2014 Line Officers Seminar Create Commandery Budget $NCOMEEXPENSE$ 1 WHAT IS A BUDGET? A BUDGET is a...
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Transcript of 2014 Line Officers Seminar Create Commandery Budget $NCOMEEXPENSE$ 1 WHAT IS A BUDGET? A BUDGET is a...
![Page 1: 2014 Line Officers Seminar Create Commandery Budget $NCOMEEXPENSE$ 1 WHAT IS A BUDGET? A BUDGET is a SIMPLE BALANCE $HEET.](https://reader036.fdocuments.us/reader036/viewer/2022081811/56649ce35503460f949af162/html5/thumbnails/1.jpg)
2014 Line Officers SeminarCreate Commandery Budget
$NCOME EXPENSE$
1
WHAT IS A BUDGET?
A BUDGET is a SIMPLE BALANCE $HEET
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2014 Line Officers SeminarCreate Commandery Budget
WHY PREPARE a BUDGET?
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SIMPLE:YOU DON’T WANT TO RUN OUT OF MONEY!
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2014 Line Officers SeminarCreate Commandery Budget
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WHAT YOU NEED TO CREATE BUDGET?
Spending & Income HistoryPrior Year Income from Donations, Fund Raisers
Prior Year Expenses (Bank Statements) (Recorder & Commander Signs Checks Each Month)
Pencil, Pad, CalculatorPC Spreadsheet (Excel)Budget / Finance Software (Quicken)
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2014 Line Officers SeminarCreate Commandery Budget
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CREATE SIMPLE BUDGET for HYPOTHETICAL COMMANDERY
No. 2013100 Members at End of Fiscal YearCommandery Dues =$56.00(=$30 Local, $16 GC, $9 GE, $1 Eye Foundation)
50 Life Eye MembersSmall Investment PortfolioOne Fund Raiser per YearFive Knightings per YearPays Rent to Landlord
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2014 Line Officers SeminarCreate Commandery Budget
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WORK on INCOME FIRST:
DUES 100 Members X $56 = 5600
Knighting Fees (5 at $20)= 100 Investments = 100
Misc. Donations = 100
Fund Raisers= 100
TOTAL INCOME = $6000
Transfer to Budget
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INCOME $Dues 5600
Knighting Fee 100
Investments 100
Misc Donations 100
Fund Raisers 100
TOTAL INCOME 6000
2014 Line Officers SeminarCreate Commandery Budget
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(Income From Work Sheet)
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2014 Line Officers SeminarCreate Commandery Budget
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EXPENSE$ COME in TWO FLAVORS 1. Non-DISCRETIONARY
MUST PAY
GC and GE Assessments
Rent
Taxes
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2012 Line Officers SeminarCreate Commandery Budget
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2. DISCRETIONARY
OPTIONAL To PAY
PC Jewel & BoardsRefreshments
Charity DonationsNew Regalia
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Non-DISCRETIONARY EXPENSE$ WORK SHEETAssessments:GC 100 Members X $16.00 = 1600 GE 100 Members X $9.00 = 900 Eye Foundation (Assume 50 Life Members)= 50Knighting Fee 5 S.K.s x $5= 25 Fixed Expense:Rent = 500Salary & Taxes= 300 Notices = 500Insurance= 125
TOTAL Non-DISCRETIONARY EXPENSES= $4000Transfer To Budget
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INCOME $ $ EXPENSES
Dues 5600 1600 GC Assessment
Knighting Fee 100 900 GE Assessment
Investments 100 50 Eye Foundation
Misc Donations 100 25 Knighting Fee
Fund Raisers 100 500 Rent
300 Salary & Taxes
500 Notices
125 Insurance
TOTAL NON-DISCRETION
TOTAL INCOME 6000 4000 EXPENSE
Cash to Run Commandery
6000 – 4000= $2000
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Non-DiscretionaryExpenses (From Work Sheet)
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DISCRETIONARY EXPENSE$ WORK SHEETNew Regalia (New Banner, Officer Jewels) 400Conclave Meals/Refreshments 200 Installation Expense 200Special Events (Xmas, GC Visit ) 500 PC Jewel / Boards 200Literature Purchases(Manuals, Constitutions) 100 Petty Cash (Postage, Copies) 100Misc Unidentified Expense 300
TOTAL DISCRETIONARY EXPENSES= $2000
Transfer To Budget
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2014 Line Officers SeminarCreate Commandery Budget
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INCOME $ $ EXPENSES
TOTAL INCOME 6000 4000 N.D EXPENSE
D. EXPENSE
400 Regalia
200 Meals
200 Installation
500 Special Events
200 PC Jewel
100 Literature
100 Petty Cash
300 Misc Expense
2000 TOTAL
BUDGET BALANCES
$6000 $6000
DiscretionaryExpenses(From Work Sheet)
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HYPOTHETICAL SIMPLIFIED COMMANDERY BUDGETAssume 100Members on March 31 (End of FY)Local Dues $56.00TOTAL LOCAL COMMANDERY DUES (Set by By-Laws)
INCOME EXPENSES $1,600.00Grand Commandery Assessment (100 X $16 Each) $900.00Grand Encampment Assessment (100 X $9 Each) $25.00Knighting Fee (5 New S.K. X $5 Each)
Local Assessment $50.00Eye Foundation (Assume 50 Life Members)(100 S.K. X $56 Each) $5,600.00 $2,575.00 TOTAL ASSESSMENT EXPENSE Note: $500.00Rent COMMANDERY CASH AFTER ASSESSMENT Notice Printing & Mailing:
$3,025.00 $500.00100 Members x 10 Notices X $0.50 Print & Mail per Notice
$300.00Recorder Salary & Income Taxes
Knighting Fees (Assume 5 New S.K at $20) $100.00 $125.00Insurance
$4,000.00 TOTAL NON-DISCRETIONARY EXPENSEInvestment Income $100.00 $400.00New Regalia (Jewels, Uniforms, Banners, etc).
$200.00Conclave Meals / RefreshmentsMisc Contributions $100.00 $200.00Installation Expence (Bugler, Wine, Flowers, etc)
$500.00Special Events (Xmas, Easter, GC Visit)Fund Raisers $100.00 $200.00PC Jewel & Boards
$100.00Literature Purchases (Constitutions, D & T Manuals, etc) $100.00Petty Cash Expense (Postage, Copies, Envelopes, etc)
$300.00Misc Unidentified Expense TOTAL INCOME $6000.00 $2,000.00 TOTAL DISCRETIONARY EXPENSE
2014 Line Officers Seminar
Create Commandery Budget
TOTAL INCOME $6,000.00 = $6,000.00 TOTAL EXPENSES
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A BUDGET IS A DESTINATION
BUDGETING IS A JOURNEY