nearing the same it was in 2009-10, 5 years ago.
• District 6 is continuously seeking efficient and lean operations.
• The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Weld County School District 6, Colorado for the Annual Budget beginning June 30, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as communications device.
Why the reductions?State economic impacts have resulted in reductions in revenue from the state causing the district to serve more students with less per pupil funding.
2011-12
2012-13
2013-14
2009-10
2010-11
$6,317 per pupil
$6,322 per pupil
$6,551 per pupil
2014-15 $6,914 per pupil
$6,923 per pupil
$6,673 per pupil
$6,237
$6,485
$6,697
$6,923
$6,673
$6,317 $6,322
$6,551
$6,914
$5,800
$6,000
$6,200
$6,400
$6,600
$6,800
$7,000
20062007
20072008
20082009
20092010
20102011
20112012
20122013
20132014
20142015
District 6 School Finance Act Per Pupil Funding
GOVERNMENT FINANCE OFFICERS ASSOCIATIONDistinguished Budget Presentation Award WinnerFOR THE FISCAL YEAR BEGINNING JULY 1, 2013
Greeley-Evans School District 6
6
Revenues and ExpendituresWhere the Money Comes From...General Fund Revenue Sources and Classifications
Where the Money Goes...General Fund Expenditures by Object Classification 2014-2015 Budget (Excluding Transfers)
Salaries and Benefits
Supplies and Materials
Purchased Services
Total Expense
$101,380,014
$10,975,057
$7,702,947
$120,058,018
85%
9%
6%
100%
Services to Charter Schools
Indirect & Other
Specific Ownership Tax
Total Revenue
$4,351,676
$2,560,000
$2,857,337
$156,458,077
3%
2%
State of Colorado
Property Tax
$119,689,618
$26,999,446
76%
17%
2%
100%
State of Colorado: 76%
Services to Charter Schools:
3%
Specific Ownership Tax:
2% Indirect &
Other: 2%
Property Tax: 17%
Salaries and Benefits: 85%
Purchased Services: 6%
Supplies and Materials: 9%
Greeley-Evans School District 6
7
District 6 student enrollment has been slowly increasing for the past several years. The graph below illustrates the total student enrollment in preschool through 12th grade. The funded student count is the final number of students that District 6 receives funding for through the School Finance Act.
EnrollmentTotal students receiving services.
FTE CountAdjusted enrollment factoring kindergartners and part-time students as one-half of a student. Beginning in 2008-09 out-of-district students are no longer included in the FTE count.
Funded CountThe higher number between the current-year FTE count or the five-year average of the FTE count. In 2006-07 the District relied on the averaged count due to declining enrollment. In 2008-09 there was an additional factor of .08 FTE added for full-day kindergarten students, thus increasing the funded count.
Enrollment Drives the Budget
2008-09 2009-10 2010-11 2011-12 2013-14
Enro
llmen
t
Enrollment
FTE Count
Funded Count
2012-13
Greeley-Evans School District 6
17,000
18,000
19,000
20,000
21,000
22,000
Student Enrollment for One-Day Count
2014-15
21,464Projected
21,037
20,447
19,84019,623
19,11718,870
8
District 6 has intentionally built up its fund balance or “rainy day” fund. In 2012-13 the district had board authorization to spend $6 million of the rainy day fund and in 2013-14 the district had board authorization to spend $4 million of the rainy day fund. Again in 2014-15 the district has board authorization to spend $2 million more of its fund balance. If these funds were not available, the district would have had to make additional budget reductions to balance the budget.
Revenues, Expenditures and Reserves
30.0
25.0
20.0
15.0
10.0
5.0
2008-09 2009-10 2010-11 2011-12 2013-14* 2014-15*2012-13
Fund Balance By Classification (in millions)
Available to Spend
Other Required Reserves
Board Reserve
TABOR
.01
3.3
3.3
8.2
2.7
5.1
5.1
5.7
2.5
5.2
5.2
12.4
3.7
4.0
4.0
16.0
.08
4.2
4.2
13.1
0.8
4.2
4.2
7.1
0.8
4.2
4.2
9.1
*estimate
TABOR (Taxpayer Bill of Rights) Reserves are required by State law.
Board reserves are mandated by Board of Education policy.
DID YOUKNOW
Greeley-Evans School District 6
9
Instruction: 60%
Business Services: 2%
General Administration:
1%
What Does the Budget Buy?
Operations andMaintenance:
10%
School Administration:
8%
Instructional Support:
6%
Student Support: 5%
Other Student Support:
4%
Transportation: 4%
General Fund Expenditures by Program 2014-2015 Budget (excluding transfers)
Transportation
Business Services
General Administration
Total Expenditures
Student Support
Other Support Services
$4,884,465
$2,269,787
$1,372,305
$120,058,018
$6,332,856
$5,223,156
School Administration
Instructional Support
Instruction
Operations and Maintenance
$9,271,767
$7,004,274
$71,751,175
$11,948,233
Over the 174 day school year, it costs District 6 about $45 per day to educate each of the 20,362 students and operate the district with the $158.5 General Fund budget — less than taking a family to the movies.
For approximately $45 a day, Weld County School District 6 provides each student: • Highly skilled and trained teachers who make a difference in students’ lives • Specialized learning services for students with special needs • Access to library and technology resources • Guidance, counseling and other support services • Materials such as textbooks and equipment • Transportation to and from school • Extracurricular activities (subsidized by fees) • Choices for learning environments • Clean and well-maintained facilities
Greeley-Evans School District 6
10
What Does the Budget Buy?Kids, Schools and Classrooms Central Support
General Instruction
Special EducationInstruction
Instructional Support
Operations & Maintenance
General Administration
School Administration
• Teachers• Paraprofessionals• Material & Supplies• English Language Acquisition• Gifted & Talented Programs• Career & Technical Education• Summer School• Athletics & Activities
• Special Education Teachers• Intervention Services• Special Education Preschool• Transition Services
• Psychologists, Speech Therapists, Occupational and Physical Therapists• Guidance/Counseling• Heath Services• Parent and Family Liaisons
• Custodial Services• Utilities• Repairs & Maintenance of Property
• Principals• Assistant Principals• Office Staff
• Division of Academic Achievement• Learning Services• Student Support Services• Educational Technology• Grant Management
• Division of Business Operations• Business Services• Human Resources• Communications• Safety and Security
• Board of Education• Superintendent
Greeley-Evans School District 6
11
State Funding Mill Levy Override
Per PupilPer pupil funding in Greeley-Evans School District 6 is one of the lowest in the state of Colorado. While we did see some increase in revenue for the 2014-15 school year, much of that went to charter schools, which have been gaining enrollment. Previous to this year, District 6 realized an actual reduction in state funding of nearly $4 million over four years. If current funding levels are compared to what the fully funded amount should be to date without the negative factor, then the amount of potential funding that District 6 has lost is $23.5 million.
A voter-approved Mill Levy Override adds mills to a property tax bill. Mills are the factor applied to assessed property value (not actual or market value), and together they determine total property tax cost. Depending on where you live, property tax collection may be allocated to your county, city/town, your water district and/or your school district, etc. A school district MLO provides additional operating funds exclusively for the school district.
2013-14 State Per Pupil Funding By District ComparisonSCHOOL DISTRICT
Platte Valley:Gilcrest:Boulder:Denver:Ault:Ft. Lupton:JeffCo:St. Vrain:Poudre:Thompson:Eaton:Keenesburg:Douglas:Windsor:Greeley:Johnstown:
STATE FUNDING
$8,180 $6,966 $6,927 $7,399 $7,467 $7,149 $6,845 $6,900 $6,657 $6,661 $6,763 $6,836 $6,754 $6,663 $6,914 $6,663
MILL LEVY
$1,799 $2,167 $2,129 $1,614 $1,128 $1,191 $1,400 $1,174 $1,304 $856 $658 $575 $538 $568 $0 $150
PER PUPIL FUNDING
$9,979 $9,133 $9,056 $9,013 $8,595 $8,340 $8,245 $8,074 $7,961 $7,517 $7,421 $7,411 $7,292 $7,231 $6,914 $6,813
Greeley-Evans School District 6
12
Contact Us
Doug [email protected]
Roger [email protected]
Logan RichardsonVice-Presidentlrichardson2@greeleyschools.org970-590-7506
John W. [email protected]
Steve [email protected]
Dr. Julia [email protected]
Rhonda [email protected]
Board of Education
Greeley-Evans School District 6
Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6
Dr. Kevin AtenChief Human Resources [email protected]
Wayne [email protected]
Dr. Stacie DatteriChief Academic [email protected]
Meggan SponslerChief Financial [email protected]
Mandy HydockDirector of [email protected]
Kathi VanSoestExecutive Director of Student Support [email protected]
Brad JohnsonExecutive Director of of Support [email protected]
Administration
Theresa MyersDirector of [email protected]
Download a Leadership Directory for a complete list of Administration at www.greeleyschools.org/leadershipdirectory
Visit, Call or Email UsGreeley-Evans School District 6 Administration Building 1025 Ninth Avenue Greeley, Colorado 80631
970-348-6000