2014 Delegate Agency Fiscal Workshop - Chicago Busines… · 04-12-2013 · 2014 Delegate Agency...
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City of Chicago Business Affairs and Consumer Protection 2014 Delegate Agency Fiscal Workshop December 4, 2013 Rosemary Krimbel, Commissioner Kenneth Jones, Director of Administration II
Transcript of 2014 Delegate Agency Fiscal Workshop - Chicago Busines… · 04-12-2013 · 2014 Delegate Agency...
City of Chicago Business Affairs and Consumer Protection
2014 Delegate Agency Fiscal Workshop
December 4, 2013 Rosemary Krimbel, Commissioner
Kenneth Jones, Director of Administration II
City of Chicago Business Affairs and Consumer Protection
Agenda
• Opening Remarks (Jeffrey Lewelling) • Workshop Overview (Kenneth Jones) • 2014 Contract Package Preparation
(Kenneth Jones) • Q&A
City of Chicago Business Affairs and Consumer Protection
1. Workshop Objectives
• Contract Package Preparation
City of Chicago Business Affairs and Consumer Protection
2. Finance & Program Teams
• For all intake session/contract questions, call 312.744.6060.
City of Chicago Business Affairs and Consumer Protection
4. Contract Package Preparation
• Corporate Work Program 2014 • Budget Summary • Personnel Budget • Non-Personnel Budget • Delegate Agency Signature Authorization Form • Economic Disclosure Statement (Certificate of
Filing) • Grant Agreement (Cover Page) • Grant Agreement (Signature Page)
City of Chicago Business Affairs and Consumer Protection
• Insurance Certificate • Bank Depository Authorization (EFT) • Direct Deposit Vendor Payment Form • Voided Check
4. Contract Package Preparation
City of Chicago Business Affairs and Consumer Protection
5. Needed Documents + Personnel for Intake Session
Agencies must bring a person with signatory authority such as the Executive Director or Board President. • Work Program • Budget Summary (Form 1) • Personnel Budget (Form 2) • Non-Personnel Budget (Form 3) • Delegate Signature Authorization Form • Economic Disclosure Statement (Certificate of Filing) • Insurance Certificate (Insurance Must Be Current) • Bank Depository Authorization (EFT) • Direct Deposit Vendor Payment Form (if needed) • Voided Check
City of Chicago Business Affairs and Consumer Protection
Additional Documents Available on BACP Website
• Corporate Instructions 2014 • Corporate Boilerplate Agreement 2014 • Instructions for Bank Depository Authorization
Form • Vouchering for Reimbursement Process • Delegate Agency Grant Agreement
City of Chicago Business Affairs and Consumer Protection
www.cityofchicago.org/bacp
City of Chicago Business Affairs and Consumer Protection
Documents Will Be Found Under Alerts
www.cityofchicago.org/bacp
City of Chicago Business Affairs and Consumer Protection
Work Plan – Gina Caruso
City of Chicago Business Affairs and Consumer Protection
Work Plan, Cont. – Gina Caruso
City of Chicago Business Affairs and Consumer Protection
Work Plan, Cont. – Gina Caruso
City of Chicago Business Affairs and Consumer Protection
Work Plan, Cont. – Gina Caruso
City of Chicago Business Affairs and Consumer Protection
Work Plan, Cont. – Gina Caruso
City of Chicago Business Affairs and Consumer Protection
Budget Summary Budget Summary
FORM 1
A. Delegate Agency: F. Supplier / Site #
B. Program Name: NBDC & SA G. PO #: 121713
C. Department: Business Affairs & Consumer Protect H. Release #: 1
D. Contract Term: 1/1/2014 to 12/31/2014 I.. Funding Strip: FY014-0100-0702005-0135-220135 E. 2013 Allocation: J. CFDA #:
Agency Phone Number
E-mail address K. Program Budget Summary for Year: 2014 Note: The entire budget for this program must be shown.
(1) Item of Expenditure (2) Account # (3) Corporate Share (4) Other Share (5) Total Cost
Personnel 0005 $0 $0 $0
Fringe Benefits 0044 $0 $0 $0
Operating/Technical 0100 $0 $0 $0
Professional and Technical Services 0140 $0 $0 $0
Travel 0200 $0 $0 $0
Materials and Supplies 0300 $0 $0 $0
Equipment 0400 $0 $0 $0
Other: 0 0999 $0 $0 $0
TOTALS $0 $0 $0
***ALL COLUMNS / ROWS MUST BALANCE***
L. Percentage of total project costs paid by Other Share: #DIV/0!
M. Delegate Authorization N. City Authorization
Signature of Delegate Official / Date Signature of Delegate Official / Date Signature of Department / Date
SIGNATURE MUST BE IN BLUE INK
Roxanne Nava Name(Type or Print) Name(Type or Print) Name(Type or Print)
Chief Small Business Officer Title (Type or Print) Title (Type or Print) Title (Type or Print)
City of Chicago Business Affairs and Consumer Protection
Personal Budget - Corporate FORM 2 A. Delegate Agency: 0 C. Program Name: NBDC & SA B. Department: Business Affairs & Consumer Protect D. Federal Employer Identification #: E. Personnel Budget Allocation for: 2014
(1) Position Title (2) No. (3) Rate ($)
(4) Number of
Pay Periods
(5) % Time spent on Project
(6) CORP Share
(7) Other Share
(8) Total Cost (9) Job Responsibilities
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
(10) TOTALS 0 $0 0.00% $0 $0 $0 Totals must match Form 1 Acct #0005 ***ALL COLUMNS / ROWS MUST BALANCE***
F. Fringe Benefits and Total Personnel Cost
Item CORP Share Other Share Total Cost Calculations 11a. Social Security $0 $0 = .0620 x Line10 11b. Medicare $0 $0 = .0145 x Line 10 12. State Unemployment Insurance $0 13. State Workers Compensation $0 14 Other (Please list) $0 15. Other (Please list) $0 16. Total Fringe Benefits (Lines11-15) $0 $0 $0 Totals must match Form 1 Acct #0044 17. Total Personnel Costs (Line 10 plus Line 16) $0 $0 $0
City of Chicago Business Affairs and Consumer Protection
Non-Personal Budget - Corporate FORM 3 A. Delegate Agency: 0 C. Program Name: NBDC & SA
B. Department: Business Affairs & Consumer Protect D. Federal Employer Identification #: 0
E. Non-Personnel Budget Allocation for: 2014
***ALL COLUMNS / ROWS MUST BALANCE***
(1) Item of Expenditure (2)
Acct# (3)
CORP Share (4)
Other Share (5)
Total Cost (6) Description and Justification for CORP
Share and Total Cost
Operating/Technical 0100 $0
Professional and Technical Services 0140 $0
Travel 0200 $0
Materials and Supplies 0300 $0
Equipment 0400 $0
Other: 0999 $0
(7) TOTALS $0 $0 $0 Totals must match Form 1 Non-Personnel
accounts
City of Chicago Business Affairs and Consumer Protection
Bank Depository Authorization CITY OF CHICAGO
Bank Depository Authorization DATE
[ ] NO CHANGE
VENDOR ##
SITE ##
Part A: TO BE COMPLETED BY THE DELEGATE AGENCY TO: CITY COMPTROLLER'S OFFICE, VOUCHER AUDIT UNIT FMPS Procurement Coding: FMPS Accounting Coding:
City Contract # Release # BFY Fund Report Category #
Delegate Agency Name /Site Agency FEIN Delegate Address City/State Zipcode
Delegate Agency Contact: Agency Contact Phone # ( )
THE FOLLOWING BANK AND ACCOUNT HAVE BEEN DESIGNATED AS THE DEPOSITORY FOR ALL FUNDS TO BE RECEIVED DIRECTLY FROM THE CITY OF CHICAGO RESULTING FROM A CONTRACT UNDER
THE NAMED FUND EXECUTED WITH THE CITY BY THIS DELEGATE AGENCY. I AUTHORIZE THE CITY OF CHICAGO (HEREINAFTER CALLED "THE CITY") TO INITIATE CREDIT ENTRIES
TO MY CHECKING ACCOUNT INDICATED ABOVE AND THE INSTITUTION NAMED ABOVE (HEREINAFTER CALLED "THE INSTITUTION") TO DEPOSIT TO THE SAME ACCOUNT. I FURTHER AUTHORIZE "THE CITY" TO INITIATE DEBITS TO MY ACCOUNT TO CORRECT ANY ERRORS AND "THE INSTITUTION" TO INITIATE ANY SUCH CORRECTIONS TO MY ACCOUNT. THIS AUTHORITY IS TO REMAIN IN FULL FORCE AND EFFECT UNTIL "THE CITY" AND "THE INSTITUTION" HAVE RECEIVED WRITTEN NOTIFICATION FROM ME OF ITS TERMINATION IN SUCH TIME AND IN SUCH MANNER AS TO AFFORD "THE CITY" AND "THE INSTITUTION" A REASONABLE OPPORTUNITY TO ACT ON IT PRIOR TO DEPOSITING TO THE ACCOUNT. Signature of Delegate Agency Executive Officer Printed Name Title of Delegate Agency Executive Officer REQUIRED DEPOSITORY INFORMATION:
NAME OF DEPOSITORY(BANK):
ADDRESS OF DEPOSITORY: Address City/State Zipcode PROGRAM BANK ACCOUNT NUMBER: __________________________________________ (Bank Account Number)
Part B: TO BE COMPLETED BY THE DEPOSITORY THE ACCOUNT IDENTIFIED ABOVE HAS BEEN ESTABLISHED WITH THIS BANK. THE CITY REQUIRES THAT CHECKS DRAWN ON THIS ACCOUNT MUST BE COUNTERSIGNED. ALL NECESSARY DOCUMENTATION, INCLUDING A POWER OF ATTORNEY, WHICH WILL LEGALLY ENABLE THIS DEPOSITORY TO RECEIVE CITY OF CHICAGO CHECKS FROM THE CITY COMPTROLLER FOR DEPOSIT TO:
ACCOUNT NAME:
PROGRAM BANK ACCOUNT NUMBER: __________________________________________ (Bank Account Number) WITHOUT THE PAYEE'S ENDORSEMENT HAVE BEEN RECEIVED AND ARE IN THE DEPOSITORY'S CUSTODY. THIS DEPOSITORY'S DEPOSITS ARE INSURED BY:
NAME OF DEPOSITORY(BANK):
ADDRESS OF DEPOSITORY: Address City/State Zipcode Signature of Depository Executive Officer Title of Depository Executive Officer CITY OF CHICAGO COMPTROLLER'S OFFICE (FORM #COMP55) Revised 10/12/06
City of Chicago Business Affairs and Consumer Protection
Agreement Cover Page
Additional Exhibits to this Agreement may be found at: http://www.cityofchicago.org/content/cityinfo/law/termsandconditions/Corporate2013.pdf
Delegate Agency Grant Agreement of the City of Chicago (“City”)
Title of the Program
Contract (P.O.) Number:
Specification Number: Vendor Number:
Name and address1 of Delegate Agency (“You”):
City Department (“Department”) and Address: _____________________ _____________________ _____________________ _____________________ Chicago, IL ___________ Attn: Commissioner
Term of Agreement: Start Date/ Date of Agreement: End Date:
Compensation:
Fund Numbers and amounts: Special Conditions: the above grant is subject to the Special Conditions or limitations as are set forth in the attached page(s) Brief Description of Program (the “Program”): Grant funds are to ______________________________________________________
SPECIAL CONDITIONS You acknowledge and agree: The City Council of the City, a municipal corporation and home rule unit of local government existing under the Constitution of the State of Illinois, has appropriated corporate funds to be used for the Program. 1 Address must be a street address (Post Office boxes are not acceptable) from which you administer programs providing Services principally to low and moderate income residents of the City of Chicago.
City of Chicago Business Affairs and Consumer Protection
Agreement Signature Page
City of Chicago Business Affairs and Consumer Protection
Direct Deposit Vendor Payment Form
City of Chicago Business Affairs and Consumer Protection
Insurance Certificate of Coverage
City of Chicago Business Affairs and Consumer Protection
Delegate Agency Signature Authorization Form
City of Chicago Business Affairs and Consumer Protection
Question & Answer Period
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